Town ofHamilton  Monthly Board Meeting July 1St, 2021  Present: Mayor Goodrich, Commissioners: Kerry Spivey, Linda Goodrich, Patricia Morring,  Judith Stewart, and William Freeman.  Meeting called to order and welcomed by Mayor Goodrich  Prayer by Commissioner Judith Stewart Pledge to the Flag: By all  Minutes:  Motion to approve minutes from May 20th workshop made by Commissioner Goodrich, Seconded by Commissioner Freeman. Unanimous Decision, 5-0 motion carried. Motion to approve minutes from May 20th Special Call meeting mad by Commissioner Stewart, Seconded by Commissioner Goodrich. Unanimous Decision, 5-0 motion carried. Motion to approve Monthly Board meeting minutes, made by Commissioner Stewart, Seconded by Commissioner Goodrich. Unanimous Decision, 5-0 motion carried. Motion to approve public hearing minutes on June 28th, made by Commissioner Stewart, Seconded by Commissioner Spivey. Unanimous Decision, 5-0: motion carried. Motion to approve public hearing minutes on June 29th, made by Commissioner Goodrich, Seconded by Commissioner Spivey, Unanimous Decision, 5-0 motion carried.  Old Business:  Town clerk requested a retroactive approval oft the rate increases due to an audio malfunction on the month of] May Board meeting minutes. Discussion was had on the correctness of starting the rate increases on the bills to be sent out on July 5th. Motion to retroactively approve rate increases for the FY: 21-22 made by Commissioner Spivey, Seconded by Commissioner Goodrich. 4-1 Discussion on the ability open the gymnasium a few nights a week to the own citizens was requested by Ms. Lopez-Hemandez. . Discussion showed possible liability issues. Brick project discussion mentioned, ift the project was to be a town project, needed board Street Fair was mentioned by Commissioner Morring on behalfofat town citizen. Asked about the possibility ofholding the street fair or a day festival, on Horton Street, with the possibility ofac craft show, food tricks, vendors, and want access to the school yard. Commissioner Spivey inquired about using the Ball field located next to the Morris Lynch Building. Commissioner Freeman suggested whichever town citizen is requesting to have the fair should appear and talk with the Board about their specific plans and requests.  motion carried.  approval for any cost that the town would possibly incur.    New Business:  Mower deck needs replacement for the maintenance department. Machine is about 10-  12 years old currently. Motion to approve new mower deck for three thousand dollars for maintenance department mower deck made by Commissioner Spivey, Seconded by  Commissioner Stewart, Unanimous decision, 5-0, motion carried.  Motion to approve the purchase an injection pump for the waste water treatment plant made by Commissioner Spivey, Seconded by Commissioner Goodrich, Unanimous decision, 5-0, State employee credit union requested to have their 75.00 rent fee waved. Commissioner Morring stated that the board would need a profit and loss sheet showing their deficit for approval  motion carried.  ofwaving the rent fee. Financials:  Motion to retroactively approve Budget Amendments for FY: 20-21 made by Commissioner Spivey, Seconded by Commissioner Stewart. Unanimous Decision, 5-0, motion carried. Motion to approve June Financials made by Commissioner Spivey, Seconded by  Commissioner Goodrich, Unanimous Decision, 5-0, motion carried.  Mayor Report- No: report tol be given at this time.  Commissioner's Reports:  Commissioner Spivey- No report or comment at this time Commissioner Goodrich- No report or comment at this time.  Commissioner Morring- Noted that she was informed by tenants of Hamilton Ridge that their Water is brown, and wanted to let us know. Someone called her in reference to al house previously set to be a controlled burn location before Covid, was instructed to direct them to Commissioner Spivey and the fire department. Inquired about buying mulch ifv we have a chipper, was noted the chips need to go through certain processes before being used. Also discussed issue had by current resident Mrs. Pinkney. It was discussed with an issue regarding her current driveway renovation and the current piping underneath her driveway would require a hump in the driveway and was inquiring about the ability to change the size oft the pipe or lower the pip to prevent this. It was noted that this had been an option for her to purchase a pipe for her driveway and have the town install this. It was also noted that she did not want to purchase this piece. Was noted by Commissioner Freeman that changing the size or the angle could negatively effect the flow from that line outward. It was also inquired about, for the ditch project at her house that there wasa an issue causing sink holes, and she was told by the Maintenance Supervisor that a contractor would be needed for her. job, however she talked to the state but they do not privately contract but they stated that they would suggest digging up the tile and just filling in with dirt. Commissioner Freeman noted that this would only be a temporary fix ifshe did this and in about three years time Commissioner Stewart-I Noted that mulch was put out, and would be spread out thicker once we got some more mulch in. Flowers are at direct sunlight at the stop light intersection, may. replace  she would have to redo this. Was suggesting to wait for a tile replacement.  with artificial flowers.    Commissioner Freeman- Noted that Taylor Street and Glasglow Street have a weep hole about 12inches around, taking in water, possible issues with manholes, suggest trimming. Motion to go into closed session made by Commissioner Spivey, Seconded by Commissioner Motion to go into closed session made by Commissioner Stewart, Seconded by Commissioner Motion to adjourn Monthly Board Meeting made by Commissioner Stewart, Seconded by  Goodrich, Unanimous Decision, 5-0 motion carried. Goodrich, Unanimous Decision, 5-0 motion carried.  Commissioner Spivey, Unanimous Decision, 5-0: motion carried.  Meeting adjourned.  -  tz