Town Of Hamilton Special Calll Meeting February 21st 10:00am Stewart and' William Freeman.  Present: Mayor Goodrich, Commissioners: KerrySpivey, Linda Goodrich, Patricia Morring, Judith  Meeting called to order and welcomed by Mayor Goodrich.  Prayer by Commissioner. Judith Stewart Pledge to the Flag: By all. Morring, 5-0. Old Business:  Motion to approve minutes from 02.06.2020 made by Commissioner Spivey, Second by Commissioner  Inr regards to the siren, see what the attorney thinks. Commissioner Spivey wants to know ifv we are trying to move it or turn it off. Was discussed thati it should be used for emergencies and not to ring at: 12:00 every day. Reps from the fire and rescue have discussed issues with the removal oft the siren and there is sentimental attachment. Discussed health versus unhappiness, where the health oft the people in the town is at a higher priority than the unhappiness of others. Considered the fact that the fire department has mentioned the possibility ofwalkouts Discussion of meeting with the fire  department, department heads to discuss options.  In regards to the attorney, his retention letter for his last six months was given. Receding services after. June 2020. He is still on a 6 month retention, which means he is being paid to answer any questions the town may have. Mayor asked fori ideas for a new attorney. Commissioner Stewart suggested looking into Williamston, and put onto NC works. To looki into the people right out of college Commissioner Spivey asked about what we could find in signage. Commissioner Stewart talked to Carl Reese wants emblem to try to digitize that. Commissioner Morring Thinks welcome to Hamilton signs should take precedence than directional signage, i.e. the sign the town of Parmalee has. Commissioner Spivey and Stewart suggested we do more research and Commissioner Morring  as well.  suggested we apply fora a grant fort these items. of the volunteers for the zoning committee.  Find out about the ordinances from 1986, see where we were verses where we would like to be and what needs to be changed int the zoning ordinances. Commissioner Stewart asked for the numbers  New Business:  CDs are currently at .15%,2CDS coming to maturity in aprox., the amount of $295,000, wanted tol be able to move these CDs to Capital Management trust where they would be at 1.46% which would be a significant increase from what it was. Motion to move the CDs made by Commissioner Stewart, Was then talked about the account that is currently at Capital Management Trust which isa debt offset account. Discussion on what this can be used for the benefit the town, which its purpose is to use to help offset the cost of people who leave their bills unpaid when they leave. Idea discussed about self-reading meters, and to look into pricing and what an upgrade on these meters would cost. Personnel policy discussed, withy what was formally in the handbook and what should be proposed for the next one. Was suggested to go to at time clock, discussion was had for and against the  seconded by Commissioner Morring. 5-0.    idea. Was suggested that employees earn 1.5hours of personal time a week to be able to use which would be equivalent to roughly 8 days a year not including holidays or vacation that has been earned. Bookkeeper Kim's contract was up for renewal, she asked for ani increase from 12001 to 1600 for the amount of hours she works and the amount of work she does for the town comes down to about 30 dollars an hour. Was discussed that other estimates were obtained ranging anywhere from 60-180 an hour. Motion to renew Kim's contract at 1600.00 made by Commissioner Morring, second by Fire hydrant painting was discussed to allow the townspeople tol be able to paint them. Was then suggested by Commissioner. Spivey, that they may want to look into the rating on the hydrants to work with the fire department and it may be able to help reduce the insurance as well. New dates were proposed fort the billing cycle. Previously the meters were read on the 25th, sent out by the 3"d, due by the 15"h and late by the 25. Proposed new billing cycle: still read on the 25+, sent out by the! 5", due by the 25"and late byt the! 5th of the next month. To allow at full 30 day interval for bills. The old! bills had 12 days from the dayi it was sent out tilli it was due and 22 days tilli ity was late, this allows there to be 20 days before its due and ai full 30/31 days before iti is late and you get a new bill. Motion to make the date change made by Commissioner Spivey, Second by Commissioner Goodrich. 5-0 Discussed whether the person who takes over Mr. Freeman'sTown position in the name of Maintenance Supervisor: should be Hourly or Salary. Need to check the legality ofa a salary position with the LGC fora any new hire. Also would this new person be paid extra for mosquito spraying. Copy pro contract was brought up, we have a service contract with Coeco where we pay 10.70a month to get the ink. The other ink that was being bought was for a colored printer not the main bill printing/ everyday printer. Motion to cancel the copy pro contract made by Commissioner Freeman, Discussed to allow the town clerk/finance officer to be able to have the latitude to be able to make minor adjustments to account where needed when seen fit, but needs to be governed by guidelines that need to be approved by the board. Any questionable or major adjustments would need Commissioner Freeman mentioned that there was an issue with the old trust pipe behind the trailer park, there is erosion and it needs to be fixed. The pipe needs to be replaced for the sewer line, this needs to come out of the sewer fund, but we need to take care of it before iti is a true emergency. Motion to adjourn meeting made by Commissioner Morring, Second by commissioner Spivey.  Commissioner: Stewart. 5-0  Second by Commissioner Morring.  to be brought to the board's attention.  Unanimous 5-0 vote. Meeting adjourned.  Mayor  Town Clerk