Town ofHamilton Regular Monthly Board Meeting August 1, 2019 @ 7:001 PM was repeated by all.  or  bas TOVSM piomano lo seivast  IB mol 010 S 993 jon bib  Call to order/welcome by Mayor. Prayer lead by Commissioner Williams and pledge to Flag A motion to approve the agenda by Commissioner Williams and the motion was second by The July 11, 2019 minutes were read by the Mayor who asks Board if there were any corrections or addendums to the minutes as read. A motion to approve minutes as read by Commissioner Freeman and second by Commissioner Staton. Motion carried 5-0 unanimously, Old Business: Commissioner Williams reports that 2017 and 2018 Audits have been sent to the New Business: NCRWA circuit rider, Mike Hill, reviewed the results of rate study with the Board. Mayor asks if he sees a problem. Mr. Hill said that the only thing he sees is that there should be an increase but do it gradually this will increase budget some. The good thing is the The Mayor asks if Board should they take action now or study further. After Board discussion it Citizen-: Ms. Linda Goodrich asks when does Town's Fiscal Year begin and ends? What was thel hold up that the 2017 and 2018 audits not completed on time and will the public be able to see The mayor states that the Town Fiscal Year begins July 1 and ends on June 30th. Along with Commissioner Williams they explain that the CPA firm had made a change in the company therefore they had to get their system back up and functioning; also the Town had to give written consent for the Town's CPA to relinquish our document to the reformed Carr, Riggs, and Ingram firm. The letter from the LGC to management will not be made public; however the weaknesses and strengths will be pointed out in the audit Ms. Judith Stewart Questions how, can Head Start be in operation and nothing has been resolved, who will be doing janitorial work, repairs, maintain the grounds, will residents Commissioner Williams addressed each of her concerns as follows: The Town has a verbal agreement with Head Start they understand the contents of the contract (MOU) which has been sent to the Town's attorneys; HS will have their own janitorial staff that will be responsible for custodial care of the building and the grounds. They have replaced several air conditioning units already that they felt needed replacing. The public will not be able to use playground at the school's site. Commissioner Williams also states that security concerns at this point are minimal ifaproblem arise it will be addressed.  03  Commissioner Staton. Motion carried 5-0 unanimously.  LGC as of8 8/1/2019.  Town starts at zero gallons.  03  is their decision to view rate study further.  T ssova  LGC findings?  ons 10  TE smoo o1 IB  which will be public knowledge.  fon bib nsr 109181  be able to use playground, and what about security?    Review of Financials: Mayor and Commissioners reviewed the Town's financials and  did not see any problems at this time.  Commissioners' Report: Commissioner Everett: Nothing to report. Commissioner Jackson: nothing to report at this time.  Commissioner Staton: Mr. Freeman and maintenance crew fixed pipes on Circle Drive Commissioner Freeman: A few-years ago the ditch on South Street that goes to 125 Highway was closed, has now developed 2 bad tile joints which caused a 12ft deep sinkhole and also the outlet tile crossing Railroad Street is clogged. He states he will contact the DOT and have them look at these situations and report back to the Board at Commissioner Williams: Reports that he has been in touch with Mr. Parker who states that the project is still on and they are waiting for statistics from Jason Semple. Mr. and Mrs. Brown continue to work on the Farmers Market has chosen color scheme. They will Closed Session: Commissioner Everett made motion to go into closed session to discuss contract and personnel issue. The motion was second by Commissioner Staton.  and water flowing more freely.  the next meeting  be marketing organic vegetables.  Carried 5-0 unanimously.  Commissioner Staton motions to come out of closed session and back into open session. The motion was second by Commissioner Everett. Carried 5-0 unanimously. Back in open session Commissioner Jackson motions that 3% cost of living raise for employees to be given the next pay period it will not be retroactive. Raise was approved during Budget Hearing and is included in the 2018-2019 Budget. Motion was second by  Commissioner Williams. Carried 4-0. Mr. Freeman did not participate in this vote.  No further business was discussed. Commissioner Everett motions that the meeting be adjourned and it was second by Commissioner Jackson. Motion carried 5-0 unanimously.  D6MKRTA-a-R  AR19  Mayor  Clerk  luika