Town OfHamilton Regular Monthly Board Meeting  July 11,20197:001 P.M. Meeting date change due to 4th July Holiday  Present: Mayor Matthews; Commissioners Williams, Staton, Freeman, Jackson and Everett. Call to order: Mayor; prayer lead by Commissioner Williams. Pledge to the flag by all. June 6, 2019 minutes read by the mayor. Commissioner Freeman had one correction was corrected. Commissioner Williams motion that the June 6, 2019 minutes to minutes which correction and the motion was second by Commissioner Everett carried 5-0 be approved with one Old Business: Ms. Mattie Randolph on behalf of Ms. Carol Shields Roanoke Town Board to continue supporting the Roanoke River Partners concentrating on renovation of the Rosenwald School Commissioner Everett motions that the Board approve donation Rosenwald School project contingent upon the bookkeeper, Ms. Mayor excused himself from the meeting and meeting continued  unanimously. River Partners asks Project to assist in operation $18,750.00 in support of the were no discussion on the motion and by Mayor pro tem, Commissioner  project.  budget. Motion was second by Commissioner Freeman. There Cockrell, finding funds in the present  motion carried 5-0 unanimously. Ervin Williams.  New Business: Carl Reese of Electricities and Jason Semple, CEO of Martin County Development. Mr. Reese states that USDA looks at Town's fund balance to assess Town of Hamilton fund balance is well above requirement and if the Town wants Town's need. The from USDA that the Board should look at making minor changes to the fund the Town is in good financial condition and attributes that to They also reviewed the Hamilton Economic Available grants: Electiricites $5000.00 matching grant and $10,000.00 downtown Mr. Henry Lewis discussed his plans for developing land that he purchased in Circle build home and also utilize other lots to build low income housing, Citizen Ms. Patricia Morring the ditch across from her house is clogged and hole has cemetery sign on long street missing, will beautification committee be formed Mr. Freeman asks has she contacted the property owner and that the problem is He states the Town can fix it with the owner's permission however; the cemetery. He states that 7:30 AM to approximately 8:05 AM get one  Economic to pursue grants balance. He states that  responsible stewardship of the finances.  Development Strategic Plan with the Board.  without matching.  development grant Drive. Plans to formed, rather than have the property owner's. to paint a sign for have anything to do  maintenance crew water pots.  supplying materials, and pay cost for labor. He also states he will Mike owner Bennett will be responsible for man is idle sO they suggested that man could water the pots because man he didn't check wells and the other the citizens, audits 2017 and 2018 has not been sent in to the LGC this affects the impact Town it willl have on  during this time frame.  Ms. Judith Stewart: Voices concerns about the cost to operate school and what grants; scrap metal being stored on Town property is a storage fee seeing snakes on her property and her neighbors' reports  charged. ability to get Also she reports on their property.  snakes being also seeing    Mr. Freeman states that when the crew picks up scrap metal discarded citizens it is not the Town's property, iti is stored in the shop yard and ask Board ift they wanted to attach a fee for storage; he states that metal is only picked up during his personal time and he uses his personal equipment. Mr. Williams states that Early Head Start is at the school and Head Start as well as the Administrative Staff will be at the school also. We are in Partnership with them and they have their own liability insurance. As of now there is no cost to the citizens. Head start has a majority oft the building but the Town will be using old computer room to setup computer lab and we have computers that has been donated to the Town and the old library will be used as a reading lab. At some point there will be an open house and everyone will have to opportunity to walk through and view classrooms, computer We have received the audit drafts 2017 has been approved and we need to approve 2018 once approved we will notify Carr, Riggs and Ingram that they have been approved and they will then be Ms Mattie Randolph- on behalf of West Martin School Alumni and West Martin Community Center thanked the Town Board of Commissioners for their support and also presented a commemorative booklet from the. June 15,2019 celebration. Ms. Randolph thanked the Board and the clerk for all they do for the Town and citizens. Your hard work to attract businesses and to keep the Town thriving is appreciated. Ms. Randolph's complete statement is filed with the minutes. Financials General Fund, Electric Fund and Water Sewer Fund reviewed by the Board. Commissioners' Report: Commissioner Staton states that in Circle Drive pipes are clogged and water looks like its not draining talked with Mr. Freeman who states he would put a catch basin. Commissioner Williams Dues for MidEast are due need a motion from board to approve $350.00 yearly dues to MidEast. Motion by Commissioner Staton and second by Commissioner Freeman. The Town received a plaque from Electricites for Exceptional Achievements in the area Value of Public Power. Glenique Nails grand opening was very successful about 75 people attended. We are working with the Browns on the Farmers market to get the building into shape they need it to be. We are also working with Head Start to set date for their Grand Opening and we will notify citizens when He asks for motion to go into closed session to discuss contract. Motion by Commissioner Everett and Motion to come out of closed session by Commissioner Everett and second by Commissioner Jackson. Back in open session. Commissioner Everett motion that $1117.17, be given as an incentive to Head Start for cleaning up the school. Motion second by Commissioner Jackson. Motion carried 5-0 No further Business discussed motion to adjourn by Commissioner Everett and second by  and reading labs. sent to the LGC.  Motion carried 5-0 unanimously.  date is set.  second by Commissioner Jackson. Carried 5-0 unanimously.  Carried 5-0 unanimously. unanimously.  Commissioner Staton. Carried 5-0 unanimously. DGMau 8119  Mayor  A4gucin