October 4, 2018 Town of] Hamilton Monthly Board Meeting  ol 150 9 sw BDE ana  Present: Mayor Matthews; Commissioners Williams, Staton, Freeman and Jackson. Meeting was called to order/welcome by the mayor. Prayer was made by the clerk. Pledge to Flag Agenda Approval: Motion to approve agenda by Commissioner Williams and second by The Mayor reports the Commissioner Everett attended the September 6, 2018 Board meeting but has since been hospitalized with double pneumonia; asks that we continue to pray for him. Old Business: Danny Meadows informed the Town that the. AIA NCEDQ Division has extended the date to the end ofOctober 2018 to submit new application due to the storm.  Commissioner Everett absent due to illness.  was recited by all.  Commissioner Staton. Agenda approved 4-0.  New Business:  Mr. Kip Sales, introduced himself to the Board and citizens as a candidate for MCO Sheriff. He gave a brief biography/resume and discussed reason he was running for Sheriff ofMCO. See information filed with September 6, 2018 minutes. Taheshia Minggia (1 Liberty National Life Insurance ) presentation to Board explaining their insurance supplemental policy. The mayor asks if she could schedule a date to meet with the Town's employees to discuss further; Ms. Minggia agrees to schedule a date with the clerk. Mr. Freeman made motion to have Ms. Minggia and the clerk schedule a date to meet with employees and motion second by Commissioner. Jackson. Carried 4-0. Patricia Morring-suggests having sign up sheet for meeting attendees; asks who is responsible for notifying public of emergency conditions; why Town WIFI cannot be given to public; Morris Lynch Center tables needed cleaning, and addressed her concerns Ina addressing Ms. Morring concerns the Mayor states the public notice for emergency conditions comes from the Martin County Managers Office, Mr. David Bone. Commissioner Williams states that because of privacy, and protection of peoples personal information, the Town does not give access to it's WIFI to the public. Mr. Freeman will Ms. Mary Greene asks if Town could get new trash can for the Lynch Center. Mr. Ms. Judith Stewart: Beautififeation-Raised questions about various expenses from the beautification budget and transparency. Commissioner Williams states that the plaque for Ms. Edmondson was paid out of beautification budget because of her years of dedicated service to the beautification committee and she also started the Veterans' Memorial project. However, due to health issues she could no longer participate in the project nor  about Board transparency and conduct.  have maintenance look into the Lynch Center situation. Freeman states he would take care ofit.  continue as president of the Committee.    Mayor read letter from Dementia Alliance of NC: requesting permission to use the Morris Lynch  for their annual Walk. Board gives consent to the request.  Commissioners Report:  Jackson: Nothing at this time. Staton: Nothing at this time.  Freeman: Board need to approve 2017 Resolution Water Supply Plan to send DENR. Resolution read by the mayor and a motion to approve the resolution by Commissioner  Williams and second by Commissioner Staton. Motion carried 4.0.  Talked with Dwight Lancaster who states we are on the right road concerning AIA Grant, and ift town is awarded the grant we can proceed with the CDB Grant. Section Town off to improve collection system. We should know something in Commissioner Williams: Talked with Mr. Wallace Parker who stats that things continue to move forward with the Baptist Home project and we could have ground breaking  about 11 to 12 months.  ceremony in November or whenever the Town decides. Public Power Day will be October 11, 2018.  Closed Session: Motion to go into closed session by Commissioner Williams and second by Motion to come out of closed session by Commissioner Jackson and second by Commissioner Back in open session Commissioner Freeman motion the Town give Anthony Boyles a .50 raise No further business discussed. Commissioner Staton motion to adjourn meeting and motion is  Commissioner Staton motion carried 4-0. Staton. Motion carried 4-0.  and motion second by Commissioner Staton. Carried 4-0. second by Commissioner Freeman. Carried 4-0.  1113018 D6MGATT  1-1-18 Date  Date  Mayor  ha49n  bul  00  uo  SV7 ant