TOWN OF GARLAND TUESDAY, JUNE 16, 2020  REGULAR MEETING OF THE BOARD OF COMMISSIONERS &F PUBLIC HEARING FOR PROPOSED 2020-2021 BUDGET  6:00 PM  The Regular Meeting of the Board of Commissioners of the Town of Garland & Public Hearing for the Proposed 2020-2021 Budget was held at the Garland Town Hall on Tuesday, June 16,  2020 at 6:00 pm.  The following members of the Board of Commissioners were present:  Austin Brown Eddie Bronson, Jr. Jo A. Strickland Barbara A. Peterson Carolyn R. Melvin  Also present was Mr. Neil Carroll, ORC for the Town of Garland, Mr. Chase Jordan of the Sampson Independent, Mrs. Sylvia Chestnutt of the Sampson Weekly, Mr. Jeff Shipp and Mr. Joseph Andrews with Star Communications. There were no citizens in attendance.  CALL TO ORDER  Mayor' Winifred H. Murphy called the meeting to order at 6:00 pm and welcomed everyone in attendance. Town Clerk, Pamela Cashwell, was present recording notes for the minutes. Mayor Winifred H. Murphy and Clerk Pamela Cashwell established there was a quorum  QUORUM present.  APPROVAL OF AGENDA  Mayor Winifred H. Murphy requested the Board review the agenda for approval. Mayor Murphy requested to add under Old Business, 12. #2. Fiber Installation and under Buildings C. 2.D. Senior Center. Mayor Pro Tem Austin Brown made a motion to approve the agenda as amended, seconded by Commissioner Carolyn R. Melvin and carried unanimously. (See  attached). CLOSED SESSION  Mayor Pro Tem Austin Brown made a motion to enter into closed session at 6:05 pm pursuant to 6.S.143-318.113) Attorney-Client Privilege and (6) Personnel, seconded by Commissioner Carolyn R. Melvin and the motion carried unanimously. Mayor Pro Tem Austin Brown made a motion to exit closed session at 6:30 pm, seconded by Commissioner Jo A. Strickland and carried unanimously.  OPEN SESSION  No action taken during Closed Session.  1    PLEDGE OF ALLEGIANCE INVOCATION  Mayor Murphy led the recitation of the Pledge of Allegiance.  Mrs. Sylvia Chestnutt provided the invocation. No public comments were received.  PUBLIC COMMENTS  PUBLIC HEARING FOR PROPOSED 2020-2021 BUDGET comments. Clerk Cashwell stated the proposed two local newspapers and no comments have been PRESENTATION BY STAR COMMUNICATIONS  to receive town's  Murphy opened the Public Hearing for the proposed 2020-2021 budget Board of Commissioners on May 26, 2020. The proposed budget was posted on the  Mayor  2020-2021 budget was presented to the received to date. After calling for any  the front door of town hall. Public Hearing notices were published twice in  website and on  comments and receiving none, Mayor Murphy closed the Public Hearing. Mr. Jeff Shipp and Mr. Joseph Andrews discussed their dedication to bring the residents of the Town of Garland. They discussed the issues they initially encountered that time to try and avoid the issues of busting utility service lines. They have  fiber services to  fiber installation process and measures they have taken since digging along the path of the proposed installation to move manually roadway and move closer to the property lines to avoid asbestos and terracotta lines during this process. Being the town has with fiberi installation plans at a slower pace and digging prior bringing  during the first days on the after coming away from the areas next to the plastic, copper, many different types of lines, in heavy equipment to  determined  out and  had discovered ductal iron, pvc, black disintegrate when touched. They stated  ongoing issues with the installation. They noted they repairs. A lot of the pipes are so old they essentially  so  it makes it difficult to have everything you need on hand for  tol  they would proceed minimize the liability of the town. Further discussion continued and the Boardreviewed the planning map provided by Star Communication. (See attached). Mayor Pro Tem Austin Brown made a motion to allow Star Communication to proceed with installation of fiber from Seventh Street to the water tower on S. Church Avenue, seconded  by Commissioner Carolyn R. Melvin and carried unanimously.  COMMISSIONER REPORTS ADMINISTRATION Mayoral Report- Mayor Project specifics am. CARES remove the pictures  Murphy thanked everyone for all they have done over the last several spearheaded the volunteers and asked for donations if anyone wanted  discussed the 2020 Graduation  months especially in light of the Covid-19 pandemic. She to contribute to this project. A Salute to the Grads is also planned for expenditures related to the Covid-19 pandemic. Mayor Murphy  by  June 2020 at 11:00 26, made a recommendation to  ACT funding  was awarded to the town in the amount of $30,000.00 to cover in the foyer of town hall and store them until they can be placed in a  and board members pictures on that wall and change  museum and place the current mayor  2    Pro Tem Austin Brown made a motion to approve the  them with each election. Mayor recommendation, seconded by Commissioner Mayor Murphy stated employees are being encouraged increasing daily, she recommends the office too continue alternating days of work while still being responsive Board members concurred with this recommendation.  Barbara A. Peterson and carried unanimously.  to wear mask and once we get a  taken and  thermometer everyone who enters town hall will have their temperature  working  mask. She stated with the number of positive cases of Covid-19  will be asked to wear a  remain closed to the public and the office staff  to the needs of our citizens. a motion to  leave  Leave Request- Mayor Pro Tem Austin Brown made  approve  Employee  seconded by Commissioner Barbara A. Peterson and  request submitted by Clerk Cashwell, carried unanimously. (See attached). Budget versus Actual - Clerk Pamela actual report to the Board. (See attached). Bank Statements/A.P. Check Listing - Clerk Pamela statements for all three accounts as well as the AP check report  FINANCE  Cashwell provided copies of the current budget VS.  Cashwell  copies of the bank  provided from May 19th to June 12",  2020. - (See attached).  Cashwell informed the Board that Mayor Pro Tem  Internal Control Monthly Reviews Clerk for this month to meet with the Mayor and Clerk to complete the monthly internal review checklists. reviewed and provided copies of the credit  Austin Brown is on the rotation schedule Credit Card Purchases - Clerk Pamela Cashwell card purchases for the month to the Board. (See attached). Commissioners Jo A. Strickland and Eddie and then turned it off, the leaking has stopped, and it A. Strickland stated she was told sediment can cause leaking replaced, they need to do so in writing stating improvements made to water and sewer presented the Board with before and after pictures stated with their approval, we have been able to complete major discharge located on Lamb Road, purchased a new building  stated since he and hasn't leaked since. Commissioner Jo and if flush it regularly  Replacement Mayor Pro Tem Austin Brown  Status of Fire Hydrant  Bronson, Jr. went out and turned the hydrant on  you  hydrants be  leaking. Board members stated if the fire department request  this will prevent Mayor Murphy asked  the reason why the hydrant needs replacing. infrastructure thus far this fiscal year. Mr. Carroll  the Board to allow Mr. Neil Carroll, ORC to give an update of the  taken of the many improvements and  rehabilitation of the piping to house the chemical feeds at  for the  erect a new ceiling in well house #4, erected a new building  for Well #3 and #4,  all new pumps to feed  the lagoon, purchased a new sampler for the discharge and purchased needed for each location. chemicals into the system that have the amount of horsepower which will be to  a soft place  should be completed in the next week  One additional project starter on the pump in' Well #4 with  Scada. This will help to prolong the life of the pump and  members thanked Mr. Carroll for his  decrease the costs of electricity to run the pump. Board  Mr. Carroll requested to  leadership in completing these needed upgrades and maintenance. with a cost estimate  two air conditioners for Well #4 and the building at the lagoon  purchase of $600.00. Mayor Pro  Tem Austin Brown made a motion to approve the purchases as stated,  carried unanimously.  seconded by Commissioner Barbara A. Peterson and  3    BUIDINGSCEMETERK Cemetery Update- Commissioner monthly to inspect them. Clerk Cashwell in and requested someone look at her Peterson agreed to follow up on this request.  Barbara A. Peterson stated she goes out to the cemeteries asked Commissioner Peterson if she would call for mother's headstone and Commissioner Barbara A.  as this hasn't ever been  a work order for the road repairs needed at the Garland Cemetery for this. A citizen also called  She stated she would call and request a work order Commissioner Jo A. Strickland reported the new gutters Library and Mayor Pro Tem Austin Brown reported Legion rain clears to install the new curbing and road repairs to prevent  completed. Library-  have been installed on the Asphalf will be here as soon as the future flooding issues. Clerk been paid. of turning this building flooring  and gutter installation invoices have  Cashwell reported the new carpeting Discussion ensued regarding vendors  ABC Store- Commissioner Barbara A. Peterson stated the possibility and  placed.  She stated it needed to be painted on the inside  into a museum.  that  be available to do the work in the next week. may Commissioner Barbara A. Peterson to get  Mayor Pro Tem Austin Brown made a motion for with the work if it can be completed in quotes for the painting and the flooring and proceed Melvin and carried unanimously. the next week, seconded by Commissioner Carolyn R. she had met with a gentleman from  Town Hall- Commissioner Barbara A. Peterson stated  at this point someone  the sink installations and he had taken pictures and installation of the sinks. Commissioner  Lowe's regarding holes left during the  out vanities to go into the bathrooms to cover up the measure the areas tonight so the vanities can be is still in the box and hasn't been installed.  needed to go into the store and pick and Mayor Pro Tem Austin Brown would purchased. The urinal for the men's bathroom regarding placing new flooring $3,640.00. Mayor Pro Tem Austin Brown made a Barbara A. Peterson and Bronson, Jr. and Barbara A. Peterson to Marie Faircloth as it was $280.00 this month and the employees daily. PARKSRECREATON  Barbara A. Peterson stated she  had spoken  with a gentleman Commissioner  Center- Commissioner Eddie Bronson, Jr. stated he  Senior $3,640.00  at the senior center and the total costs for the project is carried unanimously. Mayor Murphy asked Commissioners Eddie  motion to approve the flooring project for  as long as it can be completed by May 26, 2020, seconded by  discuss the electricity cost per month with Mrs.  building was only open for several  Commissioner Eddie Bronson, Jr. stated he met with  Curtis D. Cain Memorial Park Upgrades- donated fountain at the park and it was determined  several individuals regarding placing the  facilities and walking track will be  that prior to the installation, a plan of where the restroom  or conflict with the  should be determined to avoid any complication  located in the park fountain installation.  Commissioner Jo A. Strickland stated the  Status of Security Measures for Park Complex- and she has an individual who is welding wiring for the security system has been completed into the concrete walling inside the  her a box for the dvr to be secured in and mounted concession stand and as soon as the box is mounted, Star  Communications will come back  should be by  installation of the security system which she estimated  out and complete the the end of next week.  4    STREETS  Commissioner Jo A. Strickland provided a  Powell Bill Annual Street Assessment Report-  with Mr. Teddy Owens. She  verbal report of the Powell Bill Street Assessment she completed  issues in order  stressed the importance of completing the necessary required maintenance Strickland stated to be in compliance with receiving funds for these streets. Commissioner will  a full  for minor maintenance items and she provide  she will have work orders completed Status for Library Curbing &  can be devised to get all the issues  written report for the Board at the next meeting so a plan  resolved. stops. RECESS Mayor Pro Tem  Paving: Work is scheduled to begin later this week if the rain  Austin Brown made a motion to take a brief recess, seconded by  Commissioner Carolyn Melvin and carried unanimously. Mayor Murphy called the meeting back to order. PUBLIC WORKS - WATERSEWERCARLACE  Neil Carroll.  Well #4 Piping Rehab Completed- Reported on earlier by Mr. Status of Custom Controls Driver for Well #4- Reported on earlier by Mr.  Neil Carroll. a  Pro Tem Austin Brown made a motion to purchase a valve wrench seconded by Jo A. Strickland and carried unanimously. Mayor Pro  Purchase Requests- Mayor unanimously. generator at the lagoon, Commissioner owners informing SAFETY  Commissioner Barbara A. Peterson and carried  in the amount of $108.00, seconded by  for the  Mayor Pro Tem Austin Brown made a motion to purchase battery  rods, seconded by  Tem Austin Brown made a motion to purchase two fiberglass probing  Barbara A. Peterson and carried unanimously. Mayor Pro Tem Austin Brown  second by Commissioner Barbara A. Peterson and  made a motion to purchase a sump pump, carried unanimously. Board members asked for Deputy pouring grease into the sewer system. Commissioner Eddie Bronson, listed several options. Mayor Murphy with a decreased budget OLD BUSINESS  Clerk to send a letter to restaurant  and violations for  them of the proper methods for disposing of grease  Jr. and others discussed police protection for the town and stated we are too late into the new budget to even think  she plans  to discuss with  about getting police protection for this year and this is something  the public at the next town hall meeting by discussing ways to move forward and determining  where the funds will come from to make this happen in the future. and Environmental Training July 16+h & 17th in Kinston  CDBG Mandatory Compliance could attend the environmental training on the 17th, with Mayor  Mayor Murphy asked if anyone training. Fiber Installation- Communications.  and no one volunteered to attend the  Pro Tem Austin Brown as we need two representatives,  Discussed earlier in the meeting during the presentation from Star  5    NEW BUSINESS Approval  asked everyone to get their quotes and last-minute meeting at the end and reconvene on June 25, 2020 at 7:30  Budget Discussion- Mayor Murphy purchases completed by June 26, 2020. decided they will recess this MINUTES APPROVAL  & Adoption of 2020-2021 Budget Ordinance & Fee Schedule- Board members  pm to approve and adopt the 2020-2021 budget ordinance.  Pro Tem Austin Brown made a motion to approve the Pro Tem Austin Brown made a motion to approve the  April 21, 2020 Regular Meeting- Mayor minutes as submitted, seconded by Commissioner unanimously. (See attached). May 26, 2020 Regular Meeting- Mayor minutes as submitted, seconded by Commissioner unanimously. (See attached). May 27,2020 Re-Convened Meeting- Mayor the minutes as submitted, seconded by Commissioner unanimously. (See attached). May 26, 2020 Closed Session Minutes- Mayor carried unanimously.  Barbara A. Peterson and carried Barbara A. Peterson and carried Barbara A. Peterson and carried  Pro Tem Austin Brown made a motion to approve  Pro Tem Austin Brown made a motion to  Barbara A. Peterson and  approve the minutes as submitted, seconded by Commissioner  CALENDAR OF FVENTSANHOUNCEMENTSCONDOIENCES sincerest condolences to all of those who have  Condolences: The Town of Garland sends our  recently lost loved ones. RECESS TO RE-CONVENE at 7:30 pm, seconded by recessed at 8:42 pm.  to reconvene on June 25th  Mayor Pro Tem Austin Brown made a motion to recess the meeting  Commissioner  R. Melvin and carried unanimously. Meeting  Carolyn  Pamela Coshwgt  Pamela Cashwell, Town Clerk/Finance Officer  Board Approved:  d. Murphy, Mayor)  6