Town of Fletcher Council Meeting Minutes April10,2017  Call the meeting to order: 07:01 pm Those who were: in attendance are as follows:  Mayor Bill Moore Councilman Bob Davy Councilwoman Sheila Franklin Councilman Hugh Clark Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa Public Works Director Jabbo Pressley Assistant Town Manager Heather Taylor  Parks & Recreation Director Greg Walker did not attend this meeting.  Police ChiefErik Summey did not attend this meeting. Mayor Pro-Tem Eddie Henderson came in at 7:05 pm.  Invocation: Councilwoman Sheila Franklin Pledge of Allegiance: Councilman Bob Davy  ***Public Input*** None at this time. (3/6, ,3/13&3/21)  Approval of minutes, corrections, additions or deletions.  Councilman Bob Davy made a motion to approve the minutes and it was seconded  by Councilman Hugh Clark. Council Updates shred event.  Councilwoman Sheila Franklin: None at this time  Councilman Bob Davy: Stated that there was a good turnout at the pill drop off and    Councilman Hugh Clark: Stated that drones at the park are continuing to be a problem and the rules are not being followed. Another person was shooting Mayor Pro-Tem Eddie Henderson: Commented on the rules at the park not being followed. Dogs not on leashes and unsupervised kids are climbing trees.  rockets off at the park.  Consent Agenda April 15 thru. April 29, 2017. debt on the project.  Approval of] Litter Sweep Proclamation # P-17-01 for annual Litter Sweep which is Approval of Budget Amendment # 4 to the FY 16/17 budget which applies the remaining financing proceeds from Town Hall Capital Project fund to the outstanding Approval of Budget Amendment # 6 to the Capital Project Ordinance 0-11-01 which officially closes out the project and transfers the remaining financing proceeds to General Fund which will be applied to outstanding debt on the project. Approval of Lucas Armena to serve a 3 year term on the Planning Board for District 1  which would expire in 4/20.  Mayor Moore stated let the show that he encourages Mr. Olsen to stay involved and Councilman Hugh Clark made a: motion to approve the Consent Agenda and it was seconded by Councilman Bob Davy and Mayor Pro-Tem Eddie Henderson.  apply again for another board position.  Presentation of elevation of drawings and floorplans for building projects-  Legerton Architecture.  Mitchell Soren from Legerton Architecture stated that he came back this week to incorporate the comments that he got at last week's meeting into the drawing. He stated that the doors were added to the vehicle shed and the interior door has been added between the wash bay and the Parks & Recreation building. He also said that on the vehicle shed we did double check the sizes (heights) of the vehicles that we  received from the public works director.  Discussion Followed:    Cost on doors will be reported at next month's council meeting.  Update on design for Highway 25 Corridor Improvements project-Ben Cathey,  McGill & Associates.  Ben Cathey of McGill & Associates gave an update on the Hwy 25 Corridor  project.  Discussion Followed:  Town Manager Mark Biberdorfstated that on Wednesday morning Eric andIare going to spend al lot of time on this making sure these decisions are moving forward. Approval of lowest responsible bidder for street resurfacing projects -Jabbo  Pressley, Public Works Director.  Public Works Director Jabbo Pressley discussed the bids they received on March 30. Tarheel Paving was the lowest bidder and when we got to reviewing the bids they had an almost $18,000 mistake on their bid but despite that they still were the  lowest bidder. Discussion Followed:  He stated that they are going to place notices on the doors of the residents that will have their streets paved to make them aware of when the paving will take place. Councilman Bob Davy made a motion to approve Tarheel Paving for the street resurfacing project and it was seconded by Mayor Pro-Tem Eddie Henderson. Presentation on financial consulting: services-Tyler Traudt, First Tryon  Advisors.  Tyler Traudt gave a presentation on the services that First Tryon Advisors can offer  to the Town of Fletcher. Discussion Followed:    Councilman Bob Davy stated that he likes this idea Comments from the Town Manager Mark Biberdorf.  AtTown Hall day I had forgotten to mention the letter from Laurel Park on Senate Bill 94 concerning partisan elections. They are working on a bill in the senate to: force municipal elections to be partisan elections. Iwas not sure how council feels about  that.  Discussion Followed:  Town Council is not in favor of partisan elections.  On the Shred event we collected 3020 Ibs. of shredded paper. Idon'thave a count on the pills collected on the pill drop as of yet.  No numbers on the West Generation Network yetIhave an email into Erica at Land On the Howard Gap Road Improvements- -Iwas disappointed to find out that the project from the bridge up to 25 that was going to be let for bid in. August of this year has been changed to. August 2018 and it has been moved up to the division level. I called and this project has been assigned to a Wanda Austin in the division level. They apparently had lost some files and they have had some turnover recently. There is no reason why this should be delayed. Would you like for me to talk to Ed Council has requested that the Town Manager discuss this with Mr. Greene. The town received a: request to change the name of Frady Lake to Rutledge Lake from a Matthew O'Donnell of US Board on Geographic Names (BGN). It was stated in the document that the request was made by a Gathal Cogdill owner of Rutledge Lake  of Sky.  Greene the Division Engineer about this?  RV Park.  Discussion Followed  Council has requested that the Town Manager contact Ronnie Frady and get his  thoughts on this.  Reminder that LGCCA is next Tuesday at 3:00    Mayor Moore asked for a motion to adjourn and it was so moved by Mayor Pro-Tem  Eddie Henderson and Councilman Bob: Davy.  Adjourned: 08:44 pm  Approved:  S-8-17  3 Dak Mayor William "Bill" Moore  Date    Town of] Fletcher Agenda Review Meeting Minutes April 3, 2017  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows: Mayor Bill Moore Mayor Pro-Tem Eddie Henderson Councilman Bob Davy Councilman Hugh Clark Councilwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa Invocation: Councilwoman Sheila Franklin Pledge of Allegiance: Councilman Bob Davy  ***Public Input*** None at this time (3/6, 3/13 & 3/21) next week.  Approval of Mimutes-corections, additions or deletions.  Mayor Moore asked council to review the minutes and let any changes be known  Council Updates ceremony. Fletcher school.  Councilwoman Sheila Franklin: reminded everyone of the shred event and pill drop this Saturday. She also stated that she enjoyed the plaque dedication Mayor Pro-Tem Eddie Henderson: praised Councilwoman Sheila Franklin's efforts to get a monument put up in front of VERITAS academy in memory of the old Councilman Bob Davy: Stated that the flower pots out in front of the building  looked really nice and thanked whoever put them out there. Councilman Hugh Clark: None at this time dealing with some health issues right now.  Mayor Moore asked for prayers for former Councilman Wayne Garren who is    Consent Agenda April 15 thru. April 29, 2017. outstanding debt on the project.  Approval of Litter Sweep Proclamation #P-17-01 for the annual Litter Sweep which is Approval of Budget Amendment # 4 to the FY 16/17 budget which applies the remaining financing proceeds from Town Hall Capital Project Fund to the Approval of Budget Amendment #6 to the Capital Project Ordinance 0-11-01 which officially closes out the project and transfers the remaining financing proceeds to General Fund which will be applied to outstanding debt on the project.  Town Council has selected Saturday April 22, 2017 to do a litter pickup in the town. Town Manager Mark Biberdorfwent over the Budget Amendment(s) to be  approved at the regular meeting next week.  Presentation of elevation drawings and different floorplans for building Architect Mitchell Soren and John Legerton went over the design plans for the building and answered questions that council had on these plans.  projects-legerton Architecture.  Discussion Followed:  Architect Mitchell Soren stated that he will be back on Monday night to further discuss this and show the design with the doors on the vehicle shed. Town Manager Mark Biberdorf: mentioned that Mark Cathey will be here on Monday to give an update on the Highway 25 corridor project and this item will be  added to the agenda for next week.  Approval oflowest responsible bidder for street enfacingpolect-iana  Pressley, Public Works Director.  Town Manager Mark Biberdorf: stated that we had our bid opening on' Thursday at 2:00. The bids came in from Tarheel Paving, JLS Company LLC and Trace and Company. Tarheel Paving &. Asphalt Company was the lowest responsible bidder on the project. Ben Cathey called me on Friday to say that the we had an error on the bid with Tarheel Paving. The road repair part on' Thorncrest Drive was incorrectly    listed as $ 1,999.00 and it should have been $ 19,990.00 which would give us a total  of $220,093.00 for all the repairs. Discussion Followed:  Council will take action on this on Monday at the regular meeting.  Presentation on financial consulting services-Tyler Traudt, First Tryon  Advisors.  Town Manager Mark Biberdorf: stated that this came up when the newspaper article came out on our town center project. Iwas contacted by' Tyler Traudt of First Tryon. Advisors services and they providing assistance with financial packages and proposals and they do financial modeling. They are paid on a project by project  basis. He will be here on Monday to make a presentation.  Discussion Followed:  Discussion and approval ofapplicant to fill current vacancy on Planning Board  in District 1-Mark Biberdorf, Town Manager.  Town Manager Mark Biberdorf stated that council has the applications for both individuals in their packet. You met them at the meeting last month when they introduced themselves. You have Lucas. Armefia and John Olsen that have  submitted applications. Discussion Followed:  Council has selected Lucas Armena to serve on the Planning Board in District 1 and  this item will move to the consent agenda for next week.  Comments from the Town Manager Mark Biberdorf.  Iattended Town Hall day last Wednesday andImet with Chuck McGrady separately from Chuck Edwards. Iended up having lunch with him along with representatives from Hendersonville and Laurel Park. On the Fletcher itemslmentioned that Grace Deal had submitted an official request tol Representative McGrady to introduce a bill    to provide help funding the library project. The budget process is just starting to get underway. Ialso mentioned this to Senator Edwards as well. Ialso told them thatIspoke to the Board of' Trustees of the community college in late January about a training facility here in Fletcher. The water issue kind of dominated most oft the  lunch meeting. Discussion Followed:  Shred event and pill drop is Saturday April 8 from 9:00 to 12:00 pm.  West Next Generation Network (update) - They applied for an Appalachian Regional Commission grant to help them fund part of the work they are doing and they got turned down. There may be an additional expense on this (from us and the others)  to encourage some greater structure for broad band activity.  Discussion Followed:  Mayor Moore asked for a motion to adjourn and it was so moved by Mayor Pro- Tem Eddie Henderson and seconded by Counciwoman Sheila Franklin.  Adjourned: 07:57 pm  Approved:  S--1  Date  &