Town of Fletcher Agenda Review Meeting Minutes 05/01/17  Call the meeting to order at: 06:01 pm Those who were in attendance are as follows: Mayor Bill Moore Mayor Pro-Tem Eddie Henderson Councilman Bob Davy Councilman Hugh Clark Counciwoman Sheila Franklin Town Manager Mark Biberdorf Parks & Recreation Director Greg Walker Invocation: Mayor Pro-Tem Eddie Henderson Pledge of Allegiance: Councilman Hugh Clark  ***Public Input***  Ron Schultz of 10 Southchase Drive Fletcher spoke on a few suggestions/ideas  that he would like to see implemented in the town and the park Approval of Minutes-corrections, additions or deletions.  (4/03, 4/10)  Mayor Moore asked council to review minutes and if you have any changes we will  make them next week at the regular meeting.  Council Updates  Councilwoman Sheila Franklin: None at this time Mayor Pro-Tem Eddie Henderson: None at this time. Councilman Bob Davy: None at this time. that more people will participate next time.  Councilman Hugh Clark: stated that the Litter sweep went very well and he hopes    Consent Agenda deals.com.  Approval of Resolution R-17-01 to sell surplus property at public auction on gov  Council had some questions that were answered by the Town clerk on the auction  that will take place later on in the month.  Update on consultant on Meritor Park Master Plan-David Tuch, Equinox David Tuch from Equinox Environmental went over the Master Plan that he has  Environmental,  developed for the Meritor property.  Discussion Followed:  Amendments to the Parks & Recreation ordinance-Mark Biberdorf, Town  Manager.  Town Manager. Mark Biberdorf: stated that this is a follow-up item from last month. on the concerns of enforcement of existing rules in the park. The information highlighted in yellow are the revisions that were made. (see attached) final minutes  Discussion Followed:  The Town Manager will make the revisions suggested by council and bring them The Town Manager has requested that item # 7 be moved up at this time for discussion while Parks & Recreation Director Greg Walker is here.  back next week at the regular meeting.  Moved Item # 7 up at this time:  Consideration of changes to the fee schedule for shelter and ballfield rentals-  Greg Walker, Parks & Recreation Director.    Parks & Recreation Director Greg Walker gave an overview of his projected fee  increases for services in the park. Discussion Followed:  Council purposes that the shelter rental for residents remains at 75.00 but the other rates will increase as suggested by the Parks & Recreation Director. This item will be moved to the Consent Agenda next week.  Item # 6 will be discussed at this time.  Approval of agreement with First Tryon Advisors for assistance with building projects-Mark Biberdorf, Town Manager and Heather Taylor, Assistant Town  Manager.  Town Manager Mark Biberdorf stated that Tyler Traudt was here last month and gave aj presentation on the financial services that they provide through their consulting firm. We have the draft agreement (blanket agreement) we checked references and Heather contacted 3 or 4 communities and we had very positive responses. We would like to use their help with the upcoming projects like the maintenance building. We would like them to look at our current loans as well to see about possibly refinancing them. They provide bank financing proposals and assistance with the closing and it ends of being about $15,000 to do this. We think  that it can add value with better interest rates.  Discussion Followed:  Move to Consent. Agenda for next week.  Comments from the Town Manager Mark Biberdorf.  On the inquiry about changing the name of Frady Lake to Rutledge Lake. Italked with Ronnie and he talked with his family and they had no objection to the name On Howard Gap RoadItalked to Ed Greene they are. looking more (now expressed frustration with consultant) He thinks they should let for bid by February 2018 instead of August 2018 with a Right of way acquisition by October 2018. Iwill  change. Iwill submit the forms on our behalf for this.  continue to follow up on this in case anything does change.    Iwas contacted by Steve Wyatt concerning the zoning allowances for schools in Fletcher. He asked are schools allowed by right in any of your zoning districts. We do allow schools in all our zoning districts but, M-1 which is industrial. The Town does not have to sign off on this but on the Heart of Fletcher overlay on the east and Budget Retreat breakfast is on Saturday at 8 at Kostas's and then we will meet back here in the conference room wherel Iwill do a power point on the recommended budget. Revenues are decent property but, taxes are still not right. Business personal is still not done. Iplugged in whatIhad at this point with all the numbers and worked on expenses andlanticipate tax values going to change (going up). Councilman Hugh Clark made a motion to adjourn and it was seconded by Mayor  west side ofl Hwy 25 there is a review requirement.  Pro-Tem Eddie Henderson. Adjourned: 08:36 pm Approved:  612-1  Date  William "Bill"M Moore  &5    CHAPTER 92: PUBLIC PROPERTY; PARKS AND  RECREATION  Section  General. Provisions Parks. Regulations  92.01 92.15 92.16 92.17 92.18 92.19 92.20 92.99  Helmet requirement Purpose Definitions Rules and regulations Lease or rental Violations Rental fees Penalty  GENERAL PROVISIONS  $92.01 HELMET REQUIREMENT. (A) Regulations.  (1) Every person operating a bicycle, roller blades or skateboard on town (a) Meeting ANSI Z90.4 standards, as amended; or  property (including parks and greenways) shall wear al helmet of good fit, fastened securely, and: usei in bicycling, or ASTM bicycle helmet standard, as the standards above may be amended. greenways) shall allow anyone under the age of6, and weighing less than 40 pounds to ride as a passenger on a bicycle other than in a seat which shall adequately restrain the passenger and protect the passenger from moving bicycle parts, or astride the: regular seat of a tandem bicycle. greenways) shall allow anyone to ride as aj passenger unless the passenger is wearing al helmet as (B) Enforcement. This section shall be enforced by the-eteher-Polee-Department  (b) The Snell Foundation 1995 Standard for Protective Headgear for (2) No person operating al bicycle on town property (including parks and  (3) No person operating a bicycle on town property (including parks and  defined in division (A)(1) oft this section. and those town officials appointed by Town Council. (Ord. 0-00-11, passed 8-14-2000) Penalty, see $9 92.99  PARKS REGULATIONS    $92.15 PURPOSE.  Thej purpose of this subchapter is to provide rules and: regulations tol be enforced at the town'sr recreational facilities for the health, safety and enjoyment oft the visitors to the facilities.  (Ord. 0-98-12, passed 12-14-1998) $92.16 DEFINITIONS.  For the purpose oft this subchapter, the following definitions shall apply unless the LOITERING. Ifaj person remains in a vehicle with or without other persons without cause; repeatedly beckons to, stops or attempts to stop passers-by or motor vehicles without cause; or repeatedly interferes with the free passage of other persons within the park. PARK. Any and all those public areas owned, operated or maintained by the town and PUBLICPARK. Any publicly owned or maintained land which is designated by the REGISTERED SEX OFFENDER. An individual who is registered by any state or federal agency as a sex offender and whose name is published on any state or federal REGISTERED SEX OFFENDER listing, including but not. limited to the sex offender registry  context clearly indicates or requires a different meaning.  designated as a' Town of Fletcher Recreational Park. (Ord. 0-98-12, passed 12-14-1998) town as a park or recreational facility.  established in G.S. Chapter 14, Art. 27A. (Am. Ord. passed 6-13-2005)  $92.17 RULES AND REGULATIONS. of the town and shall be strictly enforced.  (A) The following shall be the rules and regulations of all of the recreational facilities (B) It shall be unlawful for any person in any park, playground, ballfield, tennis court or any other recreational facilities thereof, owned and controlled by the town, to disregard the  following: dawn to dusk.  (1) Park hours of operation.  (a) Fletcher Community. Park. Monday through Sunday 6:30am (b) Kate' 's Park. Monday through Saturday 7:30 a.m. to dusk; Sunday  1:00 p.m. to dusk (or unless extended by the Parks and Recreation Department).  (Am. Ord. passed 9-11-2000) to the fullest extent oft the law.  (2) Trespassers entering the park before or after park hours will be prosecuted (3) Littering is expressly prohibited. All trash must be placed in provided (4) Abusive language/disorderly conduct/fighting will not be tolerated. This  trash receptacles. Under no circumstances will household garbage or waste generated outside the  park be permitted to be disposed ofin the park facilities or on park grounds.  isa a family park.    (5) Thel holding of any exhibition, ceremony or making of any speech without (7) Alcohol beverages and illegal drugs are not allowed onj park grounds. The (8) Tobacco products of any kind are prohibited. mesisdinedesguated (9) Obey all traffic signs. All vehicles, including motorcycles, must bej parked  permission from the Parks and Recreation Department will: not be allowed.  (6) Firearms and concealed weapons are prohibited.  selling, delivering or attempting to sell or deliver any alcoholic beverage ori illegal substance is  prohibited.  aefliepaurk-Tohaee, molwtsahalepahaliadast Kate'sPark  inj parking spaces provided. Service roads and walking paths are for pedestrians and town vehicles only. Itshall also be unlawful for failure to obey all traffic officers or the persons being authorized and instructed to direct traffic whenever and wherever: needed in the park.  (10) Vehicles left unattended for more than 24 hours on park property will be (11) Defacing ori intentionally damaging any town-owned facility or monument (12) Soliciting ofa any kind onj park property is prohibited. This includes the (13) Vendors are prohibited from any type of selling without prior approval by (14) Cutting, picking, pulling or damaging trees, flowers, plants or other (15) Dogs must be leashed at all times and no more than 4 feet from owner.  towed away at the owner's expense.  is prohibited.  distribution of any handbills or circulars, or posting, placing or erecting any bills, notices, paper or advertising devices not authorized by the Parks and Recreation Department.  Parks and Recreation Department. vegetation is strictly prohibited.  Dogs are not allowed in the children's playground areas. Users are asked to be considerate of others and owners must pick up dog's excrement on park grounds. All animal fecal matter must bei removed by the owner and notl left on trails, fields ori in other public areas. skateboards, skates and bicycles are welcome, but must use proper precautions, travel at a safe speed, and stay on walking trails at all times. All other motorized-type vehicles must be parked inj parking spaces provided. Motorized handicapped wheelchair (or similar accessory vehicles not to exceed 1,000 pounds) are allowed on walking trails. Driving or operating ATVs, motorbikes or other motor vehicles on trails or park grounds is prohibited.  (16) Walking trails will be used primarily by pedestrians. However, persons on  (17) Park grills are designed for charcoal only. It: is unlawful to gather and  burn wood on1 town property or discharge fireworks, unless approved by the town's. Fire Marshal. Personal grills in good operating conditions may be used in designated picnic areas only. No open fires or campfires will bej permitted. Erecting tents, canopies or nailing decorations toj park structures is not allowed without permission from Parks and Recreation Department.  (18) Swimming in Cane Creekor the park pond is prohibited. (19) Fishing from the banks of Cane Creek is allowed with proper North  Carolina license.  (20) Hunting of any kind is prohibited. (21) Hitting golf balls is prohibited.  (22) Flying model airplanes on park property is prohibited, unless at an event  approved by the Parks and Recreation Department.    (23) Flying ofUnmanned Aircraft Systems (UAS or "drones ) on park  property is prohibited. Approval may only be granted by the Town of Fletcher Parks & Recreation Department and must be in accordance with North Carolina Department of Transportation regulations, North Carolina General Statutes and Federal. Aviation allowed without proper approval and permit from Parks and Recreation Department.  Administration guidelines.  (23) Fairground activities, flea market, garage sales and the like are not (24) Loitering, indecent conduct or any behavior which interferes with visitors (25) Use of park areas and facilities is at the user's own risk. The town (26) The Parks and Recreation Director or any town employee designated by  will not be tolerated.  assumes no responsibility or liability for misuse of park or ofits facilities.  the Town Manager shall have the authority to eject from any facility any person acting in violation of the rules and regulations posted for Fletcher Community Park. faperson is ejected from anyfacility, this shall be done verbally. by an authorizedTown employee. The interfering with or hindering in any manner any town employee or contracted individual from performing other visitors, with the exception ofParks and Recreation activities and authorized events.  their official duties is] prohibited.  (27) Audio and musical devices should be operated at a volume not to disturb (28) Benches, picnic tables and the like shall be "first come, first served" (29) No rock or other projectile throwing is allowed. This includesrockets (30) Use ofa a site closed to public or facility already reserved to other (31) The using ofany area or facility for commercial purposes are prohibited, (32) Horseback riding is not permitted unless authorized by the Parks and (33) Alterations, modifications and/or additions to parks and facilities are: not (34) Temporary housing (i.e. motor homes, RVs, tents, house trailers) may not (35) The throwing ofi rocks, bottles and the like or climbing on equipment not (36) Effective. July 1, 2005, registered sex offenders shall be prohibited from (a) Its shall constitute a general offense against the regulations ofthe  unless otherwise designated by the Parks and Recreation Department.  fired or launchedfrom the ground.  individuals.  without prior approval by the Parks and Recreation Department.  Recreation Director (See Rule 14, above).  permitted without prior approval from the Parks and Recreation Director.  bej parked overnight with occupants inside. Only at the discretion ofthe Town Council may  overnight camping be permitted. designated for such climbing will be prohibited. (Ord. 0-98-12, passed 12-14-1998) entering all oft the town's public parks.  Town of] Fletcher for any person or persons registered with the State ofNorth Carolina and or any other state or federal agency to enter knowingly into or on any: public park owned, operated  or maintained by the town. (Am. Ord. passed 6-13-2005)  (b) The Town Manager shall be charged with posting this regulation at  the main entrance of each park within 30 days oft the passage ofthis division.    Penalty, see $9 92.99 Cross-reference: ordinances  Alcoholic beverages and illegal drugs prohibited, see Chapter 130 ofthis code of Gathering and burning wood; discharge offireworks prohibited, see Chapter 93 Prohibition offirearms and concealed weapons, see Chapter 131 Unattended vehicles towed at owner 's expense, see Chapter 94 Volume ofaudio and musical devices, see Chapter 90 Abusive language, disorderly conduct orj fighting, see G.S. S 14-132 Cutting, picking, pulling or damaging vegetation, see G.S. S 14-128 Defacing or intentionally damaging townfacility or monument, see G.S. $14-32 Trespassing before oT after hours, see G.S. $14-159.13 Use ofwalking trails; motorized vehicles restricted, see G.S. $20-175  Statutory reference:  Littering, see G.S. S 14-399  S 92.18 LEASE OR RENTAL.  Any person or persons entering into a lease or rental agreement of any recreation facility or recreation area agrees to. hold harmless the town. The sponsor shall assume full responsibility. Rates shall be charged, and ai rate schedule shall be updated and approved by the Parks and Recreation Commission. Failure to abide by the listed rules and regulations will result in  forfeiture of future rental use oft the town's facilities. (Ord. 0-98-12, passed 12-14-1998) $92.19 VIOLATIONS.  Any person who violates any provision oft the rules and regulations may be deemed guilty ofar misdemeanor. The Town ofFletcher Police Department may issue citations or take other legal measures as may be allowed to enforce the terms and provisions of the rules and  regulations set forth for Fletcher Community Park. (Ord. 0-98-12, passed 12-14-1998) Penalty, see $ 92.99  $92.20 RENTAL FEES.  (A) The: revenue pricing policy for the town parks system attached to Ord. 0-99-9is hereby adopted by reference asi ifs set outi in full herein, being approved by the Town Council as (B) The Town Council also authorizes the Parks and Recreation Commission Advisory, Board to approve ofany changes to the fee and charges schedule as deemed necessary.  unanimously recommended by the Parks and Recreation Commission. Any other changes to the policy must be approved by the Town Council. (Ord. 0-99-9, passed 12-13-1999; Am. Ord. passed 10-10-2005)    $92.99 PENALTY.  (A) Any person who violates any provision oft this chapter for which no penalty is (B) Any violation of division (A)ofs 92.01 shall be punishable as provided in G.S.S 8 (C) Any violation of SS 92.15 through 92.19 shall be an infraction punishable bya fine ofnot more than $50, plus court costs. Ifany violation continues, each day's violation may be considered a separate offense. Flagrant misuse of parks and recreation facilities will result in  provided shall be subject to the terms of $ 10.99. 14-4, and shall be subject to a fine not to exceed $50.  (Ord. 0-00-11, passed 8-14-2000)  ai forfeiture of future use or reservation privileges. (Ord. 0-98-12, passed 12-14-1998)  (D) Anyone who is found in violation of $ 92.17(B)(36) shall be subject to a fine of not less than $500 per offense and/or 30 days in jail as outlined in G.S. $ 14-4(a). Each and every entry into the park, regardless oft the time period involved, shall constitute a separate  offense under this division. This division (D) is effective July 1,2005.  (Am. Ord. passed 6-13-2005)    Fletcher Town Council Budget Retreat Meeting Minutes 05-06-17  Call the meeting to order at: 09:10 am Those who were in attendance are as follows: Mayor Pro-Tem Eddie Henderson Councilman Bob Davy Councilman Hugh Clark Councilwoman Sheila Franklin Town Manager Mark Biberdorf Assistant Town Manager Heather Taylor Town Clerk Christine Thompson  Mayor Bill Moore did not attend this meeting.  Mayor Pro-Tem Eddie Henderson opened the meeting and turned it over to the  Town Manager Mark Biberdorf.  Overview of proposed FY 2017-2018 Budget  Balanced Budget totaling $6,664,079 in: revenues and expenses.  Increase of $ 242,690 from the 16/17 budget.  The proposed tax rate to remain the same at .34 cents under the recommended 22.5 cents of the .34 cent tax rate supports services directly provided by the town. The remaining 11.5 cents of the tax rate goes to contracted fire protection services.  budget.  Two additional of full time positions requested.  1% COLA this year due to Social Security cost of living measure going up. Begin construction on Highway 25 Corridor Improvement project.    Begin construction on Parks & Recreation Maintenance Building and Public Works 2.9% decrease in health insurance premiums without any changes to current BCBS  vehicle shed. plan.  4.9 % increase in dental premiums with Principal Dental Insurance.  Overall Economic Outlook for FY 17-18  Slightly improved growth is expected in national economy (projected GDP growth of  2.2-2.5%)  Inflation occurring in the 2-2.5% range.  Consumer Confidence Index was at a 15 year high in February.  Projected overall growth of 2.3% in GSP (Gross State Product) from 2016-2017. In 2016, the state added almost 100,000 jobs overall. This is close to projections Construction activity continues to improve across the state which has helped sales  from last year. tax growth.  Local Economic Factors  Single family residential growth still occurring (Cane Creek Vistas -151 unit Commercla/Industrial growth continues to be moderate-several manufacturing projects pending per HCPED, Wingate by Windham Hotel complete, and Blue Ghost  development pulling zoning permits soon.)  Brewery looking for expansion.  Fern Leaf Charter School has stimulated increased activity in area.  Retail sales continue on very positive trend.  Revenue Outlook  Ad Valorem values projected to increase from $1,106,258,000 to $ 1,121,287,000. Largest portion ofi increase in Ad Valorem coming from real property values (2.4%)    Sales Tax is expected to see strong growth again going from $1,397,000 t to Slight decrease in Utilities Sales tax from $700,000 to $ 689,000. 1% increase (additional $29,616) in real and personal property taxes. 9% increase (additional $20,971) in Motor Vehicle property taxes.  $1,550,000.  13% increase (additional $200) in Tax. Advertising. 400% increase (additional $9,600) in Interest on Investments. 1% increase (additional $200) in Beer & Wine tax. 5% increase (additional $2,700) in Cable Franchise.  11% increase (additional $ 153,000) in Local Sales Tax: revenues. 10% increase (additional $500) in Tipping Fee tax. 8% increase (additional $5,000) in. ABC Distribution.  Note: Will be keeping an eye on Senate Bill 126 which re-adjusts calculations  so more revenue goes to less prosperous counties. 15% decrease (drop of $3,000) in prior year taxes. 23% decrease (drop of$3,000) in Miscellaneous Revenue. 2% decrease (drop of $11,000) in Utilities sales tax. 1% decrease (drop of$1,000) in Powell Bill. 21% decrease (drop of $3,000) in Concession stand.  Break at: 10:18 pm Back: from Break at: 10:30 am    Budget Requests  Budget requests initially came in $170,000 above base year revenues.  Includes two additional full-time positions - Public Works Maintenance Specialist Includes funding for animal control services within the Police Department. Renovations to women's: restroom at the Concession stand are included.  and Police Lieutenant.  Laser grading for ballfield atl Fletcher Community Park.  Construction on Parks & Recreation Maintenance Bldg. & Public Works Vehicle shed.  Expense requests funded within current tax: rate of. .34 cents.  Reductions or additions in the some line item requests were made at the Manager's  recommendation.  Cost Saving Measures Realized  Medical insurance renewal with current provider (BC/BS) came in at a 2.9% Broker quotes medical and dental coverage against comparable insurance plans Our Medical plan being a grandfathered pre. ACA- plan may have helped in Reducing part-time assistance in Public Works ($4,500) with funding of full-time Part-time line item could be further reduced if proper efficiencies are: realized with  decrease in premiums.  each year.  reducing our premium this year. Maintenance Specialist. added full time position. Governing Body  Small increase in overall funding for this department going from $ 47,347 to $ 48,235. Slight increase in Salaries line item for 1% COLA from $34,874 to $3 35,223.    Travel &' Training increased slightly from $4,000 to $ 4,500. Small adjustment in Dues & Subscriptions from $222 to $230.  Administration  Moderate increase in total departmental appropriations from $ 468,559 to $ 482,634.  Largest increase is salaries from $336,959 to $ 348,800.  Moderate increases for fringe benefit line items due to merit and COLA adjustments. Slight increase in Fuel expenses in Fuel expense from $4,250 to $ 4,400 Small decrease in M& R Vehicle and M &RI Equipment by $200 for each line item.  Professional Services  As significant increase in departmental budget from $282,275 to $ 341,347. Professional Services Contract line increased from $22,000 to $ 55,000 for  resurfacing ofl Library Road ($35K for road project)  Economic Development line increased to $ 240,500 to cover incentive obligations. Slight Increase in transit from $4,000 to $ 4,847 to cover local match request.  Increase in elections from $ 500 to $3,000..  Planning Department  Slight increase in total departmental appropriation going from $ 109,555 to Most of the increase attributed to salaries line for merit and COLA adjustments Slight adjustments to fringe benefits lines due to merit pay and COLA.  $112,422.  (increase from $ 78,893 to $81,200).  Small Increase in fuel line item from $300 to $400.    Town Facilities $138,500.  As significant decrease in total departmental appropriations from $ 161,410 to  Utilities line decreased from $73,000 to $ 63,000 due to better estimate on full utility Wellness program line decreased from $9,000 to $ 5,000 with exercise facility being Contract Services line decreased by $ 7,000 due to match for TDA wayfinding signs Decrease in M & R Equipment line from $4,000 to $2,000 due to decreased  costs for the Town hall.  complete.  being complete. anticipated need. Police Department  As significant increase in the overall budget going from $1,278,676 to $ 1,381,624.  New Lieutenant Position recommended in this budget. Startup costs in Animal Contro/Enforcement program. Grant request for motorcycle & equipment through NCGHSP.  Lieutenant position will assist with ensuring adequate patrol coverage,reviewing incident reports, overseeing animal control/entorcement, and other admin duties as Second largest increase is for creation of animal control/enlorcement program Grant request to NCGHSP for motorcycle enforcement programre-submitled ($  assigned ($ 68,108)  ($26,839). Mostly startup costs.  39,000). This is 75% federal and 25% local match.  Slight increase in' Travel &' Training from $10,000 to $ 12,000 due to animal control.  Decrease in fuel from $45,000 to $38,000.  Increase in M & R Vehicle from $29,000 to $ 34,980 for animal control function.    Slight decrease in Public Relations from $4,000 to 3,000 due to less utilization. Increase in physicals/drug line and uniforms line due to animal control and new  Lieutenant Position. ITDepartment  One who serves continues to provide high quality support at a cost effective price. Slight decrease in overall departmental expense from $189,600 to $ 173,100. Slight increase in Dues from $ 11,600 to $ 13,100 to cover costs for website hosting Decrease in Capital Expense line from $36,650 to $ 18,650 due to phone system Capital Expense line includes funding for PD Video server expansion ($4,000), replacement of microphones for council room ($3,000), Building wide wireless system $4,9,repacement desktop PCs ($3,650), and misc. parts and equipment  due to last year's website move. upgrade completed in previous year.  ($5,000).  Break from Lunch at: 11:58 am Return from Break at: 01:04 pm Contracted Services -Fire & Rescue of' Town's 34 cent tax: rate this year.  Fletcher Fire & Rescue (FF&R) will receive what the tax levy produces on 11.5 cents Total appropriations for FF&R will increase from $ 1,137,000 to $ 1,154,148. This includes $24,000 that is budgeted for prior year adjustment.  Mills River Fire & Rescue's portion of the tax rate will remain at 9 cents this year. Total appropriations for Mills River will decease slightly from $ 124,060 to $124,022. This appropriation may change slightly as we receive final property value estimates  from the County.    Public Works  As significant increase in departmental appropriations from $877,192 to $ 942,932. Includes recommendation for additional Maintenance Specialist position (keep pace with increased volume of activity, street signs, street repairs, and maintenance at Purchase of trash carts for replacements and addition of new households. Increase for service contracts to maintain Town facilities (primarily Town Hall)  Town Hall).  Replacement of banners and hardware.  Salaries line sees increase biggest increase primarily for Maintenance Specialist  position ($28,671).  Part time salaries line decreased from $ 14,000 to $10,000.  Fringe benefit line items increased for new position and merit and COLA  adjustments. year.  Decrease in utilities line (street lights) from $ 87,550 to $ 77,550 - LED upgrade last Increase in M &R' Town facilities line from $50,000 to $ 60,000 for service contracts. Increase in M&RUS: 25 line from $ 1,500 to $ 9,000: for street banners and hardware. Increase in Department Supplies line item from $8,000 to $ 19,000 for trash carts. Slight increase in recycling line from $81,000 to $ 82,200 for CPI adjustment. Increase in uniforms line from $ 7,968 to $ 9,066 to cover increase in cleaning costs  and uniforms for new position. Public Works-Powell Bill  Slight decrease in Powell bill revenues going from $ 192,000 to $ 191,000.  $191,000 budgeted on the revenue and expense side. This primarily used for re-surfacing of streets.    Parks & Recreation  Slight Increase in overall departmental appropriation from $ 598,799 to $ 606,552. No new full time positions but continued support for expanded part time assistance.  Renovation of women's restroom at Fletcher Community Park. Laser grading of all five baseball fields at Fletcher Community Park.  Middle school summer day camp program.  Part' Time salary line increased from $75,000 to $ 76,600 due to additional summer Fuel expense line decreased from $7,500 to $6,500 due to lower fuel costs. Summer Day Camp line increased from $18,000 to $20,000 to cover additional Concessions decreased from $12,000 to $11,000 due to slightly lower activity.  day camp staff.  expense for middle school program.  Dues & Subscriptions increased from $ 1,650 to $2 2,000.  Capital Outlay at $20,000 to cover renovations to womensrestroom.  Contract Services increased from $41,000 to $58,000 to cover completion of Meritor  Park Master plan and laser grading baseball fields. Capital Improvement Budget within CIP  This recommended capital budget includes $.085 oft the tax levy to fund eligible  projects.  $.085 generates $ 943,563 in revenue for FY 17-18.  $0.65 would be dedicated for projects supported by debt service and the remaining The amount of] levy available for debt service supported projects will be $721,548. Amount of levy available for new projects without debt will be $222,015.  $.02 would be for non-debt service projects, or pay as you go.    CIP-Debt Service  Two projects funded under debt service 1) Town Hall Improvements Project; 2) Debt service requirements for the Town Hall Project will be $ 576,504.  Parks & Rec. Bldg. & Public Works Bldg.  Projected debt service requirements for the Parks & Rec Bldg. & Public Works Bldg.  us $49,000 for a half year payment. Surplus debt service available is $ 96,044 CIP-Non-Debt Service or Pay as you go Projects. Police Vehicles - 3 patrol cars $114,500 Resurface entrance road at FCP $85,000 4x41 Pickup Truck with dump bed $35,000  Recommend taking surplus funding from Debt Service side to cover shortfall for Recommend payment to outstanding debt principal of$ 83,559 with remaining  Non-Debt Projects ($12,485)  funds.  Councilman Hugh Clark made a motion to adjourn and it was seconded by  Councilman Bob Davy and Councilwoman Sheila Franklin.  Adjourned: 02:46 pm  Approved:  6-3-1 Date  "Bill"Moore  RR    Town of Fletcher Council Meeting Minutes May 8, 2017  Call the meeting to order at: 07:02 pm Those who were in attendance are as follows:  Mayor Bill Moore Councilman Bob Davy Councilman Hugh Clark Councilwoman Sheila Franklin Town Manager Mark Biberdorf Assistant Town Manager Heather Taylor Public Works Director Jabbo Pressley Planning & Zoning Director Eric Rufa Police Chief Erik Summey Parks & Recreation Director Greg Walker  Mayor Pro-Tem Eddie Henderson did not attend this meeting.  Invocation: Mayor Bill Moore  Pledge of Allegiance: Councilman Hugh Clark  ****Public Input****  Lucas Armefia of 49 Brownstone Court Fletcher gave a presentation of the governmental rules and regulations concerning flying drones in Fletcher Park. Council spoke on this being a safety concern in the park because the individuals who tend to fly drones in the park are inexperienced and have no training to fly them and this is their reasoning for amending the ordinances in the park.  Approval ofMinutes-corections, additions or deletions.  (4/03,4/10)  Councilman Bob Davy a motion to approve the minutes of 4/3 and 4/10 as submitted and it was seconded by Councilwoman Sheila Franklin.    Council Updates  Councilwoman Sheila Franklin: Thanked everyone for the budget retreat meeting Councilman Bob Davy: agreed with Sheila Franklin on budget retreat meeting. Councilman Hugh Clark: agreed with comments made about the budget: retreat  on Saturday and she thought it went well.  meeting.  Mayor Moore thanked staff that worked on budget and sorry that he did not get to  attend the meeting on Saturday that he was out of town.  Consent Agenda go deals.com. projects.  Approval of Resolution R-17-01 to sell surplus property at public auction on Approval of Agreement with First Tryon Advisors for assistance with building Approval of changes to the fee schedule for shelter and ballfield rentals. Approval of Budget. Amendment #5 to the FY 16/17 Budget Ordinance.  Town Manager Mark Biberdorf commented on the changes to the park rentals to say that everything would take effect on July 1 except for summer day camp fees that  will take effect next year.  Councilman Hugh Clark made a motion to approve the Consent Agenda and it was  seconded by Councilman Bobl Davy.  Amendments to the Parks & Recreation ordinance-Mark Biberdorf, Town  Manager.  Town Manager Mark Biberdorf stated that we spent a spare amount of time last week going through the individual changes to the ordinance. (see attached)  Discussion Followed:  Councilman Bob Davy made a motion to approve the amendments to Chapter 92 of the Parks & Recreation section of the Code of Ordinances and it was seconded by  Councilwoman Sheila Franklin.    Comments from the Town Manager Mark Biberdorf.  Council has a copy of some information from a law firm that we are going to be submitting delinquencies to for collection of back taxes. We can add expenses  back in to cover legal fees. Discussion Followed: Council agrees with this.  PSNC been working on the easement in the park andIgot a call from Don Hallingese and they added 32 loads of soil and re-seeded it today. Iemailed council with the information for safe city designation we were in there again this year and we are number 14 on the list this year.  ***Public Input*** None at this time.  Councilman Hugh Clark made a motion to adjourn and it was seconded by  Councilwoman Sheila Franklin.  Adjourned: 08:07 pm  Approved:  612-1  Date  William "Bill" Moore  3    CHAPTER 92: PUBLIC PROPERTY; PARKS AND  RECREATION  Section  General. Provisions Parks. Regulations  92.01 92.15 92.16 92.17 92.18 92.19 92.20 92.99  Helmet requirement Purpose Definitions Rules and regulations Lease or rental Violations Rental fees Penalty  GENERAL PROVISIONS  $92.01 HELMET REQUIREMENT. (A) Regulations.  (1) Every person operating a bicycle, roller blades or skateboard on town  property (including parks and greenways) shall wear a helmet of good fit, fastened securely, and: use in bicycling, or ASTM bicycle helmet standard, as the standards above may be amended. greenways) shall allow anyone under the age of6 6, and weighing less than 40 pounds to ride as a passenger on al bicycle other than in as seat which shall adequately restrain the passenger and protect the passenger from moving bicycle parts, or astride the: regular seat ofa tandem bicycle. greenways) shall allow anyone to ride as a passenger unless the passenger is wearing al helmet as (B) Enforcement. This section shall be enforced by the-eteher-Polee-Department  (a) Meeting ANSI Z90.4 standards, as amended; or  (b) The Snell Foundation 1995 Standard for Protective Headgear for (2) No person operating a bicycle on town property (including parks and  (3) No person operating a bicycle on1 town property (including parks and  defined in division (A)(1) ofthis section. and those town officials appointed by Town Council. (Ord. 0-00-11, passed 8-14-2000) Penalty, see $ 92.99  PARKS REGULATIONS    $92.15 PURPOSE.  The purpose oft this subchapter is toj provide rules and regulations to be enforced at the town' 's recreational facilities for the health, safety and enjoyment ofthe visitors to the facilities.  (Ord. 0-98-12, passed 12-14-1998) $92.16 DEFINITIONS.  For thej purpose of this subchapter, the following definitions shall apply unless the LOITERING. Ifaj person remains in a vehicle with or without other persons without cause; repeatedly beckons to, stops or attempts to stop passers-by or: motor vehicles without cause; or repeatedly interferes with the free passage of other persons within the park. PARK. Any and all those public areas owned, operated orI maintained by the town and PUBLIC. PARK. Any publicly owned or maintained land which is designated by the REGISTERED SEXC OFFENDER. An individual who is registered by any state or federal agency as a sex offender and whose name is published on any state or federal REGISTERED SEX OFFENDER listing, including but not limited to the sex offender registry  context clearly indicates or requires a different meaning.  designated as a Town ofFletcher Recreational Park. (Ord. 0-98-12, passed 12-14-1998) town as aj park or recreational facility.  established in G.S. Chapter 14, Art. 27A. (Am. Ord. passed 6-13-2005)  $92.17 RULES. AND REGULATIONS. oft the town and shall be strictly enforced.  (A) The: following shall be the rules and regulations of all oft the recreational facilities (B) Its shall be unlawful for any person in any park, playground, ballfield, tennis court orany other recreational facilities thereof, owned and controlled by the town, to disregard the  following: dawn to dusk.  (1) Park hours of operation.  (a) Fletcher Community Park. Monday through Sunday 6:30am: (b) Kate 's. Park. Monday through Saturday 7:30 a.m. to dusk; Sunday  1:00 p.m. to dusk (or unless extended by the Parks and Recreation Department).  (Am. Ord. passed 9-11-2000) to the: fullest extent ofthe law.  (2) Trespassers entering the park before or after park hours will be prosecuted (3) Littering is expressly prohibited. All trash must be placed in provided (4) Abusive language/disorderly conduct/fighting will not be tolerated. This  trash receptacles. Under no circumstances will household garbage or waste generated outside the  park bej permitted to be disposed ofin the park facilities or on park grounds.  isa a family park.    (5) Thel holding of any exhibition, ceremony or making of any speech without (7) Alcohol beverages and illegal drugs are not allowed on park grounds. The (8) Tobacco products ofany kind are prohibited. mesisdinedesignated (9) Obey all traffic signs. All vehicles, including motorcycles, must be parked  permission from the Parks and Recreation Department will not be allowed.  (6) Firearms and concealed weapons are prohibited.  selling, delivering or attempting to sell or deliver any alcoholic beverage or illegal substance is  prohibited.  soflhepuk-TohserepdvtaalerahbidatkesParke  inj parking spaces provided. Service roads and walking paths are for pedestrians and town vehicles only. It shall also be unlawful for failure to obey all traffic officers or the persons being authorized and instructed to direct traffic whenever and wherever: needed ini the park.  (10) Vehicles left unattended for more than 24 hours on park property will be (11) Defacing ori intentionally damaging any town-owned facility or monument (12) Soliciting of any kind on park property is prohibited. This includes the (13) Vendors are prohibited from any type of selling without prior approval by (14) Cutting, picking, pulling or damaging trees, flowers, plants or other (15) Dogs must be leashed at all times and no more than 4 feet from owner.  towed away at the owner's expense.  is] prohibited.  distribution of any handbills or circulars, or posting, placing or erecting any bills, notices, paper ora advertising devices not authorized by the Parks and Recreation Department.  Parks and Recreation Department. vegetation is strictly prohibited.  Dogs are not allowed int the children's playground areas. Users are asked to be considerate of others and owners must pick up dog's excrement on] park grounds. All animal fecal matter must be removed by the owner and not left on trails, fields or in other public areas. skateboards, skates and bicycles are welcome, but must use proper precautions, travel at a safe speed, and stay on walking trails at all times. All other motorized-type vehicles must be parked inj parking spaces provided. Motorized! handicapped wheelchair (or similar accessory vehicles not to exceed 1,000 pounds) are allowed on walking trails. Driving or operating ATVS, motorbikes or other motor vehicles on trails or park grounds is prohibited.  (16) Walking trails will be used primarily by pedestrians. However, persons on  (17) Park grills are designed for charcoal only. Iti is unlawful to gather and  burn wood on town property or discharge fireworks, unless approved by the town' 's Fire Marshal. Personal grills in good operating conditions may be used in designated picnic areas only. No open fires or campfires will be permitted. Erecting tents, canopies or nailing decorations to park structures is not allowed without permission from Parks and Recreation Department.  (18) Swimming in Cane Creekor the park pond is prohibited. (19) Fishing from the banks ofCane Creek is allowed with proper North  Carolina license.  (20) Hunting of any kind is prohibited. (21) Hitting golfballs is prohibited.  (22) Flying model airplanes on park property is prohibited, unless at an event  approved by the Parks and Recreation Department.    (23) Flying of Unmanned. Aircraft Systems (UAS or "drones' ) on or above  park property is prohibited. Approval may only be granted by the Town of1 Fletcher Parks & Recreation. Department and must be in accordance with North Carolina. Department of Transportation regulations, North Carolina General Statutes and Federal. Aviation allowed without proper approval and permit from Parks and Recreation Department.  Administration guidelines.  (24) Fairground activities, flea market, garage sales and the like are. not (25) Loitering, indecent conduct or any behavior which interferes with visitors (26) Use of park areas and facilities is at the user's own: risk. The town (27) The Parks and Recreation Director or any town employee designated by  will not be tolerated.  assumes no responsibility or liability for misuse of park or ofits facilities.  the Town Manager shall have the authority to eject from any facility any person acting in violation ofthe rules and regulations posted for Fletcher Community Park. Ifa person is ejected from anyfacility, this shall be done verbally by an authorized Town employee. The interfering with or hindering in any manner any town employee or contracted individual from performing other visitors, with the exception of] Parks and Recreation activities and authorized events.  their official duties is prohibited.  (28) Audio and musical devices should be operated at a volume not to disturb (29) Benches, picnic tables and the like shall be "first come, first served" (30) No rock or other projectile throwing is allowed. This includes rockets (31) Use ofa site closed to public or facility already reserved to other (32) The using ofa any area or facility for commercial purposes are prohibited, (33) Horseback riding is not permitted unless authorized by the Parks and (34) Alterations, modifications and/or additions to parks and facilities are not (35) Temporary housing (i.e. motor. homes, RVs, tents, house trailers) may not (36) The throwing ofrocks, bottles and the like or climbing on equipment not (37) Effective July 1,2005, registered sex offenders shall be prohibited from (a) Its shall constitute a general offense against the regulations oft the  unless otherwise designated by the Parks and Recreation Department.  fired or launched from the ground, with the exception offireworks displays approved. by the  Town. individuals.  without prior approval by the Parks and Recreation Department.  Recreation Director (See Rule 14, above).  permitted without prior approval from the Parks and Recreation Director.  bej parked overnight with occupants inside. Only at the discretion of the Town Council may  overnight camping bej permitted. designated for such climbing will be prohibited. (Ord. 0-98-12, passed 12-14-1998) entering all oft the town's public parks.  Town of] Fletcher for any person or persons registered with the State ofNorth Carolina and or any other state or federal agency to enter knowingly into or on any public park owned, operated  or maintained by the town.  (b) The Town Manager shall be charged with posting this regulation at  the main entrance of each park within 30 days ofthe passage oft this division.    (Am. Ord. passed 6-13-2005) Penalty, see $ 92.99 Cross-reference: ordinances  Alcoholic beverages and illegal drugs prohibited, see Chapter 130 of this code of Gathering and burning wood; discharge offireworks prohibited, see Chapter 93 Prohibition offirearms and concealedi weapons, see Chapter 131 Unattended vehicles towed at owner' 's expense, see Chapter 94 Volume ofaudio and musical devices, see Chapter 90 Abusive language, disorderly conduct orj fighting, see G.S. $14-132 Cutting, picking, pulling or damaging vegetation, see G.S. S 14-128 Defacing or intentionally damaging townj facility or monument, see G.S. $14-32 Trespassing before or after hours, see G.S. $14-159.13 Use ofwalking trails; motorized vehicles restricted, see G.S. $20-175  Statutory reference:  Littering, see G.S. $14-399  $92.18 LEASE OR RENTAL.  Any person or persons entering into a lease or rental agreement of any recreation facility or recreation area agrees to hold harmless the town. The sponsor shall assume full responsibility. Rates shall be charged, and ai rate schedule shall be updated and approved by the Parks and Recreation Commission. Failure to abide by the listed rules and regulations will result in  forfeiture offuture rental use ofthe town's facilities. (Ord. 0-98-12, passed 12-14-1998) $92.19 VIOLATIONS.  Any person who violates any provision of the rules and regulations may be deemed guilty ofai misdemeanor. The Town ofFletcher Police Department may issue citations or take other legal measures as may be allowed to enforce the terms and provisions oft the rules and  regulations set forth for Fletcher Community Park. (Ord. 0-98-12, passed 12-14-1998) Penalty, see 8 92.99  $92.20 RENTAL FEES.  (A) The revenue pricing policy for the town parks system attached to Ord. 0-99-9is hereby adopted by reference as ifs set out in full herein, being approved by the Town Council as (B) The Town Council also authorizes the Parks and Recreation Commission Advisory Board to approve of fany changes to the fee and charges schedule as deemed necessary.  unanimously recommended by the Parks and Recreation Commission. Any other changes to the policy must be approved by the Town Council. (Ord. 0-99-9, passed 12-13-1999; Am. Ord. passed 10-10-2005)    $92.99 PENALTY.  (A) Any person who violates any provision oft this chapter for which noj penalty is (B) Any violation of division (A) ofs 8 92.01 shall be punishable as provided in G.S. $ (C) Any violation of $8 92.15 through 92.19 shall be an infraction punishable bya fine of not more than $50, plus court costs. Ifany violation continues, each day's violation may be considered a separate offense. Flagrant misuse of parks and recreation facilities will result in  provided shall be subject to the terms of 8 10.99. 14-4, and shall be subject to a: fine: not to exceed $50.  (Ord. 0-00-11, passed 8-14-2000)  ai forfeiture of future use or reservation privileges. (Ord. 0-98-12, passed 12-14-1998)  (D) Anyone who is found in violation ofs $ 92.17(B)(36) shall be subject to a fine of not less than $500 per offense and/or 30 days in jail as outlined: in G.S. $ 14-4(a). Each and every entry into the park, regardless oft the time period involved, shall constitute a separate  offense under this division. This division (D) is effective July 1,2 2005.  (Am. Ord. passed 6-13-2005)