Town of Fletcher Agenda Review Meeting Minutes July 3, 2017  Call the meeting to order at: 06:02 pm Those who were in attendance are as follows: Mayor Bill Moore Mayor Pro-Tem Eddie Henderson Councilman Bob Davy Councilman Hugh Clark Town Manager Mark Biberdorf Tax Collector Cynthia Broome  Councilwoman Sheila Franklin did not attend this meeting  Invocation: Mayor Pro-Tem Eddie Henderson Pledge of Allegiance: Councilman Bob Davy  ***Public Input*** None at this time  Approval of Mimutes-correction, additions or deletions.  (6/5, 6/12 & 6/28) next week. Council Updates  Mayor Moore asked council to review the minutes and let any changes be known  Mayor Pro-Tem Eddie Henderson: None at this time Councilman Bob Davy: None at this time Councilman Hugh Clark: None at this time  Consent Agenda  Reappointment and charge Tax Collector Cynthia Broome and Deputy Tax Collector Approval of Ordinance # 0-17-13 declaring road closure for a Christmas Parade in Set Public Hearing for August 14, 2017 meeting to consider text amendments to the  Janet Merrill to collect 2017-2018 Property taxes.  the Town of Fletcher. Land Development Code.    Town Manager Mark Biberdorf gave an overview oft the road closure ordinance Review of year-end Tax Collector's report for the 2016-2017 tax year-Candy Tax Collector Cynthia Broome gave an overview of the taxes collected for the 2016-2017 tax year and an update on the individuals sent to Kania Law firm for  and the text amendments to the Land Development Code.  Broome, Tax Collector.  collections. Discussion Followed:  Design update on Parks & Recreation Maintenance Building-Mitchel Sorin and Town Manager Mark Biberdorf stated that Mitchel Sorin and John Legerton will be here next week to go over the updates to reduce the cost on this project. They are  John Legerton, Legerton Architecture.  working on costs of the exterior of the building.  Discussion Followed:  Presentation of draft Master Plan for Meritor Park-David Tuch, Equinox  Environmental.  Town Manager Mark Biberdorf stated that we are getting to the end of the process on this and they had a public input meeting here last week in this room from 5:30to 7:00. We will have the consultant here to go over the recommendations on Monday.  Discussion Followed: Manager.  Update on West Generation Network (West NGN)-Mark Biberdorf, Town  Town Manager Mark Biberdorf stated that this is the initiative to promote gigabit level high speed broadband services. They are trying to push for fiber optic lines. The committee has been working a long time with a consultant (Magellan) that has been looking at a community profile. This is what kind of infrastructure, what! kinds of providers are available and what kind of incentives can the 6 municipalities offer. The 6 municipalities are us, Biltmore Forest, City of Asheville, Laurel Park, Hendersonville and Waynesville. They are going to do an RFI (Request for Information) which gets an idea of how many companies are interested in doing/helping with this. They hope to release this later this month.    Discussion Followed:  Discussion on updating to LED lighting in Fletcher Community Park-Jabbo  Pressley, Public Works Director.  Town Manager Mark Biberdorf stated that he gave this task to Jabbo who got in touch with Duke Energy. You have in your packet a memo summarizing what is in the park. There are14 street lights going through the main drive and 17 parking lot (area) lights and they are on a. high intensity discharge. We are trying to convert these to LED lights. We will have some savings in here on the street lights but about a 30 % increase on the parking lot lights. There is no conversion charge and our  total increase would be 26.30 a month for this.  Discussion Followed:  Comments from the Town Manager-Mark Biberdorf.  Ben Kish from Blue Ridge Community College (small business center director) has asked for use of the Community Room on' Thursday mornings from 9:30 to 12:00t to Iwill be meeting with. Andrew Tate on' Thursday for lunch. Iwould like to discuss the concept for Blue Ridge Community College to have ai training facility here and get his support on this. The facility committee was supposed to meet in February to discuss this afterImet with them in January. Ialso will get an update on pending economic development projects. The NFLP wants to approach industry in the area and would like to get ideas from Andrew on how to approach them. On the DOT streets that Eddie had brought up: Higgins Road, N. Westview Court and East Sunrise Court. Ihave asked Jabbo to go out and evaluate these streets and they are: not in the best shape. I called Steve Cannon about this to push this up (time wise) to get them resurfaced and then we can move faster to take these over.  have meetings with clients.  Discussion Followed:  Out appointment to Travel &' Tourism board expired at the end of] June. We need to fill our appointment and It talked to Beth Carden. We need someone affiliated with accommodations that live here in Henderson County. She said that we have to have al balance of 3 and 3 and the other is someone who is active in the promotion of travel & tourism in Henderson County. She suggested thatItalk to Bob Williford of    the Henderson County Chamber because it would be easier for them to find someone in the accommodation side then us. Ispoke to Bob Williford about this and  he is going to get back with me.  Closed Session per NCGS 143-318.11 (6) "Personnel Matters" (Regular  Meeting)  Councilman Hugh Clark made a motion to adjourn and it was seconded by Mayor  Pro-Tem Eddie Henderson.  Adjourned: 07:52 pm  Approved:  8-14-1  Date  "Bill" Moore  E     Town of Fletcher Council Meeting Minutes July 10,2017  Call the meeting to order at: 07:00 pm Those who were in attendance are as follows: Mayor Bill Moore Mayor Pro-Tem Eddie Henderson Councilman Bob Davy Councilman Hugh Clark Councilwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa Assistant Town Manager Heather Taylor Public Works Director Jabbo Pressley Parks & Recreation Supervisor Nicole Sweat  Parks & Recreation Director Greg Walker did not attend this meeting.  Police Chiefl Erik Summey did not attend this meeting. Invocation: Mayor Pro-Tem Eddie Henderson Pledge of Allegiance: Councilman Bob Davy  ***Public Input*** None at this time (6/5, 6/12 & 6/28)  Approval of Minutes-corrections, additions or deletions.  Mayor Pro-Tem Eddie Henderson made a motion to approve all 3 sets of minutes  as written and it was seconded by Councilman Bob Davy.  Council Updates  Councilwoman Sheila Franklin: None at this time Mayor Pro-Tem Eddie Henderson: None at this time Councilman Bob Davy: None at this time  Councilman Hugh Clark: Stated that Senator Mark Meadows presented/Awarded the fire department with a 100% grant to replace fire hoses and nozzles.    Consent Agenda  Reappointment and charge Tax Collector Cynthia Broome and Deputy Tax Collector Approval of Ordinance # 0-17-13 declaring road closure for a Christmas Parade in Set Public Hearing for August 14, 2017 meeting to consider text amendments to the Approval of year-end Tax Collector'sreport for the 2016-2017 tax year.  Janet Merrill to collect 2017-2018 Property taxes.  the Town of! Fletcher. Land Development Code. Discussion Followed:  Councilman Hugh Clark commented on the excellent job that' Tax Collector Cynthia Broome and Deputy Tax Collector Janet Merrill did collecting property Mayor Moore asked for a motion to approve the Consent Agenda and it was sO moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman Bob  taxes for the town.  Davy.  Design update on Parks & Recreation Maintenance Building-Mitchel Sorin and Mitchel Sorin from Legerton Architecture presented the most recent design  John Legerton, Legerton Architecture.  changes to the Parks & Recreation maintenance building.  Discussion Followed:  Note: Going to bid on as presented today with some (2) alternative suggestions. Presentation of draft Master Plan for Meritor Park-David Tuch, Equinox  Environmental.  Kim Williams of Equinox Environmental gave an overview of Master (park) Plan  for the Meritor property. Discussion Followed:  Town Manager Mark Biberdorf stated that once we have a final plan from Equinox then we will need to look at the components ofit. If council is comfortable with the concept then from a staff perspective we can start looking at how to move forward with this and where ever our private donations may come: from as well as how much  room we. have within our CIP for this.    Discussion Followed:  Councilman Hugh Clark commented on the PARTF grant that we have received in the past and would like to know more of the guidelines for receiving the grant. Town Manager Mark Biberdorfstated that he would review the regulations Kim Williams of Equinox Environmental asked ifit was ok to leave the name of Meritor Park on the plan for now then once we get the final plans we will change it Council mutually agreed that they want the name Meritor Parkremoved from the plans because at this time it is undecided what the park will be named.  concerning these grants.  out.  Update on the West Next Generation Network (West NGN)-Mark Biberdorf  Town Manager.  Town Manager Mark Biberdorf stated that he went over this last week. This is our 6city consortium that has been working with consultants to accelerate broad band level internet service in this area up toa al 1 gigabit level speed. The consultant (Magellan) has suggested that based on our market and what type ofi incentives can we offer that we put out an RFI (Request for Information) for qualified companies that may be interested in negotiating an agreement with us. Mark Hoyt a professor with NC State who coordinated this in this triangle area has been kind of consulting with the triad and us on this providing feedback and suggestions. We chipped in a little more money as well to make up for that. Appalachian Regional Commission it was $1,200. Iwas able to absorb in into our budget and other municipalities  contributed as well based on their population.  Discussion Followed:  Discussion on updating to LED lighting in Fletcher Community Park-Jabbo Public Works Director Jabbo Pressley gave an overview of the suggested LED  Pressley, Public Works Director.  lighting in the park that he recommends.  Discussion Followed:    Council is in favor of] LED lighting in the park. Comments from the Town Manager-Mark Biberdorf.  The Community room on Thursday mornings from 9:00 to 12:00 will be used by Ben Kish to meet with small business clients through the community college. Imet with. Andrew Tate this past Thursday to discuss the status on Blue Ridge Community College and the Industrial training facility. They have a new president and some board turnover so this is a good time to meet with them concerning support for a training facility. We also have some economic development projects and some updates and we are anticipating a closed session for. August. Ialso spoke tol him about NFLP and their need to have contact with manufactures to get help with  the library project.  On the DOT street issue about the town taken over DOT streets. Imentioned to you last week that Jabbo has already been evaluating the condition of these streets. The streets in particular are: Higgins Road, N. Westview Court and East Sunrise Court which are in Fletcher Hills. We are looking at some other streets in Franem Acres and Wildwood as well. Icontacted Steve Cannon to approach them about us taking over the three streets and just mentioned to him would they in exchange move them up on the resurfacing schedule in exchange of us taking them over. On the Travel & Tourism board we have kind of been stuck with the accommodations requirement and Bob Williford contacted me today and they have contacted someone in accommodations who may be interested and when the get the application in then we can fill our vacancy with someone associated with the Travel & Ireceived an email from Chuck McGrady that they have taken action on the Brunch bill. Hendersonville has taken action on this. Laurel Park will be taking action this  Tourism side.  upcoming week and Mills River is considering it. Council prefers to wait until someone requests/asks for this.  Mayor Moore asked for a motion to go into Closed Session and it was sO moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman Hugh Clark  Went into Closed Session at: 09:10 am    Closed Session per NCGS 143-318.11 (6) "Personal Matters"  Mayor Pro-Tem Eddie Henderson made a motion to come out of Closed Session  and it was seconded by Councilwoman Sheila Franklin. Came out of Closed Session at: 10:35 pm  Councilman Hugh Clark made a motion to adjourn and it was seconded by  Councilman Bob Davy.  Adjourned: 10:37 pm  9-14-17 Date  B Mayor William "Bill" Moore