Town of Fletcher Agenda Review Meeting 09/05/17 "Tuesday" Minutes  Call the meeting to order at: 06:02 pm Those who were in attendance are as follows: Mayor Bill Moore Mayor Pro-Tem Eddie Henderson Councilwoman Sheila Franklin Councilman Bob Davy Councilman Hugh Clark Town Manager Mark Biberdorf  Invocation: Mayor Pro-Tem Eddie Henderson Pledge of Allegiance: Councilwoman Sheila Franklin  ***Public Input***  Todd Stimson of 30 Fawnhurst Lane, Fletcher. He has provided town council with a Resolution in support of medical cannabis that was passed by the city of Asheville and he would like the Town ofl Fletcher to pass this Resolution as well. He gave an Kerry' Trammel of 30 Fawnhurst Lane, Fletcher spoke on the impact of how the recent incarceration of her husband has affected their lives and family. She stated that she  overview of the benefits of medical cannabis.  really wants to fight for a change on the local level. Approval of Minutes-corrections, additions or deletions.  (8/07,8/14) next week.  Mayor Moore asked council to review the minutes and let any changes be known  Council Updates thanked Eddie for driving.  Councilwoman Sheila Franklin: stated that she enjoyed the parade yesterday and Mayor Pro-Tem Eddie Henderson: stated that he enjoyed parade yesterday as Councilman Bob Davy: Commented on enjoying the parade yesterday and stated that his wife got an email from the head ofl Hospice in Hendersonville and it said that  well.    they sold on Friday $ 1,400 worth of merchandise and on Saturday they sold $1,600 worth. There were a lot of people in Hendersonville this weekend.  Councilman Hugh Clark: commented on the park and the change of schedule and staff members that are there at different times. He said he noticed the activity and Mayor Moore commented on the apple festival breakfast that he attended with Bob and Mark and he commented on Fletcher's participation in this event on aregular  appreciates them being over there.  basis.  Consent Agenda  Approval of Zach Horn to serve on the Travel & Tourism Board as a: representative for the Town ofl Fletcher for a 5 year term which would expire in September of 2022. Approval of Proclamation # P-17-03 for Fall Litter Sweep to take place from  September 16 through September 30, 2017.  Tax releases/refunds.  Approval of] Budget Amendment # 0-17-15 to amend the FY 17/18 Budget Ordinance too cover telephone billing expenses due to recent changeover of the new phone Approval of Resolution # R-17-02 to. Approve the Amendment to the Financing  system.  Agreement for town hall building to reduce the interest rate.  Council has selected Saturday September 30 to have a litter sweep in the town and would like to make sure that they can get the word out to citizens and encourage  them to participate in this.  Town Manager Mark Biberdorfwent over the budget amendment to cover the  recent changes/Dilling expenses on the phone system.  Discussion Followed:  Approval of park master plan for proposed park on property near Meritor-Kim Parks & Recreation Director Greg Walker stated that Kim Williams will go over the changes to the master plan with council and that we have the Parks &1 Recreation  Williams, Equinox Environmental.  Advisory board here to offer their support on this project.    Kim Williams of] Equinox Environmental went over the Pdates/amendments  recently made to the park master plan.  Discussion Followed: on this plan.  Parks & Recreation Director Greg Walker answered questions town council had  Discussion Followed:  Parks & Recreation Board Chairman Rod Whiteside commented on his approval ofthis park master plan and how he is in favor oft this for Fletcher. He cited how much business income, new: residents etc. this will bring into Fletcher. He stated that he would like this plan to be approved sO that the Parks & Recreation board can move forward with looking at ways of funding this.  Discussion Followed:  Improvements to main drive at Fletcher Community Park-Ben Cathey, McGill Town Manager Mark Biberdorf: stated that Ben Cathey will be here next week to go over this with council. He is getting up with DOT to get an idea of the placement Ialso asked him about the re-routing the section of the trail around the entrance to do as a hard surface either in asphalt or concrete. (Alternate bid)  &1 Associates.  of the sidewalk.  Discussion Followed:  Council isi in favor of widening the entrance and leaving the walking trail in the place  where it is currently located.  Presentation of updated legislative priorities list for 2017-2018 Mark Biberdorf, Town Manager Mark Biberdorf stated that you have the list in your packet and not al lot has changed from last year and please if you have any items that you would like to add/delete Iwill be more than happy to make those changes. The two edits thatI did make here are: in item #1 whereI Istruck out Heart of Fletcher and replaced it with Fletcher Town Center. The other one was #11 we had that language in there  Town Manager.    for keeping the current system in place where DOT: is responsible for primary and secondary road maintenance. That came about from the initiative where DOT was trying to push road maintenance back on the counties. They have sort of backed away from that. We are leaving this in there to make sure that DOT will maintain  their roads to a high standard.  Once council is comfortable with this list Iwill start setting up meetings with our  legislative delegation to review this list.  Consideration ofseveral DOT roads for town maintenance system-Jabbo  Pressley, Public Works Director.  Town Manager Mark Biberdorf stated that Jabbo Pressley will be here next week to do a follow-up item on the several roads that we were looking at in Fletcher Hills and Franem Acres. Jabbo had a meeting with DOT about 2 weeks ago and it went really well. DOT is planning on resurfacing these roads in fall or spring of next year. Once these roads are: resurfaced then you would petition DOT to abandon these sO that the town could take over these roads in perpetuity. Jabbo and Iv will look over the other roads to see ift there are other (DOT: roads) that we need to review.  Discussion Followed:  Update on Fletcher Town Center project-Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf stated that Eric and Imet with Rob Settle almost 3 weeks ago. They are: focusing efforts on these properties on the east side of Hwy 25 between Howard Gap Road and East Fanning Bridge road. They have meetings set up with various property owners. They are still interested in doing a residential component on the north side of our property and then on the Rutledge heirs property. The Rutledge heir's property is not selling. We are coming up on a year with them and Ihave asked them to give an update then extend our contract with  them if you are: still interested. Discussion Followed:    Comments from the Town Manager-Mark Biberdorf.  Itt talked to you about a new resident welcome package or brochure. Heather andI met with Summit Marketing today on this. We are working on that and hopefully we On the Hwy 25 corridor project McGill has finished the design (environmental review and a historical property review) and submitted to DOT for approval. Eric submitted the final pieces to the portal for DOT to review and they are finalizing this  will get them some content and send it to them to get a quote.  now hopefully for an October let date.  On the Parks & Recreation building It talked to Mitchel Sorin from Legerton they should have a schedule by the end of this week. They had to get back with McGill & Associates and they are working on the construction documents. They are making progress on that and there were some things that they had to get clarification on with the vehicle wash bay. Imet with Mark Cathey and they have finalized their agreement for the sewer extension. As soon as. Iget the schedule Iwill share it with  you.  The Fletcher Family Festival in on September 23 from 4:00 to dark. FABA will be doing their business expo starting at 3:00. We have food vendors and 2 bands  playing and the fireworks when it gets dark.  Please let us know of any items for the LGCCA meeting on October 17, 2017. Councilman Hugh Clark made a motion to adjourn and it was seconded  Councilwoman Sheila Franklin. Adjourned: 08:30 pm  Approved: 0-9-1 Date  3 Mayor  R    Town of Fletcher Council Meeting Minutes 09/12/17 (Tuesday)  Call the meeting to order at: 07:00 pm Those who were in attendance are as follows: Mayor Pro-Tem Eddie Henderson Councilwoman Sheila Franklin Councilman Hugh Clark Councilman Bob Davy Town Manager Mark Biberdorf Assistant Town Manager Heather Taylor Planning & Zoning Director Eric Rufa Parks & Recreation Director Greg Walker Public Works Director Jabbo Pressley  Mayor Bill Moore  Police Chief Erik Summey was not here at this time Invocation: Mayor Pro-Tem Eddie Henderson Pledge of Allegiance: Councilwoman Sheila Franklin  ****Public Input****  The following people spoke in support of medical cannabis:  Todd Stimson of 30 Fawnhurst Lane Fletcher  Joseph Kimmel of Arden  Taylon Breeden of 2 Barntop Leicester Kerry' Trammel of 30 Fawnhurst Lane Fletcher  Delfin Tobesman of Candler  Tondra Bowers of 40 Gerber Road Apt 421 Asheville Milton Byrd of 220 Cheyenne Court South. Asheville Cindel Williams of 28 Oak Hill Road Candler    Nancy Morrison of1558  Circle Hendersonville  Aron Clark of 1240 Gracewood Drive Hendersonvlle Debra Ammons of 59 Poteet Street Fletcher  Dennis Justice of3 31 Tamis Lane Fletcher spoke against the purposed plan for the park on the town property near. Meritor. He has requested that this land be used for al Recreation Center/ Dome for shelter during hurricane disasters. Approval of Minutes-corrections, additions or deletions.  (8/07,8/14)  Mayor Pro-Tem Eddie Henderson made a motion to approve the minutes and it  was seconded by Councilman Bob Davy.  Council Updates good time. there was.  Councilwoman Sheila Franklin: None at this time  Mayor Pro-Tem Eddie Henderson: Commented on the. Apple parade and had a Councilman Bob Davy: Commented on the. Apple Festival and what a great turnout Councilman Hugh Clark: Thanked council for taking the time to listen to public  input feels that it was very informative.  Mayor Moore commented on the department heads for their great work during the  hurricane.  Consent Agenda  Approval of Zach Horn to serve on the Travel & Tourism Board as a representative for the Town of Fletcher for a 5 year term which would expire in September of 2022. Approval of Proclamation # P-17-03 for Fall Litter Sweep to take place from  September 16 through September 30, 2017.  Tax: releases/refunds  Approval of Budget Amendment # 0-17-15 to amend the FY 17/18 Budget Ordinance to cover telephone billing expenses due to recent changeover of the new phone Approval of Resolution # R-17-02 to Approve the. Amendment to the Financing  system.  Agreement for town hall building to reduce the interest rate.    Councilman Hugh Clark made a motion to approve the Consent Agenda and it  was seconded by Mayor Pro-Tem Eddie Henderson Police Chief Erik Summey came in at 8:11 pm Williams, Equinox Environmental.  Approval of park master plan for proposed park on property near Meritor-Kim  (see attached)  Parks & Recreation Director Greg Walker stated that we came and presented this updated master plan last week and went through it in great length. He gave al brief Mayor Pro-Tem Eddie Henderson stated that he has no issue with the plan. Councilman Bob Davy stated that we are approving a plan that we are: not approving a budget or timeline. We are approving a general plan and moving forward from here as staff works and monies become available. Councilman Bob Davy made a motion to approve the future Fletcher Park Master plan and it was seconded by Mayor Pro-Tem Eddie Henderson. Councilwoman Sheila Franklin: stated that the motion needs to be worded that way Greg stated that it will be a working document and that we reserve the right to  overview from last week to council.  modify actual elements or phases as we move forward. Councilman Bob Davy later rescinded his motion.  Councilwoman Sheila Franklin make a motion to approve the master plan as a working document with the following stipulation that we reserve the right to modify specific actual elements of the park and or the phases as we move forward and it Improvements to main drive at Fletcher Community Park-Ben Cathey, McGill Ben Cathey of McGill &. Associates went over the recent amendments to the plan  was seconded by Councilman Hugh Clark.  &A Associates.  for paving the main drive at Fletcher Community Park.  Discussion Followed:  Mayor Moore asked the town manager is this something that council needed to  vote on?    Town Manager Mark Biberdorfstated that as long as there is mutual consensus among council to move forward with a bid document on this a vote is not necessary.  Mayor Moore stated that we do have a consensus on this. have something to consider once bids come in? want to do the drainage improvements?  Councilman Bob Davy Do we want to add those additions as alternates sO that we Town Manager Mark Biberdorf What alternates do you want to consider? Doyou  Councilman Bob Davy stated that would be my suggestion. Council mutually agrees to move forward with this plan now.  Town Manager Mark Biberdorf stated that we prefer to get this done by this fall due to the activity in the spring we would like to get this done by late October early November where activity dies down and we still have the opportunity to get asphalt  down.  Discussion Followed: Town Manager.  Presentation of updated Legislative priorities list for 2017-2018-Mark Biberdorf  Town Manager Mark Biberdorf stated that went through these items with you last week and it really was a revision to item #1 and Item 11. If you are comfortable with those revisionsIwill make the final edits and this will be the list that Iwill make these changes then we will set up meetings.  Town Manager Mark Biberdorf: stated that he needed a motion to approve the legislative priorities list and it was so moved by Mayor Pro-Tem Eddie Henderson Consideration of several DOT roads for town maintenance system-Jabbo  and it was seconded by Councilman Hugh Clark.  Pressley, Public Works Director.  Public Works Director Jabbo Pressley stated that Mark andId discussed this and he went over this with council. Ihave walked these roads (in Franem Acres and Fletcher Hills) and checked the culverts andImet with DOT on. August 18th and told them we would take these roads over if they were willing to bring them up to    standards. They were: really receptive to this idea and said that they would start  pursuing this early this fall or in the spring.  Discussion Followed:  Town Manager Mark Biberdorf stated that as soon as they get those roads done we will do a. Resolution that requests a road abandonment by DOT for the town to  take over these roads for maintenance.  Update on Fletcher Town Center project-Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf stated that he went over this last week and they are focusing on retail stuff now in particular a block of properties in front oft town hall along 25 between Howard Gap and East Fanning Bridge. They have an anchor that they are trying to get in there. Chrysolite Management Group (CMG) that you have heard. Anthony Sparrow talk about they have engaged them to look at some other tenants to be consistent with what they are trying to do for an anchor in there. They are: meeting with some of the owners and the residential side is going a little slower yet they are still interested in doing residential on the north side of town hall. Itis coming on a year since we have been working with them and we want to have them  in Closed Session in October. Discussion Followed:  Comments from the Town Manager-Mark Biberdorf.  On the new resident welcome package we met with Summit Marketing and we are going to get a quote from them to do this. We looking at a smaller piece then the brochure that we did for marketing the town center. We are getting department heads to put together particular information that they think the residents would like  to know about town services.  On the Hwy 25 corridor project design done and has been submitted to the portal for DOT. McGill & Associates has completed their part and we are. looking at October  for a let date for bid.  On the P & R: maintenance building Legerton is pretty far along with the construction documents. They are coordinating something with McGill right now on the design of the sewer. We: need to take these documents to the LGC to sync things up with the engineer and looking at December 7 for a bid opening. Waiting on the  schedule/timeline for this.    Fletcher Family Festival next Saturday 4:00 pm til dark. FABA will do their expo  there.  LGCCA agenda items for October.  ***Public Input*** None at this time  Mayor Moore asked for a motion to go into Closed Session and it was so moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman Bob Davy.  Closed Session per NCGS143.318.11 (4) "Industrial Matters".  Councilman Hugh Clark made a motion to come out of Closed Session and it was  seconded by Councilwoman Sheila Franklin. Came out of Closed Session at: 09:44 pm  Councilman Hugh Clark made a motion to adjourn and it was seconded by Mayor  Pro-Tem Eddie Henderson. Adjourned: 09:45 pm  Approved:  0-9-1  Date  Moore  BT    EQUINOX balance through! proper plaming  MEMO  To: Town of Fletcher Council Members  From: Equinox Date: 9/5/2017  Subject: Future Fletcher Park Master Plan, Final Changes CC: Greg Walker, Parks and Recreation Director  Thei followingi is al list of final changes toi the Future Fletcher Park Master Plan beforei it was completed. These changes due were made in response to comments received from the Parks and Recrèation Advisory Committee. The finalized master plan includes the following changes: Changes to Phasing (which changed the amounts for cost estimates)  PHASE1:  Play Area Pavilion and picnic tables Restrooms Parking lot Stormwater features Parallel gravel parking Entrance sign and monument  Event Lawn (including pavilion stage and restrooms) Greenway: and other natural surface trails  Disc Golf Course River Access Areas PHASE 2: (originally phase 1) Play Area Tennis/picklebal. court Playground Splash pad  Wildflower. and pollinator meadow  BEYOND. PHASE 2: Boardwalk  371 Haywood Street, Suite 100 Asheville! NC2 28801 828.253.6856 wgunoewiomenatcon