TOWN OF GARLAND TUESDAY, DECEMBER 12, 2023  SPECIAL MEETING OFT THE BOARD OF COMMISSIONERS  6:30PM  The Special Meeting of the Board of Commissioners oft the Town of Garland was held at the Garland  Town Halli in Garland, NC on Tuesday, December 12, 2023, at 6:30pm. Thei following members of the Board of Commissioners were present:  Mayor, Austin Brown Mayor Pro Tem, Jo Strickland Commissioner Ralph Smith, Jr Commissioner Lee Carberry Commissioner. Anthoy Norris Commissioner Timothy Blackburn Town Clerk, Jennifer Gray -absent  Also present: Deputy Clerk Shauna' Harper, recorded notes for the minutes, resident, Michael Harper CALLTOORDER: Mayor Brown called the meeting to order at 6:30pm and welcomed everyone in QUORUM: Mayor Brown and Deputy Clerk Shauna' Harper established there was a quorum present.  and 3 others attended. attendance.  CLOSED SESSION: Motion was made to go into closed session. OPEN SESSION: No action was taken in closed session.  Motion was made to accept PW. Jonathan Herring resignation, 2nd was made by Commissioner Carberry, Motion was made to terminate Town Clerk. Jennifer Gray effective immediately by Commissioner Motion by Commissioner Carberryf for Town attorney to contact Town Clerk. Jennifer Gray to notify of Commissioner: Smith made a motion for Deputy Clerk, Shauna' Harper for the position of Interim Town Clerk and Finance Officer effective immediately with a $2.00/ hour raise andi in 61 months, re-evaluate and move to salary, 2nd by Commissioner Carberry, motion passed. Shauna' Harper accepted the Commissioner Norris made a motion to advertise a position open for Deputy Clerk and Public Works Mayor Pro Tem Strickland entered a motion, based on longevity increase PW Kenneth White pay by  motion passed.  Carberry, 2nd by Commissioner Norris, motion passed. termination, 2nd by Commissioner Smith, motion passed.  opportunity to serve as Interim Town Clerk and Finance Officer. Employee, Commissioner Smith 2nd the motion and motion passed. $1.00. 2nd by Commissioner Carberry, motion passed.    Mayor's office door should be re-keyed for security reasons. There: should only be 2 keys for Mayor and Mayor Pro Tem. Motion was made by Commissioner Norris to have door re-keyed, 2nd by Commissioner Noi motion was needed for PW to organize/ inventory the tools and equipment in the shop and move to There is al PWI Rules and Regulations policy that, int the past, was not being utilized. Commissioner Carberry has a copy and would like to adhere to the policies set forth along with personnel policies. There is ay verbal warning and three written warnings rule before going to the department commissioner. He also produced an employee warning sheet that will be used per policy. PW also wants toi implement a vehicle maintenance log and fuel/ mileage log. PW will consider GPS ini the town vehicles. Commissioner Carberry made a motion to revisit and adopt the warning notice with policies in place, 2nd by Commissioner Carberry found a copy of license fromi the NC Wildlife Resources that expired in 20081 to remove or destroy nutria int the wastewater pond. His concern was that the license expired and had not been renewed. Mayor Pro Tem Strickland states that it was noted previously that is ok that we take care Mayor Pro Tem Strickland presented a quote for cameras to be installed ini the shop fors security. We could add 2 more. It was discussed and motion by Commissioner Smith was made and 2nd by The Community Volunteers requested funds fort their volunteer dinner. On the committee are 11 active members. Discussion was $25.00/ person, no more than 22 people. This is fori the 11 active and spouses. Commissioner Smith stated that int thei future something different needs to happen. The volunteers are not visible enough throughout the year andi it's concerning. The board requested a confirmation list of how many would attend. Whoi is volunteering? Next meeting, the board requested more details of volunteers and the projects. A motion was made by Commissioner Carberry: and 2nd by Commissioner ARPA fund discussion is on hold until January meeting. The new commissioners want information and details of the generator, specifics, contract, permits needed, etc. the transfer switch was delivered. Estimates are needed for the concrete pad and electrical connections. They have questions and want to be updated on everything that PW Herring set up concerning the generator. They willa also speak with Samantha Wullenwaber, Mid Carolina Regional Council will assist the Town Hall through the transition of Commissioner Smith made a motion to adjourn the meeting, 2nd by Commissioner Carberry. All in favor.  Blackburn, motion passed. Bladen Lock and Key willl be contacted.  tool storage.  Commissioner Smith  ofa any nutria that causes problems. Commissioner Carberry.  Blackburn for $25.00 /person, max 22 people.  Samantha about the grant and howi it can be used. the Town Clerk and Finance Officer. Meeting adjourned at 7:37pm.  Duly adopted this 2nd day of January, 2024 while in regular session.  Mayor Pro Tem  ATTEST: Town Clerk/Finance Officer A  I AA  uhidkns  deat)  AD