TOWN OF GARLAND TUESDAY, May 2, 2023 6:30 PM  REGULAR MEETING OF THE BOARD OF COMMISSIONERS  The Regular Meeting of the Board of Commissioners of the Town of Garland was held at the Garland  Town Hall in Garland, N.C. on Tuesday, May 2, 2023, at 6:30 pm. The following members of the Board of Commissioners were present:  Mayor Pro Tem Carolyn R. Melvin Commissioner Jo A. Strickland Commissioner Barbara A. Peterson Commissioner Ralph Smith, Jr. Mayor Austin Brown  The following members oft the Board of Commissioners were absent:  Also present: Town Clerk Jennifer Gray, citizens Brenda Fenny, Adela Blackburn, Wendy Taylor and Mayor Pro-Tem Carolyn Melvin called the meeting to order at 6:30 pm and welcomed everyone in attendance. Town Clerk, Jennifer Gray, was present and recorded notes for the minutes.  Bob Graczyk CALL TO ORDER  PLEDGE OF ALLEGIANCE INVOCATION QUORUM  Mayor Pro-Tem Carolyn Melvin led everyone in the pledge of allegiance.  Commissioner Haywood Johnson offered the invocation.  Mayor Pro-Tem Carolyn Melvin and Clerk Jennifer Gray established there was a quorum present. Mayor Pro-Tem Melvin requested board members review the agenda for approval. It was requested  APPROVAL OF AGENDA  that the following items be added/changed on the agenda.  * Buildings: Citizen interested in renting the old ABC Store Building Public Works: Signing the Agreement for the' Wastewater Treatment Plant  Improvements  Commissioner Ralph Smith made a motion to approve the agenda with said changes, seconded by  Commissioner Haywood Johnson and the motion carried unanimously.  PUBLIC COMMENT  Garland citizens Brenda Finney and Adela Blackburn addressed the board with concerns about vandalism to their property. Ms. Blackburn stated that she made repairs to the home and her property continues to be vandalized. Commissioner Smith stated that deputies would be contacted Town Clerk Gray indicated that she had received a call from Ms. Highsmith regarding the high school senior banners being put upi through town on the utility poles. Commissioner Strickland  and more presence would be shown in the property area.  Page 1    responded that the project was underway, and Shelia Smith was heading it up. Any questions  should be directed to her. COMMISSIONER REPORTS FINANCE the concession stand.  Credit Card Purchases: Two charges, one for the Adobe Pro and the one for the door closures for  BVA &A.P. Check Listing: Clerk Gray provided the listing for both.  Budget/Spending Water/Sewer Fund: Clerk Gray addressed the board regarding items the Budget Amendment: Clerk Gray presented the board with a budget amendment to cover chemicals and water and sewer supplies. Commissioner Ralph Smith made a motion to approve the Budget Amendment 22-23-05. Commissioner Haywood Johnson seconded the motion, and the motion was Bank Reconcillations: Clerk Gray informed the Board that the Bank Reconciliations were completed  Envirolink needs for chemical transfer and tubes.  carried unanimously.  through March, the only reconciliation outstanding is April 2023.  BULONGSIÇEMEIERY  Commissioner Strickland spoke to a lady about renting the old ABC Store and turning it into a Thrift Commissioner Strickland addressed the board about the plumbing issue at the concession stand. Three estimates were presented. After the board reviewed the estimates, it was decided that Black River Plumbing would be selected for the job. Commissioner Johnson made a motion to go with Black River Plumbing. Commissioner Smith seconded the motion, and the motion was carried The board discussed the alc unit that has gone out at the senior center. Commissioner Strickland asked that someone else troubleshoot the unit to see ifit could be repaired instead of being Commissioner Ralph Smith made a motion to have Terry Long Electrical replace the A/C unit at the Senior Center, have the Roof Doctor repair the roof at the Town Hall and Garland Tire and Auto repair the backhoe. Commissioner Haywood Johnson seconded the motion, and the motion was carried 4 votes aye by Commissioners Johnson, Peterson, Smith, Mayor Pro-tem Melvin to 1v vote  Store. This item was tabled for further review.  unanimously. replaced.  nay by Commissioner Strickland.  The town hall bay doors will be looked at by Commissioner Johnson.  Commissioner Barbara Peterson made a motion to move the concession stand back under the Parks and Recreation department. Commissioner Ralph Smith seconded the motion, and the  motion was carried unanimously. PARKS AND RECREATION  The board went into 5-minute break at 7:30pm.  Page 2 1.    Commissioner Smith addressed the board about the need for repairs on the fence at the ball field. Commissioner Johnson said that he would inquire about repairs. The park fence matter has been Mayor Pro-tem Carolyn Melvin addressed the need for the soccer goals to be repaired.  tabled until the next meeting for further review.  STREETS Nothing to report.  PUBLIC WORKS - WATERSEMERSARBASE to cable being installed by Spectrum. scheduled for May 22-26, 2023.  Commissioner Smith gave an update on the water line repairs that have been made this month due Leaf and Limb pick-up was addressed. Funding for additional help ini the Public Works Department will be needed. A date was discussed, and it was decided that leaf and limb pickup will be  The board discussed the Agreement for the Wastewater Treatment Plant improvements WR Project #22-074 and determined that Attorney Maynard will review and consult with Mayor Brown about his review. Commissioner Smith made a motion to approve the agreement upon a satisfactory report from Attorney Maynard to the Mayor. Commissioner Peterson seconded the motion and the motion SAFETY - Commissioner Strickland addressed the board regarding citizen concerns about burning int town. Adopting an ordinance to stop burning in town was discussed but was decided against.  was carried unanimously.  Commissioner Strickland gave an update on criminal activity in the town.  OLD BUSINESS No old business to discuss. NEW BUSINESS  Town Clerk Gray addressed the board about rescheduling the cancelled budget meeting. The Town Clerk Gray addressed the board about the Zoning Application. Deputy Clerk Harper prepared ar new application that she would like to use going forward for additions int the Town of Garland. Commissioner Ralph Smith made a motion to remove Commissioner Jo Strickland from all committees she has been assigned to. Commissioner Haywood Johnson seconded the motion and the motion carried 4 votes aye by Commissioners Johnson, Peterson, Smith, Mayor Pro-tem Melvin Commissioner Ralph Smith made a motion to have the camera access changed to Mayor Brown and Mayor Pro-Tem Melvin. Commissioner Johnson seconded the motion and the motion carried 4 votes aye by Commissioners Johnson, Peterson, Smith, Mayor Pro-tem Melvin to 1 vote nay by  budget meeting was rescheduled until May 23, 2023 at 6:30pm.  to1 vote nay by Commissioner Strickland.  Commissioner Strickland.  Page 3 : ::    Commissioner Ralph Smith made a motion to have the Commissioner Strickland turn in all of her town keys. Commissioner Johnson seconded the motion and the motion carried 4 votes aye by Commissioners Johnson, Peterson, Smith, Mayor Pro-tem Melvin to 1 vote nay by Commissioner  Strickland. MINUTES APPROVAL Regular Meeting - April 4, 2023  Commissioner Smith made a motion to adopt the minutes as presented, seconded by Commissioner Commissioner Peterson made a motion to adopt the minutes as presented, seconded by  Peterson, and the motion was carried unanimously. Closed Session Meeting - March 7,2023  Commissioner Smith, and the motion was carried unanimously. CALENDAR OF VENTSANNOUNCEMENTISICONDOLENCES  Condolences: The Town of Garland sends our sincerest condolences to all of those who have  recently lost loved ones.  Regular Board Meeting = May 2, 2023 at 6:30 pm CLOSED SESSION - Entered into closed session at 8:20 pm.  Entered Open session at 8:25  Commissioner Ralph Smith made ar motion to pay former employee Randrell Boone accrued vacation. Commissioner Haywood Johnson seconded the motion and the motion was carried with four votes. Commissioner Jo Strickland left the meeting early due to a power outage over the entire town, she did  not vote on this matter. ADJOURNMENT  With there being nothing further to discuss, Commissioner Ralph Smith made a motion to adjourn, Commissioner Johnson seconded the motion. The motion carried with four votes. The meeting was  adjourned at 8:35 pm.  Duly adopted this the 6th day of June, 2023 while in regular session.  Mekier Melvin, Mayor Pro-Tem  Gun  ATTEST:  Tbwn Clerk/Finance Officer Guc  Page 4