TOWN OF GARLAND TUESDAY,April. 4, 2023 6:30 PM  REGULAR MEETING OF THE BOARD OF COMMISSIONERS  The Regular Meeting of the Board of Commissioners of the Town of Garland was held at the  Garland Town Hall in Garland, N.C. on Tuesday, April 7, 2023, at 6:30 pm. The following members of the Board of Commissioners were present:  Mayor Pro Tem Carolyn R. Melvin Commissioner JoA A. Strickland Commissioner Barbara A. Peterson Commissioner Ralph Smith, Jr.  Also present: Mayor Austin Brown, Town Clerk Jennifer Gray, Haley Hogg, Kimberly Moffett, and Tony Porter with the Mid Carolina Council of Government, Wendy Taylor and Bob Graczyk. Mayor Austin Brown called the meeting to order at 6:30 pm and welcomed everyone in attendance. Town Clerk, Jennifer Gray, was present and recorded notes for the minutes.  CALLTO ORDER  PLEDGE OF ALLEGIANCE INVOCATION QUORUM  Mayor Austin Brown led everyone in the pledge of allegiance.  Ms. Carolyn Melvin offered the invocation.  Mayor Austin Brown and Clerk Jennifer Gray established there was a quorum present. Mayor Brown requested board members review the agenda for approval. It was requested that  APPROVAL OF AGENDA  the following items be added/changed on the agenda.  Buildings: Concession Stand Update Mayor Austin Brown  Water & Sewer: Courtesy calls to customers before cut-off and reconnect time Manufactured Home Ordinance update: Scratched from the agenda per  Commissioner Ralph Smith's request  Commissioner Ralph Smith made a motion to approve the agenda with said changes, seconded  by Mayor Pro-Tem and the motion carried unanimously.  PUBLIC HEARING  Mayor Austin Brown opened the Public Hearing for SUP 23-01 Garland Airport Rd Special Use Permit. Town Clerk Jennifer Grayi issued testimony oath to Haley Hogg with the Mid-Carolina Council of Government for the Town of Garland and Karen Fryar, landowner and Special Use  Permit Applicant. Each party presented the findings of facts.  Page 1 April 4, 2023 Minutes    Commissioner Ralph Smith made a motion to approve SUP 23-01 Garland Airport Road Special Use Permit with the following conditions. The motion was seconded by Commissioner Peterson  and the motion was carried unanimously.  1. 2. 3. 4. 5. 6.  The applicant shall obtain the required NCDOT Driveway permit prior to The applicant shall obtain and provide to the Town a copy of the approved Septic Permit issued by Sampson County Environmental Health. Prior to commencement of construction, the applicant shall obtain all necessary building permits from Sampson County and other outside agencies. The building and parking design shall be required to meet all ADA requirements, which will be reviewed and approved by Sampson County. Paved access to the building from the Handicap space shall be provided. To protect the residential character oft the area and surrounding properties, no outdoor storage shall be permitted on the subject property. All items/goods associated with the retail establishment shall be located entirely within the primary Prior to issuance of a Certificate of Occupancy and retail operations beginning on the subject property, the applicant shall install all site improvements in accordance with the site plan approved that meets all conditions of approval of this Special Use Permit. The applicant shall notify the Town of Garland when site improvements are installed sO that the Zoning Administrator can perform a final site inspection to ensure compliance with the approved site plan. If site elements are not installed according to the approved plan and conditions, a Certificate of Occupancy will not be issued until all site elements are installed according to the plan. To ensure safe access for two-way vehicular traffic, the driveway should be a minimum 20' width to adequately accommodate two vehicles. The parking lot aisle shall be extended to 20' as well to accommodate two-way traffic internal to the site. This Special Use Permit is issued for the use of Retail only. Any change of use to the property is subject to the requirements outlined in the Town of Garland Unified  commencement of construction.  structure.  7. 8.  Development Ordinance.  PUBLIC COMMENT  Town Clerk Gray provided the board with a statement prepared by Deputy Clerk Harper regarding the Rita Koehler account. Ms. Koehler moved some time ago; she has not been to the Town Hall to close out the water account. Mr. Koehler and the children still reside in the home. Deputy Clerk Harper has made several attempts to contact Mr. and Mrs. Koehler about the water account. The board instructed Town Clerk Gray to try to make contact with the parties involved to resolve the deposit issue and report back at the next board meeting. Town Clerk Gray provided the board with a statement prepared by Deputy Clerk Harper regarding the Erica Wynn account. The water meter transmitter wire was cut after the water was disconnected for non-payment. Commissioner Jo Strickland made a motion to add a tampering fee of $500.00 and the cost oft the transmitter of $42.00 to the account of Erica Wynn. The motion was seconded by Commissioner Ralph Smith, and it was carried unanimously.  COMMISSIONER REPORTS  FINANCE Page 2 April4 4, 2023 Minutes  Credit Card Purchases: One charge for the. Adobe Pro    BVA & A.P. Check Listing: Clerk Gray provided the listing for both.  Property Tax Information: Collection Fees for the town are based on a percentage of the assessed taxes. Personal and real property incurs a 2% collection fee on the assessed tax. Vehicle tax assessed incurs a 1%% collection fee. According to Samson County Finance Director David Clack the collection percentage is the same rate that was set when the contract for collection was originally signed. Itis unknown at this time if the fee will increase. This is something that is voted on by the Sampson County Board. When a piece of property in Garland is foreclosed upon for taxes, the starting bid on that property is for the taxes owed. If the property is sold for more than the taxes owed, the proceeds are paid to the Sampson County Clerk of Court for the owner to collect. If the property owner does not collect the proceeds, itis then turned over to the State Treasurers Office as unclaimed funds. Sampson County does not Budget/Spending Water/Sewer Fund: Clerk Gray addressed the board regarding the payment for pump repairs from Pearson Pump Sales. Itwas determined that the pump repair funds were BudgetAmendment 22-23-04: Commissioner Haywood Johnson made a motion to accept Budget Amendment 22-23-04 as presented. Commissioner Barbara Peterson seconded the Bank Reconciliations: Clerk Gray informed the Board that the Bank Reconciliations were completed through February, the only reconciliation outstanding is March 2023.  keep any proceeds from the property sale. included in the Capital Outlay account.  motion, and it was carried unanimously.  BULDNGSICEMEIERY  Commissioner Peterson spoke to Tim Dudley on April 3, 2023 after visiting the cemetery. Commissioner Peterson will contact Mr. Dudley on April 5, 2023 to instruct him to move forward Commissioner Peterson and Commissioner Strickland met with Ms. Fisher of Fisher Daycare about the lease on the former ABC Store Property and former Head Start Building. It was discussed that the properties would not be suitable to lease due to the size of the. ABC Store Building and Head Start Building repairs that would need to be brought upi to code. This matter Commissioner Strickland addressed the board about the need for an A/C vent in the computer storage closet. This was included in the installation of the new A/C unit that was previously installed by Terry Long Electrical. Clerk Gray was instructed to contact Terry Long Electrical Commissioner Strickland gave an update on the use of the Concession Stand Building. Commissioner Strickland addressed the need for the bay door in the maintenance shop at town hall to be repaired. Commissioner Smith stated he would get with PW Boone about the repair.  with the cemetery rock project for the driveways.  has been tabled until the next meeting.  about getting the vent installed.  PARKS AND RECREATION Nothing to Report  Page 3 April 4, 2023 Minutes    STREETS  Commissioner Smith gave an update on the water leak on Belgrade Ave. The sink hole in the parking lot of Garland Tire and Auto was discussed and need for repairs and funding.  PUBLIC WORKS - WATERSEMERISARBASE Commissioner Smith gave an update on the backhoe repair.  Commissioner Smith brought to the board the need to contact citizens prior to their water being disconnected for non-payment. Commissioner Smith made a motion to contact citizens prior to water disconnection. The motion was seconded by Commissioner Johnson. The motion was carried with four votes by Commissioner Barbara Peterson, Mayor Pro-Tem Carolyn Melvin and Commissioner Ralph Smith Jr., Commissioner Haywood Johnson and one vote nay by Commissioner Smith made a motion to abolish the 3:30 cut on time with businesses having priority. Commissioner Johnson seconded the motion, and it was carried four to one. The motion was carried with four votes by Commissioner Barbara Peterson, Mayor Pro-Tem Carolyn Melvin and Commissioner Ralph Smith Jr., Commissioner Haywood Johnson and one vote nay  Commissioner Jo Strickland.  by Commissioner Jo Strickland.  Leaf and Limb pick-up was tabled until the next regular board meeting.  SAFETY - Commissioner Strickland reported that the deputies who are patrolling town are  doing a good job and that she is satisfied.  Commissioner Strickland gave an update on criminal activity in the town.  OLD BUSINESS  Commissioner Peterson made a motion to approve Resolution #2023-06 Resolution Authorizing Sampson County Tax Collection. The motion was seconded by Mayor Pro-Tem Carolyn Melvin  and the motion was carried unanimously.  NEWI BUSINESS  Commissioner Smith stated that there were too many keys floating around, to the Town Hall. There was discussion about the deputies having access to the building for restroom use and time clock use. Commissioner Smith stated that the deputies will turn in their keys and use a paper time sheet to record their hours and find other restroom facilities to use. Commissioner Smith made a motion to re-key the Town Hall and have four keys cut. One for Mayor Brown, one for Mayor Pro-Tem Melvin, one for Deputy Clerk Harper and one for Town Clerk Gray. Commissioner Johnson seconded the motion. The motion was carried with four votes by Commissioner Barbara Peterson, Mayor Pro-Tem Carolyn Melvin and Commissioner Ralph Smith Jr., Commissioner Haywood Johnson and one vote nay by Commissioner Jo Strickland. Commissioner Smith stated no-one should have access to the Town Hall security cameras with the exception of the Mayor and Mayor Pro-Tem. Commissioner Smith made a motion to to the security system to the Mayor and Mayor-Pro Tem only. Commissioner Johnson seconded the motion. The motion was carried with four votes by Commissioner Barbara  access Page 4 April 4, 2023 Minutes  grant    Peterson, Mayor Pro-Tem Carolyn Melvin and Commissioner Ralph Smith Jr., Commissioner Mid Carolina Council of Government Kimberly Moffett addressed the board regarding the Town of Garland Code of Ordinance. The Code of Ordinance is in desperate need of updating. Commissioner Smith made a motion to allow the Mid Carolina COG to update the Town of Garland Ordinances in house. Commissioner Peterson seconded the motion, and it was carried Town Clerk Gray addressed the board about staff T-shirts. Commissioner Johnson requested The board discussed a budget meeting for budget year' '23-'24. Commissioner Haywood Johnson made a motion to schedule al budget meeting for April 18", 2023 at 6:30 at the Garland Town Hall. The motion was seconded by Commissioner Smith. The motion was carried Commissioner Smith stated that no-one should be able to contact the town attorney with the exception of the Mayor and in the absence of the mayor, the Mayor Pro-Tem would be able to. Commissioner Smith made the motion that no-one will be able to contact the attorney unless it is the mayor or mayor pro-Tem. There was discussion as to the legality of this motion. The motion was seconded by Commissioner Johnson. The motion was carried with four votes by Commissioner Barbara Peterson, Mayor Pro-Tem Carolyn Melvin and Commissioner Ralph Smith Jr., Commissioner Haywood Johnson and one vote nay by Commissioner Jo Strickland. Mid Carolina COG Code Enforcement Officer acting on behalf of the Town of Garland gave an update on the progress oft the code enforcement cases in the Town of Garland. There was discussion by the board of the cases presented. Mr. Porter answered the questions presented toh him. Commissioner Strickland made a motion to allow Mr. Porter to continue code enforcement for the Town of Garland. The motion dies for lack of a second.  Haywood Johnson and one vote nay by Commissioner Jo Strickland.  unanimously. this be tabled.  unanimously.  MINUTES APPROVAL Regular Meeting - March 7,2023  Commissioner Smith made a motion to adopt the minutes as presented, seconded by  Commissioner Peterson, and the motion was carried unanimously. CALENDAR OF EVENTS/ANNOUNOUNCEMENTS/CONDOLENCES  Condolences: The Town of Garland sends our sincerest condolences to all oft those who have  recently lost loved ones. ADJOURMMENT  Regular Board Meeting - May 2, 2023 at 6:30 pm  With there being nothing further to discuss, Commissioner Ralph Smith made a motion to adjourn, Commissioner Johnson seconded the motion. The motion carried unanimously. The  meeting was adjourned at 7:59 pm.  Duly adopted this the 2nd day of May, 2023 while in regular session.  Page 5 April 4, 2023 Minutes    Caue Mel Cafolyn Melvin, Mayor Pro-fem  ATTEST: Jénnifer  A  - Geal -  fown Cletk/Finance Officer Inebn  AND  Page 6 April4 4, 2023 Minutes