TOWN OF GARLAND TUESDAY, MARCH 7,2023 6:30PM  REGULAR MEETING OF THE BOARD OF COMMISSIONERS  The Regular Meeting of the Board of Commissioners of the Town of Garland was held at the  Garland Town Hall in Garland, N.C. on Tuesday, March 7, 2023, at 6:30 pm. The following members oft the Board of Commissioners were present:  Mayor Pro Tem Carolyn R. Melvin Commissioner Jo A. Strickland Commissioner Barbara A. Peterson Commissioner Ralph Smith, Jr.  Also present: Mayor Austin Brown, Town Clerk Jennifer Gray, Cassandra Fisher, Antonio Mayor Austin Brown called the meeting to order at 6:30 pm and welcomed everyone in attendance. Town Clerk, Jennifer Gray, was present and recorded notes for the minutes.  Garcia, Mr. Melvin and Samantha Wullenwaber.  CALL TO ORDER  PLEDGE OF ALLEGIANCE INVOCATION QUORUM  Mayor Austin Brown led everyone in the pledge of allegiance.  Ms. Cassandra Fisher offered the invocation.  Mayor Austin Brown and Clerk Jennifer Gray established there was a quorum present. Mayor Brown requested board members review the agenda for approval. It was requested that  APPROVAL OF AGENDA  the following items be added tot the agenda.  & Public Works: employee function by Commissioner Ralph Smith Public Works: Backhoe Repair by Commissioner Ralph Smith Public Comment: Commissioner Resignation Mayor Austin Brown  Mayor Pro Tem Carolyn Melvin made a motion to approve the agenda with said chain, Commissioner Smith seconded the motion, and it was carried unanimously.  PUBLIC COMMENTS  Antonio Garcia approached the board about his water bill. He asked that the penalty, interest and reconnect fee be credited back to his account. Commissioner Smith made a motion to credit his account as requested, Commissioner Peterson seconded the motion and it  unanimously.  Page: 1 March7, 2023 Minutes    Ms. Cassandra Fisher made an inquiry to the commissioners about leasing the old ABC Store Mayor Brown read an email from Commissioner Andy Johnson expressing his intent to resign from his seat, stating that his new schedule would not allow him the time he feels that he should be able to dedicate to the town. He stated that he would forward an official resignation letter in the email. A motion was made by Commissioner Ralph Smith to açcept Çommissioner Andy Johnson's resignation. Seconded by Mayor Pro-Tem Carolyn Melvin. The motion passes with  building to expand her childcare business.  no further discussion at this time. COMMISSIONER REPORTS  FINANCE  Credit Card Purchases: Nothing to report. reviewed with nothing further. BULDINGS/CEMETERY  BVA & A.P. Check Listing: Clerk Gray provided the listing for both. Town Clerk Gray informed the board that the funds for repairs to the backhoe are available int the Streets fund. The board  Commissioner Peterson has nothing to report on buildings. Commissioner Peterson informed the board that she has a quote from Mr. Dudley about the gravel needed for driveway repairs at the Garland Cemetery. Commissioner Smith made a motion to approve the purchase of gravel for driveway repairs at Garland Cemetery, Commissioner Peterson seconded the motion and Lease on the former ABC Store Property was discussed. Parking will be an issue, there is no land with the building for parking, the only parking there is the two spots on the street. This Commissioner Strickland addressed the board about purchasing heavy duty door closures for the concession stand. Commissioner Strickland made a motion to purchase heavy duty door closures for the concession stand. Commissioner Smith seconded the motion, and it was Commissioner Strickland addressed the need for the bay door in the maintenance shop at town hall to be repaired. Commissioner Smith stated that Randy Boone can repair the bay door. The fire ants have been treated at the ball field and Cain Park but will need to be re-treated before  carried unanimously.  matter has been tabled until the next meeting.  carried unanimously.  PARKS AND RECREATION ball season and summer season.  STREETS  Street Signs - Street signs are being put up and brackets are needed to finish the project. Commissioner Peterson made a motion to purchase 40 each of the brackets neededi to complete the street sign project. Commissioner Strickland seconded the motion, and it was  carried unanimously.  PUBLIC WORKS - WATERISEWER/GARBAGE set a date and get the backhoe repaired.  Commissioner Smith recommended that leaf and limb pickup be tabled until the next meeting to  Page 2 March 7, 2023 Minutes    Commissioner Smith brought to the board that there is a breakdown in communication between the public works staff. Commissioner Smith made a motion to give Randy Boone a one dollar per hour pay increase and promote him to Public Works Supervisor immediately. Stating that he would turn work orders into the Clerk and Deputy Clerk as he sees fit and Mr. Boone will answer toi the board. Mayor Pro-Tem Carolyn Melvin seconded the motion. The motion was carried with three votes aye by Commissioner Barbara Peterson, Mayor Pro-Tem Carolyn Melvin and Commissioner Ralph Smith Jr. and one vote nay by Commissioner Jo Strickland. SAFETY - Commissioner Strickland reported that the deputies who are patrolling town are doing Commissioner Smith that there was no update on the town building that was broken into.  a good job and that she is satisfied.  OLD BUSINESS No old business to discuss. NEW BUSINESS  Mayor Austin Brown addressed Resolution #2023-05 Night Deposit Bag Pickup by the Town Clerk. Commissioner Smith made a motion to approve Resolution #2023-05. The motion was Town Clerk Gray addressed the board about shredding services to keep in compliance with Records Retention Laws. A quote for mobile shredding services was presented. Commissioner Ralph Smith made a motion to allow a shredding company to provide shredding services for the town. The motion was seconded by Commissioner Barbara Peterson. The motion was carried Commissioner Jo Strickland addressed the board about single mobile homes not being allowed within the town limits. There was discussion about the requirements the town can implement about allowing single wide mobile homes. There is more discussion needed. Commissioner Barbara Peterson addressed the board regarding a special event application for al birthday party. Commissioner Peterson made a motion to approve the special event application. The motion was seconded by Commissioner Ralph Smith. The motion was carried Clerk Gray presented the board with Resolution # 2023-06 Sampson County Tax Collection. The item was tabled until the next meeting. Clerk Gray will provide the information requested by Commissioner Strickland discussed adding Deputy Clerk Shauna Harper to be a check signer. There was discussion among the board members. Commissioner Jo Strickland made a motion to amend the bank signatories to include Deputy Clerk Shauna Harper. There was no second. Samantha Wullenwaber updated the board about grant projects. Ms. Wullenwaber also  seconded by Commissioner Peterson, and it was carried unanimously.  unanimously.  unanimously. the board.  The motion dies for lack of a second.  updated the board about the ongoing code enforcement projects.  Page 3 March7,2023 Minutes    Mayor Austin Brown addressed Commissioner Andy Johnson's replacement. Commissioner Ralph Smith Jr. made at motion to replace Commissioner Andy Johnson with Haywood Johnson. Mayor Pro-Tem Carolyn Melvin seconded the motion. The motion was carried with three votes aye by Commissioner Barbara Peterson, Mayor Pro-Tem Carolyn Melvin and Commissioner  Ralph Smith Jr. and one vote nay by Commissioner Jo Strickland.  MINUTES APPROVAL Regular Meeting - February 7, 2023  Commissioner Smith made a motion to adopt the minutes as presented, seconded by Mayor  Tem Carolyn Melvin, and the motion was carried unanimously. CALENDAR OF EVENISANNOUNCEMENTSICONDOLENCES  Condolences: The Town of Garland sends our sincerest condolences to all of those who have  recently lost loved ones.  Regular Board Meeting - April 4, 2023 at 6:30 pm  CLOSED SESSION - Mayor Pro-Tem Carolyn Melvin made a motion to enter closed session. Commissioner Ralph Smith seconded the motion, and it was carried unanimously. Pursuant to  NCGS 143-318-11.a)(6) Personnel Mayor Brown entered open session at 7:49.  Commissioner Ralph Smith made a motion to terminate employee Kayla McLamb-Allen. Commissioner Barbara Peterson seconded the motion, and the motion was carried  unanimously. ADJOURMMENT  With there being nothing further to discuss, Commissioner Ralph Smith made a motion to adjourn, Mayor Pro-Tem Carolyn Melvin seconded the motion. The motion carried  unanimously. The meeting was adjourned at 7:53 pm.  Duly adopted this hey  Af, April, 2023 while in regular  RAS  Seal   Austin Brown, Mayor  bs  ATTEST:  Town Clerk/Finance Officer Gsan  Page 4 March 7, 2023 Minutes