TOWN OF GARLAND TUESDAY, FEBRUARY 7,2023 6:30 PM  REGULAR MEETING OF THE BOARD OF COMMISSIONERS  The Regular Meeting of the Board of Commissioners of the Town of Garland was held at the Garland Town Hall in Garland, N.C. on Tuesday, February7, 2023, at 6:30 pm. The following members of the Board of Commissioners were present:  Mayor Pro Tem Carolyn R. Melvin Commissioner Jo A. Strickland Commissioner Barbara A. Peterson Commissioner Ralph Smith, Jr. Commissioner Andy Johnson  Also present: Mayor Austin Brown, Town Clerk Jennifer Gray, Karen Fryar, Teresa Gray, Beverly Herring, Lane Herring, Robert Westbrook, Michele Westbrook. Mayor Austin Brown called the meeting to order at 6:30 pm and welcomed everyone in attendance. Town Clerk, Jennifer Gray, was present and recorded notes for the minutes.  CALL TO ORDER  PLEDGE OF ALLEGIANCE INVOCATION QUORUM  Mayor Austin Brown led everyone in the pledge of allegiance. Commissioner Barbara Peterson offered the invocation.  Mayor Austin Brown and Clerk Jennifer Gray established there was a quorum present. Mayor Brown requested board members review the agenda for approval. It was requested that  APPROVAL OF AGENDA  the following items be added to the agenda.  Streets: addition of missing signs Parks & Rec: Address softball league funding Discuss Gospel Sing ini the Park  Commissioner Peterson made a motion to adopt the agenda with amendments as shown  above, seconded by Mayor Pro Tem Melvin, and carried unanimously.  PUBLIC COMMENTS No comments FINANCE Page 1  COMMISSIONER REPORTS  Credit Card Purchases: Nothing to report.  February 7, 2023 Minutes    BVA &A.P. Check Listing: Clerk Gray provided the listing for both. The board reviewed with Commissioner Strickland gave an update of the progress for the driveway repair ati the cemetery. There was discussion on two estimates for cleaning the buildings that were broken  nothing further. BULDNGSCEMETERY  into. More discussion needed on this issue. PARKS AND RECREATION  Discussion was held on providing the Garland Softball League with $1500 to provide help offset expenses incurred during the year. Commissioner Smith made a motion to provide $1500t tol help with lime purchase to line the field, Commissioner Johnson seconded the motion and it carried There was discussion on allowing a gospel sing at Cain Park on June 24, 2023. Commissioner Smith made the motion to allow the gospel sing, Commissioner Johnson seconded the motion Street Signs - Street signs need to be put up. The signs are at the old maintenance shop. Delinquent Accounts - Discussion was help on writing off delinquent accounts, Commissioner Peterson made a motion to write off old delinquent accounts, Commissioner Smith seconded the motion, and it was carried unanimously. Pumps were installed at the lift station today. An estimate The Board discussed the need for a maintenance person to be on call on weekends. The employee will receive on call pay for 2 hours for travel plus time worked, if the task runs over the two-hour allotment. A motion was made by Commissioner Smith to have a maintenance person on call during weekend hours. Commissioner Johnson seconded the motion and it carried Trimming Crepe Myrtle Trees - The crepe myrtle trees have been trimmed by town staff. Rodent Control - Commissioner Strickland provided the board with an update on the nutria (rats) Vehicle Service Records The board discussed the need for town vehicles to have service records available in case one of the vehicles has issues. Mayor Pro Tem Melvin made a motion tor maintain service records on Town vehicles to include maintenance records for oil changes and general maintenance. Commissioner Peterson seconded and the motion carried unanimously. SAFETY - Commissioner Strickland reported that the deputies who are patrolling town are doing Commissioner Strickland discussed the need for Jack Stands for maintenance of town vehicles for safety purposes. Commissioner Strickland made a motion to purchase jack stands for the maintenance shop. Commissioner Smith seconded and the motion carried unanimously.  unanimously.  and it carried unanimously. STREETS  PUBLIC WORKS = WATERISEWER/GARBAGE  needs to be obtained for brackets to make necessary repairs to well #3.  unanimously.  at the lagoon.  agood) job and that she is satisfied.  OLD BUSINESS No old business to discuss, February 7,2023 Minutes  Page 2    NEW BUSINESS  Oath of Office - Mayor Austin Brown administered the Oath of Office to Town Clerk and Finance Officer to. Jennifer Gray, while her grandson Lane Herring held the bible for her. Ms. Wullenwaber provided details regarding the need to adopt an annual meeting schedule provided in Resolution #2023-01. With one amendment for the July Meeting moving the meeting to. July 12th. Commissioner Smith made the motion to adopt Resolution #2023-01 as amended, Commissioner Peterson seconded, and the motion carried unanimously. The Town of Garland Holiday Schedule was discussed. Mayor Pro-Tem Melvin made the motion to adopt Resolution #2023-02 pertaining to the Town's Holiday Schedule as presented following the State of NC Holiday Schedules. Commissioner Smith seconded the motion and it  carried unanimously.  Bank signatures were discussed. Resolution #2023-03 to be amended.  Ms. Wullenwaber presented the board with Resolution #2023-04 Acceptance of ARP Funding and Reimbursement Tax Certificate Form. The board discussed the information presented. A motion was made to accept ARP Funding and complete the Tax form by Mayor Pro-Tem Melvin. The motion was seconded by Commissioner Smith the motion carried unanimously. Ms. Wullenwaber stated that municipalities are required toi follow the NC Municipal Record Retention Schedule. The latest update to this schedule was completed in 2021. It was required that municipalities adopt the latest update. Commissioner Smith made the motion to adopt the updated NC Municipal Record Retention Schedule. Commissioner Johnson seconded the Ms. Wullenwaber provided information regarding wastewater improvements. A consultanvengneering firm must be selected. The board discussed options. A motion was made to select WithersRavenel Engineering Firm by Commissioner Smith. The motion was Nuisance properties were discussed. Mid-Carolina Council of Government provides code enforcement services that will benefit the town. A list will be composed and provided to COG Commissioner Smith made a motion to utilize this service. The motion was seconded by The board discussed several garbage can, water bill and waste disposal adjustments. Mr. Franklin Brown requested a dumpster removed and an adjustment on his billing. Ms. Rebecca Moser requested an additional trash can. Mr. Horne requested an additional trash can. A motion was made to accept all adjustments as presented by Commissioner Smith, seconded by  motion and it carried unanimously.  seconded by Commissioner Johnson and carried unanimously.  commissioner Johnson and carried unanimously.  Mayor Pro-Tem Melvin and carried unanimously.  MINUTES APPROVAL Regular Meeting - Jan 3, 2023 Closed Session Meeting - Jan 9, 2023 Commissioner Johnson, and carried unanimously.  Commissioner Smith made a motion to adopt both sets of minutes as presented, seconded by  Page 3  February7,2023 Minutes    CALENDAR OF EVENTS/ANNOUNOUNCEMENTS/CONDOLENCES  Condolences: The Town of Garland sends our sincerest condolences to all oft those who have  recently lost loved ones.  Regular Board Meeting - March 7, 2023 at 6:30 pm CLOSED SESSION - There was no need for closed session.  ADJOURMMENT at7 7:34 pm.  With there being nothing further to discuss, Mayor Pro Tem Melvin made a motion to adjourn, Commissioner Johnson seconded, the motion carried unanimously. The meeting was adjourned  Duly adopted this the 7th day of March, 2023 while in regular session.  VAustin Brown, Mayor  ZLKE  ATTEST:  Town Clerk/Pnance Officer guflr  Page 4  February 7, 2023 Minutes