TOWN OF GARLAND TUESDAY, JANUARY 3, 2023 6:30PM  REGULAR MEETING OF THE BOARD OF COMMISSIONERS  The Regular Meeting of the Board of Commissioners of the Town of Garland was held at the Garland Town Hall in Garland, N.C. on Tuesday, January 3, 2023, at 6:30 pm. The following members of the Board of Commissioners were present:  Carolyn R. Melvin, Mayor Pro Tem JoA. Strickland Barbara A Peterson Ralph Smith, Jr. Andy Johnson  Town Clerk Pamela Cashwell was absent.  Also, present: Mayor Austin Brown and Deputy Clerk Mary Harper. Mr. Justin Hembree, Executive Director, Mid Carolina Regional Council and Mr. Byron Scott, CPA. There were 3 citizens in  attendance. CALL TOORDER  Mayor Austin Brown called the meeting to order at 6:30 pm and welcomed everyone in attendance. Deputy Clerk, Mary Harper, was present recording notes for the minutes.  PLEDGE OF ALLEGIENCE INVOCATION QUORUM  Mayor Austin Brown led the attendees in the recitation of the pledge.  Commissioner Jo Strickland provided the invocation.  Mayor Austin Brown and Deputy Clerk Mary Harper established there was a quorum present. Mayor Austin Brown requested board members review the agenda for approval. Added to agenda was girl scout request to sell tickets, volunteer dinner, reimbursement for Santa Claus appearance, and Deputy Clerk request. Mayor Pro Tem Melvin made a motion to approve agenda with said changes, seconded by Commissioner Johnson, and carried unanimously. Mr. Byron Scott presented the audit and passionately thanked Town Clerk Pamela Cashwell for being an asset to the town. She is a pleasure to work with and is very professional, detailed, and thorough. His presentation consists of the general fund revenue, general fund expenditures and there were no questions from commissioners. Mr. Scott also stated that fund balance versus revenue was very strong. Carolyn Melvin, Mayor Pro Tem made a motion to approve audit results and seconded by Commissioner Peterson, motion carried for unanimously approval.  APPROVAL OF AGENDA  PRESENTATION OF 2021-2022 AUDIT  PUBLIC COMMENTS None currently.  1    COMMISSIONER REPORTS  FINANCE  Credit Card Purchases Clerk Pamela Cashwell provided a statement of all the credit card PRESENTATION OF MID CAROLINA PLANNING AND ZONING BY JUSTIN HEMBREE Mr. Hembree discussed more of the "technical" agreement with Council of Government (COG) signed from October 2022. The position of COG is to provide administrative assistance for zoning, planning and code enforcement. The simple day to day zoning known as "permitted by right" can be done locally without approval oft town board or planning board. Commissioner Strickland and Commissioner Strickland was concerned with the towns flat rate of $75.00 for residential and $100.00 for business Zone applications. She suggested to get together with COG Samantha to discuss and training for the deputy clerk to have basic knowledge of the process for zoning and Commissioner Smith posed concerns for code enforcement. The town is stuck in the "it's been like that for 20 years" mode and for the town to be welcoming and presentable, it needs to be cleaned up and enforced by neutral parties that is backed by the town mayor and commissioners. Mayor Brown feels the board is ready to move forward with administration for zoning, planning and codes compliance. Talk specifics ASAP. Commissioner Johnson also added for a property owner check list be generated to let all owners know of the town's expectations. Mayor Brown also reminded the board of the Selection Committee for grants is Commissioners Johnson, Smith and himself. There were no objections to this committee. There is a sewer grant BVA &A.P. Check Listing- Clerk Cashwell provided the BVA reports with board members. The A.P. Check Listing Report was provided and reviewed for the month of December 2022. (See  purchases for the month. (See attached).  Johnson are available to assist with planning, zoning, and code enforcement.  planning.  inp play that needs to be addressed.  attached).  BULDNGSÇEMEIERY  Commissioner Peterson requested the Girl Scouts be allowed to sell tickets. Motion was made by Commissioner Smith and seconded by Commissioner Strickland and carried unanimously. Commissioner Strickland reviewed letter of request from Public Works to repair or buy a water heater for shop that is much needed. Commissioner Strickland suggested an on demand electric hot water heater. Discussed talking with Terry Long about the cost to put one in. Commissioner  Strickland will get the price for such water heater.  PARKSRECREATION  Mayor Pro Tem Carolyn Melvin had no reports of anyi issues.  Mayor Brown stated that Daphne needs mulch for the rose gardens( approx. 15 bags). Motion to purchase mulch made by Commissioner Johnson, seconded by Commissioner Smith. Motion  carried. Suggested to get quotes.  STREETS  Addressed was ar request from public works to purchase at total oft ten stop signs. Five are needed immediately and five for future needs. Commissioner Smith motioned to approve purchase and seconded by Commissioner Johnson; motion carried unanimously. There was concern that a stop sign was needed for replacement at intersection of Hwy 411 and Hwy 701. Also, a directional sign  2    on Hwy 701 by Commissioner Strickland's home that is broken, however DOT would need to be  contacted.  PUBLIC WORKS - WATER/SEWER/GARBAGE Mayor Brown suggested to contact Core and Main.  Commissioner Johnson reports that laundry mat had a water main break, and he would like to purchase parts (couplings, wraps, collars) fori future repairs and to replenish what has been used. Mayor Brown also reported that State Surplus has been approved for equipment and machinery however, there is a service fee from $10.00-51000.00s, depends on what type ofe equipment and  machinery. The website is not accurate, sO it is best to visit in person.  SAFETY  Commissioner Strickland reports that tickets are now being issued more than warnings. She hopes the signs are being more observed and drivers will be adhering to them.  NEW BUSINESS  Cintas contract was reviewed. There were questions about length of contract (5 years) but decided it was best and could accommodate new employees. Motion to approve from Commissioner Johnson seconded by Commissioner Peterson, motion carried unanimously. Santa Claus Reimbursement was addressed. The "usual" Santa (Michael Buchannon) became sick, and Ms. Eleisa Walker paid for someone at last minute to filli in. Requesting $162.00. Motion tor reimburse Ms. Walker was made by Commissioner Johnson and seconded by Commissioner Peterson. Motion carried unanimously. This reimbursement will come from unrestricted funds. Volunteer Dinner was requested by Ms. Wanda Simmons as an appreciation. It is scheduled for January 7, 2023, for 15-20 people at Alfredo's in Clinton NC. To be paid for out of unrestricted Commissioner Smith inquired "who are the volunteers?". Commissioner Strickland stated that she has knowledge of a few, not 15 or 20. A list of volunteers will be requested. After further discussion, Commissioner Peterson motioned fort the volunteer dinner was for 20 people max and Deputy Clerk, Mary Harper requested to have her 40 hours sick time from Harnett County transferred to the Town of Garland. Commissioner Strickland suggested to hold off until her 6- month probationary period was up. Motion to wait for 6 months by Commissioner Johnson, Deputy Clerk, Mary Harper requested a temporary schedule change for 3 months due to her attending classes. M,W, Th, and Fri8-5and" Tues 11:30-5:00. Commissioner. Andy reminded that she did speak of at time of interview. Motion to accept temporary schedule made by Discussed part-time temporary position schedule for Kayla. Questioned her hours available and how long. She has requested off on Wednesdays and is available until grant funding ends. She  funds.  $25.00 per plate, seconded by Commissioner Smith, motion carried.  seconded by Mayor Pro Tem Melvin and carried unanimously.  Commissioner Johnson, seconded by Mayor Pro Tem Melvin. Motion carried.  co-ordinates her schedule with Town Clerk Pamela Cashwell.  3    CLOSED SESSION motion carried.  Nothing currently. Motion made by Mayor Pro Tem Melvin, seconded by Commissioner  Smith,  MINUTES APPROVAL MOTION  Motion to accept for Regular and Closed Minutes from December 3, 2022 made by Mayor Pro  Tem Melvin and seconded by Commissioner Smith, carried unanimously Town Hall Offices are closed on January 16, 2023 Regular Town Board Meeting February 7, 2023 @ 6:30pm and carried unanimously. Meeting adjourned at 7:51 pm.  ADJOURNMENT  Mayor Pro Tem Melvin made a motion to adjourn the meeting, seconded by Commissioner  Smith,  Duly adopted this the 7h day of February, 2023 while in regular session.  MBon  Austin Brown Mayor  ATTEST: Jénnifer Tbwn Clerk  BRAA Oeal) SRLAND  :  bl  4