TOWN OF GARLAND TUESDAY MAY7 7,2024 6:30PM  REGULAR MEETING OF THE BOARD OF COMMISSIONERS  The Monthly Regular Meeting oft the Board of Commissioners oft the Town of Garland was held at the  Garland' Town Hall in Garland, NC on' Tuesday, May 7, 2024, at 6:30pm. The following members oft the Board of Commissioners were present:  Mayor Austin Brown, Mayor Pro' Tem, Jo Strickland, Commissioner Lee Carberry, Commissioner Anthony Norris, Commissioner Ralph Smith, Commissioner Timmy Blackburn, Town Clerk, Shauna' Harper. Also in attendance were 21 residents and Alyessa B. from the Sampson Independent. CALLTOORDER: Mayor Brown called the meeting to order at 6:30pm and welcomed everyone in  attendance.  PLEDGEOPALLIGIANCE: was recited by all in attendance.  QUORUM:Mayor Brown and' Town Clerk: Shauna' Harper established' there was a quorum present. Commissioner Carberry made a motion to add to the agenda discussion of the roof for Well #3. Mayor Pro' Tem Strickland: motion to accept agenda with said changes, Commissioner Norris, CONSENT, AGENDA: Consent agenda allows for routine items ori items that have been thoroughly discussed, previously to be adopted with one motion, rather than each having ani individual motion.. Any board member can request to remove an item  ADIUSTMENTIS)/ADOPTION OF AGENDA  seconded the motion, all inf favor with said changes.  from the Consent, Agenda ford added discussion. April 2,2024 Board Meeting April 3, 2024 Emergency Meeting April 9, 2024 Special Meeting April 15, 2024 Special Meeting motion, all in favor, motion passed.  Commissioner Norris motion to approve said minutes, Mayor Pro Tem Strickland seconded the PUBLIC COMMENT- Mr. Joseph Gibbs, resident, inquired about assistance with his home througha grant. The grant he refers toi is the CDBG grant, which is closed. The previous administration denied him foral reason, and he would need to speak with the previous administration about the denial. Commissioner Carberry and' Town Clerk Harper directed him to Sampson County Dept. of Aging for  assistance. No other comments. COMMISSIONER REPORT  Finance Report- Town Clerk Harper provided al BVA, check listing and credit card statement. Shei is preparing FY 2024-2025 budget w/ Samantha. There were no questions or concerns. Building- Commissioner Norris requested an RFP for the old bank/police department. Minimum bid $5000.00. The advertisement willl be on the town website, posted at Town Hall and published in the    newspaper. A motion was made by Commissioner Smith to advertise, seconded by Mayor Pro Tem CEMETERY- The two cemeteries will continue to be maintained by Turning Leaves. Commissioner Blackburn speaks of reviewing the ordinance and sell of plots. Currently, we don'tr mess with the headstones, however the: ants will make the ground soft, and the stone will: start to tilt. In the newer Motion was made by Commissioner Blackburn to continue using) Jeffery Ruffin for both cemetery ant hill and bug problems in the second quarter, seconded by Commissioner Carberry, alli in favor; PARKS AND RECREATION- Softball season has started, and' Todd Marshall has requested keys. They will be in control oft the concession stand and they were informed to obtain a county permit. STREETS- Commissioner Carberry is preparing for the Powell Bill inspection that is scheduled soon. He noted there are several things to be done and PW will work on them before thei inspection date. He would like to see undeveloped streets complete. This could possibly increase the Powell bill PUBLIC WORKS- At previous meeting, Commissioner Carberry discussed chlorine gas for the water system instead of powder however it could take up to one, year to petition the state for approval to use. After speaking w/ the ORC Neil Carroll, it was suggested another option would be: a diaphragm pumps for each well. Approved previously to use funds from department: supplies. The sonic meters that were ordered for the commercial accounts should be here within the next Ther roof at' Well #31 has been addressed previously, repair quotes were rec'd, Commissioner Smith motioned to accept Michael McLamb quote for the repairs at well #3. Commissioner Carberry seconded the motion, discussion was repairs need to be done by June 30th. Motion by Commissioner Smith to move funds from professional services to maintenance/repar, seconded by SAFETY- Mayor Pro Tem Strickland advises Deputies are on duty for the town and doing a great job. OLD BUSINESS- Discussion was made about the 2024 Senior Banners coming down and the US Flags going up fort thel holidays. Commissioner Norris made a motion to take down the week of] June 17th-21st and flags will go up at this time. The town will take care oft the billing for the hanging ofthe Mayor Pro' Tem Strickland addressed the Board about the Cintas contract. She found out that there is no state contract in place fora 10% discount fee. She has scheduled an appointment: with Cintas on May 15th, A motion was made by Commissioner Smith to close the account with Cintas, seconded by Commissioner Norris, discussion was made it should be a departmental issue, vote 4-1, Mayor  Strickland, alli in favor and thet motion passed unanimously.  section, possibly sell with at grave marker. Future discussions noted.  motion carried.  funding.  month or sO.  Commissioner Carberry, all in favor, motion passes.  flags. Seconded by Commissioner: Smith, all in favor, motion carried.  Pro' Tem Strickland, nay. Motion passes. The town will provide safety PPE's.  NEW BUSINESS  A discussion took] place ofl hiring Attorney Greg Griffin as town attorney. Commissioner Smith motioned to hire Attorney Griffin, seconded by Commissioner Norris, discussion, the understanding    that ifresidents contacted him, they must contact' Town Hall first, effective immediately, all in favor; Thej previous topic oft the' "working" Commissioners and residents donating time for town projects Town Clerk Harper presented information for disaster recovery plans. Mayor Pro Tem Strickland and Harper met earlier int the year to identify critical infrastructure facilities in Garland. After meeting with Mid Carolina Regional Council(MCOG), an overview oft the National Disaster Recovery Framework (NDRF) and one on one training was conducted, Harper will co-ordinate with the Board of Commissioners: aj pre-disaster, post-disaster: short term andj post disaster long term plans Town Clerk Harper, on another occasion, met with Mid Carolina Regional Counci(MCOG), NC Association of Regional Councils of Government (NCARCOG) and Sampson County Emergency Management to discuss the FEMA Community Disaster Resilience Zone (CDRZ) Navigator Network Program. This] program will connect the CDRZzoned communities with training, funding, capacity building and technical support. Questions and answers pertaining to the town about flooding issues, stormwater management, shelter; transport and emergency support were the topics. A motion was. made by Commissioner Smith to participate in the Navigator Program, Commissioner Blackburn There is aj posted, scheduled budget work session on Wednesday, May 22nd @ 6:00pm as well as the Commissioner, Smith motioned to adjourn, seconded by Commissioner Carberry, all in favor.  motion carried.  must: sign a' "wavier ofliability" to do things for thet town.  according to this training.  seconded, all in favor, motion passes.  regular board meeting scheduled for June 4-2024 @ 6:30pm  Meetingadjourned.  Duly adopted on the 4th day of June, 2024 while in regular session.  Brown, Mayor  TTEST: Shauna' Harper Town Clerk/Finance Officer  C   a    beL  Oeal) SEANO  6