Fletcher Town Council Agenda Review Meeting Minutes December 4, 2017  Call the meeting to order at: 06:03 pm Those who were in attendance are as follows: Former Mayor Bill Moore to open meeting Newly elected Mayor Rod Whiteside Mayor Pro-Tem Eddie Henderson Councilwoman Sheila Franklin Councilman Bob Davy Councilman Hugh Clark Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa  Town Clerk Christine Thompson gave oaths of office to newly elected Mayor Rod Whiteside and re-elected Counciimembers Mayor Pro-Tem Eddie  Henderson and Councilwoman Sheila Franklin Invocation: Mayor Pro-Tem Eddie Henderson Pledge of Allegiance: Councilman Bob Davy  ***Public Input*** of service to the town. (11/6,11/13) known next week. Council Updates  Todd Stimson 30 Fawnhurst Lane, Fletcher congratulated Mayor Whiteside on his recent wining of the election and also thanked former Mayor Bill Moore for his years  Approval of minutes-corrections or deletions.  Mayor Whiteside asked council to review the minutes and let any changes be  Councilman Hugh Clark: None at this time Mayor Pro-Tem Eddie Henderson: None at this time Councilman Bob Davy: None at this time  Councilwoman Sheila Franklin: Thanked Parks & Recreation for the great job they  did at the Christmas tree lighting ceremony that it was well done.    Consent Agenda Tax releases/refunds  Acquisition of right of way by DOT: for Howard Gap Road Project Approval of Budget Amendment # 21 to the FY 17/18 Budget Ordinance for additional fees that will incur from McGill to rebid the Highway 25 Corridor project. Mayor Whiteside asked council if there are any questions on any items on the Town Manager Mark Biberdorf commented that the tax: releases/refunds are pretty standard at $470.70 for a couple of reasons that are listed in the attachment in On the acquisition of the right of way for DOT on the Howard Gap Road project you have got a plat map, deed for transfer of property and an offer sheet in the amount of $10,350.00. This is for a strip of property that runs in front of the Public Works building and it appears to be of fair market value based on our last appraisal we have on the property. Ihave run it by our town attorney and he is very comfortable Councilman Bob Davy: Asked the Town Manager did you ever meet with DOT Town Manager Mark Biberdorf: stated that Jabbo Pressley andImet with them on site. This will cut into the parking lot and you can see where the ribbon is there on the plat. They may be able to still park there it depends on when the improvements are done. It pretty much is going to be shoulder in that area there. It is not going to disrupt public works activity and the temporary construction easement will not block On the Budget Amendment that will tie into an item further down on the agenda for Mayor Whiteside: commented that this is the agenda review meeting so no action will be taken this evening. The meeting is for discussion and to get questions answered. The regular meeting next week is where action will be taken. Public Hearing to consider CD# 2017-01 & SUP# 2017-02, aj proposal for a new pump station for the City Of Hendersonville Water Dept.-Eric Rufa, Planning & Planning & Zoning Director: Eric Rufa stated just a quick overview the hearing for this is set for next week and as you recall we discussed this last month and spoke briefly about this proposal. This is a conditional district application from the City of Hendersonville for a new booster pump station which is proposed for a small vacant parcel of land on Woodhill Drive. This is considered Class II utilities by our definitions therefore it has to go through a formal process to get conditional rezoning to a commercial district from its current R1 zoning classification. This will be a quasi-  Consent Agenda.  your packet.  with this.  access in there. (See Exhibit "A" attached) the re-bidding of the HWY 25 Corridor project.  Zoning Director.  judicial hearing just like the project last month.    Councilman Hugh Clark: Have you spoken to the adjacent property owner's? Planning & Zoning Director Eric Rufa: We notified the property owners and one property owner attended the meeting and basically showed up just out of curiosity Mayor Whiteside: commented that one issue with the residents there as it would be with me was related to noise but ifIrecall correctly this project would not come with Planning & Zoning Director Eric Rufa: That is correct the only noise would come from the installed generator that would run in case the power goes out to keep it Mayor Pro-Tem Eddie Henderson: Do they have a good way going into that area Planning & Zoning Director Eric Rufa: Yes they intend to maintain that landscape  but did not comment during the meeting.  any significant noise.  operating.  to maintain it properly  road with the exception of where they have to cut in for a driveway.  Discussion Followed:  Update and discussion on efforts to fund feasibility study and concept plat for Cane Creek Greenway extension Eric Rufa Planning & Zoning Director and  Rebekah Robinson from Conserving Carolina.  Planning & Zoning Director Eric Rufa stated that the nature of this item has changed dramatically as oflate Thursday or early Friday. We got late word after For the benefit of those who are: not aware we have been talking about a year or more for a conceptual plan and feasibility study on what would be a new greenway segment along Cane Creek. The hope was that it would be able to connect from the park via a crosswalk on Howard Gap Road onto the FernLeaf property where a trail would begin wrap back around to the creek and ultimately cross the creek then under Hwy 25 and the railroad tracks to get onto the town's (Meritor) property that is owned by the town. The town pledged $5,000 to go towards for what was quoted as the $15,000 feasibility study plan that the land conservancy had lined up. They went about seeking private donations where they raised what was then matched by the Blue Ridge Bike Club. Rebekah Robinson from the land conservancy then put in an application to the Community Foundation with specific designation to the Fletcher fund. Recently we got notification that we received a grant in the amount of $5,000 so that upped it to $10,000. Then the Blue Ridge Bike Club upped their pledge to match the Fletcher fund. So originally we were going to be here tonight to update you on the Fletcher fund and ask for $4,000 more dollars but now we have earned the $15,000. This item for this month can be pulled and we will have a budget  packet materials had already been distributed.  amendment ready for you in January for that $5,000 pledge.    Discussion Followed: McGill & Associates.  Update on re-bidding process for Highway 25 corridor project-Scott Burwell Scott Burwell of McGill &. Associates stated that they are in process of revising plans and doing things for DOT. We only received two bids sO by statute in order for us to accept those bids we have to re-advertise for seven calendar days. The first two bids were from individuals that had decided not to bid this time but we hope to  drum up some more interest this time around.  Discussion Followed:  Town Manager Mark Biberdori: asked if he could speak to the possible alternate Scott Burwell: stated that the project involves a clock tower here at Fanning Bridge Road and two entry monuments at Howard Gap Road and two near CVS at Cane Creek Road. During the bidding process we attempted to break these out into alternates and DOT said no that is changing the contract at this point. Since we have tor rebid this out anyway this time we are going to break these out into separate alternates in case the bids come out high sO that these can be taken off the table.  bids.  Discussion Followed:  Designation of street resurfacingprojects & resurfacing of park main drive-Ben Ben Cathey of McGill &. Associates stated that the scope of the contract is put the resurfacing of the park in with the paving of town streets to make this contract look more inviting. He stated that while there are 6 streets total there is less footage than  Cathey, McGill Associates.  last year.  Discussion Followed: these streets located. is off of Old Case Road. Discussion Followed:  Mayor Pro-Tem Eddie Henderson and Councilman Bob Davy: asked where are Town Manager Mark Biberdorfstated that this is Phase II of Windsor Forrest which    Establishment of student recognition program/award.Maye: Rod Whiteside. Mayor Whiteside: stated that he believes that we ought to be in aj position to be making positive impacts on the lives of residents. We are not a big city with a population of only 8,000 plus so we ought to have a family feel. My proposal is to establish a student recognition program beginning with Fletcher Elementary school. Itwould be aj program that would recognize a boy and girl monthly for 10 months out of the year. The nominees would come from the faculty and staff at Fletcher Elementary. The criteria for nominating would be for good deeds done, kind acts, extra effort, and milestones in the children's lives. The one criteria thatIwould not want included would be academic. The reason being is that we have academic recognition programs already in place to recognize students. There are many students who may not: receive that academic recognition so we need to be in the position to put some lasting impact in the lives of our youngsters other than that Mayor Whiteside then answered questions that council had on this program and did state that he would like to start with Fletcher Elementary school and then work  because there are good deeds done other than good grades.  with other schools in the area. Discussion Followed:  Proposal to authorize production of Town Seal-Mayor Rod Whiteside Mayor Whiteside stated that he would like obtain a' Town seal to hang here in the council chamber. He said that he understood that we had one on the past before the  town seal had changed.  Councilman Hugh Clark: stated that he is in favor ofit. on the wall and he stated that he is ok with this.  Councilman Bob Davy: something like what is on the podium only a plaque that is  Mayor Pro-Tem Eddie Henderson: stated he has no problem with it.  Town Manager. Mark Biberdorf: commented that if you recall we used to have one ofthe old town seal that was raised on this plaster that was hung in the council room  in the old town hall. Discussion Followed:  Proposal for Bill Moore Day/Picture unveiling-Mayor Rod Whiteside.    Mayor Rod Whiteside stated that he would like to select/designate a day as Bill Moore day in Fletcher. This would include inviting Mayor Bill Moore to a council meeting for the unveiling of a an official portrait to hang in the council chamber George Clayton of 60 Clayton Drive Fletcher commented that he has lived in Fletcher his entire life and served as Chairman of the Planning Board for 24 years. He stated that he thinks that in: recognizing former Mayor Bill Moore with Bill Moore day is a great idea and we should take it one step further and consider re-naming the park Bill Moore Park. He said that he would like to hear how council feels about  that.  Discussion Followed:  Proposal to establish affordable housing task force-Mayor Rod Whiteside. Mayor Whiteside stated that due to the unavailability of affordable housing in the area he wants to establish an affordable housing committee to research/review some options and bring recommendation to council. Cedar Terrace that has recently opened in Hendersonville was done with public and private collaboration. The corporate entity that was involved with Cedar Terrace has indicated a desire to discuss options to make affordable housing happen here in Fletcher.  Councilman Bob Davy stated that he has been involved in a couple of different discussions over the years here. He stated that he chaired the Land of Sky regional council for a while and most of the studies come down to the fact that most oft the value ofthe property anywhere here in the mountains is so high you can't get to affordable housing unless someone is willing to subsidize it. Iam not sure that the  residents ofl Fletcher are in a position to be subsidizing housing.  Mayor Pro-Tem Eddie Henderson stated that affordable housing is a tough nut to crack. Eighty percent of the homeowners in Fletcher own their own home. The land in Fletcher we are using up quickly and it is just about on us. Iti is hard to do affordable housing in an area that is full. Whatever land is left in this area is too  expensive for affordable housing.  Councilman Bob Davy commented that if we can find organization to help fund this sO that we don't have too it might help to have this committee established to do Councilman Hugh Clark suggested that if the committee and when it is established  this.  may need more time that they would be given.    Town Manager Mark Biberdorf stated that he emailed council a copy of a report that the Community Foundation had done about 2 years ago. They headed up an initiative where they brought up a cross section of the community together for Henderson county tol look at housing in general and looked at housing issues. Jesse Junior 1013 Thorncrest Drive Fletcher commented on the affordable care scenario in. Asheville. He said that the new development set aside a certain amount of! homes in the development for affordable housing which usually lasts about 5 years then they have to pay fair market value after that. He stated in his opinion this  is not a solution for affordable housing.  Discussion Followed:  Mayor Whiteside asked council would they have an issue if children in 6th-12th grade in the community did the Pledge of Allegiance at the meetings. He said that this all part ofreaching out to the community and being inclusive and welcoming Council stated they would welcome someone from the community to do the pledge Discussion and potential approval oflease agreement with Asheville Buncombe Reromodelers Inc.-Mark Biberdorf, Town Manager.  people in from the community. of allegiance whenever possible.  Town Manager Mark Biberdorf He stated that the Fletcher R/C flyers merged back in September with the Asheville Buncombe Aeromodelers and they are currently using four acres of town owned land near the Meritor property. Our town attorney said that we needed to develop a new. lease agreement with the. ABA group which is the same terms except that you wanted to increase the rental fee from 100a year to 500 a year. The lease agreement expires in May 2019. We had to do a public notice per General Statutes for 30 days (which has expired) and then a Resolution to approve the agreement. The only thing hanging out there is that our Parks & Recreation Director has been in communication with the chairman of the ABA who said that they think that it is going to be hardship to do the 500 payment they suggested an additional 100 which would be 200 a year payment.  Discussion Followed:  The Town Manager stated that a rep: from. ABA may be here next week to answer any Schedule for FY 2018-2019 budget process-Mark Biberdorf, Town Manager.  questions and state his concerns concerning the fee increase.    Town Manager Mark Biberdorf went over the timeline for the budget process for the next fiscal year. There is a chart in your packet that runs through a timeline process that we have typically used in the past. Please review those times and dates  and let me know of any conflict that you may have.  Discussion Followed:  Council will review these dates and let the Town Manager know next week at the regular meeting ift these dates on this schedule will work for them or not.  Comments from the Town Manager- Mark Biberdorf.  On the improvements at park you know we tried to bid the CIP project for the park improvements resurfacing for main drive, widening the entrance and storm drainage improvements. We only received one bid which council rejected and we decided to just bid during the winter months for the storm drainage improvements and McGill is working on the proposal for this and it is about ready to go. Iknow George Clayton had suggested renaming the whole park but just to mention Parks &1 Recreation. Advisory Board had suggested naming field 5 after former Mayor FABA Holiday party is coming up this' Thursday at 6 at the Clarion andI Ithink everyone is attending but the Mayor who had a scheduling conflict.  Bill Moore.  The employee Christmas luncheon and movie is on Tuesday December 12 at noon  in the multipurpose room.  Mayor Pro-Tem Eddie Henderson made a motion to adjourn and it was seconded  by Councilman Bob Davy. Adjourned: 07:23 pm Approved:  1-8-18 Date  Rod Whiteside  AE    : 6  "EXHIBIT-A"    192.00  JANG   5  00  NIVI  a    Town of Fletcher Council Meeting Minutes December 11, 2017  Call the meeting to order at: 07:00 pm Those who were in attendance are as follows:  Mayor Rod' Whiteside Mayor Pro-Tem Eddie Henderson Councilman Bob Davy Councilman Hugh Clark Councilwoman Sheila Franklin Town Manager Mark Biberdorf Assistant Town Manager Heather Taylor Public Works Director Jabbo Pressley Parks & Recreation Director Greg Walker Planning & Zoning Director Eric Rufa Police Chief Erik Summey  Invocation: Mayor Pro-Tem Eddie Henderson Pledge of Allegiance: Councilman Bob Davy  ***Public Input***  Jesse Junior 1013 Thorncrest Drive, Fletcher commented on adding a downtown area to fletcher does not see the necessity of adding a downtown area to Fletcher Todd Stimson 30 Fawnhurst Lane, Fletcher he commented on the proposal for recognizing children in elementary schools for the good deeds well done. He also purchased/provided certificates and jackets to donate to help with this program.  because oft the small town feel in Fletcher.  Approval of Minutes-corrections, additions or deletions.  (11/6, 11/13)  Mayor Pro-Tem Eddie Henderson made a motion to approve the minutes as  written and it was seconded by Councilman Hugh Clark.    Council Updates  Councilman Bob Davy commented on the FABA holiday dinner last week and he stated how impressed he was with the snack for kids program at the local elementary school. The principals that he talked with at the dinner said that ift they were not doing this then these kids would be going hungry. Councilman Hugh Clark commented on the gentlemen and his concerns in the town center/downtown project. He stated that this has been in the plans for 10to 15 years and if he would get with the town manager he can give him a copy oft the plans Councilwoman Sheila Franklin stated that the plan is not what you were thinking we are trying to develop a downtown center to get people to slow down a bit. Mayor Pro-Tem Eddie Henderson commented about the flyer that everyone  for the project.  received in the mail on the new (potential) library.  Consent Agenda Axreleases/Telunds  Acquisition of right of way by DOT for Howard Gap Road project. Approval of Budget Amendment # 2 to the FY 17/18 Budget Ordinance for additional fees that will incur from McGill to: rebid the Highway 25 Corridor project.  Mayor Whiteside asked for a motion to approve the Consent Agenda and it was sO moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman Bob  Davy.  Public Hearing to consider CD# 2017-01 & SUP#2017-02, a proposal for a new pump station for the City of Hendersonville Water Dept. -Eric Rufa, Planning & Councilman Hugh Clark: made a motion to go into Public Hearing and it was Quasi-judicial hearing all persons who wish to speak did sign in and were Planning & Zoning Director Eric Rufa gave an overview of the conditional district application that will also double as a special use permit. The City of Hendersonville isr requesting that a pump station that would ordinarily require a conditional district application and is somewhat like a rezoning. This purposed use would be a "Class 2 Utility" in which a zoning district of C-2 is needed for this. The property is currently  Zoning Director.  seconded by Mayor Pro' Tem Eddie Henderson sworn in by' Town Clerk Christine Thompson,    zoned R-1 residential. The City of Hendersonville is requesting conditional zoning of C-2 in order to allow the proposed use. He stated that this property is located on Woodhill Drive in South Chase Subdivision at the entrance off of Hwy 25. The Planning & Zoning Board recommended unanimously last month that council approve this development. One thing that has come up recently is in regard to the landscaping. It has been our intention to preserve that row ofI Leyland Cypress along the drive in front of the property. A question came up at the Planning Board meeting about the health of those Leyland Cypress. The City ofHendersonville had an arborist go out to the site and the Leyland Cypress are diseased and it has been recommended that they be removed and be replaced with some type of greenery that are less susceptible to disease. One other thing typically there is sidewalks required for a commercial development but since this was a small development iti is likely to not have a sidewalk that continues on up into the development. As an intent to try and preserve a more evergreen buffer along the front of the property the City of Hendersonville has proposed a fee in lieu of option. The planning board did approve the fee in lieu of option for this if council did approve the overall plan.  Discussion Followed:  Council has concerns about sidewalks not being placed at this time  Planning & Zoning Director Eric Rufa reiterated that with SUP council needs to make findings that influence your vote to either approve or deny. Iwould then write an C order either granting or denying touching on those criteria. (See attached  "Exhibit B" for criteria) Discussion Followed:  City of Hendersonville Engineer Brent Detwiler stated that we started on this project when Mission Pardee building went in near the county line. Itwas determined that the water pressure in the northern end of the county and in the Fletcher area was not as high as we would have liked. The city has prioritized Fletcher as aj potential project sO we hired a consulting engineer to do a study of the area. The result of the study was that we. have a water tank off of Burney Mountain Road that needs to be at a higher elevation to boost the pressure. So to get the water  up there we have to build a booster pumps station.  Discussion Followed:  Council has stated their concerns with having sidewalks and the option of wanting input on the size and type of evergreens that will replace the Leyland Cypress in this  development.    Councilman Hugh Clark made a motion to go out of Public Hearing and it was  seconded by Mayor Pro-Tem Eddie Henderson.  Mayor Whiteside asked is there anything else from council on this.  Councilman Bob Davy stated that he thinks that it is definitely something that the Councilman Hugh Clark stated that he thinks we are at a point to either approve or disapprove of this. The only point we need to decide is if we want the sidewalks. Town Manager Mark Biberdorf stated also about the trees of what type and size Mayor Pro-Tem Eddie Henderson made a motion to approve the pump station for the City ofHendersonville's: water department with the evergreens/trees moved back to allow for a future sidewalk and the approval of the size and type of trees that will be placed in the area and seconded by Councilman Bob Davy. Note: Planning & Zoning Director Eric Rufa stated that this would then infer that we would be accepting the fee in lieu of (sidewalks) as approved by the planning  town needs.  that council would like in that location.  board.  Motion carries all were in favor.  Designation of street resurfacingprojects & resurfacing of park main drive-Ben Town Manager Mark Biberdorf just a follow up from last week when Ben Cathey was here from McGill & Associates to talk about the annual resurfacing Powell bill projects. Toremind you about the recommended streets it is six streets within the second phase of Windsor Forrest. This would be Barberry Road, North Wintergarden Road, South Wintergarden Road, Cranberry Bog Court, Whispering Oak Court and Wild Sage Court. Also some repair is needed on Hickory Drive with apipe replacement and a road patch and an island and road patch on East Fanning Bridge Road as well. We are also going to add the park project to resurface the main drive and widening the main drive in the park. With your approval of the agreement with McGill this will authorize them to do the design, bid and then the construction administration and observation. Ben Cathey will then come back to us with a cost estimate. Then we look at bidding the project in) January and hopefully we will have a lowest responsible bidder in February and then a notice to proceed after that pending on how the bids come in. We just need approval on the agreement and  Cathey, McGill & Associates.  design services.    Councilman Hugh Clark suggests in the future forl keeping costs competitive that  we go out for bids on engineering services.  Discussion Followed:  Mayor Pro-Tem Eddie Henderson made a motion to approve the street resurfacing  projects and it was seconded by Councilman Hugh Clark.  Motion carries all were in favor.  Establishment of student recognition program/award.Maye: Rod Whiteside. Mayor Whiteside stated that he had two updates since his proposal last week. The first update is that the student body at Fletcher Elementary has approximately 450 students. The townrecognition program would not be the only program it would be the only monthly program. Also, let me just add that the sentiment thatIshared last weekIdon't) believe that you canr recognize our youngsters too many times for What is the pleasure of council on the student recognition program sponsored by the  deeds well done. Town of Fletcher?  Councilwoman Sheila Franklin commented that she would like to propose meeting the need. The need from what Iunderstand in some conversations with the educators at that school is they have four different initiatives in place and one of them recognizes one kid per class per grade so that is a huge number of students. She then gave several examples of programs that the school has that are: not academic related. She said that she is all about supporting students and there is different ways and means of doing that. The one areaIwas told where there is a need was that they could use some: financial help with the prizes. Ithink the counselors go and purchase a lot of the gifts that they give the kids. So instead of making more work for the educators who are already overworkedIwould rather meet the need where the need is. The need is financial. Iwould like to propose that we support the character trait in particular and prefer to propose this instead.  Mayor Whiteside: Is there anything from council on this program that is before us?    Councilman Bob Davy Ia am just not sure in my own mind exactly what program we Mayor Whiteside the staff members/ teachers would nominate children based on milestones in their life, kind deeds, and extra effort without considering academic Councilman Bob Davy stated if the teachers support it thenIthink: iti is a good idea. Mayor Whiteside stated that on his conservation with the principal that she was on Mayor Pro-Tem Eddie Henderson stated that he yields his comments to Sheila she is in school every day and does a great job and knows what is needed. Mayor Pro-tem Eddie Henderson made a motion to table this particular recognition program at this time until further information can be determined to exactly what we can pinpoint what is needed and it was seconded by Mayor Whiteside asked if there are any comments on the motion.  are proposing.  performance.  board for this.  Councilwoman Sheila Franklin.  Councilman Bob Davy commented that it is a good program and if the teachers are for it that a certificate and recognition is a great idea and that he does not believe a  trophy is necessary. All in favor:  Mayor Pro-Tem Eddie Henderson Councilwoman Sheila Franklin Councilman Hugh Clark Against: Councilman Bob Davy  Majority proposes to table this program for now until more research is done on Proposal to authorize production of Town Seal-Mayor Rod Whiteside. Mayor Whiteside asked what council's pleasure on this item is.  this.  Mayor Pro-Tem Eddie Henderson made a motion to put up a town seal in the council room similar to what we had previously (old seal) and it was seconded by  Councilman Hugh Clark.    Discussion on the motion:  Councilman Bob Davy stated that he would like to see what it would cost first  before we give formal approval toi it.  Discussion Followed: cost/expense ofthe seal.  Motion carries all are in favor and gives the' Town Manager authority on the  Proposal for Bill Moore Day/Picture unveiling-Mayor Rod Whiteside. Mayor Pro Tem Eddie Henderson made a motion to approve a portrait and recognition day for former Mayor Bill Moore and it was seconded by Councilman  Bob Davy.  Motion carries all are were in favor  Proposal to establish affordable housing task force-Mayor Rod Whiteside.  Mayor Whiteside asked what is the pleasure of council?  Mayor Pro-Tem Eddie Henderson stated that with 8,000 people in Fletcher within that we have 2,900 to 3,000 households and 80% pays for their own home and taxes. Iam needing to know exactly what this housing task force is going to be used for and Mayor Whiteside stated that it will be used to gather information as it: relates to making affordable housing an issue and as to putting it on the list for items to deal  what the need is for that.  with for the Town of Fletcher. Discussion Followed:  Councilman Bob Davy stated that he thinks the task force is warranted to see what  is available to help the situation out. (Grants, builder incentives)  Discussion Followed:  Councilwoman Sheila Franklin made motion to table this at this time until we have more information and it was seconded by Mayor Pro-Tem Eddie Henderson.  All in favor  Councilwoman Sheila Franklin    Mayor Pro-Tem Eddie Henderson Councilman Hugh Clark  Against Councilman Bob Davy  Majority proposes to table the affordable housing task force. Discussion and potential approval oflease agreement with Asheville Buncombe Aeromodelers Inc. -Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf IknowIp presented to you the draft lease agreement on this. We were required to do a 30 day notice requirement for leasing land for a period longer than one year. You have a Resolution in your packet to authorize the approval of a new lease with. Asheville Buncombe Aeromodelers. I know from your discussion last week that there is still a potential issue with the lease fee which is 500. The prior lease with the Fletcher RC Flyers was for 100 and this is going up to 500. Iknow that Greg Walker had said that Mr. Dave Bowen might be here to speak to the issue to the 500 fee. Idon'tt think that there were any other issues with the terms of the lease. The new lease has the same terms and the same Dave Bowman President of Asheville Buncombe Aeromodelers spoke on the issue of the two groups merging to keep this park in Fletcher open to the public. I would love to be able to keep this group that you have here that is getting ready to fold and we are a bigger club we have almost 80 members. We can absorb this and take them in as members and keep your fields occupied. We are a non-profit we do things for fun, pleasure and entertainment. Idon'tunderstand the 500 increase. Mr. Bowman answered questions that council had on the lease and group.  out provisions.  Discussion Followed:  Town Manager Mark Biberdorf commented that if council is not going to take action to approve the Resolution for the new agreement then we have got a club that isu using the property then we need to give notice to vacate the property at some  point. (Current lease as written will expire in March 2019)  Discussion Followed:  Councilman Bob Davy made a motion to approve the lease agreement and it was  seconded by Councilman Hugh Clark.    Motion carries all were in favor.  Schedule for FY 2018-2019 budget process-Mark Biberdorf, Town Manager. Town Manager: Mark Biberdorf presented to council a schedule for budget He then went over the schedule with council and asked if the dates are acceptable  discussions for the 2018 -2 2019 budget year.  on the schedule.  Council is agreeable with this schedule.  Renaming Fletcher Community Park Facilities at Fletcher Community Park for  former Mayor Bill Moore-Mark Biberdorf, Town Manager.  Town Manager Mark Biberdorf stated that he had request from council that this be put on as a separate agenda item. Iwas planning on talking with you about this under comments from town manager just because of the two issues that were out One was the recommendation from the Parks & Recreation advisory board was to rename field 5 then there was an issue or request for renaming the entire Fletcher Councilman Hugh Clark Ifi it was not for him (Bill Moore) and for his initiative in the pastIdon't! know if there would even be a Fletcher Park. It is my opinion that we Mayor Pro-Tem Eddie Henderson stated that he agrees with Councilman Clark about renaming the park. He said that he will make that motion of renaming the Councilman Bob Davy: How do you want that put because we talked about one Mayor Whiteside stated so that the park is to be renamed with the specific name to Mayor Pro-Tem Eddie Henderson stated with Bill Moore's name to be included.  there on this.  Community Park after former Mayor Bill Moore.  ought to consider naming the entire facility after him.  Fletcher Community Park after former Mayor Bill Moore. option would be Bill Moore/Fletcher Community Park?  be determined.  Councilman Hugh Clark seconded this motion.    Motion carries all were in favor.  Comments from the Town Manager-Mark Biberdorf.  Just a reminder tomorrow we have our council and town staff Christmas party at noon Update on NFLP committee which met last week and had an update on their treasures report and their 501C status. They continue to come up with ideas towards raising money. They put together a flyer that was mailed out to residents in the area asking for support in which Stan Moore paid for this. In January they plan to go around to the area manufacturing plants to speak with plant managers about the The town manager updated Mayor Whiteside on the West Next Generation Network  in the multipurpose room.  need and ask for their support on this. project and their progress so far.  Councilman Hugh Clark made a motion to go into Closed Session and it was  seconded by Mayor Pro-Tem Eddie Henderson Went into Closed Session at: 09:05 pm  Closed Session per NCGS 143.318.11 (5) Contract Negotiation"  Councilwoman Sheila Franklin made a motion to come out of Closed Session and  it was seconded by Mayor Pro-Tem Eddie Henderson  Came out of Closed Session at: 09:40 pm  Councilman Hugh Clark made a motion to adjourn and it was seconded by  Councilman Bob Davy. Adjourned: 09:43 pm Approved: 1-8-18 Date  Mayor Rod Whiteside RAQ    "EXHIBIT B"  Special Use Permit Requirements  General Requirements: A special use permit may be granted by the Fletcher' Town Council only 1. An application for the special use has been submitted as prescribed by this Code. 2. Approval may! be granted ift the Town Council finds that, in the particular case in question, the use for which the special use permit is sought will not adversely affect the health or safety of persons residing or working in the neighborhood of the proposed use, and will not be detrimental to the public welfare or injurious toj property or public improvements in the neighborhood. In granting such approval, the' Town Council may designate such conditions in connection therewith as will, ini its opinion, assure that the proposed use will conform to the requirements and spirit of the Code. 3. Before any special use permit is issued, the Town Council shall make written findings certifying compliance with the specific rules governing thei individual special use (Article 3), and that satisfactory provision and arrangement has been made for at least the a. Satisfactory ingress and egress to property and proposed structures thereon, with particular. reference to automotive and pedestrian safety and convenience, traffic b. Provision of off-street parking and loading areas where required, with particular attention to thei items listed above, and the economic, noise, glare and odor effects of the special use on adjoiningi properties in the area. C. Adequate and proper utilities, with reference to locations, availability, and d. Buffering, with reference to type, location, and dimensions. e. Signs, if any, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and compatibility andl harmonies with properties in the district. f. Playgrounds, open spaces, yards, landscaping, access ways, pedestrian ways, with g. Buildings and structures, with reference to location, size, and use. h. Hours of operation, with particular reference to protecting and maintaining the i. As site plan/preliminary plat has been submitted, as required in Article 16.3.  after making the following findings:  following where applicable:  flow, and control.  compatibility.  reference to location, size, and suitability. character of the neighborhood.