TOWN OF GARLAND TUESDAY,. JANUARY2, 2024 6:30PM  REGULAR MEETING OF THE BOARD OF COMMISSIONERS  The Special Meeting oft the Board of Commissioners oft the' Town ofGarland was held at the Garland  Town Hall in Garland, NC on' Tuesday, January 2, 2024, at 6:30pm. The following members oft the Board of Commissioners were) present:  Mayor Pro Tem, Jo Strickland Commissioner Ralph Smith,] Jr Commissioner Lee Carberry Commissioner Anthoy Norris Commissioner Timothy Blackburn Town Clerk, Shauna' Harper  Also present, resident, Michael Harper, Joel Horne, and Bob Graczyk. PLRDGEOFAL.GIANCE was recited by alli in attendance. INVOCATION: Mayor Pro Tem Strickland  CALLTO ORDER: Mayor Pro' Tem Strickland called the meeting to order at 6:30pm and welcomed  everyone in attendance.  QUORUM: Mayor Pro Tem Strickland: and Deputy Clerk Shauna' Harper established there wasa Itv was requested that item #7a regarding ARPA funds be removed from the agenda. Itv was also requested that Item 9A; Public Hearing be moved tol bel heard directly after Public Comments, Motion to adopt agenda with said changes by Commissioner Norris, Seconded by Commissioner CONSENT AGENDA: Consent agenda allows forrouthei items ori Items that have been thoroughly discussed previously to bec adopted with one motion, rather thane each having ani indlvidual motion. Any board member can request to1 remove an  quorum present.  ADUSTMENTOIADOFTON OF AGENDA  Blackburn, motion carried.  item from the ConsentA Agenda ford additional discusslon.  a. Draft Minutes  October 3, 2023 October11,2023 November14,2023 December 5, 2023 December 12, 2023    Ms. Moffett provided information regarding the inclusion ofa Consent Agenda, which would allow for a more efficient meeting and cut down on the number of required actions. A consent agenda allows for a single motion for numerous items that are included in the consent agenda and are Motion was made by Commissioner Carberry and: seconded by Commissioner Norris; motion PUBIACCOMMENT.ME: Graczyk was present and: spoke about thel baseball field diamonds and borders and asked for this projectt to be aj priorityi in completing. He also expressed conçern oft the town limits, not being straight. Also, present was Mr Horne who requested that thet town's ordinance bel looked at to see ifthere was something that could be enforced to ensure that businesses clean up their parking lots so as not tol havet trashl blow into neighboringpropertes.  considered: routine. in nature.  carried.  Town ofGarland- 2019 CDBG-I Closeout Public Hearing  This public hearing is a "closeout" public hearing required by the Garland 2019 CDBG-I Program Citizen Participation Plan to allow the public to comment ifd desired.  Initial project scope and budget  The Garland CDBG-I Project, 19-1-3104, replaced approximately 597 linear feet of 8" aged sanitary sewer lines along West Front Street, 797 linear feet of10" aged sanitary sewer lines along North Herring Avenue. and 883 linear feet of water line damaged by the sewer  construction on West Front Street.  Change Orders The project had two construction change orders:  Change Order No. 1 adjusted construction quantities based on issued cut sheet of sanitary sewer lines prior to construction. Change Order No. 1 created pay items to add back in sewer mains and a manhole that were removed during negotiations to get the project within budget. Change Order No, 1 created pay items to. replace an 883 Ifof existing 2" water line that did not meet the separation requirements between water and sewer and was damaged during construction along West Front Street. Change Order No. 1 increased the construction contract Change Order No. 2 adjusted construction quantities based on final inj place measurements. Change Order No. 2 created aj pay item to transfer an existing 2" water service to the new water line. Change Order No. 2 decreased the construction contract amount by $20,242.70to  amount by $6,428.65 to $433,642.15,  $413,399.45.  Financials /Accomplishments /Benefit    The completed project assisted 10 occupied households throughout the project limits with a total of24 occupants. 16ofthe occupants were considered LMI. 2ofthel houses int thej project  limits are vacant. The LMI percentage for the project is 66.67%.  COMMISSIONERR REPORT  Finance- Town Clerk Harper provided: al budget VS actual, credit card statements. She explained behind every statement willl bel back up documents to support the charge. Commissioner did have questions about missing checks on report, (18150-18611) some were used for) payroll Vs ap. And may have been voided. The clerk will research those checks, Per Samantha' Wullenwaber from Mid Cemetery- Commissioner. Blackburn andi Norris want information/maps of cemetery, Buildings- The ABC: store is leaking, Again, thel leasei is' "asi is" but the clerkwilll look for some type of warranty for the roof, that was believed tol be repaired in 2018, Commissioner Norris requesteda Parks & Recreation- Commissioner Blackburn has looked at thel ballfield. The fencel has been torn down and poles broke. Currentlya a 61 foot, other parks! have a 41 foot fence. Will contact company for repair or replacement. He will also make sure ifthere are any mandated requirements for the fence. There are funds available, Several companies and individuals have offered to: assist with replacing thel lights. More information att the next meeting. A meetingi iss scheduled with the ballfield committee about the concession' stand. He aiso suggested thel ballfield committee work together with the town. Aj plan to organize parking at field and walking track. Also, to obtain waiver forms Streets- Commissioner Carberry received a complaint about events at Rotary Parki interfering with the businesses. Move events to Cain park. Potholes found and was addressed with. PW White and 151 to 20 water meters that former employee took to Core and Main are missing. The sonic meters fort the Sampson County accounts have been ordered and should arrive in earlyl May 2024. Public Works- Generator: information was requested by Commissioner Carberry for contract and details ofthe generator. Jones Transportation is ready to deliver, Commissioner Carberry will take Safety- Mayor Pro' Tem Strickland: reports the deputies are working and onlyl had a couple ofissues Old Business: Envirolink Contract discussion by Commissioner Carberry. He wants approval to talk with an attorney in Sampson County, The current: attorney fort the town has neglected to fight for the town and thel breach of contract on theirl behalf. The town has received: numerous violations, the town! had to buy chemicals, which wasi in the contract. Commissioner Smith advised us to contact the current: attorney for update on the contract. Commissioner Carberry is expressing: a concern for civil actions. A motion was madel by Commissioner Blackburn to consult with a Sampson County attorney, Seconded by Commissioner Norris, nay! by Commissioner Smith. Vote 4-1 New Business- Kimberly Moffett- Mid Carolina Regional Council presented:  Carolina, the finances look good.  list ofall buildings and property owned by the town,  from other) leagues.  will use cold patch to repair. He will contact DOT for asphalt.  the lead to find out details and where to putita and) how.  over the holiday season. Be diligent in your surroundings ata all times,    Resolution 2024-02-Town ofGarland Regular Scheduled Meetings. Commissioner Smith madea motion to adopt Resolution, seconded by Commissioner Norris, motion carries. Adopt Resolution 2024-03 Town of Garland holiday schedule. Motion to approve Commissioner Resolution 2024-01-01, Amend the Code of Ordinance Chapter 150 and 152, appoint the planning board to serve: as Board of Adjustments. Motion to acceptamendment to Code of Ordinance Chapter 150 and 152 was made by Commissioner Carberry, seconded by Commissioner Blackburn, motion Resolution 2024-04-Authorizing Finance Officer and Deputy Finance Officer as bank: signatures. Mayor Brown, Mayor Pro Tem Strickland, and' Town Clerk) Harper. Commissioner Carberrymotioned Resolution 2024-05 to acceptp prepayment offerf for thel Lagoon Project. Presented by Samantha Wullenwaber, Mid Carolina Regional Council. Commissioner Smith motion to prepay, Commissioner Resolution 2024-01-02 Capital Project Ordinance Lagoon Project- new funds must be: adopted. Commissioner Smith motion to approve, seconded' by Commissioner Norris, motion carried. Personnel Policy- Samantha presented a draft of an updated personnel policy. Position, pay plan, internet policy, vacation accrual and benefits are included. Review to adopt at February meeting. Samantha reported that finances are good. BVAI have line items andl have to make amendment to Town Clerk Harper requested training in Chapel Hill on February 20th, 8:30-5:00pm for Local Government Fundamentals that was suggested byl Mid Carolina Regional Council, Samantha. The fee is $200,00, plus an overnight stay. Mid Carolina will: stafft the' Town Halli in my absence. Commissioner Norris made a motion to approve assistance with fee, motel, gas, and food per diem state rate. Seconded by Commissioner Smith. The vote was unanimous. Town Clerk Harper rèquested the deputies to have al keyt to the town hall and uset thet time clock. The time clocki ini the shopi is different and requires different timecards. They willl have a warm or cool space to break, and thes shop could be al hazard. They provideas service to thet town, thel least we could doi is accommodate some comfort, Motion made! by Commissioner Carberry to give deputiesa town halll key, seconded by Commissioner Norris, nay Commissioner Smith. Motion carries 4-1 Commissioner Carberry, Code of Ordinance 51:49' Time frame establishment for reconnection of water service. Tol be more efficient, have the reconnections duel between 3-5pm. Commissioner Smith states that was tried) before but was not customer service oriented, especially for businesses and elderly. Motion from Commissioner Carberry to reconnect habitual 3:00t to 5:00pm. Medical issues on a case-by-case basis. Seçonded by Commissioner Blackburn, nay Commissioner Smith vote Commissioner Carberry would like to apply fort the Federal Surplus Property. Agency on letterhead,  Smith seconded by Commissioner Norris, motion carries.  carries.  toa approve, Commissioner Blackburn seconded, motion carried.  Carberryseconded, motion carried.  move monies.  4-1  like the state surplus, believed to already be registered. No vote needed.    Commissioner Smith asked about the! Sale ofOldl Police Department- Someonei interested in buying. Need approval from: zoning board. Commissioner Norris) motioned to sale with stipulations. Strike motion. Per Samantha, several ways to sell, trade, or sealed bids and: sale: should be posted. Its should bea appraised. Town Clerk will obtain appraisers. Motion. for an appraisal made by Commissioner Mayor Pro' Tem Strickland discussed official meetings and quorum. The new board needs to be updated on previous items and needs to be: able to discuss things more than once al month. No decisions willl be made, only brainstorming. Commissioner Blackburn motioned tol have awork session once month on the 2nd' Thursday oft the month,seconded by Commissioner Carberry. Nay Motion made by Commissioner Smith to enter into closed sessions. Seconded by Commissioner Motion made by Commissioner Smith to award ORC Neil Carroll a sign on bonus of$1530.00, Commssioner Smith motion to adjourn, Commissioner Norris seconded by to adjourn, motion  Carberry, seconded by Commissioner Smith.  Commissioner Smith 4-1 Carberry, Closed Session:  seconded by Commissioner Carberry, motion carries.  carries,  Duly adopted on the 6th day of February, 2024 while in regular session.  Bar Austin Brown, Mayor  A4  ATTEST:  a  Harper Town Clerk/Finance Officer