Town of Fletcher Agenda Review Meeting Minutes July2,2018  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows: Mayor Rod Whiteside Mayor Pro-Tem Eddie Henderson Councilman Bob Davy Councilman Hugh Clark Town Manager Mark Biberdorf Tax Collector Cynthia Broome  Councilwoman Sheila Franklin did not attend this meeting.  Invocation: Pledge of Allegiance: ***Public Comment****  Todd Stimson 30 Fawnhurst Lane Fletcher, NC addressed the issues and concerns with the emotional council meeting last month. He spoke on first  amendment rights and free speech.  Approval of minutes-corrections, additions or deletions.  (6/4, 6/18, & 6/27) known next week. Council Updates None at this time. Consent Agenda  Mayor Rod Whiteside asked council to review the minutes and let any changes be  Reappointment and charge Tax collector Cynthia Broome and Deputy Tax collector  Janet Merrill to collect 2018-2019 property taxes. Advertisement for Planning & Zoning Board vacancy.    Mayor Rod Whiteside asked if there were any questions on the consent agenda  items at this time.  Council had no questions at this time.  Update on Asheville Regional Airport-Lew Bleiweis, Executive Director No comment made on this item. Mr. Bleiweis will be here at the regular meeting for  a presentation on this item.  Review of year end-tax collector's report for the 2017-2018 tax year-Candy  Broome, Tax Collector.  Tax Collector Candy Broome went over the year-end report for 2017 tax year. We are at 99.5% collected for the year and answered questions that council had about  the report. Discussion Followed: Manager.  Proposed amendments to public comment policy-Mark Biberdorf, Town Town Manager Mark Biberdorft this is a follow-up from the last meeting and by general statute we are required to have a public comment period. He said that he wanted to suggest a couple revisions to our Public Comment policy.  Discussion Followed:  The mayor and council made some recommendations/changes to the public comment policy prepared by the Town Manager to be voted on next week.  Comments from the Town Manager-Mark Biberdorf.  The joint meeting with planning board will be on Tuesday. July 17 at 6:00 pm for a discussion on multifamily residential development and the possibility of restricting this along Hwy 25. Planning & Zoning Director Eric Rufa will have a presentation on  this.  The LGCCA meeting is on Tuesday July 17 at 3:00 pm.  On the Declaration of Disaster area for the May storm; Jimmie Brissie, (Emergency Management Coordinator for the county) has been working with the state and FEMA to come in here and do some assessments for public assistance. They are going    through this now and we should have a decision soon to see if we would be eligible for assistance. We will have to follow federal guidelines on this and it will come  through the state. Discussion Followed:  Planning & Zoning Director Eric Rufa has submitted everything he can at this point on the Hwy 25 corridor project and we hope to get this back for a mid-July  preconstruction conference. Discussion Followed:  Commercial Carolina - Rob Settle is working on a market analysis for the big tenant that he has been in communications with. He is requesting information on building permit activity in the county to help establish a case for president of the company. We are securing the property and we have a contract with Bennie Youngblood we  are still talking with all the other property owners.  Discussion Followed:  George Clayton of 60 Clayton Drive, Fletcher spoke on the sign in sheet for public comment and making changes to it and that residents should have the chance to speak first. He also spoke on the proposed recent changes to the Land Development Code with nothing ever getting voted on one way or the other. Closed Session per NCGS 143.318.11 (6) "Personnel Matters" (Regular  Meeting)  Mayor Rod Whiteside asked for a motion to adjourn and it was so moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman Hugh Clark.  Adjourned: 07:08 pm  9-13-13  Date  Mayor Rod Whiteside    Town of Fletcher Council Meeting Minutes July9,2018  Call the meeting to order: 07:02 pm Those who were in attendance are as follows: Mayor Rod Whiteside Mayor Pro-Tem Eddie Henderson Councilwoman Sheila Franklin Councilman Bob Davy Councilman Hugh Clark Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa Parks & Recreation Director Greg Walker Public Works Director Jabbo Pressley  Assistant Town Manager Heather Taylor did not attend this meeting. Police Chief Erik Summey did not attend this meeting. Invocation: Mayor-Pro-Tem Eddie Henderson  Pledge of Allegiance: Calisha Price of Apple Valley Middle School  ***Public Comment***  Todd Stimson 30 Fawnhurst Lane Fletcher, NC showed a check from Hooper's Creek Community Development Club Inc. who purchased daylilies and he stated that they are in support of medical cannabis. He also stated that he will bring back a letter in support of medical cannabis next month and has asked councilmembers  who will support the legalization of medical cannabis to sign it. Approval of minutes-corrections, additions or deletions.  (6/4, 6/18 &6/27)  Mayor Rod Whiteside asked for a motion to approve the minutes and it was sO moved by Councilman Bob Davy and seconded by Mayor Pro-Tem Eddie  Henderson. Council Updates None at this time    Consent Agenda  Reappointment and charge Tax Collector Cynthia Broome and Deputy Tax Collector  Janet Merrill to collect 2018-2019 property taxes. Advertisement for Planning & Zoning Board vacancy. Approval of year-end tax collector'sreport.  Mayor Rod Whiteside asked for a motion to accept the Consent Agenda as presented and it was so moved by Mayor Pro-Tem Eddie Henderson and seconded  by Councilman Bob Davy. Motion carries all in favor.  Update on Asheville Regional Airport-Lew Bleiweis, Executive Director. Executive Director Lew Bleiweis went over the highlights for. Asheville Regional He then answered questions that council and citizens had on the information that he  Airport for the past year.  presented.  Discussion Followed: Manager.  Proposed amendments to public comment policy-Mark Biberdorf, Town  Mayor Rod Whiteside went over the changes to the public comment policy and asked council did they have any comments. See attached "Exhibit. A"  Town Manager. Mark Biberdorf stated that we added some language in the 3rd bullet down of the policy that each speaker must sign in and state his or her name: for the record. Then the other was in the 4th bullet in the policy that a different sign in  sheet will be provided for Public Hearings.  Councilman Bob Davy made a motion that we approve the changes to the town's public comment policy and it was seconded by Councilman Hugh Clark.  Motion carries all in favor.    Comments from the Town Manager-Mark Biberdorf.  The joint meeting with Planning Board is on' Tuesday. July 17th at 6:00 pm upstairs in the multipurpose room. The purpose is to discuss some changes in the Land Development Code restricting multifamily development in Cl and C2. Eric Rufa has  presentation ready for that meeting.  LGCCA is also next week on the 17th at 3:00 pm.  Declaration of a Disaster area from the May storm. Jimmie Brissie (Director of Emergency Management Services) has anticipated that we should be getting some notification soon on this. We are still waiting for them to determine what the  threshold is on this.  Ihave gotten in touch with Ben Cathey and we will be meeting later this week to get ai final option or design back to you. We are looking at a hybrid option between 1& 2 and are trying to get that going as quickly as possible. My hope is by the. August meeting to have a proposed design to you. (Streambank repair in park) Met with Tyson Griswold of FAHA and he has asked for help or suggestions to recruit board members to FAHA. Ify you know of anyone that may be interested please get them to contact him. We are also going to put something in the newsletter as well. On the West Next Generation Network we had went through a request ofi information or RFI and this is coming on 2 years now and we have narrowed it down to 2 firms. The two firms are Hotwire and Riverstreet Riverstreet has been operating in Wilkes County and is based out of there. We are trying to get them on the agenda  for August sO that they can better explain this to you.  Discussion Followed:  Mayor Rod' Whiteside asked for a motion to go into Closed Session and it was sO moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman Bob  Davy.  Went into Closed Session at: 07:35 pm  Closed Session per NCGS 143.318.11 (6) "Personnel Matters"    Councilman Bob Davy made a motion to come out of Closed Session and it was  seconded by Mayor Pro-Tem Eddie Henderson. Came out of Closed Session at: 09:18 pm  Mayor Pro-Tem Eddie Henderson made a motion to adjourn and it was seconded  by Councilman Bob Davy. Adjourned: 09:20 pm Approved:  -13-18 Date  Mayoz Rod Whiteside    "Exhibit A"  Public Comment Policy Proposed Revisions forJuly 9, 2018  Public comment is welcome at the agenda review meeting and the regular meeting of the Town Council during the public comment section of the Bach speaker will deliver his/her remarks from the podium.  agenda.  Bach speaker must sign in and state his/her name and address for the record. Aseparate sign-in sheet will be provided, for a public hearing agenda item. Each speaker is allowed a maximum ofthree (3): minutes for public comment at a given meeting unless the speaker is part of a group (see Ifa group is representing a topic/issue, the group will have a maximum of five (5) minutes regardless of the number of speakers for the topic/issue. Speakers may provide handouts to the town clerk for distribution to the Public comment is for members oft the public to address the Town Council. The Town Council is not expected to debate/discuss issues during public The Mayor may rule out of order any comments that are rude, inappropriate, or intended to harass any, person or group ofpeople, and is authorized to take reasonable and appropriate measures to ensure Ati three (3) minute limit will also apply to comments on agenda items when the speaker is not the designated presenter for the agenda item or a member Once the presenter has spoken within the 3 minute time limit, questions may be asked by the Mayor or Council as deemed necessary to gather any additional information that may be needed on the topic at hand. This may extend the 3 minute time limit imposed on the presenter. Thefollowing statement will be added to the top of the sign in sheetfor public comment: "We will strive to uphold each citizens First Amendment right to. free speech. We will ensure a level of civility and decorum. We ask that all. speakers be respectful and adhere to the three-minute time limit. Council is not expected to debate/discuss issues during public  below).  Town Council. comment.  compliance with these rules.  ofCouncil.  comment. "