Town of Fletcher Agenda Review Meeting Minutes August 6, 2018  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows: Mayor Rod Whiteside Mayor Pro-Tem Eddie Henderson Councilwoman Sheila Franklin Councilman Bob Davy Councilman Hugh Clark Town Manager Mark Biberdorf  Invocation: Pledge of Allegiance: ***Public Comment**** None at this time. (7/2&7/9)  Approval of minutes, corrections, additions or deletions.  Mayor Whiteside asked council to review the minutes and let any changes be  known next week. Council Updates None at this time. Consent Agenda  Approval of] Resolution R-18-06 in support of] National Senior Citizens Day. Introduction ofapplicants for vacancy on the Planning Board-Eric Rufa,  Planning & Zoning Director. member of the Planning Board.  Potential applicants answered questions that council had on their interest in being a    Applicants  Douglas Boone introduced himself and spoke on his ties to the community and said John Olsen gave an update on himself since the last time he applied to be on the Jonathan "Keith" Reed gave some information on himself and his ties to the community. He stated that he is interested in other boards as well.  (when asked) that he would be interested in other board(s) as well.  board and his interest and ties to the community.  Discussion Followed:  Recognition of outgoing Planning Board member Brenda Ford-Rod Whiteside  Mayor.  Mayor Whiteside stated that this presentation will be done next week.  Proposed design for repairing streambank damage at Bill Moore Community  Park-Ben Cathey, McGill Associates.  Ben Cathey of McGill & Associates went over the proposed plans for repairing the  streambank in Bill Moore Community Park.  Discussion Followed:  Consideration of NLC Service Line Warranty program-Mark Biberdorf, Town  Manager.  Town Manager Mark Biberdorf stated that this is a private company (NLC service line warranty line program) that provides a warranty service program on your water and sewer lines. Ialsorecommend that the revenue that would come in from this  to go back to the homeowner instead of the town keeping it.  Discussion Followed:  Council has requested the Town Manager to get more information on this.    Update on West Next Generation Network discussions with Riverstreet-Mark  Biberdorf, Town Manager.  Town Manager Mark Biberdorf gave an update on his meeting with Riverstreet who has expressed an interest in expanding broadband in our area. He stated that he did a Connect Call to residents to see who is/is not satisfied with He asked council if they would like to meet with them before they do a' Town Hall  their Internet speeds.  Q&Ain this area? (Feasibility study)  Discussion Followed:  The town manager has suggested that Riverstreet attend the meeting next month and answer some questions and/or concerns council has on their services.  Council is agreeable to this.  Comments from the Town Manager-Mark Biberdorf.  The town manager stated that he emailed council his goals list and wanted to make Just a: reminder that tomorrow is the sign dedication ceremony for the new sign at Bill Moore Community Park. This will be at 6:00 pm. He asked Mayor Whiteside to kick off with some comments followed by Councilman Bob Davy. He said that Senator Chuck Edwards would be there to introduce former Mayor Bill Moore and The Hwy 25 project pre construction meeting is on Friday the 10th so we hope to get a notice to proceed after that point. McGill & Associates is coordinating that with Buchannan & Sons and then we have to have DOT grant funding involved. As soona as The Veterans Seminar is Friday from 12-5 here in the council room and it is being  sure that they received it.  then he will say a few words.  we get that we will get a notice to proceed. sponsored by Congressman Meadows.    Mayor Whiteside asked for a motion to go into Closed Session and it was so moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman Bob Davy and  Councilwoman Sheila Franklin.  Went into Closed session at: 07:20 pm  Closed Session per NCGS 143.318.11 (5) "Contract Negotiation"  Mayor Pro-Tem Eddie Henderson made a motion to come out of Closed Session  and it was seconded by Councilman Bob Davy. Came out of Closed Session at: 07:50 pm  Mayor Pro-Tem Eddie Henderson made a motion to adjourn and it was seconded  by Councilman Hugh Clark. Adjourned: 07:51 pm Approved:  Q-10-18  Whbrido  Date  Mayor Rod Whiteside    Town of Fletcher Council Meeting Minutes August 13, 2018  Call the meeting to order at: 07:00 pm Those who were in attendance are as follows: Mayor Rod Whiteside Mayor Pro-Tem Eddie Henderson Councilwoman Sheila Franklin Councilman Bob Davy Town Manager Mark Biberdorf Assistant Town Manager Heather' Taylor Planning & Zoning Director Eric Rufa Police Chief Erik Summey Parks & Recreation Director Greg Walker Public Works Director Jabbo Pressley  Councilman Hugh Clark did not attend this meeting. Police Chiefl Erik Summey did not attend this meeting. Invocation: Brother John Huebner, Order of St Francis  Pledge of Allegiance: Ryssa Staudt ***Public Comment***  Dennis Justice 31 Tamis Lane Fletcher, He spoke in favor of a pickle ball court on the Meritor property. He presented some photos and information to council on  pickle ball.  Todd Stimson 30 Fawnhurst Lane Fletcher, provided council with a letter in  support of medical marijuana for council to review and sign.  Approval of minutes- -corrections or deletions.  (7/2&7/9)    Mayor Rod Whiteside asked for a motion to accept the minutes as presented and it was sO moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman  Bob Davy.  Motion carries all in favor. Council Updates None at this time Consent Agenda  Approval of Resolution R-18-06 in support of National Senior Citizens Day. Councilman Bob Davy made a motion to approve the Consent Agenda as submitted and it was seconded by Mayor Pro-Tem Eddie Henderson.  Motion carries all in favor.  Recognition of outgoing Planning Board member Brenda Ford-Rod Whiteside, Mayor Rod Whiteside presented outgoing Planning Board member Brenda Ford  Mayor.  with a plaque for her years of service.  Selection of applicant to fill vacancy on Planning Board. planning board. Do we have any nominations from council?  Mayor Rod' Whiteside stated that we have 3 applicants to fill the vacancy on  Councilwoman Sheila Franklin stated that we have some great candidates and she would like to suggest that the individuals that are not selected for the planning board that they might like to be on the Parks & Recreation Board. She also stated that she  would hate to lose any of the candidates that applied.  Discussion Followed:  Councilwoman Sheila Franklin made a motion to appoint Jonathan "Keith" Reed to the Planning & Zoning Board and it was seconded by Mayor Pro-Tem Eddie  Henderson.  Motion carries all in favor.    Consideration of NLC Service Line Warranty program-Mark Biberdorf, Town Town Manager Mark Biberdorf stated that he contacted Emily Zalfini she will be here at the September meeting to answer questions that council has on this service.  Manager.  Discussion Followed:  Update on West Next Generation Network discussions with Riverstreet-Mark  Biberdorf, Town Manager.  Town Manager Mark Biberdorf stated that he was able to get in touch with the main point of contact that he had been dealing with at the company. They have agreed to come back at the September meeting and give a presentation sO that council can get comfortable with who they are and the service that they provide.  Discussion Followed:  Comments from the Town Manager-Mark Biberdorf.  Iwill move forward with the list that Ipresented on the manager goals and projects for the coming year. Ift there is no other feedbackIwill work with this list. Commented on the sign dedication ceremony in the park for Bill Moore and how  well it went.  On the Hwy 25 corridor improvement project we had our pre-construction conference last Friday. We had our contractor there, DOT and McGill &. Associates. The start date or notice to proceed date will be September 10th. Hopefully this will be good timing with the Howard Gap Road project that they may be almost done by  then. It will take 8 to 9 months to complete this project.  On the repair of our stream bank damage IP heard from Ben Cathey of McGill & Associates last week. Now they are going to move forward with final design to be completed the end of this month with the bid packet going out September 13 and then a start date of October 1. Istill do not know about the Federal Disaster Declaration from FEMA. Ihave been in contact with Jimmie Brissie and letters have been sent to the governor on this and with political push behind this hopefully we can get this approved. McGill Associates will bid this at the Federal procurement  level.    You have a copy of a letter from David Nicholson on the Apple Festival. The ceremony will be on the 315t of this month with the breakfast at 9:15 followed by the the opening ceremony at 10:00. The Labor Day parade will be on September 3rd and if you're interested in riding in the parade you need tol be there at 1:15 pm in the  parking lot across from the Boyd's car dealership.  Mayor Rod Whiteside asked for a motion to go into Closed Session and it was sO moved by Mayor Pro-Tem Eddie Henderson and seconded by Councilman Bob  Davy.  Went into Closed Session at: 07:26 pm  Closed Session per NCGS 143.318.11 (6) "Personnel Matters"  Mayor Pro-Tem Eddie Henderson made a motion to come out of Closed Session  and it was seconded by Councilwoman Sheila Franklin.  Came out of Closed Session at: 07:48 pm  Mayor Pro-Tem Eddie Henderson made a motion to adjourn and it was seconded  by Councilman Bob Davy. Adjourned: 07:51 pm  Approved: 9-10-18 Date  N/ 1  Mayor Rod Whiteside