TOWN OF CRAMERTON BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR PRO-TEMPORE  COMMISSIONER HOUSTON HELMS - COMMISSIONER DEMETRIOS KOUTSOUPIAS COMMISSIONER SUSAN NEELEY-COMMSSIONER DONALD RICE  BOARD OF COMMISSIONERS MEETING TUESDAY, December 6, 2016 @ 7:00 PM G.M. MICHAEL COMMISSION CHAMBER prior to the meeting by calling 704-824-4337.  Citizens with disabilities requiring special needs should contact Cramerton Town Hall three (3) days Note: There willl be a reception with light refreshments from 6:15pm - 7pm to honor former Mayor  and newly sworn-in Gaston County Commissioner Ronnie Worley.  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting.  4. Public Comment  Anyone may speak on any issue. If you are here to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes. a. AF Proclamation to recognize the Honorable Ronnie Worley for his Public Service to the Town of Cramerton as a Commissioner, Mayor Pro Tempore, and Mayor.  5. Proclamation  (Page 3)  6. Agenda Items NOT requiring a Public Hearing  a. BOC meeting minutes (Pages 4t012) b. Board of Commissioners  A Action Item: Consider approval of the October 20, 2016 BOC minutes.  i. Action Item: Discuss a possible procedure for filling Cramerton Mayoral Vacancy and/ or consider appointment to fill Mayoral Vacancy per N.C.G.S. 160A-63: "A vacancy that occurs in an elective office of a city shall be filled ii. Action Item: Resolution #2016-4: A resolution opposing moving all municipal elections in North Carolina to even numbered years and supporting keeping municipal elections in odd numbered years. (Page 13) ili. Action Item: Consider Approval of 2017 Calendar Year Meeting Schedule. *Note: All meetings in 2017 are proposed for Thursdays. (Page 14)  by appointment of the City Council."  1    iv. Action Item: Date and location for 2017 BOC Goals and Objectives Work Session (Town Manager recommends a date in late January). V. Action Item: Discussion of appointment of a epresentative/altemate for the GCL MPO Board as Mayor Worley will no longer be available to serve.  (Meeting on Wednesday, December 7th)  Parks and Recreation  i.N NC Trails Grant = Bathroom at Goat Island Bridge  1. Presentation of bids for contractors of bathrooms. (*Note: Bids will be presented at the meeting as the due date for the bids is 2. Action Item: Identification, discussion, and selection of lowest responsible bidder and award of contract for the Bathrooms at  before 5pm Monday, December 5lh).  Goat Island Bridge.  d. Planning and Zoning - Traffic Control Policy  1. Action Item: Temporarily suspend the current Cramerton Traffic Calming Policy until the second meeting in January 2017 when staff will recommend policy amendments. Note: It isa also recommended that traffic calming requests currently being examined by staff be excluded from this temporary policy  suspension. (Page 15)  7. Manager's Report a. Continuing Projects  8. General Staff Reports (as needed)  Update from Two Rivers Utilities, Mr. Mike Bynum - Town Attorney Town Clerk Police Chief - Fire Chief = Planning Director Finance Director - Parks & Rec.  Director 9. Committee Reports  10.Topics of Discussion for Each Commissioner  11. Closed Session privilege.  a. [N.C.G.S. 143-318.11(a)(3)1 Consult with the attorney to protect the attorney-client b. [N.C.G.S. 143-318.11(a)6)) To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or  prospective public officer or employee.  12. Adjournment  Upcoming BOC Meetings  CANCELLED-ThursdaDacemver2e-pm-CANCELED *Next proposed scheduled meeting is Thursday, January 5th.  2 2    Of CRAREA  PROCLAMATION RECOGNIZING MAYOR RONALD E. WORLEY FOR HIS CONTRIBUTIONS TO THE' TOWN CRAMERTON FROM 2007 TO2016  EST.  OF  1915  RO  WHEREAS the Town of Cramerton appreciates and honors those who choose to serve as public WHEREAS Ronnie Worley served the Town of Cramerton as a Commissioner from December4, 2007 to December 20, 2007; Mayor Pro Tempore from December 20, 2007 to December 1, 2009; and WHEREAS during Mayor Worley's tenure, the Town benefitted from the development of the Mayworth School Apartments, the Town being named as a FIT Community, the Town Hall and Police Department renovation, creation oft the Town's fire department, interlocal agreements with the Town ofMcAdenville for police and fire departments, Riverside Park and Greenway, the Town Center project, transfer oft the water and sewer system to the City of Gastonia, Goat Island PhasesI Iand II along with the construction oft the pedestrian bridge, South Fork Village, the Villages at Cramerton Mills, construction of Stuart W. Cramer High School, the replacement of the C.C. Dawson Bridge, the Cramer Mountain sidewalk project, Carolina Thread Trail and Lakewood Greenway, designation asa Tree City, along with many other projects of public benefit which were approved during his term of WHEREAS it is fitting that the Town of Cramerton give recognition to him as aj public servant who has provided unselfish services for the good ofthe whole community who has rendered such services. THEREFORE BE IT HEREBY PROCLAIMED by the Mayor Pro Tempore and Board of Commissioners oft the Town ofCramerton that Mayor Worley is hereby acknowledged as having been agood, loyal, and faithful public servant of the Town of Cramerton. This proclamation expresses the deep appreciation on behalfoft the citizens ofthe Town of Cramerton for the valuable service which he  officials and who promote the betterment ofthe Town; and,  as Mayor from December 1, 2009 to December 5, 2016; and  office; and,  has provided the Town.  Adopted this the 6th day of] December 2016.  Will Cauthen, Mayor Pro Tempore  SEAL  ATTEST:  Wilene L. Cunningham, Town Clerk  3    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON October 20, 2016  Thel Board of Commissioners for the Town of Cramerton met in workshop session on Thursday, October 20, 2016 at 6:00 p.m., in the G.M. Michael Room at the Cramerton Town Hall. Board Members present: Mayor Pro Tem Will Cauthen; Commissioners Demetrios Koutsoupias, Susan Neeley and Donald Rice. Commissioner Houston Helms joined the meeting Staff! Present: David Pugh, Town Manager; Bill Brown, Town Attorney; Joel Lineberger, Call to Orderand Determination of Quorum: Mayor Pro Tem Will Cauthen çalled the 6:00 p.m. pre-meeting to order at 6:00 p.m. and determined a quorum was present. Cramerton Personnel Policy Review: Information was distributed by the Town Manager to the Board regarding the Cramerton Personnel Policy Review and recommended edits. The Town Manager stated that from the August 18th work session there were some areas looked at for best practices and requested research. Included in the distributed. information was some of the recommended language, it is color coded sO that the yellow is thei recommended language recommended by staff based oni research, feedback from the board, and legal review. The items in green are the clean up or housekeeping language where the board was: fine with policy but wantedi it written in better language. The blue is items that staff started to research but realized that there is a whole lot more to it that we: need to look into and spend time on and bring back to the board. The Town Manager started with page two oft the handout discussing overtime and comp time. The Town Manager stated that after examining the research, staffbelieves the best practice for Cramerton is to use the maximum federally allowed 240 compensatory time hours. The reason for this is because Cràmerton is a smaller town with limited staff resources. By practical limitations, some staff positions have and will continue to work extra hours and accrue compensation time. The Town Manager referred to page three, compensatory leave balance may not exceed 240 hours, except for public safety employees. Any overtime worked over such maximum balance must be compensated inj pay for the amount accrued over 240 hours. The Manager will be notified when any employee's compensatory balance exceeds 120 hours. The manager at his/her discretion will work with the Department Head to reduce the compensatory hours balance below 120 hours as circumstances are appropriate. Overtime hours are tol bet taken Attorney Bill Brown noted on page two the town will require employees to fill out a time sheet and have those timesheets reviewed and signed which addresses an issue we were. having in the  at 6:36 p.m. Mayor Ronnie Worley was absent.  Finance Director; and Belinda Robinson, recording secretary.  before any vacation or sick leave.  Town of Cramerton-October: 20, 2016-pagei  4    past. Exempt employees do not have to fill out at timesheet. Attorney Brown stated on page three there was a cap of240 hours put in the policy but aj procedure is now in place that when the compensatory hours reach 120 hours they will be reviewed and an effort discussed in order to bring them down. Attorney Brown also went over that exempt employees and Department Heads may be granted occasional time off for unusual, unscheduled, or special projects, provided Attorney Brown also went over that, prior to employment, each successful candidate for Town employment in aj position subject to hours of work and overtime pay standards must sign a form acknowledging that it has been explained thati it is Town's policy to give time offi in lieu of Mayor Pro Tem Cauthen commented on what it looks like we are, going to do is we are addressing this with new employees coming in, making them sign something saying that they understand and how we are addressing this with. existing employees making sure they fully understand. Attorney Brown stated that was discussed and you cannot retroactively make changes like that for existing employees unless you provide additional consideration or you have an agreement at the beginning that there might be further çhanges later in their employment. Attorney Brown stated that for the point of view oft the policy provisions that were. just discussed those will take effect immediately when adopted. Mayor Pro Tem ask ifwe are hoping to control it better at a Department Heads level. Town Manager stated that the only positions that this applies toi is the Police Captains because of all the full time employees under them. Commissioner Rice asked if this applies to public safety officers, the Town Manager responded that the exempt, non-exempt blanket does apply to them. Mayor Pro Tem ask ifa timeclock was discussed. Joel Lineberger stated that an electronic timesheet was discussed but we: never got to that point. Attorney Brown stated that right now policy states we have to use an approved timesheet, it does not. say electronic, written, or otherwise. Town stated that we are trying to bring our personnel policy a level up to some oft the mid-size towns that are in the size of 20,000 or even the 50,000 sO that as we start to grow and get new employees. We are prepared. The' Town Manager went over the adverse weather policy. This policy reads that town offices and departments shall remain open for the full scheduled workday unless authorization for early closing or other deviation is received from the Town Manager. All departments and offices will be given notice by the Town Manager of any authorized early closings or closing oft the facilities prior to the start oft the work day. Employees who leave work before an offiçial early closing time, as well as those employees who report to work late, or do not report to work at all int the absence of an adverse weather notice, may be required to use earned leave or other remedy at the Attorney Brown stated that from a legal perspective, this ist to make it clear when people cannot come in or when they can leave early. Iti is all triggered by the Town Manager's saction, that will  itisa approved by the Town Manager.  monetary compensation for hours worked beyond 40 in a work week.  discretion ofthe Town Manager.  allow them to know when to come to work or when you can leave work.  Town of Cramerton- October 20, 2016- pagez 2  5    Attorney Brown talked about the drug testing policy. He stated that iti is complicated because you have statutory considerations, you also have 4th Amendment search and seizure, there has been some development going on with that. There was a question about people who drive town vehicles, can you! have them tested? Attorney Brown stated that our current policy addresses that Commissioner Rice asked if they are challenging employer's rights to drug test employees under search and seizure. Attorney Brown stated he would get back to Commissioner Rice on that The Town Manager stated the reason we started going to the drug testing policy was to be able to get the maximum level ofdrug test whenever ever that come in for employment, which is the one to ten panel drug test. Commissioner Rice asked ift the town is now doing drug testing for all employees being hired. Attorney Brown states town policy suggest now that we can take certain set of employees to do drug test. It seems to say that you can just randomly test anybody and he was not sure you can do that according to the case law he is seeing. It has to be safety related or transportation related in some way. You still have the reasonable suspicion inj place in the policy. Commissioner Rice asked ifa a drug test comes back positive is that grounds for termination. Attorney Brown stated that they can be terminated unless someone comes to you before the test and states that they are an addict, then you offer them some. kind ofl help or assistance plan, The outcome oft the drug testing policy for now is that the staffi needs more time to investigate The' Town Manager read over the Travel Expense and Reimbursement and the Annual leave policy. These policies were only changed just to add some clarification on the policy. The Town Manager also read over the sick leave policy that had some language change for clarification purposes. The clarification was that sick leave must be earned prior to being used unless otherwise approved by the Town Manager and the Sick leave earned bi-weekly is allowed as creditable service at the time ofretirement to employees who are members oft the North  already and that we are covered in this policy to do that.  question.  because you have someone that is disabled. this specific clause and bring back at al later date.  Carolina Local Government Employees' Retirement System.  The Town Manager discussed the transferred hours for sick time. The staffr recommendation was that there be no cap for transfer sick time, notification from previous employer within three months, and the consistent language viewed in other municipal policies "when the previous employeri is covered by the State or Local Government Retirement System and the employee did not withdraw accumulated contributions from that employer when leaving employment." - Mayor Pro' Tem Cauthen asked if wel have an employment candidate that has 2,000 hours do they get to retire earlier and we would start annual benefits. Mr. Lineberger explained that ifthe  Town of Cramerton-October: 20, 2016-page3  6    employee gets sick than we pay them for the sick time. Ifiti is not used than it gets converted to retirement. Commissioner Rice asked ift the motivation for having no capi is for competitive reasons and to be able to compete with other municipalities. Mayor Pro Tem Cauthen asked if doing the no cap, does that mean that everyone will be guaranteed a no cap or is this at the Town Manager's discretion to say to a candidate that we: may not want to transfer all but we are willing to transfer some ofit. The Town Manager stated there is always an option if the Board want to set a cap but then give the manager discretion based on the quality of the candidate that can always be an option. The Town Manager also stated that he would prefer that the Board set a cap andl he can always state to a prospective employee that the Board has set this at certain number. Ifap prospective employee is a really good candidate then he çould offer them an additional amount such as 200 additional hours. Mayor Pro Tem Cauthen stated that he was okay with the no cap, but would like us to revisit this policy in 12 months or. 241 months after we. have some newl hires. Mr. Lineberger stated that fifty percent of our employees are police officers, having a no cap will be critical to negotiation for ai new officer because officers are getting harder and harder to find. Mayor Pro Tem and Commissioner Rice agreed with Mr: Lineberger. Attorney Brown stated that he was okay with leaving the no cap policy and coming back to revisit and see what the numbers say. The Town Manager stated that the typé ofemployee wé have hired in the past several years are getting younger sO they will not come in with al lot oft time. Commissioner Rice stated that it isi important tol have the no cap but he likes the idea of revisiting it ifv we feel Commissioner Susan Neeley ask ifv we have FMLA. The Town Manager answered that we do have FMLA in our policy. Commissioner Neeley also ask ift there was a number of days a person can be out before requiring aj physician's note. Mr. Lineberger stated that the policy says The Town Manager went over. longevity pay as this option has been discussed during 20161 BOC Goals and 2016 Budget process as aj possible method to reward loyalty for both police and non- emergency employee retention. Staffi is looking into options used by other NC: municipalities and will bring back to the! Board and this could be discussed further during the FY 2017-18  that it is becoming ani issue.  that the department head may require aj physician'sn note.  budget process.  Mayor Pro Tem Cauthen. requested a fifteen minute recess. 7:00 Board of Commissioner's Meeting:  Board Members present: Mayor Worley; Mayor Pro Tem Will Cauthen; Commissioners Demetrios Koutsoupias, Donald Rice, Houston Helms and Susan Neeley. StaffPresent: David Pugh, Town Manager; Bill Brown, Town Attorney; Chief Greg Ratchford; Joel Lineberger, Finance Director; and Belinda Robinson, recording secretary.  Town of Cramerton-October: 20, 2016-page4  7    Call to Order and Determination of Quorum: Mayor Ronnie Worley called the meeting to Adoption of Agenda for this meeting: The Mayor noted the closed session can come off the agenda. Amotion was made by Mayor Pro Tem Cauthen to adopt the amended agenda. The motion was seconded by Commissioner Donald Rice to adopt the amended agenda and the  order at 7:00 p.m. and determined a quorum was present.  motion passed by unanimous vote. Public Comment: No one signed up to speak.  Mayoral Proclamation Recognizing the Cramerton Middle School's golf team for their 2016 season of excellence: A proclamation recognizing the Cramerton Middle School's Golf Team for their 2016 Season of Excellence was read by Mayor Worley. Team members include Luke Cochran, Henry Longbine, Hunter Miller, Nick Norman, Ethan Mingus and' Tate Smith.  Team members were present to receive congratulations from the Board.  Agenda Items not requiring a Public Hearing:  Bearde/Commisioner: Meeting Minutes: Considerapproyal of the September 22nd,2016 and the October 4th, 2016 meeting minutes. A motion was made by Mayor Pro Tem Cauthen to approve the presented September 22md, 2016 and the October 4th, 20161 meeting minutes. The motion was seconded by Commissioner Neeley and approved Planning and Zoning: Gasion-Clevehnd.lincan Metropolitan Planning  by all.  Organization (MPO)  Action Item: Official Appointment ofPlanning and Zoning Director Dave Pettine ast the primary Cramerton representative to thel MPO Technical Coordinating Committee. The Town Manager, David Pugh, would remain the alternate. A motion to appoint Dave Pettine as the primary Cramerton representative to the MPO Technical Coordinating Committee was made by Commissioner Helms and seconded by Mayor Pro' Tem Cauthen. The motion passed by unanimous vote.  Parks and Recreation:  NCTrails Grant: The Parks and Recreation Director, Eric Smallwood, gave an update on1 thel NC Trails Grant timeline. Mr. Smallwood stated that he met with the representative on August 29th on site to initiate discussions, review project area, gather initial data, and information and determine the technical requirements for the project. Responses to all previous SEPA environmental reporting and project documentation provided to the Town as aresult oft the Environmental Review by NCDENR Division of] Parks and Recreation were due by October 13th. A project bid should be received between October 24th and November 4th. Mr.  Town ofc Cramerton-October: 20, 2016-page5  8    Smallwood stated hel hopes tol have a contractor selected and project plans completed for the Board's approval by December 6th and to have the pre-fab restroom project completed by January 15t. This timeline is heavily contingent on weather. Mayor Worley stated this facility will be plaçed at the parking lot at the Destiny Lives On Festival: Mr. Smallwood stated this festival is to raise awareness for organ donations. They participated in the recent Fall Festival as a vendor. This event will be held in the Centennial Center and the same roads will be closed for this event as were closed for the Fall Festival. There will be about twenty vendors along with food trucks. A disc golftournament is scheduled along with a corn hole tournament and ping pong tournament. This event will  Fire Department.  occur either rain or shine. Board ofCommissioners:  Community Committee Appointment: Mayor Pro Tem Cauthen stated Rachel Andrea has submitted her application for appointment to the Community Committee. Commissioner Neeley thanked her for her willingness to serve. A motion was made by Commissioner Neeley to appoint Rachel Andrea to serve on the Community Committee. The motion was seconded by Commissioner Rice and approved by all. Ms. Andrea thanked the Board and is excited to serve. She stated she grew up in a small town and has lived here for about a year. Cancellation OfThursday, December 22,2016Meeting Due' ToThe Winter Holidays: Mayor Pro: Tem Çauthen asked ifcancellation ofthis meeting would affect the NC Trails Grant bathroom project. The Town Manager stated it should not. Commissioner Helms asked ift there were any other projects that might be delayed or affected. The Town Manager stated none that he was aware ofand this should not affect the close oft the calendar year. A motion was made by Commissioner Helms to cancel the December 22, 2016 meeting. The motion was seconded by Mayor Pro Tem Cauthen and approved by all.  Manager's Report:  Sip, Savor and Stroll Event: A meeting is scheduled with the Gaston Gazette to discuss an Art  of Sip and Stroll event at the first of April.  General Staff Reports:  Two Rivers Utilities: Mike Bynum stated TRU responded to fourteen water meter related service requests and repaired three water leaks. TRU responded to two sewer related calls and located two sewer taps. One asphalt patch was completed for a utility cut. Thirty preventative  Town of Cramerton-October: 20, 2016-page 6  9    maintenance service requests were completed at the pump stations. Eleven locations were sampled along with one fire hydrant flushed to maintain water quality. All samples were in compliance with state drinking water standards. A survey is being scheduled for Hamrick Road Town Attorney: Further information will be provided at a later Board date regarding the closed  and research regarding dedication ofi right of ways is being completed.  session item on preliminary steps in the pending lawsuit. Town Clerk: Ms. Robinson stated she had nothing to report.  Police Department: Chief Ratchford left the meeting earlier for an armed robbery call on Finance Director: The auditor has provided a draft copy oft the fiscal year-end audit information and no adjustments were made that impact the operating portion oft the financial statements. Mr. Lineberger stated information has been completed for the management discussion and analysis and this will be forwarded toi the manager. The auditor's field work should be completed tomorrow. Mr. Collis may be able toj provide aj presentation at the first November Board meeting. The Town Hall roofing project has been completed. The scuppers and drainage were discussed and they can be repaired. The gym roofis under repair currently. Mr. Lineberger stated he would be on vacation next week. Commissioner Helms asked ifthere was any damage due to the recent hurricane. Mr. Smallwood stated there were several different leaks and he thinks the roofrepair and addition of gutters should repair these. Mr. Lineberger suggested waterproofing for the basement at Town Hall and drainage along the perimeter near the weight room at the gym. Mayor Pro Tem Cauthen asked about the overtime for the police department. Mr. Lineberger stated he did: not have a specific event that triggered that. Mayor Pro Tem Cauthen asked about the professional services line item for the planning department. Mr. Lineberger stated there will be al budget amendment regarding that line item. Parks and Récreation Department: The trick or treat event was added this year and there were ten vendors. The event was successful. There was al lot ofhelp from volunteers and donations. Mr. Smallwood said a controlled burn event cannot be done at Central Park SO hei is contacting the City ofBelmont regarding the use of goats. Mayor Pro Tem Cauthen asked about the sale of merchandise. Mr. Smallwood said the merchandise sold well and there was about $1,100.00 of sales. Mayor Pro Tem Cauthen said consideration may need to be given about setting up a credit card system. The Town Manager said ai restock ofr merchandise is being discussed.  Market Street.  Committee Reports:  Parks and Recreation Advisory Board: Commissioner Koutsoupias stated the Fall Festival was successful and he thanked the volunteers for their service. Next meeting on Monday,  November 7t, at' 7:00 p.m. to be held here at Town Hall.  Town of Cramerton-October 20, 2016-page7  10    Cramerton Historical Society: The dedication ceremony was held on Saturday and the plaques were placed at the Stuart Cramer Memorial at the Centennial Center. The Cramer family was unable to attend and the bench dedication will bel held at a later date, Memberships continue and the next meeting willl be held on November 10th at the Community Center at 6:30 p.m. Mayor Worley said the bench came from George Cramer'sl home in the Plaza Midwood area of Charlotte. The Board thanked the Cramer family for all oftheir donations. Community Committee: Commissioner Rice said they have a quorum and an orientation meeting will be scheduled soon. The Little Library will be discussed as their first project. A possible meeting willl be considered for Monday, November 7th, at 6:00 p.m. to be held here at Town Hall. Mayor Worley asked that the basic unit be ordered to allow the Community Committee to be able to customize the kit. Mayor Worley asked that the kit be ordered as soon Cramerton Merchants Association: Mayor Pro Tem Cauthen stated the Merchant's Association would like tol be part oft the parade andj possibly sponsor pictures to be taken with Santa. He stated he attended the recent COG meeting and the topic centered oni regional  asp possible. The Town Manager stated he will order the kit tomorrow.  transportation in our area.  Topicso ofDiscussion for Each Commissioner:  Commissioner Helms stated he has been putting out door hangers. He stated he attached his business card to the door hangers. He has not received any feedback at this time. Commissioner Koutsoupias asked about the memo from the Planning and Zoning Department. The Town Manager stated Mr, Pettine had spoken with Harvey Elmore regarding placement of speed bumps ini the' Timberlakè neighborhood. Staff would need to determine how many speed bumps need to be installed, what the çost would be, and per policy the cost share would be between the Town and the community. Policy states the Town: require property owners ofthe affected area to bear 50% ofall actual costs over $2,000.00. The Town Manager stated thel bike ped plan will bej part oft the wayfinding segment at the next Board workshop meeting as $40,000.00 can be used from this grant for wayfinding signage. The Lakewood Greenway is getting close to moving and discussion was held with True Homes and should see some growth there early next year. Mayor Worley asked about the Newport Landing Way installation quote and the cost for the actual speed bumps. The Town Manager said he would check on these figures and give this information at the next meeting. Attorney Brown stated the rebar is necessary as the fasteners that are supplied with the speed bumps are. not satisfactory and this increases the installation cost. Labor costs are covered by the Town. Mayor Pro Tem Cauthen asked when thel Lakewood Greenway project would be completed. The Town Manager stated he  would provide this update at the first meeting in December.  Townd of Cramerton-October. 20, 2016-page8 8  11    Mayor Pro Tem Cauthen stated he has been listening to a podcast called "Municipal Equation" from the League and he encouraged everyone including the department heads to listen as they Commissioner Rice said he is excited tol have a quorum for the Community Committee andi is Commissioner Neeley said she attended the dedication oft the Centennial plaques last Saturday and complimented how nice the plaques look. She stated shej joined the Historical Society. She Mayor Worley said today was the first day ofearly voting and around 2,000 voters voted today and the wait was about 30 minutes. The other early voting sites will open on Monday and voters Adjournment: A motion was made by Commissioner Helms to adjourn the meeting. The  were very informative.  excited about getting started.  said shel has bought several Goat int the Boat merchandise items.  will be able to vote on Saturdays through November 5th.  motion was seconded by Commissioner Neeley and approved by all.  Mayor Ronnie Worley  ATTEST:  Belinda- Robinson, Recording Secretary  Town of Cramerton- October 20, 2016- page9  12    Town of Cramerton Resolution 2016-04  Resolution Supporting Odd Year Municipal Elections  WHEREAS, since passage of the elections statutes in 1971, municipal elections have been held in WHEREAS, the Town of Cramerton has held its local elections since incorporation in WHEREAS, such odd-numbered year elections allow for more robust and focused attention on the local election, provide for a simpler and more clear ballot, and allow for non-partisan races that WHEREAS, Senate Bill 667 enacted in the 2016 legislative session directs the Joint Legislative Elections Oversight Committee to study options to move municipal elections to even-numbered NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Board of Commissioners of the Town of Cramerton that it strongly supports keeping municipal elections in odd-numbered years and respectfully requests the Joint Legislative Committee and the General Assembly to not recommend ore enact any legislation that moves municipal elections to even-numbered years.  odd-numbered years; and  odd-numbered years and has been pleased with such election process; and  focus on local policies and issues; and  years, which the Town of Cramerton opposes.  RESOLVED, this the 6th day of December, 2016.  Attest:  Wilene L. Cunningham, Town Clerk  13    Town of Cramerton Board of Commissioners Meeting Schedule for Calendar Year 2017 Meetings: 1stand 3rd Thursdays unless otherwise designated  Date January 5, 2017 January19,2017 February 2, 2017 February 16, 2017 March 2, 2017 March 16, 2017 April6,2017 April 20, 2017 May 4, 2017 May 18, 2017 *June 1,2017 (budget) June 22, 2017 July6 6, 2017 July20,2017 August 3, 2017 August 17,2017 September 7,2017 September 21, 2017 October 5, 2017 October 19, 2017 November 2, 2017 November 16, 2017 December 7, 2017 December 21, 2017 *Budget Meeting Holidays:  Time 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m.  Event 1s.Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting 1s.Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting 1StM Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting 1st Monthly Meeting 2nd Monthly Meeting  Location Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall Town Hall  **Election Day 2017 is November 7th January 1 - New Year's Day January 16 - MLK Day April 14 - Good Friday May 29 - Memorial Day  July 4-1 Independence Day September 4-Labor Day November 10 - Veteran's Day November 23&24 -Thanksgiving  December 26 &27- Christmas  14    Town of Cramerton  Memo  To: From: Date: Re:  Cramerton Mayor & Board of Commissioners  David Pugh 12/6/2016 Calming Policy  Staff Request to Temporarily Suspend the Cramerton Traffic  Information/ Background  At the November 17, 2016 meeting, Cramerton Staff (Manager, Attorney, Police Chief, and Planning & Zoning Admin.) asked the BOC for approval to research and consider new language fori the Cramerton Traffic Calming Policy. The BOC gave approval for this item. Fort this process, staff will need to more time and would like to present initial findings to the Therefore, staff is recommending for the BOC to temporarily suspend the current Cramerton Traffic Calming Policy until January 2017. This is so, int the interim, there will be no official traffic calming requests while the policy is in a state of review. Current requests fort traffic control (i.e. Newport Landing and Timberlake) would not be suspended as the requests  BOC at the second BOC meeting in January 2017.  were officially and correctly made under the current policy.  1  15