Town of Fletcher Agenda Review Meeting Minutes October 9, 2019 Wednesday"  Call the meeting to order: 06:01 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Eddie Henderson Councilman Bob Davy Councilman Hugh Clark Councilwoman Sheila Franklin Planning & Zoning Director Eric Rufa Town Manager Mark Biberdorf Invocation: Pledge of Allegiance: ***Public Comment***  new  Chris Lance 232 Alliance Page Road Fletcher commented on the proposed  ordinance asking council to consider people who have large parcels ofland  burning tot the curb. (9/3,9/9)  in because it would be really hard to get all the brush  that burning be grandfathered  Approval of minutes-correctons, additions or deletions. No comments were made at this time on the minutes.  Council Updates None at this time Consent Agenda Tax refunds/releases  terms and documents for the Economic  Approval of Resolution R-19-09 on financing Development Property Acquisition project. which would expire in 11/22.  &  Board  Approval of Grace Deal to serve another 3yr term on the Planning Zoning    Approval of1 Resolution R-19-10 to authorize and direst the town manager to engage  outside counsel in certain Quasi-judicial actions.  Town Manager Mark Biberdorf went over the Resolution for financing from bond council on the 15 yr. term loan with First Bank for the Economic Development  project.  Mark Biberdorf spoke on Resolution R-19-10 for him to get outside  Town Manager  machines)  council for advising the! ZBA board on the hearing. (Electronic gaming  Public Hearing to consider Rezoning # 2019-01 PIN#9643-94-9427 from R-2 (residential) to C-2 (commercial-Eric Rufa, Planning & Zoning Director. Planning & Zoning Director Eric Rufa stated that this is the rezoning hearing concerning the property on Rutledge Road that has been previously delayed several times. Ithad been under contract several times but has fallen through so the owner has the intent of going through with the hearing next week. Whatever the  the  next week this  not be the end of us hearing about this  outcome of hearing property.  may  There has been interest in this property that could surface with a  conditional use application in the near future.  Whiteside asked was there anymore from council on this item at this time?  Mayor  Council had no other comments/questons at this time. town limits-Mark Biberdorf, Town Manager.  amending Ordinances 0-05-03regulating open burning in the  Consideration of  Mark Biberdorf: stated  have in your packet two things in follow you and issuing burn permits. This  Town Manager  up on our discussion of regulating open burning came about and after doing some research and discovering  that NC Administrative  where  code prohibits municipalities from providing burn permits for yard debris they provide Imodeled this one after Apex and it basically states that open  brush collection. Italked about bringing an ordinance back that  formalizes this.  for example like outdoor cooking  burning is not allowed but it does give exceptions    Basically we would stop issuing burn permits if you pass this  or a campfire. ordinance. Discussion Followed: Councilwoman fallen trees on the property possibly some verbage special  Sheila Franklin commented on the issue with multiple acres and  and not being able to get it to the curb. She mentioned  the need.  or  use for someone who has  Maybe  special permission for once a year if you have that need.  Discussion Followed: Town Manager  Mark Biberdorf stated that he would be willing to call the forestry  when people  have multiple acres and bring this  service to see what the issue is information back next week. Update on legislative Town Manager #6 seeking  goals list for 2019-2020-Mark Biberdorf, Town Manager. Mark Biberdorf stated that he has the list from last year with a legislation for enhanced local revenue resources.. As suggestion  this against  the League of Municipalities list. Item  couple ofrevisions andIreviewed local option of sales tax or occupancy  for a for local  tax. Impact for fees for transportation is  another option. Item # 9 efforts to allow broadband more flexibility  want to into the business ofl leasing fiber back to private  governments ift they industries.  get  Discussion Followed:  Comments from the Town Manager Mark Biberdorf.  delivered today for distribution and public works will be  The Recycling carts were (Stafford Crossing,  soon. We have had 80 or sO that are not  loading them up for delivery to residents going to take the carts because they simply do On the Continental Automotive Closing, Brittney  not have the  in their garage.  space  Townes of Bagwell Mills and Townes of Connor Creek).  Brady and the staff from the  their  could to try and convince them to change  Partnership did everything they  mind.    This has been going on for about 18 months now. They are doing some restructuring of the company. They are working on incentives to try and keep employees until they close the plant. They plan on closing in 2022. This will be a big hit to the tax base. The positive side to this is that we do not have a lot of buildings in the area and this is a good site for a potential new manufacturer.  Discussion Followed:  We are doing traffic studies due to some complaints from residents in South Chase on speeding and cut through traffic in their neighborhood. Idon't know if we want to get into regulating no through traffic in neighborhoods. What we are going to do right now is some traffic monitoring in the neighborhood with the equipment that Public Works has and see what we get. Also there has been some complaints on Pressley Hill Road and a: resident requesting speed bumps. We are going to put the monitoring equipment on Pressley Hill Road first and then move it to South Chase Igot a call from Chuck McGrady's office today concerning the contingency funding assistance for the flashing light at Hooper's Creek and Wildbriar Road he is going to meet with me on Friday morning and we are going to go out there and take a look at The Henderson County Partnership for Economic Development Dinner is on October On the Hwy 25 corridor project the change order has been issued for curb cuts and brick loses around the light posts. Then the stamped asphalt crosswalk and the lane  Road afterwards.  it.  17, from 5:00 to 8:00 at Berkley Park.  narrowing will then be done. Discussion Followed:  On the' Town Center project all of our contracts are done and Ken Youngblood signed his contract as well. We will close next week on bank financing. Everything is tied up about 5 acres and Eric andIhave a meeting set up to see if we can use rail road right of way. Joe (town attorney) is doing title searches on the properties. We had areally good meeting with company that does retail development and they are On the Marketing analysis, Kathleen Rose and her suggestions, results of survey and our next steps will be on October 24 at 4:30 for a special call meeting.  working up some sight plans.    Mayor Whiteside asked for a motion to adjourn and it was sO moved by Mayor Pro-  Tem Eddie Henderson and seconded by Councilman Bob Davy.  Adjourned: 07:17 pm  Approved: 1--19 Date  Kidel ae Rod Whiteside  Mayor    Town ofl Fletcher Council Meeting Minutes October 14, 2019  Call the meeting to order at: 07:00 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Eddie Henderson Councilwoman Sheila Franklin Councilman Hugh Clark Councilman Bob Davy Town Manager Mark Biberdorf Assistant' Town Manager Heather Taylor Planning & Zoning Director Eric Rufa Police Chief Erik Summey Parks & Recreation Director Greg Walker Public Works Director Jabbo Pressley Invocation: Mayor Pro-Tem Eddie Henderson Pledge of Allegiance: Mayor Rod Whiteside  ***Public Comment***  Donnie Grindstaff of 197 Roberta Street Marion spoke on kids with brain tumors and on the motorcycle "Ride for Kids" and all money raised goes for brain tumor research and care. The rally will be on November 2 at 302 Ridgefield Court  Asheville.  Martin O'Dell of 150 Valley Cove Road Waynesville he stated that he is on task force for the fund raiser and also invited council to the kickoff meeting.  Approval of minutes-corrections, additions or deletions.  (9/3,9/9) minutes  Mayor Whiteside asked if there were any corrections, additions or deletions to the Councilman Hugh Clark made a motion to approve the minutes as written and it was seconded by Mayor Pro-Tem Eddie Henderson and Councilman Bob Davy.    Motion carries all in favor. Council Updates  Councilwoman Sheila Franklin stated that there is a water sewer advisory meeting at the end of the month and if you have any questions or concerns please let me  know.  Consent Agenda Tax refunds/releases.  Approval of Resolution R-19-09 on financing terms and documents for the Economic Approval of Grace Deal to serve another 3 yr. term on the Planning & Zoning Board Approval of Resolution R-19-10 to authorize and direct the town manager to engage  Development Property Acquisition project. which would expire in 11/22.  outside counsel in certain Quasi-Judicial actions.  Mayor Whiteside asked were there any comments or questions on the Consent Agenda. Ifnot doIhave a motion to accept the Consent Agenda as presented? Mayor Pro-Tem Eddie Henderson made a motion to approve the Consent Agenda  and it was seconded by Councilman Bob Davy.  Motion carries all in favor.  Public hearing to consider Rezoning #2019-01 PIN# 9643-94-9427 from R-2 (residential) to C-2 (commercial) -Eric Rufa, Planning & Zoning Director. Councilman Hugh Clark made a motion to go into Public Hearing and it was  seconded by Mayor Pro-Tem Eddie Henderson.  Motion carries all in favor. have his property rezoned.  Planning & Zoning Director! Eric Rufa went over the request from Mr. Lance to  Mr. Robert Lance spoke on his request to have his property rezoned. He stated that he has had more commercial interest in the property versus having any  residential interest in his property.    Discussion Followed:  Planning & Zoning Director Eric Rufa answered questions that council had on this Councilman Hugh Clark made a motion to close public hearing and it was  request.  seconded by Mayor Pro-Tem Eddie Henderson.  Motion carries all in favor.  Mayor Rod Whiteside asked for a motion to honor this request for a: rezoning on this There was no motion from council to change the zoning district on this property  property.  therefore this proposal dies.  Discussion on termination of Incentive Agreement with Continental Teves- Town Manager Mark Biberdorf: stated as we look at our incentive agreement which will end after they close/cease operation as a plant you can take action to terminate the 2013 agreement. Since they gave us official notification that they are closing in 2022 in paragraph 9 of the agreement this gives you the authority to  Mark Biberdorf, Town Manager.  terminate our contract with them.  Discussion Followed:  Town Manager Mark Biberdorfrecommends to council to vote on terminating the 2013 agreement and then the town will send a letter to continental stating that the  agreement has been terminated.  Mayor Rod' Whiteside asked is there a motion on this item?  Councilman Bob Davy made a motion to terminate the incentive agreement with Continental Teves and it was seconded by Mayor Pro-Tem Eddie Henderson.  Motion carries all in favor.    Consideration of amending Ordinance 0-05-03 regarding open burning in the Mayor Rod' Whiteside stated that last week the' Town Manager was directed to contact Apex and Apex indicated that they have no exceptions (for large acreage) written in their ordinance. The Town Manager also contacted the NC Forest Service and they indicated that the only exceptions they possibly were aware of were with Waynesville and when he contacted Waynesville they have no exceptions in their ordinance but they do address some exceptions on a case by case basis. We have also been presented with an alternative ordinance which allows an exception for  town limits-Mark Biberdorf, Town Manager.  tracts ofland 5 acres or greater. Discussion Followed:  Town Manager Mark Biberdorf stated of the recent amendment that he sent to council was for 5 acres or more. He stated that he has not talked to Chief Garland Councilwoman Sheila Franklin stated that she checked with the Town Manager from Mills River and they do not have a no burn ordinance. She also said that he is from Brevard and they have a no burn in the town proper however they did have an exception if someone needed to burn they just had to get a permit. Ialso checked with Black Mountain and I don't think that they have a no burn policy. She stated that she would prefer to have an exception made on a case by case basis on 2 acres or greater given the fact that in my district alone you have a small strip on Jackson: road and then right next store all the way down you can burn. Ihave never known there  yet but his intention is to ask for his help with enforcement.  to be an issue sO Iam kind of at odds as to where this came from.  Discussion Followed:  Councilman Hugh Clark stated that he thinks the potential for an allowance may be needed but we have not defined exactly what that would be at this point and time. I would recommend passing the ordinance as is and then come up with something at a Mayor Whiteside asked Councilman Hugh Clark are you offering to make a motion  later date defining what the exceptions would be.  at this point.  Councilman Hugh Clark statedIdo.    Mayor Whiteside stated that a motion has been made to accept the ordinance without the revision that was presented today is there a second?  Councilwoman Sheila Franklin stated that she would like to know when would that Mayor Whiteside well we have to get through this first. Is there a second on the  decision be made?  motion that was before us? Councilman Bob Davy Second Motion carries all in favor.  Update on legislative goals list for 2019-2020-Mark Biberdorf, Town Manager. Mayor Rod Whiteside asked the town manager if there were any updates from what Town Manager Mark Biberdorf stated that no other updates and the only changes were Item #6 including for fees to use for transportation for al local option for revenue source and the other one was: revising legislative authority about e fairness (sales tax). Support for local authority for installation of broadband infrastructure.  we discussed last week.  Comments from the Town Manager Mark Biberdorf.  We have started recycling cart distribution 800 carts already. Tuesday is done and they are working on the Wednesday route and hoping by middle of next week to get We are doing a traffic study (data gathering) on Presley Hill road and on Wood Hill road in South Chase. So once Ihave the information I will share that with you. Ihad a meeting with Chuck McGrady on the intersection ofl Hooper's Creek and Wildbriar road on the existing development and he agreed that sight distance is difficult. He will bring this back to the General Assembly and this is contingency The Partnership Annual dinner is this' Thursday and is outside sO bundle up.  that done. They are making good progress.  funding he did not make any promises.    On the Hwy 25 corridor project they are working on the area around clock tower and to get power to the clock. On the curb cuts and the ramps itl looks like the are going On the Town Center project it will be the middle to end of November to do closings on all these properties. There will be no continuation on the lease with the house  tol be covering all or most of the cost on it.  just because it is in such bad shape. Discussion Followed:  On the Market. Analysis that Rose Associates is doing they have finished the first phase and will go over that during the special call meeting on Thursday October 24th  at 4:30 pm.  LGCCA is tomorrow at 3:00 pm.  Mayor Whiteside asked for a motion to adjourn and it was sO moved by Mayor Pro-  Tem Eddie Henderson and seconded by Councilman Hugh Clark.  Adjourned: 07:41 pm  Approved:  1-1-19 Date  Mayor Rod Whiteside    Special Call Meeting Minutes October 24, 2019  Note: The Town Clerk was on vacation therefore did not attend this meeting  Call the meeting to order at: 4:30 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Eddie Henderson Councilman Hugh Clark Councilman Bob Davy Councilwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa  Kathleen Rose of Rose & Associates gave a PowerPoint presentation on her Market  Analysis and Economic Development plan. 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