TOWN OF FOUR OAKS TOWN COUNCIL MEETING August 9TH, 2021 AGENDA  Call to Order  2) Invocation and Pledge of Allegiance 3) Approval of Minutes  a) Town Council Meeting July 12th, 2021 b) Special Called Meeting - July 29th, ,2021  4) Presentations  a) Four Oaks Elementary School - Kathy Parrish, Principal b) Four Oaks Middle School - Anthony Whitaker, Principal c) South Johnston High School - William Weaver, Principal d) Four Oaks Chamber of Commerce - Joan Pritchett  5) Public Comments  6) Public Hearings - Pauline Ketchum, Planning & Zoning Administrator  a) David DeYoung, AICP & Haley Hogg, AICP, CZO - Hearth Pointe Development  Application for Rezoning (Postponed June 14tha and July 12tuntil August gti, 2021) b) David DeYoung, AICP & Haley Hogg, AICP, CZO - Hearth Pointe Development Application for Subdivision (Postponed June 14th and July 12thuntil August 9th, 2021) c) Bernardo Carillo,Jr., Petitioner & Owner: for Parcel #( 08111080- -Application for Rezoning d) Gilbert Price, Petitioner & Owner for Parcel #08H10074J - Application for Special Use e) Christopher B. Brown, Petitioner &Roger, Wanda, & Ricky Temple, Owners for Parcel f) Courtney L. Wall & Mark A Wall, Jr., Petitioners and Courtney L Wall & Brandon L. Thomas, Owners for Parcel # 08I12038F-1 Application for Special Use g) Planning Board will be asking for al Moratorium to amend' The Zoning Ordinance on Curbs & Gutters, Sidewalks and Minimum requirements on new vacant lots for building. h) Certificate of Sufficiency & Annexation Ordinance- Parcel I.D. # 08110038V located at 639 Thunder Rd, Four Oaks, owner Lee Design Build, LLC; Certificate of Sufficiency & Annexation Ordinance Parcel I.D. # 08110191F located off South Lakeside Dr., Four Oaks, owner Osprey Partners, LLC; J) Certificate of Sufficiency & Annexation Ordinance - Parcel I.D. # 08111060 located atl Keen Rd. and Hwy 96, Four Oaks, owner Town of] Four Oaks; k) Certificate of Sufficiency & Annexation Ordinance Parcel L.D. # 08110073D located at 428 Thunder Rd. Four Oaks, owners William J. Harrell &. Jacquelin Harrell; Annexation Ordinance - Parcel I.D. # 08016001 located offTemple St. and W.. Allen  (Postponing) (Postponing)  #08H10080- - Application for Special Use  St., Four Oaks, owners Hunter H. Parker Heirs. (Postponing)    7) New Business  a) FODDA Updates - Reid Williams b) WithersRavenel Contracts - Commissioner Hardy  c) Resolution for Annexation Investigation - Hunter HI Parker Heirs located offTemple Sta and W. Allen St., Parcels # 08016009A, 08018027, 08018029 d) Resolution for Annexation Investigation - Town of] Four Oaks Development Corporation located 508, 514, & 536 Boyette Rd., Parcels # 08H10191E, 08111028,  08111027A 8) Mayor's Comments 9) Department Reports a) Police-I Hatch b) Parks & Rec & Outreach- - Hines c) Water and Sewer- - Medlin d) Sanitation & Streets Surles e) Finance-Hardy  Adjournment    TOWN OF FOUR OAKS TOWN COUNCIL MEETING  August 9th, 2021 MINUTES  Call to Order  Mayor Linwood Parker called the August gth 2021 regular scheduled Town Council meeting to order at 7:00 p.m. Those present included Commissioners Andy Hardy, Mike Hines, and Carles Surles. Also, present were Public Works Director Barry Stanley; Planning & Zoning Administrator Pauline Ketchum; Town Clerk Martha Garris recording minutes; Town ofFour Oaks Development Coordinator Reid Williams; and Mike Dart from FO Benson New in Review.  Not present and excused Commissioner John Hatch and Vic Medlin.  Invocation and Pledge of Allegiance  Commissioner Surles gave the opening Invocation with Commissioner Hines leading the Pledge  ofAllegiance.  Approval of Minutes  Town Council Meeting - July 12th,2021  Commissioner Hardy made ai motion to approve the Town Council regular meeting minutes as  presented, seconded by Commissioner Surles, voting unanimous. Special Called Budget Meeting-J July 29th,2 2021  Commissioner Hardy made ai motion to approve the Town Council special called meeting minutes as presented, seconded by Commissioner Surles, voting unanimous.  Presentations & Public Comments  Commissioner Hardy presented the following community development donations from the a) Four Oaks Elementary School $2,500, Kathy Parrish, Principal, was present to accept the donation to use as needed. Mrs. Parrish thanked the Board and shared a few comments: (1) the staffand teachers were excited to have the kids coming back to school and allowing parents back into the building; (2). August 19, 2:30 - 6:30 pm Orientation; & (3). August 14, from 8:00-10:00 am - workday around the school grounds. b) Four Oaks Middle School - $2,500, Anthony Whitaker, Principal, was present to accept the donation to use as needed. Mr. Whitaker thanked the Board and shared a few comments: (1) they are looking forward to the new. year and hoping to get back to some normalcy; (2) they have redesigned the cardinal logo; & (4) he had 4 positions remaining ) South Johnston High School -S $2,500, William Weaver, Principal, was present to accept the donation to use as needed. Mr. Weaver passed out a gift to each Commissioner. Mr. Weaver echoed thanks to the Board and shared a few comments: (1) his staffi is eager to get started, (2) August 18, 5:00 - 7:00 pm - Open House; (3). August 27 - football opener VS. Triton; & (4) stated everyone is welcome at South Johnston anytime.  Town:  to fill.    d) Four Oaks Chamber of Commerce $5,000, Joan Pritchett was present to accept the donation. Joan thanked the Board on behalfofthe Chamber and commented the countdown is on getting ready for the. Acorn Festival on September 11. There will be vendors, businesses will be open, a kid'sz zone, Camp Flintlock will be there, and at 10:00 am there will be a 911 Remembrance Ceremony ini the Barbour's Grove Park. Other dates to remember are: (1) Car & Motorcycle Swap Meet - Oct. 9;(2) Oyster Roast - Nov. 11;(3) Christmas Tree Lighting and Movie - Dec. 3; & (4) Christmas Parade- Commissioner Hardy and Mayor Parker commented the Town is built on a three-legged stool (Marketplace, Churches, Schools) and as long as we keep these strong, the community around us will be strong. Ifleaders keep the improvement ofthe community in mind and work towards  Dec. 4.  that goal, we will all be better off and can make a difference. Mayor Parker called the meeting into a public hearing.  Public Hearings  David DeYoung, AICP & Haley Hogg, AICP, CZO - Hearth Pointe Development- Application for Rezoning and Application for: a Subdivision (Postponed in June & July) Pauline Ketchum, Planning & Zoning Administrator, relayed the petitioner had asked to postpone the public hearings again until September. Mayor Parker closed the public hearing. Motion to postpone the public hearings for the applications for rezoning and fora a subdivision by David DeYoung, AICP & Haley Hogg, AICP, CZO - Hearth Pointe Development until the September 13th, 2021 Board meeting was made by Commissioner Hardy, seconded by  Commissioner Hines, voting unanimous.  Mayor Parker called the meeting back into aj public hearing.  Bernardo Carillo, Jr., Petitioner & Owner for Parcel # 08111080 - Application for Rezoning Pauline Ketchum, Planning & Zoning Administrator, relayed the petitioner was unable to attend the Planning Board meeting to request their application and had asked toj postpone the public hearings until September. Mayor Parker closed the public hearing. Motion to postpone the public hearings for the rezoning application for Bernardo Carillo, Jr. until the September 13th, 2021 Board meeting was made by Commissioner Hardy, seconded by Commissioner Hines, voting  unanimous.  Mayor Parker called the meeting back into aj public hearing.  Gilbert Price, Petitioner & Owner for Parcel #08H10074J-, Application for Special Pauline Ketchum, Planning & Zoning Administrator, relayed the petitioner was unable to attend the Planning Board meeting to request their application and had asked toj postpone the public hearings again until September. Mayor Parker closed the public hearing. Motion to postpone the public hearings for the special use application for Gilbert Price. until the September 13#,2021 Board meeting was made by Commissioner Hardy, seconded by Commissioner Hines, voting  unanimous.  Mayor Parker called the meeting back into aj public hearing.    Christopher B. Brown, Petitioner & Roger, Wanda, & Ricky Temple, Owners for Parcel Mrs. Ketchum relayed the planning board heard the application request for a special use permit by petitioner Christopher Brown at 1486 Parker Rd. to place a 2021 modular home on one (1) acre of the 5.864 acres which will be subdivided into Mr. Brown's name. Mr. Brown and Mr. Temple were present at the meeting. The zoning for the property is RA with a minimum lot size of20,000 sq feet requirement, and has a mixture of manufactured homes, modular homes, & stick built homes around the area. He would be getting water and use a septic tank. Letters were mailed out and Mrs. Ketchum received one inquiry that was fine with the project. Commissioner Hines inquired ifa special use was permitted, would that stick with the property and not the owner. Mrs. Ketchum responded with yes, the property would be flagged as special use on GIS. Once site plans are received, Mrs. Ketchum will review and make sure the check off list is completed meeting all requirements. Mrs. Ketchum reported all requirements can be met and the planning board recommended the approval of the special use permit request. Commissioner Hardy inquired if Mr. Brown was purchasing the one acre of land. Mr. Brown responded with yes. There were no further comments. Mayor Parker closed the public hearing. Motion to approve the special use permit for parcel 08H10080 at 1486 Parker Rd to place a modular home on was made by Commissioner Surles, seconded by Commissioner Hines, voting unanimous.  #08H10080-4 Application for Special Use  Mayor Parker called the meeting back into aj public hearing. Owners for Parcel # 08112038F - Application for Special Use  Courtney L. Wall & Mark. A Wall,Jr., Petitioners and Courtney L Wall & Brandon L. Thomas, Mrs. Ketchum relayed the planning board heard the application request for a special use permit by petitioner Courtney Wall & Mark Wall, Jr. at 2281 NC Hwy 965 S toj place a 2021 off frame modular home on the 5.210 acres. The modular will be placed towards the back oft the property. Mrs. Wall was present at the meeting. The zoning for thej property is RA with ai minimum lot size of20,000 sq feet requirement and all: requirements can be met. Letters were mailed out and Mrs. Ketchum received noi inquiries back. Commissioner Hardy inquired ift the property was going to be subdivided. Mrs. Ketchum responded no. Mrs. Ketchum reported the planning board recommended the approval of the special use permit request. There were no further comments. Mayor Parker closed the public hearing. Motion to approve the special use permit for parcel 08112038F at 2281 NC Hwy 96S to place a modular home on was made by Commissioner  Hines, seconded by Commissioner Hardy, voting unanimous. Mayor Parker called the meeting back into aj public hearing. requirements on new vacant lots for building.  Moratorium to amend The Zoning Ordinance on Curbs & Gutters, Sidewalks and Minimum Mayor Parker asked toj postpone the moratorium until September to discuss further. The idea for the: moratorium was to give the planning board time to discuss and publish for a public hearing about amending the zoning ordinances to change lot sizes in and out oftown from 10,000 sq fti to 14,000 sq ft. Mayor Parker closed the public hearing. Motion to postpone the moratorium until the September 13th meeting was made by Commissioner Hardy, seconded by Commissioner  Hines, voting unanimous.  Mayor Parker called the meeting back into a public hearing.    Certificate of Sufficiency & Annexation Ordinance - Parcel I.D. # 08110038V located at 639 Martha Garris, Town Clerk was directed to investigate parcel #08110038V located at 639 Thunder Rd, owned by Lee Design Build, LLC for annexation in June. The property meets all the requirements under G.S. 160A-58.1 and is ready to move forward with the annexation process. There were no comments from the public. Mayor Parker closed the public hearing. Motion to approve the voluntary annexation of parcel #08110038V was made by Commissioner  Thunder Rd, Four Oaks, owner Lee Design Build, LLC  Hardy, seconded by Commissioner Hines, voting unanimous. Mayor Parker called the meeting back into aj public hearing. South Lakeside Dr., Four Oaks, owner Osprey Partners, LLC  Certificate of Sufficiency & Annexation Ordinance - Parcel I.D. # 08110191F located off Martha Garris, Town Clerk was directed toi investigate parcel #08110191F located off South Lakeside Dr., owned by Osprey Partners, LLC: for annexation in June. Commissioner Hardy inquired on who maintains the street because iti is a private street. The street is not built to NCDOT standards and is maintained privately by the property owners. There would need to be a clear understanding the road is private and will continue to be maintained privately by the owners. Public Works Director Barry Stanley commented ifall the property owners were annexed in and requested for the town to maintain the street, the owners would have toj pay one half the cost for improvements. Mayor Parker commented the town should not extend water & sewer. They can hook up because in the subdivision but the town doesn't pay to extend the lines. To receive full services, all the neighbors will also have to be annexed in. There were no comments from the public. Mayor Parker closed the public hearing. Motion to postpone the annexation for Parcel # 08110191F and contact the town attorney for guidance was made by Commissioner Hardy, seconded by Commissioner Hines, voting unanimous. Mayor Parker called the meeting back into aj public hearing. Rd. and Hwy 96, Four Oaks, owner Town of Four Oaks  Certificate of Sufficiency & Annexation Ordinance Parcel I.D. # 08111060 located at Keen Martha Garris, Town Clerk was directed to investigate parcel #08111060 located at Keen Rd and Hwy 96, owned by the Town of] Four Oaks for annexation in June. This property will be used to build aj pump station on for the new: sewer extension project. The property meets all the requirements under G.S. 160A-58.7 and is ready to move forward with the annexation process. There were no comments from the public. Mayor Parker closed the public hearing. Motion to approve the voluntary annexation of parcel #08111060 was made by Commissioner Hardy,  seconded by Commissioner Hines, voting unanimous. Mayor Parker called the meeting back into a public hearing.  Certificate of Sufficiency & Annexation Ordinance- - ParcelI.D. #( 08110073D located at 428 Thunder Rd. Four Oaks, owners William J. Harrell & Jacquelin Harrell Martha Garris, Town Clerk was directed toi investigate parcel #08110073D located at 428 Thunder Rd, owned by William J. Harrell & Jacquelin Harrell for annexation in July. The property meets all the requirements under G.S. 160A-58.1 and is ready to move forward with the annexation process. There were: no comments from the public. Mayor Parker closed the public    hearing. Motion to approve the voluntary annexation of parcel #08110073D was made by Commissioner Hines, seconded by Commissioner Hardy, voting unanimous. Mayor Parker called the meeting back into aj public hearing. Four Oaks, owners Hunter H. Parker Heirs  Annexation Ordinance - Parcel I.D. #( 08016001 located offTemple St. and W. Allen St., Martha Garris, Town Clerk was directed toi investigate parcel #08016001 located offTemple St. and W. Allen St., owned by Hunter H. Parker Heirs for annexation in July. Mrs. Garris asked to postpone until September to allow time to get accurate metes and bounds for the property. Mayor Parker closed the public hearing. Motion toj postpone until the September 13th meeting was made to by Commissioner Hardy, seconded by Commissioner Hines, voting unanimous.  New Business  Resolution for Annexation Investigation - Hunter H. Parker Heirs located off Temple St. Pauline Ketchum relayed an application for a voluntary annexation had been received for Parcels #08016009A, 08018027, 08018029 located offTemple St. and W. Allen St., owners Hunter H. Parker Heirs. Motion to approve the resolution directing the Town Clerk to investigate the petition received under GS 160A-31 and to also include the previously postponed parcel # 08016001 ini the investigation was made by Commissioner Hardy, seconded by Commissioner Resolution for Annexation Investigation - Town ofl Four Oaks Development Corporation located 508, 514, & 536 Boyette Rd., Parcels # 08H10191E, 08111028, 08111027A Pauline Ketchum relayed an application for a voluntary annexation had been received for Parcels #08H10191E, 08111028, 08111027A located at 508,514, & 536 Boyette Rd., owner Town of Four Oaks Development Corporation. Motion to approve the resolution directing the Town Clerk toi investigate the petition received under GS 160A-31 was made by Commissioner Hines,  and W. Allen St., Parcels # 08016009A, 08018027, 08018029  Hines, voting unanimous.  seconded by Commissioner Surles, voting unanimous.  FODDA Updates - Reid Williams  Reid Williams, Town of] Four Oaks Development Coordinator, reported Eric Fogleman had resigned from the Design Committee. Based on the FODDA Committee by-laws, Mr. Williams reported the Committee would like to appoint Tim Grady as chairperson of the Design Committee. Motion to appoint Tim Grady as the Design Committee chairperson was made by Commissioner Hardy, seconded by Commissioner Surles, voting unanimous. Commissioner Hardy gave an update that he had met with the Promotion Committee to discuss the idea of developing a Downtown Merchant Association to. handle events hosted by the downtown business owners. There would be a single point ofcontact to communicate with the Town. The association would be responsible forj promoting and communicating the events. Eric Robert Smith, owner of Ole Time Grill, shared his concerns about the Food Truck on Main Street and asked about the ordinance. Mr. Smith pointed out that for the third Thursday in. July, permission was granted for the food truck to be parked in front of Stanfield's General Store howeveri it was parked in front oft the store beside the General Store without permission which  Fogleman was working to help form and get it started.    was closer to Hwy 301 and took business from him and other restaurants. Mr. Smith also commented he felt that $25 permit fee is too cheap. He asked for the food trucks to be parked on Railroad St. ifthey were going to be in Town instead of on Main St. Commissioner Hardy commented the Town is trying to address concerns and issues that arise and going forward the food trucks will be on Railroad St. All business owners need to work together and be included in the communication ofa all events. Commissioner Hardy told Mr. Smith point well taken about communications and Eric should be reaching out to him about being on the Downtown Merchant  Association.  WithersRavenel Contracts - Commissioner Hardy  Commissioner Hardy presented the following proposal for professional services with  WithersRavenel:  a) Asset Management Plan Proposal - The scope and services would be to collect and assess data on the Town's water system assets and develop an Asset Management Plan to prioritize projects in a capital improvement plan covering 10 years. Estimated cost for these services were $49,500. Motion to approve the Asset Management Plan proposal was made by Commissioner Hardy, seconded by Commissioner Hines, b) Land Use Phase I Proposal - The scope and services would be to review the Town's current Land Use Plan and ordinances, assess the needs, develop a new Comprehensive Land Use Plan, and provide implementation strategies for the Plan. Estimated cost for the Phase I services were $20,000. Motion to approve the Land Use Phase Ir review proposal was made by Commissioner Hardy, seconded by ) Elevated Water Tank PER and Modeling Proposal - The Town needs to elevate the water tank to improve its water supply distribution. In working with the County, the Town needs to be at the same elevation as the County sO we need a larger capacity, more elevated tank. We are seeking additional funding for a newi tank, engineering, and modeling costs to help figure out what is actually needed. The scope and services oft this proposal would be to evaluate the towns distribution system and needs, create al long-term plan, and develop & present a Hydraulic Characterization Model for the system. Estimated cost for these services were $66,000. Mayor Parker suggested to hold off on this project subject to other projects and funding sources that are in the works. This proposal was postponed with the understanding that we need it but will  voting unanimous.  Commissioner Surles, voting unanimous.  revisit.  Commissioner Hardy commented that an RFP proposal for On-Call Engineering Services had been posted. The On-Call Engineering Services would help with services needed quickly. BRL Engineering is the Town's Engineer but sometimes there are services needed quicker than what Mayor asked Barry to contact the McKim & Creed that will have the Town's sewer system plan where they were installed SO we will have when start moving forward with the asset management  Brian is able to provide.  planning. None  Mayor's Comments    Department Reports Police- - Hatch  Chief Anderson read the monthly police report (attached) and reported that the new Durango is in service. Chiefa asked the board to consider donating the old K-9 Charger to Jim, the K-9 trainer, for him to use for training. The charger has no back seat, isi in bad condition and doesn't run. Mayor Parker commented the school traffic need addressing ahead of time. Chief commented he had already been discussing with the principals and will address issues as needs arise. Commissioner Hardy commented he needs tol be thinking and planning for next year when Main Street is closed for revitalizations. Nathaniel Cooper, resident, commented on how dangerous the intersection is at US 701 & US 301. Chief responded the department recognizes this and tries to patrol the area when possible. Delaine Jackson, resident, inquired on how fari is the police jurisdiction on Old School Rd because there are speeders at night between 9 and 11 pm regularly by her house to the housing development. She said it is like ai racetrack. Chief commented they will try to be on the lookout and address. Chief did answer Ms. Jackson that the  police jurisdiction on Old School Rd stops at Parker Rd.  Parks & Rec and Outreach - Hines  Commissioner Hines reported that football had started with 2 teams (Rookie &JV) and 15  cheerleaders. The jamboree is scheduled for August 28.  Water and Sewer- - Medlin for water and 5% gain for sewer. Sanitation & Streets  Commissioner Hardy read the water and sewer report (attached). Water had revenue of$23,655 and the sewer had revenue of $26,615. The 12-month daily average per gallon was an 8% loss  Commissioner Surles reported: (1) sanitation is good and there was a slight increase in garbage customers; and (2) streets are being worked on. Commissioner Hardy commented the Forest Hills and Benson Avenue are budgeted to bej paved in the Spring. Mayor Parker suggested for Commissioner Surles to get with Barry and discuss changing the bulk pick-up day.  Finance - Hardy  Commissioner Hardy read the financial report (attached) with total funds of $2,128,676 and made ai motion to approve the July payables listed in the attached report, seconded by Commissioner Hardy commented we should have the 2019-2020 audited financial report in  Commissioner Surles, voting unanimous.  September. Executive Session  Motion was made by Commissioner Hines, seconded by Commissioner Hardy to move out of regular session and into executive session to discuss economic development matters for the  Town of] Four Oaks Development Corporation, voting unanimous.  No motions were made  Motion was made by Commissioner Hardy, seconded by Commissioner Hines to move out of  executive session and into regular session, voting unanimous    Adjournment  With no further business brought before the Town Council, motion to adjourn at 9:00 p.m. was made by Commissioner Hardy, seconded by Commissioner Hines, voting unanimous.  ATTEST:  Mosls Martha Garris, Town Clerk  Linwood E  Parker, Mayor