TOWN OF FOUR OAKS TOWN COUNCIL MEETING July 12TH, 2021 AGENDA  1) Call to Order  2) Invocation and Pledge of Allegiance 3) Approval ofl Minutes  a) Town Council Meeting -. June 14th, 2021 b) Special Called Budget Meeting - June 220d, 2021  4) Presentations  a) Introduction ofNew FO Methodist Pastor, Rev. Adam E. Charville - Pauline  Ketchum  b) Patricia Chisholm-Jones: & Smith Street Residents  5) Public Comments  a) Kay Johnson - Harbor, Inc b) Patricia Chisholm-Jones: & Zoning Administrator Application for Rezoning Application for Subdivision  6) Public Hearings (Postponed June 14th until July 12!h, 2021) - Pauline Ketchum, Planning a) David DeYoung, AICP & Haley Hogg, AICP, CZO - Hearth Pointe Development b) David DeYoung, AICP & Haley Hogg, AICP, CZO - Hearth Pointe Development =  7) New Business  a) Resolution for Annexation Investigation - William Harrell located at 428 Thunder b) Resolution for Annexation Investigation - Hunter H: Parker Heirs located offTemple c) Approval ofNew Auditors- - Thompson, Price, Scott, Adams & Co.,P.A.  Rd., Parcel # 08110073D  Sta and W. Allen St., Parcel # 08016001  8) Mayor's Comments 9) Department Reports a) Police - Hatch b) Parks & Rec & Outreach - Hines c) Water and Sewer - Medlin d) Sanitation & Streets - Surles e) Finance - Hardy Adjournment 9440    TOWN OF FOUR OAKS TOWN COUNCIL MEETING  July 12th, 2021 MINUTES  Call to Order  Mayor Linwood Parker called the July 12th, 2021 regular scheduled Town Council meeting to order at' 7:00 p.m. Those present included Commissioners Andy Hardy,John Hatch, Vic Medlin, and Carles Surles. Also, present were. Public Works Director Barry Stanley; Planning & Zoning Administrator Pauline Ketchum; Town Clerk Martha Garris recording minutes; Town of Four Oaks Development Coordinator Reid Williams; and Mike Dart from FO Benson New in Review.  Not present and excused Commissioner Mike Hines. Invocation and Pledge of Allegiance  Chaplain Sue Book gave the opening Invocation with Commissioner Surles leading the Pledge of  Allegiance.  Approval of Minutes  Town Council Meeting - June 14t, 2021  Commissioner Hardy made ai motion to approve the Town Council regular meeting minutes as  presented, seconded by Commissioner Surles, voting unanimous. Special Called Budget Meeting - June 22nd,2021  Commissioner Hardy made ai motion to approve the Town Council special called budget meeting  minutes as presented, seconded by Commissioner Surles, voting unanimous.  Presentations  Introduction of New FO Methodist Pastor, Rev. Adam E. Charville - Pauline Ketchum Mrs. Ketchum introduced Rev. Adam E. Charville to the Town Council and public. Rev. Charville thanked the Mayor, Board, & community for the warm welcome and he looks forward to working with the community to continue making Four Oaks a great place.  Patricia Chisholm-Jones & Smith Street Homeowners  Mrs. Chishom-Jones and the Smith Street Homeowners officially welcomed and thanked BAMALAM.LLC: for investing in the Smith Street community as property owners. They presented BAMALAM, Inc. investors Andy Hardy, Barry Stanley, and Travis Byrd with a small token ofappreciation. Mayor Parker commented that in 1991 the town received its first ever grant of $400,000 to help improve Smith Street and Massengill Street, Results offixing the houses and cleaning up Smith Street was quickly seen and later Massengill Street followed years  later. Today, both streets are looking good.    Public Comments  Kay Johnson, Harbor Inc., expressed Harbor's appreciation to the Town for the support shown over the years and presented an update for Harbor, Inc. pointing out that Johnston County ranks ini the top 5 in North Carolina for the number ofneeds related to domestic violence and sexual assault. Harbor, Inc. has been serving in Johnston County for over 35 years. Harbor provides protective shelter for advocacy, short-term safety, support groups, and helps connect people with resources in the communities for folks in need. Due to COVID-19, modifications were: made on how Harbor could serve the needy but they continued to help victims in danger. Through its partnerships, Harbor strengthen is support for those impacted working with the. Johnston County Health Department and Department of Social Services and provided tele-advocacy services. Ms. Johnson commented the donations received helps Harbor continue to serve those in imminent danger. Mayor Parker presented Ms. Johnson with a $1,000 donation to Harbor, Inc. Patricia Chisholm-Jones, commented she had been in communication with Commissioner Hines on the following ideas and he had granted her permission to discuss with the board in his  absence:  (1) Asked for al basketball allowance to purchase $50 worth ofbasketballs for Holt Park. Board granted her permission to purchase the balls and receive (2) Discussed concern that the porta john at Holt Park wasn'tl being serviced (3) Ask permission to place a Blessing Box at Holt Park by a donor. Board granted (4) Discussed considering placing 6 Pioneer memorial posts in the front oft the 6 parking areas to tell the history story about: Robert Lee Holt, Lena Smith, Robert McKoy, Henry Chisholm, & Laura Hinton. They would: need professional assistance to guide them as they go around to see others and get ideas. Mayor Parker commented he thought it was a good idea to share the  reimbursement.  regularly. JR Stanley was to check into this.  permission.  history.  Commissioner Medlin commented he agreed with all these ideas.  Joan Pritchett, Chamber of Commerce, report the Chamber has been busy planning upcoming events: (1) Acorn Festival - Sept. 11 - Chamber is working with the American Legion & SJHS ROTC to do a 911 Remembrance & Veteran Memorial dedication at the festival; (2) Car Show- Oct. 9; (3) Oyster Roast- - Nov. 11; (4) Christmas Tree Lighting and Movie - Dec. 3; &(5) Eric Fogleman, resident, commended whoever had the idea to cut the tree down in the Barbour's Grove Park because it made a wonderful impact and the Veteran Memorial looks great. Commissioner Hardy communicated that the. American Legion are selling bricks in honor and  Christmas Parade - Dec. 4.  memory of veterans that will be placed in the memorial.    Public Hearings  Mayor Parker called the meeting into aj public hearing.  David DeYoung, AICP & Haley Hogg, AICP, CZO - Hearth Pointe Development- - Application for Rezoning and Application for a Subdivision (Postponed in June untilJuly) Pauline Ketchum, Planning & Zoning Administrator, relayed the petitioner had asked to  postpone the public hearings again until August.  Motion to postpone the public hearings for the applications for rezoning and for a subdivision by David DeYoung, AICP & Haley Hogg, AICP, CZO-I Hearth Pointe Development until the August gth, 2021 Board meeting was: made by Commissioner Hardy, seconded by Commissioner  Medlin, voting unanimous. New Business Parcel # 08110073D  Resolution for Annexation Investigation - William Harrell located at 428' Thunder Rd, Pauline Ketchum relayed an application for a voluntary annexation had been received for Parcel #08110073D located at 428 Thunder Rd, owner William Harrell. Motion to approve the resolution directing the Town Clerk to investigate the petition received under GS 160A-58.2 was made by Commissioner Medlin, seconded by Commissioner Hardy, voting unanimous. Resolution for Annexation Investigation - Hunter H. Parker Heirs located offTemple St. Pauline Ketchum relayed an application for a voluntary annexation had been received for Parcel #08016001 located offTemple St. and W. Allen St., owners Hunter H. Parker Heirs. Motion to approve the resolution directing the Town Clerk to investigate the petition received under GS 160A-31 was made by Commissioner Medlin, seconded by Commissioner Hardy, voting  and W.. Allen St., Parcel # 08016001  unanimous.  New Auditors - Thompson, Price, Scott, Adams, & Co., P.A.  Motion to approve the contract for the auditor, Thompson, Price, Scott, Adams, & Co., P.A. was made by Commissioner Medlin, seconded by Commissioner Hardy, voting unanimous.  Mayor's Comments  Mayor Parker shared that the time has come in life that he needs to make some decisions and he has chosen not to run: for Mayor again. He would like to continue to work with economic development in the town, the regional Alliance project, and the county to. help make sure there are jobs and economic opportunities for the citizens. He commented that he had been blessed to work with good boards over the years and shared some. kind words about each commissioner and their contributions to the town. Town ofl Four Oaks was built andi is blessed to have 3 strong base roots: the railroad which created the marketplace, church which is the faith community, & Mayor Parker expressed that due to the attraction the Town for development, he would like the lot size requirements tol be increased from 10,000 sq ft to 14,000: sq ft to help control the growth int town and keep the town more attractive. He proposed that the Board ask the planning administrator to advertise and have aj public hearing to place aj moratorium on subdivisions until September and for the planning board to look into revising the ordinance. Could possibly  school system for education.    consult with WithersRavenel for advice. Any applications that had already been submitted would be grandfathered in at current sizes. Commissioner Hardy express concerns that the planning board may not get it done within the 30 days and unsure aj moratorium was needed. Mayor and Commissioner Medlin commented the only change would be to increase the square footage and that should be adequate time to accomplish. Mayor explained ift there is no moratorium, developers may hear about the upcoming revisions and storm ini to submit request to come: into town prior to the board getting the revisions completed. Commissioner Hatch commented he thought it is a good idea to slow things down until the board can get the ordinance Roger Price, resident, expressed concerns that in the past the very 1st subdivision that asked for variances, it was granted after all the time spend setting the revised ordinances and he suggested the board needs to avoid allowing variances once the ordinance is revised. Mayor Parker agreed Motion to publicize placing a moratorium on subdivisions to give the Planning Board until September 13th to discuss and make decisions on increasing lot sizes from 10,000 sq ft to 14,000 sq ft was made by Commissioner Hatch, seconded by Commissioner Surles, voting unanimous. Eric Fogleman inquired ift the town could put restrictions on the cost ofhomes being built similar tol Farmville. He asked for that to be included as a topic of discussion with WithersRavenel.  figured out.  that once the decisions are made, the board needs to stick to it.  Department Reports Police-Hatch  Commissioner Hatch read the monthly police report (attached).  Parks & Rec and Outreach - Hines  Reference Patricia Chisholm-Jones report under Public Comments. Commissioner Medlin asked Mike Dart to put an ad in the paper about football & cheerleading registrations.  Watera and Sewer - Medlin for water and 11% gain for sewer. Sanitation & Streets Avenue. need looking at. Finance - Hardy  Commissioner Medlin read the water and sewer report (attached). Water had revenue of $22,781 and the sewer had revenue of $37,790. The 12-month daily average per gallon was an 8% loss  Commissioner Surles reported: (1) sanitation is good; and (2) for streets, holes on Harper  Commissioner Hardy read the financial report (attached) with total funds of$1,867,798 and made a motion to approve the June payables listed in the attached report, seconded by  Commissioner Hatch, voting unanimous.    Executive Session  Motion was made by Commissioner Medlin, seconded by Commissioner Hardy to move out of regular session and into executive session to discuss economic development matters for the  Town of Four Oaks Development Corporation, voting unanimous.  No motions were: made  Motion was made by Commissioner: Medlin, seconded by Commissioner Hardy to move out of  executive session and into regular session, voting unanimous  Adjournment  With no further business brought before the Town Council, motion to adjourn at 8:00 p.m. was made by Commissioner Hardy, seconded by Commissioner Medlin, voting unanimous.  ATTEST:  Aheyoo Martha Garris, Town Clerk  Linwood Parker, Mayor 2    TOWN OF FOUR OAKS SPECIAL MEETING July 29TH, 2021 AGENDA  1) Call to Order  2) Invocation and Pledge of Allegiance  3) Public Comments 4) New Business  a) Discuss Revised By-Laws for the I-95/I-40 Crossroads of America b) Approval of the Revised Memorandum ofUnderstanding for the I-95/1- 40 Crossroads of America Economic Development Alliance, Inc.  Economic Development Alliance, Inc.  5) Adjournment    TOWN OF FOUR OAKS SPECIAL MEETING July 29th, 2021 MINUTES  Call to Order  Mayor Linwood Parker called the July 29th, 2021 special called Town Council meeting to order at 5:35 p.m. Those present included Commissioners Andy Hardy, John Hatch, Mike Hines, and Vic Medlin. Also, present were Town Clerk Martha Garris recording minutes; Town of] Four Oaks Development Coordinator Reid Williams; and Mikel Dart from FO Benson New in Review.  Not present and excused Commissioner Carles Surles. Invocation and Pledge of'Allegiance  Commissioner Hatch gave the opening Invocation with Commissioner Hines leading the Pledge  of Allegiance. Public Comment  Angela Whiteford, resident at 8778 US: 301 S since November 2019, introduced herselft to the board and expressed how much she enjoys living in Four Oaks. She commended how amazed she is with the growth and recognized the board must have a challenge balancing the old that people love withi the new that is needed tol keep supporting the old. The board thanked Miss  Whiteford for introducing herself. New Business Inc.  Revised By-Laws for the I-95/1-40 Crossroads of America Economic Development Alliance, Mayor Parker and Commissioner Hardy discussed the revised By-Laws for the I-95/1-40 Crossroads of America Economic Development Alliance, Inc. The significant revisions from the  February version were;  Remove the' Town ofBenson from the Alliance and only include the Town of Four Oaks and City ofDunn with the principal office for the Alliance being in Harnett County. Change the number of] Board of] Directors ("BOD") from 9 to 8 consisting of1 "public sector" director and 3 "private sector" directors from each town. Changed BOD terms from 1 and 3 years to 2 and 4 years for the initial directors Revised Memorandum of Understanding ("MOU") for the I-95/1-40 Crossroads of America Mayor Parker and Commissioner Hardy discussed the revised MOU for the I-95/I-40 Crossroads of America Economic Development Alliance, Inc. The significant revisions from the previously  Economic Development Alliance, Inc.  approved version were:  Same as the By-Laws, plus period of7; years.  Revenue sharing to the. Alliance of20% for the property taxes received will bei fora    Should an Alliance BOD choose to leave the board, the town boards will be able to offer  up the replacement instead ofthe. Alliance board.  Commissioner Hardy asked who would be handling the bookkeeping services for the Alliance. Mayor Parker suggested that in the future Four Oaks will need to appoint a location as a meeting Commissioner Hines asked for clarity about the ability to dissolve the Alliance. Mayor Parker responded the commitment is for 3 years then the BOD may vote to dissolve and distribute the Mayor Parker commented the Alliance along with the support of State and Federal officials will create funding for infrastructure, run al marketing campaign, and provide education & training opportunities in the region. Other municipalities are now. looking at creating other regional campaigns to help their areas pull resources together to: make improvements. Motion to rescind the prior approved MOU and By-Laws for the I-95/I-40 Crossroads of America Economic Development Alliance, Inc. consisting oft the 3 Towns partnership which were approved in February of2021 was made by Commissioner Hardy, seconded by Motion to approve the revised MOU and By-Laws for the I-95/I-40 Crossroads of America Economic Development Alliance, Inc. as presented for the 2 Town/2 County partnership was made by Commissioner Hines, seconded by Commissioner Hardy, voting unanimous.  Mayor Parker responded that will bel handled by the Alliance BOD.  place to meet for things happening inl Four Oaks.  remaining assets equally among the Town of Four Oaks and City of] Dunn.  Commissioner Hines, voting unanimous.  Executive Session  Motion was made by Commissioner Hardy, seconded by Commissioner Medlin to move out of regular session and into executive session to discuss economic development matters for the  Town of] Four Oaks Development Corporation, voting unanimous.  No motions were: made.  Motion was made by Commissioner Hardy, seconded by Commissioner Medlin to move out of  executive session and into regular session, voting unanimous.  Adjournment  With no further business brought before the Town Council, motion to adjourn at 6:00 p.m. was made by Commissioner Hardy, second by Commissioner Medlin, voting unanimous.  ATTEST:  2 Linwood Parker,Mayor  Malo MarthaL. Garris, Town Clerk