Town of] Fletcher Council Meeting Minutes February 3, 2020  Call the meeting to order at: 06:00 pm  The town clerk swore in Mayor Pro-Tem Bob Davy Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Bob Davy Councilman Preston Blakely Councilman Eddie Henderson Councilwoman Sheila Franklin Town Manager Mark Biberdorf Assistant Town Manager Heather Taylor Planning & Zoning Director Eric Rufa Public Works Director Jabbo Pressley Parks & Recreation Director Greg Walker Police Chief Erik Summey  Invocation: Mayor Whiteside asked for a moment of silence in memory ofl longtime  resident Ron Schultz who passed away recently. Pledge of Allegiance: Mayor Whiteside  ***Public Comment*** None at this time (1/6&1/13)  Approval of minutes-corrections, additions or deletions.  Mayor Rod Whiteside asked ift there are any questions, comments on the minutes at this time and if not doIhave a motion to accept those minutes as presented and it was so moved by Councilman Preston Blakely and seconded by Mayor Pro-Tem Bob  Davy.  Motion carries all in favor.    Council Updates  Councilwoman Sheila Franklin: stated that she attended a recent water & sewer meeting and there was al lot of discussion on the upcoming capital projects and if anyone is interested in information from that meeting that she would be glad to Mayor Pro-Tem Bob Davy mentioned the recent FBMPO meeting that he recently attended and the discussion on the Highland Lake road expansion. One person on the board supported a motion to kill project but the rest of the board supported to  provide them with that.  keep the project going. Consent Agenda Tax refunds/releases  Set Public Hearing for March 9, 2020 to consider CD Application # 2020-01 from Mr. Josh Youngblood an application to rezone PIN# 9652-69-7958 from C-1 Approval of audit contract for audit year 2019/2020 with Lowdermilk & Church & Co. Mayor Whiteside went over the consent agenda and asked council if they had questions or comments on the consent agenda. Since there were no comments he asked council if there was a motion to approve the consent agenda as presented and it was sO moved by Councilman Eddie Henderson and seconded by Mayor Pro-Tem  (Commercial) to either R-2 or R-1 (Residential).  Bob Davy.  Motion carries all in favor.  Presentation of funding request from the Henderson County Partnership for  Economic Development = Brittany Brady President.  President Brittany Brady gave a power point presentation on ai funding request for the upcoming budget year. She also gave an update on the Continental Teves closing and the recent announcement today of Earth Fare closing as well.  Discussion Followed    Approval of lowest responsible bidder for street ufacingprolecta.len  Cathey McGill Associates.  Mayor Whiteside stated that this is for approval of our lowest responsible bidder for paving on Running Briar Road and replacing two drainage pipes on Wilkie Way. Are there any questions for Mr. Cathey related to our. lowest bid from C&Tp paving  which is $ 177,035.00. Discussion Followed:  Mr. Cathey stated that we are very pleased with this bid because actually our Mayor Whiteside asked for a motion to accept C&T paving as the lowest bidder and it was so moved by Mayor Pro-Tem Bob Davy and seconded by Councilman  estimate for this project was just over $245,000.00.  Eddie Henderson.  Motion carries all in favor.  Public Hearing on potential approval of annexation agreement with City of Asheville on property located on Bryan Blvd-Town Manager Mark Biberdorf. Mayor Whiteside asked for a motion to open public hearing and it was so moved by Mayor Pro-Tem Bob Davy and seconded by Councilman Eddie Henderson.  Motion carries all in favor.  Mayor Whiteside asked for any comments from the public on this proposed  annexation?  There were no comments made at this time.  Mayor Whiteside asked for a motion to close public hearing and it was sO moved by Councilman Eddie Henderson and seconded by Councilman Preston Blakely and  Councilwoman Sheila Franklin. Motion carries all in favor.    Town Manager Mark Biberdorf stated that action is needed to approve the agreement and ordinance. Once this is passed it does not automatically annex the property into Asheville they will (owner of property) petition. Asheville over that. Mayor Whiteside asked for a: motion to approve 0-20-01 in relation to annex this  property into. Asheville.  Councilwoman Sheila Franklin made a motion to approve ordinance 0-20-01  And it was seconded by Mayor Pro-Tem Bob Davy  Motion carries all in favor.  Presentation and approval of year-end taxc collector'sreport and to advertise delinquent taxes per NCGS 105-369-Candy Broome, Tax Collector.  Tax Collector Candy Broome went over the tax collector'sr report for the tax year  2019. (see attached) Discussion Followed:  Mayor Whiteside asked for amotion to approve the report and advertise the delinquencies and Councilman Eddie Henderson made the motion and it was seconded by Councilwoman Sheila Franklin and Mayor Pro-Tem Bob Davy.  Motion carries all in favor. Biberdorf, Town Manager.  Proposal to the Board of Commissioners regarding the lbraryproiectMark Town Manager Mark Biberdorf went over the meeting with Doug and Grace from the committee and also discussed the letter that the mayor received from the county commissioners concerning a library in Fletcher. (see attached letter)  Discussion Followed:    Designation of council appointee as ex-officio member for Henderson County Partnership for Economic Development Board-Mark Biberdorf, Town  Manager.  Mayor Whiteside asked if we have a member of this body who is interested in this.  Councilman Eddie Henderson stated that he is interested in this Councilwoman Sheila! Franklin stated that she is interested in this as well. Mayor Whiteside asked council to put their selection on a piece of paper and send Councilwoman Sheila Franklin was approved by consensus for this position. Approval of Resolution R-20-01 on financing for the acquisition of Highway 25 Assistant Town Manager Heather went over the Resolution and asked council to change/approve financing with BB&T on a 3.26% interest rate at a 15 yr. term. (This would replace the previous resolution on financing with Capital Bank.) Mayor Pro-Tem Bob Davy made a motion to approve the Resolution as submitted  properties-Heather Taylor, Assistant Town Manager.  and it was seconded by Councilman Eddie Henderson.  Motion carries all in favor.  Comments from the Town Manager-Mark Biberdorf.  Eric andIhad on conference call on Friday with Kathleen Rose who has the draft done on the market analysis. There are some final edits that she is trying to get done. We are suggesting a special call meeting for February 26 at 6:00 pm. Mayor Whiteside asked Councilwoman Sheila Franklin what was the earliest that Councilwoman Sheila Franklin stated that she could be here as early as 3:30 or Mayor Whiteside suggested that we start the special call meeting at 4:00 on  she could be here on February 26th.  4:00 on the 26th.  February 26th if that was agreeable with council.    Council is agreeable to 4:00 pm on February 26th for a Special Call meeting. On the HWY 25 corridor project there are not a lot of updates remaining. The monuments will be lit up soon. The stamped asphalt crosswalks narrowing of outer lanes will be completed this spring. The ramps and curb cuts in front of good will  are currently being worked on. Discussion Followed:  On the Town center project property closings we are getting close and as of three remaining properties to close on. Kenneth Youngblood (Brum seed property), Bill Walter tire property and then the swipe of the properties with the Lipe and Dan  closed. After that there is  tomorrow we will have the Bennie Youngblood property  Gilbert property across Hwy 25. Discussion Followed:  On the response from Chuck McGrady on contingency funding for a flashing light at the corner of Wildbriar Road and Hooper's Creek Road (The Cove in Livingston Farms) it looks like it will be approved just need to get the final confirmation. Reminder that the March meeting dates will be on Wednesday March 4 for the agenda review meeting and then on Monday March 9 for the regular meeting. Mayor Whiteside asked for a motion to adjourn and it was sO moved by Councilman  Eddie Henderson and seconded by Mayor Pro-Tem Bob Davy.  Adjourned: 07:17 pm  Approved:  392000  Date  Mayor Rod Whiteside    Town ofFletcher Tax Collector 300 Old Cane Creek Road Fletcher, NC 28732 PH 687-3985 Fax 687-7133  Cynthia J.) Broome Tax Collector  February 3, 2020  To the Mayor and Fletcher Town Council:  Ina accordance with G.S. 105-369, Advertisements ofTax Liens on Real Property for  Failure to Pay Taxes,Irespectfully submit the following report:  lanuary 2020 $4,263,171.91 $84,903.47 $(13,048.58) $(4.235.047.51) - 99,979.29  2019 Total Tax Collector's Charge  Discoveries Releases 2019 Collections Unpaid Taxes  Percentage collected through January, 2020- approximately 98%  Advertisement ofTax Liens  Effective January 1, 1985, chap. 1013 (H1 1676) amends G.S. 105-369 to provide that tax liens need to be advertised only once. A taxing unit may choose to advertise the liens more than' one time, but it is not required to do SO. The list must: still be posted at the courthouse or city hall door and it must be advertised in one or more newspapers having a general circulation in the taxing unit. The advertising may be Itis my recommendation to the Fletcher Town Council that unpaid Tax Liens are advertised once on March 25, 2020 and that the advertising cost is set at $5.00 this  done at any time from March 1 through June 30.  year.  Respectfully,  Cynthia J. Broome, Fletcher Tax Collector    HENDERSON COUNTY BOARD OF COMMISSIONERS  1Historic Courthouse Square, Suite 1 Hendersonville, North Carolina 28792 Phone: 828-697-4808 e Fax: 828-692-9855 w.hemdeomcoumyncon:  CHARLES D. MESSER J.MICHAELEDNEY REBECCAI K. MCCALL  GRADYH. HAWKINS Chairman WILLIAMG G.1 LAPSLEY Vice-Chairman  January 28, 2020  Mayor Rod A. Whiteside 300 Old Cane Créek Rd. Fletcher, NC 28732 Dear Mayor Whiteside,  In regard to your proposal for the construction of a new library in Fletcher, Ia am providing the Henderson County Branch Library Extension Policy, which relates to the expansion of construction ofl libraries within incorporated areas with taxing authority. This policy has been adopted by both the Library Board of Trustees and the Board of Commissioners. To: summarize the policy, the çonstruction ofany facility rests squarely with the Town. This  has been conveyed to your staff previously, and  changed.  ES  Given the Town's expressed interest in a new: facility, perhaps the time has come for Furthermore, should the Town desire to place a bond referendum on the November ballot to allow Fletcher citizens the ability to authorize funding for the construction ofai facility, the  Fletcher to assume the full responsibility for library operations within thé Town.  Board of] Elections can facilitate that at your request.  Whatever method the Town chooses to finance the construction ofa new library, the County is willing to continue operating the library upon the development and execution ofa Memorandum of Agreement between the Town and the County. Ifthis is your desire, County  staffi is available to craft the necessary document at the appropriate time.  Sincerely,  Caiaw s  Chairman, Henderson County Board of Commissioners  cc: Board of Commissioners Library Board ofTrustees Steve Wyatt, County Manager    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS  MEETING DATE: SUBJECT: PRESENTER: ATTACHMENTS: SUMMARY OF REQUEST:  July20,2016  Branch Library Extension Policy Trina Rushing, Library Director  Yes  The Branch Library Extension Policy provides guidance to the library system when determining levels of library service to residents of Henderson County. The original Branch Library Extension Policy was written in: 1993 and amended toi include the Mills River Library in 2007. Both the statistics used and the level of service described in that policy are no longer applicable to our The Policy was recently rewritten and was approved by the Library Board of Trustees in June 2016. It ist the feeling of the Board that this policy more accurately reflects the levels of service that both currently and in the future will be provided by the County and reflects the most  library system.  recent Public Library Standards. BOARD ACTION REQUESTED:  The Board is requested to approve the Branch Library Extension Policyaspresented.  SUGGESTED MOTION: presented.  Imove that the Board approves the rewritten Branch Library Extension Policy as    BRANCHLIBRARY EXTENSION POLICY  Iti is the policy oft thel Henderson County Public Library toj provide library services to all residents of  Henderson County. Tierl I: Main Library  Carolina. This façility is owned by  The' TierIl library is the Main Library located inl Hendersonville, North  the County ofHenderson and provides a full range of serviçes and programs to all who wishi to use them.  Tier m: II Branch Library be A1 Tier library: may provided  in communities eight or more miles distance from the' Tierl II library and  enter into long term lease to acquire Tierl II  from other' Tier II libraries. The County may build, own, or  or build  libraries located within unincorporated areas ofHenderson County. The County will not expand Tier I facilities located within incorporated areas with taxing authority. Expansion or addition of these  facilities must be provided by the community in which they are located.  Tier MI: Library Service Outlet  established  ATier mI library may be established in communities that are closer than eight miles to an TierIor Tier II library, The County will not build, own, or lease Tier II libraries. These facilities must be provided for and maintained by the communities in which they are located. Service Service! levels Levels: for Tierland' Tier II libraries will be determined in relation to their levels of use, community needs, the library's service goals, and budgetary constraints. The County will make effort to  align with the current recommended Public Library Standards:  Staff: Facility Size: Print Collection:  .5FTE/1,200 population of service area  1.25 SF/capita 2i items/capita  Tier II libraries, with approval of the Henderson County Board of Commissioners, may be provided furnishings, technology, and a print collection by the County in accordance with Public Library Standards. Should a Tier II library maintain an annual circulation level of 16,500 checkouts for two consecutive twelve months periods the Library Board may be petitioned to recommend the provision of Itisr required that no library be open with less than two staff, paid or volunteer, in attendance. Implementation ofthis policy and extension ofr new service outlets is subject to the approval ofthe Henderson County Board of Commissioners. The! Board reserves the right to approve or disapprove such  staffing by thel Henderson County Board of Commissioners.  requests as they may impact county resources and service priorities.  Approved by the Board ofTrustees on. June 6, 2016  Branch. Library Extension Policy    Town of Fletcher "Special Call Meeting" Minutes February 26, 2020  Note: Due primary elections being held in the council room this meeting was held in the multipurpose room and therefore was not recorded.  Call the meeting to order at: 04:00 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilman Preston Blakely Town Manager Mark Biberdorf Assistant' Town Manager. Heather Taylor Planning & Zoning Director Eric Rufa Parks & Recreation Director Greg Walker Kathleen Rose of Rose & Associates  Councilwoman Sheila Franklin did not attend this meeting. that she has recently completed. (see attached power point)  The purpose of this meeting was for Ms. Rose to present the Market. Analysis study  Discussion Followed:  Town Manager. Mark Biberdortfstated that he would have an RFP for services on Mayor Whiteside asked for al motion to adjourn and it was so moved by Councilman  the March agenda to move forward with this project.  Eddie Henderson and seconded by Mayor Pro-Tem Bobl Davy.  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