Town of Fletcher Agenda Review Meeting Minutes June 1, 2020  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Bob Davy Councilman Preston Blakely Councilman Eddie Henderson Councilwoman Sheila Franklin Town Manager Mark Biberdorf ***Public Comment*** None at this time  Approval of minutes-corrections, additions or deletions. No comments were made on the minutes at this time.  (5/2, &5/11)  Council Updates  Mayor Pro-Tem Bob Davy stated that he had been attending some additional training over the last few weeks and that he had some information from' The Metropolitan Planning Organization and Henderson County Iransportation Advisory He stated that due to Budget concerns with DOT that many projects that were not already funded will be postponed/delayed and that there will be no new  meeting concerning current and upcoming DOT projects.  projects/contracts in the state of North Carolina. I-26 from Asheville to Airport Road has been funded. I-26 from Airport Road to Hwy 64 has been funded. been funded. (Expects this to be pushed out)  Hwy 64 from Hwy 25 that was going to be six lanes instead of eight lanes has not    The Sweeten Creekroad widening project that was to widen it to 4lanes has been The project on Old Airport Road is expected to be completed in September of 2020. For your knowledge DOT gets their budget (funding) from the following:  pushed back to 2024.  50% Fuel tax 30% DMV fees  20% Sales tax from vehicle purchases  The projections from DOT for the fiscal year 2019/2020 is aj projected loss of 208 The projections from DOT for the fiscal year 2020/2021 is aj projected loss of 566 Ifwe have a hurricane or a major landslide there is no money to fix it the state would The big shortfall with COVID and people not driving the fuel tax revenue is down dramatically. Also new car sales are down and more people are buying used cars The way DOT is dealing with the shortfall is that they are delaying contracts and, reducing staff. They let go of 400 contactors and temporary employees. Many programs are. being suspended wildilowers, litter sweep, mowing along the roads, repairs and patching of pavement reduced, repairing railing along roads reduced, new traffic signals (that may be requested) will be reduced. Even before COVID hit they discovered that there was going to be a shortfall and are working on how to cover these expenses. The fuel tax could go up, sales taxes on vehicles could go up Driver's License and tag: renewals have been given a 5 month grace period.  million. million.  have to find the money from some other fund.  instead of new.  as well.  Consent Agenda Tax releases/refunds  Set Public Hearing for July 13, 2020 to consider CD# 2020-02, aresidential Approval of Budget Amendment # 2 to the FY 19/20 Budget Ordinance.  development on Rutledge Road.    Mayor Whiteside stated is there any questions from council on the Consent  Agenda?  Town Manager Mark Biberdorf stated that we have received more feedback on this proposed development than any other in a while and we are keeping track of all  ofit.  Discussion Followed:  Presentation and Consideration of donation towards shop and dine for Henderson County-Bob Williford, Henderson County Chamber of Commerce. Mayor Whiteside stated that next week we will hear from the Henderson County  Chamber.  Public Hearing on presentation of the FY 2020/2021 Budget and approvalof  budget ordinance-Mark Biberdorf, Town Manager.  Mayor Whiteside asked Town Manager Mark Biberdorf did he have any comments Town Manager. Mark Biberdorf stated that we have not gotten any new value updates on property taxes from the county. We will essentially be going with the last set of values that we received. We can incorporate that into adjusting the sales tax figures down or up and we adjusted everything on the expense side from the feedback from the budget retreat. On the MVP's for the police department we did adjust the vehicle purchase down from 3 vehicles to 2 vehicles so that we can fund  about the Budgetp presentation.  new. MVP's for the police department.  Discussion Followed:  Update on creation of a Facebook page for general town information-Mark Town Manager Mark Biberdorf stated that working on the Facebook pagel wanted tol have a draft to show you on this. On the direction Iwas going with this it will be for informational purposes and not a public forum. We will have language up  Biberdorf, Town Manger.    there that states that this is for information and if you have questions we will direct them to our website and they can email and we can respond to their questions.  Council is ok with this format for a town Facebook: page.  Staff report on discussion with Carolina Truffieres for lease or sale of' Town Town Manager Mark Biberdorf you know we have had discussions with Brian Upchurch and Davis Upchurch from Carolina Truffieres. He has communicated back to us his first choice is to look at 10 acres of] land with a lease to purchase option or outright purchase. He also outlined 50 acres with a lease to purchase option or outright purchase. You have a copy of a map in your packet and he is looking at  property-Mark Biberdorf, Town Manager.  something on the north side of the property.  Discussion Followed:  Comments from the Town Manager Mark Biberdorf.  On the Town Center project we are: now down to one parcel on our land acquisition on Hwy 25. The land swap was finished a week ago and you will see that they have now moved all the cars and boats off the property. The one parcel left is the Kevin Walker property had with some Deed of Trust issues and they are being taken off. The RFP's on the town center project started going out on May 18th to the public developer contacts that we. had. Icontacted WR: Martin that we have used before and they have spread it out there and we are getting more company names to send it to as well. Itis leading to interest Eric andI met with one group on Friday. The Hwy 25 Corridor project is completed. The mprovements are done and we are working on a punch list of items. Maybe next weekIo can tell you when we can get those done. These items will have to be finished before we can close the project out.  Discussion Followed:  We are checking out rescheduling the shred event but Ia am not sure about the pill drop. If we did this people would just drive up and dump their paper with little  contact just waiting in their cars.    On COVID - 19 we ended our teleworking policy on May 18 and we opened Town Hall on May 26 and this has been going ok. We put signs up concerning wearing masks and social distancing. Public works has slowed down a. little bit on the brush orders they were getting and the tonnage is coming down on the garbage collection. Parks & Recreation opened the dog park and the shelter pavilion. The playground On a final comment we are trying to be prepared with some of the demonstration that has been going on with the George Floyd issue. We want to be sensitive to everyone's feelings because al lot of people have been hurt by this.  and the fitness station is still closed.  Discussion Followed:  Mayor Whiteside asked for a motion to adjourn and it was so moved by Councilman  Eddie Henderson and seconded by Councilwoman Sheila Franklin.  Motion carries all in favor.  Adjourned: 07:03 pm  Approved:  -14-3000  d  Date  Mayor Rod Whiteside    Town of Fletcher Council Meeting Minutes June 8, 2020  Call the meeting to order at: 06:00 pm Those who were attendance were as follows:  Mayor Rod Whiteside Mayor-Pro-Tem Bob Davy Councilman Preston Blakely Councilman Eddie Henderson Councilwoman Sheila Franklin Town Manager Mark Biberdorf  Councilwoman Sheila Franklin was not here at this time.  (See attached (marked Exhibit A") email concerning department heads not Invocation: Moment of silence for all those who lost their lives due to COVID-19. Pledge of Allegiance: Mayor Whiteside led the group in the pledge of allegiance.  attending this meeting)  Approval of minutes-corrections, additions or deletions.  (5/2, 5/11)  Mayor Whiteside asked if there were any questions, comments on the minutes as presented and if not do we have a motion from council. It was so: moved by Mayor Pro-Tem Bob Davy and seconded by Councilman Eddie Henderson.  Motion carries all in favor. Council Updates None at this time. Consent Agenda Tax releases/refunds  Set Public Hearing for July 13, 2020 to consider CD# 2020-02 a Conditional District application from Graycliff Capital for a 198 unit residential development on. Rutledge Approval of] Budget Amendment #2 to the FY 19/20 Budget Ordinance.  Road.    Mayor Whiteside asked if there were any questions on the items on the Consent Agenda and ifr not do we. have al motion to accept the Consent Agenda. It was sO moved by Councilman Eddie Henderson and seconded by Councilman Preston  Blakely.  Motion carries all in favor.  Councilwoman Sheila Franklin came in at 6:09 pm.  Presentation and Consideration of donation towards shop and dine for Henderson County-Bob Williford, Henderson County Chamber of Commerce. Mayor Whiteside introduced Bob Williford to discuss shop and dine of Henderson President Bob Williford of the Chamber of Commerce and FABA President Jared Bellmund gave an overview of the shop and dine proposal for the county to encourage shop and dine in the area to help small businesses and boost the economy. (They are asking for a donation of $1,500 towards shop and dine of  County.  Henderson County.) Discussion Followed:  Mayor Whiteside asked for a motion to approve shop and dine Henderson County and it was so moved by Mayor Pro-Tem Eddie Henderson and seconded by  Councilwoman Sheila Franklin. Motion carries all in favor.  Public Hearing on presentation of the FY 2020/2021 Budget and approval of Mayor Whiteside asked for a motion to open the public hearing and it was sO moved by Councilman Eddie Henderson and it was seconded by Councilwoman  Budget Ordinance-Mark Biberdorf, Town Manager.  Sheila Franklin.  Motion carries all in favor. FY 2020/2021 budget. Discussion Followed:  Town Manager Mark Biberdorf gave a PowerPoint presentation on the proposed    Mayor Whiteside asked do we have a motion to close the public hearing and it was so moved by Councilman Eddie Henderson and it was seconded by Councilwoman  Sheila Franklin.  Motion carries all in favor.  Mayor Whiteside ask for a motion to approve the Budget ordinance and Councilman Eddie Henderson said that he would make that motion and seconded by  Mayor Pro-Tem Bob Davy. Motion carries all in favor.  Update on a creation of al Facebook page for general town information-Mark  Biberdorf, Town Manger.  Town Manager Mark Biberdorf stated that we have been working on that and want tol have it up by July 1. It would be for informational purposes only and if someone has questions direct them to the website. Alsolwould like to have a committee/group working on this sO that just one person is not responsible for it. StaffReport on discussions with Carolina Truffieres for lease or sale of' Town Town Manager Mark Biberdorf stated that he would like to talk to the town attorney about maybe drafting a lease agreement of no more than 10 years with an option to purchase with other provisions in there as well. Iwould like to bring this back in July for council to discuss. Eric andIhad a phone conference with Mark Williams of Agri Business of Henderson County. We talked about land sales and leasing in Henderson County. Myrecommendation is that we move more towards Mayor Whiteside stated that if we proceed with thisIwould be comfortable with the lease option. However at this point there are too many unanswered questions for me to make a decision andIwould want to only be in a discussion phase at this point.  property-Mark Biberdorf, Town Manager.  leasing the property as opposed to selling the property.  Discussion Followed:  Reading of statement in response to the death of George Floyd-Rod Whiteside,  Mayor.    Mayor Whiteside asked council to: review statement in: response to the death of George Floyd that will be sent out as a press release. (See attached Exhibit "B")  Discussion Followed:  Mayor Whiteside asked for a motion to release the statement and it was so moved by Councilman Preston Blakely and seconded by Councilman Eddie Henderson and  Mayor Pro-Tem Bob Davy. Motion carries all in favor.  Comments from the Town Manager Mark Biberdorf.  We have one property left on the Town Center project and that is the Kevin Walker property and we are waiting on the satisfaction of a Deed of' Trust to come in so that The RFPImentioned earlier went out on the 18th (May) and we sent it out to about 30 to - 35 individual companies and about 8 organizations we are getting good responses. Istill hoping that we will get letters ofi interest by the June 15 deadline On the Hwy 25 corridor improvements there is not much new from last week they We are working on: rescheduling the shred event we just don'thave a date as of yet. Mayor Whiteside asked for a: motion to adjourn and it was sO moved by Mayor Pro- Tem Eddie Henderson and seconded by Councilman Preston Blakely.  we can set up our closing.  and June 30 for questions and September 30 for proposals.  have the punch list items and waiting to get that last payment out.  Motion carries all in favor. Adjourned: 07:17 pm Approved: -14-aD Date  Mayor Rod Whiteside    EXHIBIT "A"  Christine Thompson  From: Sent: To: Subject:  Mark Biberdorf Monday, June 8, 20209:41AM Taylor Council Meeting & Staff Meeting  Christine Thompson; Donald Pressley; Eric Rufa; Erik Summey; Gregory Walker; Heather  Department Heads:  Inl light of our limited seating due to the spacing of chairs in the Council Chambers, lam, going to allow Department Heads to stay home from the meeting tonight. We do not have any items that you all need to be there for sO Ithinki it would be finei ify you missed the meeting. It will allow additional space for any members oft the public who may show up. Iwill be off tomorrow sO there will be no staff meeting. lhope this does not disappoint you tool badly.  Thanks. -Mark  Mark E. Biberdorf, ICMA-CM Town Manager Town of Fletcher 300 Old Cane Creek Road Fletcher, NC: 28732 (828)687-3985 www.fetchernc.org    EXHIBIT "B" Memorandum  To: From: Date: Subject:  Council Members  Rod Whiteside & Preston Blakely  June 3, 2020  Proposed Statement in Response to George Floyd Death  We propose the following statement issued by the Mayor and Council Members. The May 25th death of George Floyd in Minneapolis, Minnesota focused new light on the ongoing issue ofi injustice and inequality in America. We believe all people should receive fair treatment under the law and we condemn racism and violence in any form. The death of George Floyd resulted in countless protests. We support the constitutional right of all individuals to peacefully and lawfully assemble without interference. We believe that the current social climate is an opportunity to highlight the importance of accepting and understanding each other regardless oft the differences among us. We may not agree on every issue, but we do agree that systemic inequality must be addressed. We form a more perfect union by recognizing our  imperfections and working to make things better for all people.    Special Call Meeting "Close out FY 19/20 Budget Year" Minutes June 29, 2020  Call the meeting to order at: 4:00pm Those who were in attendance are as follows:  Mayor Rod' Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilman Preston Blakely Assistant Town Manager Heather Taylor  Councilwoman Sheila Franklin did not attend this meeting. Town Manager Mark Biberdorf did not attend this meeting.  Assistant Town Manager Heather Taylor went over the requested Budget  amendments to close out the FY 19/20 fiscal year. General Fund Budget Amendments: Budget. Amendment #3 to the Hwy 25 project  Budget. Amendment #4 to Economic Development Property Acquisition project Mayor Rod Whiteside asked for a motion approve Budget amendments under general fund, it was so moved by Councilman Eddie Henderson and seconded by  Councilman Preston Blakely. Motion carries all in favor.  Economic Development Acquisition project Budget Amendment #1 project under expenditures  Mayor Whiteside asked do we have a motion to approve the economic development amendment and it was sO moved by Councilman Eddie Henderson and  seconded by Councilman Preston Blakely Motion carries all in favor    Highway 25 Corridor Improvement Project Budget Amendment:  Budget Amendment #2-Hwy 25 project  Mayor Whiteside asked for a motion to approve the Hwy 25 Corridor amendment and Councilman Eddie Henderson stated that he would make the motion and it was  seconded by Councilman Preston Blakely Motion carries all in favor. Fund Balance Designations  Future Park Development ending FY 19/20  As oflast year the amount that we had in the park development fund was $16,886 and we did not spend any money this year. We earned $ 1,403 this year sO our total in Mayor Whiteside asked do we have a motion to approve the fund balance designation and it was so moved by Councilman Preston Blakely and it was  the Park Development Fund is $ 18,289.00  seconded by Mayor Pro-Tem Bob Davy. Motion carries all in favor.  Mayor Whiteside asked for a motion to adjourn and it was sO moved by Councilman  Eddie Henderson and seconded by Council Preston Blakely.  Motion carries all in favor. Adjourned: 04:10 pm  Approved:  -14-2000  ga  Date  Mayof Rod Whiteside