Town of Fletcher Council Meeting Minutes July 6, 2020  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilman Preston Blakely Counciwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric: Rufa  Invocation: Pledge of Allegiance: ***Public Comment*** None at this time. (6/1, 6/8 or 6/29) Council Updates None at this time Consent Agenda  Approval of minutes-sorrections, additions or deletions.  Reappointment and charge Tax Collector Cynthia Broome to collect 2020-2021 Release of the Windsor Built Homes bond for remaining sidewalks and street trees in Approval of Resolution R-20-03 in support of Broadmoor Golf links remaining in operation once the property has been purchased by Asheville Regional Airport  property taxes for the Town of Fletcher Phase 1d of Sycamore Cottages. Tax: refunds/releases.  Authority.    Mayor Whiteside asked council if there were any questions for the items on the  Consent Agenda.  Councilman Bob Davy asked to remove the item on the. Approval of the Resolution ins support of Broadmoor Golfli links (for approval tonight) since there is a meeting  concerning the future of this property on Friday.  Mayor Whiteside stated so noted and then asked were there any remaining  questions to any of the other items on the Consent Agenda.  Mayor Whiteside asked do we have a: motion to approve the Resolution R-20-03 in support of Broadmoor Golf links remaining a golf course and it was so moved by Councilman Eddie Henderson and seconded by Councilwoman Sheila Franklin.  Motion carries all in favor.  Public Hearing to consider CD# 2020-02 an application from Graycliff Capital toc conditionally rezone two parcels totaling 26.45 acres on Rutledge Road from R2toR-Sresidential in order to allow a 198 unit multi- family residential Seth Peterson Director ofl Development for Graycliff Capital gave a brief overview of the proposed project on Rutledge Road before the public hearing next week. He did state that 20% of the development would be affordable housing for  development-Seth Peterson, Graycliff Capital.  individuals making in the range of $37,000 a year.  Discussion Followed: development.  Paul Assey of Graycliff Capital made some comments as well for this  Bob Oast Attorney for Developer offered some input on the Land use plan in  Fletcher and this proposed development.  Year End Tax Collector report-Cynthia Broom, Tax Collector.  Cynthia Broome, Tax Collector gave an overview of the tax collection for the FY  19/20 for the' Town of Fletcher.    2019 $4,263,171.91 85,542.27 (13,200.62) $4,335,513.56 $4,335,513.56 (4,299,162.96) $36,350.06  Original Levy Discoveries Releases  Total Levy Total Payments Balance  She then answered questions council had on the tax report.  Discussion Followed: Biberdorf.  Addition of this item on the agenda for next week per Town Manager Mark Discussion on proposal to apply for a grant from the Land & Water Conservation Fund for Summit Park- Rebekah Robinson, Conserving Carolina. Council has no objection for this item tol be added to the agenda for next week. Discussion and potential approval of COVID-19 council meetingpolicy-Rod Mayor Rod Whiteside stated that he is making this proposal due to the meeting  Whiteside, Mayor.  next week and the social distancing due to COVID-19.  Discussion Followed:  Mayor Whiteside asked for ai motion to approve this item with the addition of the number chairs provided for the public, staff and council members and it was sO moved by Councilman Preston Blakely and seconded by Councilman Eddie  Henderson.  Motion carries all in favor.    Addition of this item to the agenda for this week per Mayor Rod' Whiteside Discussion on limiting the number of individuals wanting to speak at the public hearing on the Graycliff project to two per neighborhood due to COVID- Mayor Whiteside stated that this was added to the agenda as a proposal to restrict the maximum number of people to 2 residents from Windsor Forrest, Stafford Crossing and the remaining area on Rutledge then a maximum of 2 individuals from  19.  (See attached "Exhibit. A")  any area other than (beyond) Rutledge.  Discussion Followed:  Mayor Whiteside asked if there was a motion on this item.  There was no motion on this item.  Council is not interested in limiting the number of speakers for the public hearing Update on discussions with Carolina Truffieres-Mark Biberdorf, Town  next week. Manager  Town Manager Mark Biberdorf gave an overview of the proposed lease for  Carolina Truffieres.  Few options suggested for the proposed lease  131 to 150 dollars per acre per year would be about 1,500 a year on the high end. 10 year lease with option to extend lease period or option to purchase  Increase rate after 4 years Discussion Followed:  Have an out option (Circumstances may change)  Comments from the Town Manager Mark Biberdorf.  On the Fletcher Town Center project we did the request for proposals that was sent out in May and thel letter of interest was due June 15. Then June 30th was for any questions and September 30th was when the full proposals for the RFP are due. We  received two proposals one local and one out of Atlanta Georgia.  Discussion Followed:    We still have not closed on the one small piece ofl land. We are waiting on the attorney for the seller to get a cancellation of a Deed of Trust on the property. On the shred event the new date will be Saturday September 12 from 9:00 to noon  and the police department is will do a pill drop as well.  COVID-19 updates face coverings.  Phase III has been extended by the Governor until July 17th with a requirement for Town Services are continuing with the Police department is going along as normal, Parks & Recreation has been impacted the most with the playground and the fitness pad still closed. (Kate's park still closed) Shelter rentals are back but are. limited to groups of 25 or less. The concerts in the park were cancelled in July and moved to August and September. The movie in the park will be a drive in movie which is  Public Works has seen brush and trash collection coming down.  scheduled for. August 22. Discussion Followed:  We just had our Legislative Delegation LI meetings last Tuesday with Robin Ramsey from Senator's Burr's office and Jordan Barnes from Senator Tillis's office. Wehad had a good meeting with them Bob and the mayor attended this meeting.  LGCCA is on' Tuesday July 21, 2020 if you have any agenda items please let Christine  know.  Mayor Whiteside asked for a motion to adjourn and it was so moved by Councilman  Eddie Henderson and seconded by Mayor Pro-Tem Bob Davy.  Motion carries all in favor. Adjourned: 07:15 pm    Approved:  -D-2000 Date  7  Mayor Rod Whiteside    "EXHIBIT A"  Memorandum  To: From: Date: Subject:  Council Members Rod Whiteside July7,2020  Graycliff Capital Project Public Comment  Considering COVID-19 precautions (the need to minimize group exposure) and the fact that more than 100 individuals have submitted written opposition toi the Graycliff project, public  comment at the council meeting will be limited as outlined below:  Am maximum oft two residents from the Windsor Forest neighborhood. An maximum oft two residents from the Stafford Crossing neighborhood. An maximum oftwo residents from the remaining area on. Rutledge Road (excludes Windsor Forest & Stafford Crossing). Am maximum oft two individuals from any areai not listed above. be available for opposition speakers.  Ifthere is no speaker in favor oft the project from ai respective area, both slots will    Town ofl Fletcher Council Meeting Minutes July 13, 2020  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Rod' Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilman Preston Blakely Councilwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa Town Attorney. Joe Ferikes  Invocation: Mayor Whiteside asked for a moment of silence in memory of former Pledge of Allegiance: Mayor Whiteside led everyone in the Pledge of Allegiance.  Mayor Bill Moore and Commissioner Charlie Messer.  ***Public Comments***  John Olsen of 33 Stoney Brook Court Fletcher spoke in recognition of Commissioner Charlie Messer who passed away last week. Approval of minutes-corrections, additions or deletions.  (6/1, 6/86/29)  Mayor Whiteside asked for any comments and questions on minutes as presented and if not doIhave a motion to accept those minutes as presented and it wass sO moved by Councilman Eddie Henderson and seconded by Councilwoman Sheila  Franklin and Mayor Pro-Tem Bob Davy. Motion carries all in favor. Council Updates None at this time.    Consent Agenda the' Town of Fletcher. Phase 1 of Sycamore Cottages. Tax refunds/releases  Reappointment and charge Cynthia Broome to collect 2020-2021 property taxes for Release of Windsor Built Homes bond for remaining sidewalks and street trees in  Approval of year-end tax collector's report for the FY 19/20.  Mayor Whiteside asked do we have a motion to approve the Consent Agenda as presented and it was sO moved by Councilman Preston Blakely and seconded by  Councilman Eddie Henderson. Motion carries all in favor.  Public Hearing to consider CD# 2020-02 an application from GraycliffCapital to conditionally rezone two parcels totaling 26.45 acres on Rutledge Road from R2toR-residential in order to allow a 198 unit multi-family Residential  development-Seth Peterson, Graycliff Capital.  Councilman Eddie Henderson made a motion to go: into public! hearing and it was  seconded by Mayor Pro-Tem Bob Davy. Motion carries all in favor.  Planning & Zoning Director Eric Rufa gave a brief overview of the proposed development and the rezoning request of Parcel #'s 9653-13-7441 and 9653-14-6322. Seth Peterson of Graycliff Capital gave a power point presentation on the development and the requested zoning change for the Waterleaf at Fletcher Robert Oast ofMcGuire, Wood & Bissette (Attorney for the Developer) commented on the Fletcher Land use plan and the need for affordable housing in the  Development.  area.  Mayor Whiteside stated that we will move into the public comment period and you will be given 3 minutes and once the time ends that you end your comments.    Public Comments  Jim Shreffler of 101 Sunnybrook Lane Fletcher spoke out against the: rezoning change on Rutledge road for an apartment complex. The additional traffic that this development would bring onto this road would make it very unsafe. Brenda Thelen 906 Toxaway Drive Hendersonville is arealtor for the owner/seller and she read al letter from the seller showing support of the rezoning Christina McEntee 23 Kaly Lane Fletcher spoke out against the development and had some photographs that she showed of accidents that have occurred on Rutledge Road over the last several years (on her property) and she commented on the additional traffic that this development would create on Rutledge Road. Steve Watkins 200 Windsor Forest Circle Fletcher provided a list of 40 people that he is speaking on behalf of against this development and the traffic that the development would create. (This list will be attached to the agenda in the minute Trevor Lance 86 Rutledge Road Fletcher spoke out against the development and that he was not too happy about this development of backing up to his property. Dan' Wagner 170 Rutledge Road Fletcher spoke out against this development. Cathat Cobdil 170 Rutledge Road Fletcher spoke out against this development. Greg Sheeley 40 Kaly Lane Fletcher spoke out against this development.  change for the apartment complex.  book along with the letters opposing the development)  Mayor Whiteside asked if there are any other comments from Mr. Rufa or council on this matter and if not is there a: motion to close public hearing and it was so moved by Councilman Eddie Henderson and seconded by Mayor Pro-Tem Bob  Davy.  Motion carries all in favor.  Mayor Whiteside asked do we have a motion on this item? and it was seconded by Councilman Eddie Henderson.  Mayor Pro-Tem Bob Davy made a motion to DENY the request for a zoning change    Motion carries all in favor.  Update on discussions with Carolina Truffieres-Mark Biberdorf, Town  Manager.  Town Manager Mark Biberdorf stated as a follow-up from last week on the lease agreement. In particular the term of proposed lease, in whichImade recommendations on and the lease period did not change from a 10 yr. lease. The applicant had a: request with an option to purchase at the end of that 10 year period versus an extension of the lease period. (Council recommendation) Rent at 150.00 an acre and then a price escalator at the end of a four year period going up at 10% based on the product and the success of the crop. Then an out clause in case either party would like to terminate the agreement. Iheard back from Mr. Upchurch that they were ok with the terms except for not having the option toj purchase the property at the end of the 10 yr. term and their reason for that was because of the  investment in the property that they would be making.  Discussion Followed:  Council agrees that they do not want to have the option to purchase at the end of the 10 year lease not knowing what the future may hold for the property. Council is ok with the option to then extend the lease at the end of 10 years but not the option to  purchase.  Comments from the Town Manager-Mark Biberdorf.  On the Town Center project and the RFPO to developers that was sent out in May we had two letters ofi interest and the deadline for a full proposal is September 30th. We  have had a lot of questions on this that we have answered.  Discussion Followed:  On the Hwy 25 project we are down to one parcel facilitating these closings and working on getting this last Deed of Trust cancelled so that we can move forward  with the closing.  The shred event (pill drop) has been rescheduled to September 12 from 9 to noon in  the southside parking lot.    On the COVID-19 our services have not been impacted except for Parks & Recreation in which they cancelled 3 events in July because of still being in Phase II. The Flashback band has been rescheduled to August 28th and Tuxedo Junction has been rescheduled to September 11th. The Drive-in movie in the park has been We recently had our Legislative Delegation meetings last Tuesday with Robin Ramsey from Senator's Burr's office and Jordan Barnes from Senator Tillis's office. We had had a good meeting with them Bob and Mayor were there.  scheduled for. August 22.  Mayor Whiteside asked for a motion to adjourn and it was so moved by Councilman  Eddie Henderson and seconded by Councilman Preston Blakely.  Motion carries all in favor. Adjourned: 07:11 pm  Approved:  8-10-a0a0  Date  Mayor Rod Whiteside