Town of Fletcher Agenda Review Meeting Meeting Minutes November 4, 2020 Wednesday"  Call the meeting to order at: 06:00: pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilman Preston Blakely Councilwoman Sheila Franklin Town Manager Mark Biberdorf Invocation: Pledge of Allegiance:  Approval of minutes-corrections, additions or deletions.  (10/5) Council Updates  Councilwoman Sheila Franklin stated that she attended the Economic Development Meeting and we. have 3 developments coming our way but they are They are also developing a relocation guide that would have local housing,  confidential one of which we will hear about tonight.  education, municipalities and such.  On the made in Henderson county report since we can't do the tours like we used to do so they are working on an alternative type tour forl high schools only.  Consent Agenda None at this time.  Update from Traffic Planning & Design regarding the draft pedestrian/bike plan (Fletcher Connects) -Christy Staudt and Kristy Carter, Traffic Planning &  Design.  Mayor Whiteside stated that we will have an update on the pedestrian/bike plan  next week at the regular meeting.    Update on site improvement costs for the Town Center project-Mark Biberdorf, Town Manager Mark Biberdorf stated that he would like to add an item under Asheville Regional Housing Consortium is looking for an alternate to serve on their board. Iam sure you have heard Eric Rufa talk about this before and he is our appointee on this board. So Eric came to me and suggested to put someone from council on this board. They meet about 1 or 2 times a year and they are trying to move the meetings to quarterly. Their roll is affordable housing issues and their money comes in through Asheville. If you're not comfortable with this right now I  Town Manager.  consent for next week.  can put this on the agenda for next month for further discussion.  Mayor Whiteside asked Councilman Blakely ifl he was interested in serving on this Councilman Blakely stated that yes he would like to serve on this board. Note: This will be added next week under the Consent Agenda to approve Councilman Blakely to serve as the alternate on the Asheville Regional Housing  board.  Consortium Board.  Town Manager Mark Biberdorf stated that has a memo in the packet on this and we just had the one developer that submitted aj proposal for just the one parcel on Hwy 25. One of the things they brought up was the possibly of contributing with site clearing costs. SoIdug out our demolition quote from a year and a half ago and reached back out to that company. One of the things that we did not have was asbestos inspections done on these properties. Public works assisted with getting a company to do inspections on these properties and not that much was found. They found a little bit on the shingles and exterior siding on the house, the former Kenneth Youngblood property "Byrum Seed property" was clear, the service station (former Los. Amigos property) just the glass on the exterior oft the windows and up at the three structures of] Fletcher Lawn and Garden just the main building had some traces of asbestos. We are going to get them to give us a quote for the asbestos removal and the full demolition. Iam also going to give that information to! DH Griffin (who does a lot of demolition in the area) and have them requote this with the asbestos On the infrastructure improvements (post street design) Ihad Ben Cathey from McGill & Associates to take al look ati it with the general dimensions thatIgave him.  report. Ishould have that together by next month.    Looking at erosion control, storm water, roadway and other site features and the  quote was just over $450,000. Ofcourse this has to be bid out  Presentation on Christmas Holiday event that will be known as "Christmas Lights in the Park"-Greg! Walker, Parks & Recreation Director. Mayor Whiteside stated that next week we will hear from Parks & Recreation on the Report on repairs to South Wildwood Lane -Jabbo Pressley, Public Works Mayor Whiteside stated that next week we will hear from Public Works on the  Christmas lights in the park.  Director.  Wildwood Lane repairs.  Comments from the Town Manager Mark Biberdorf.  SoIcontacted you all about our Police Chief and] Ia am sorry to see him leaving us he has done an outstanding, job since he has been here. We have advertised the position and it has been sent to the League of Municipalities and to the North Carolina Association of Police Chiefs. We are already getting applications in we currently have received four. Iam anticipating that we will get a good response on this and the positon closes the end of the month. We will review the applications and see who meets the minimum qualifications and then send out an exercise and then from there structured interviews and hopefully an offer and this will take us into January possibly February. Captain Gutierrez is moving up to Interim chief in the  meantime.  Discussion Followed:  Mayor Whiteside stated that for the record he would like it to be known that the qualified applicant cover gender diversity as well as racial diversity.  On town center project related, Eric and I met with WGLA engineering to go over some ideas and a timeline of what they propose to do on the property. Eric andI met with them in October and we were. hoping that they would be back this month but it looks like December that the can present some ideas of what the buildings COVID-19 updates not much more on this, The Governor has been doing weekly updates and the latest is that Phase 3. has been extended another 3 weeks.  would look like.    On Kate's Park as you know the Kenneth Youngblood family owns that and we. have been leasing that. They have approached the Community Foundation of Henderson County about taking over the park. They are working on setting up something like the library is in the name of the Community Foundation. Ihave contacted Joe  Ferikes about this. We will be creating another lease.  Discussion Followed:  Closed Session per NCGS 143-318.11 (4) "Industrial Matters.  (Regular Meeting)  Mayor Rod Whiteside asked for a: motion to adjourn and it was so moved by Councilman Eddie Henderson and seconded by Councilman Preston Blakely.  Motion carries all in favor. Adjourned: 06:24 pm Approved:  92020 Date  Mayor Rod Whiteside    Town of] Fletcher Council Meeting Minutes November 9, 2020  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Rod' Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilman Preston Blakely Councilwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa Public Works Director Jabbo Pressley Parks & Recreation Director Greg Walker Invocation: Councilman Eddie Henderson Pledge of Allegiance: Mayor Rod Whiteside  ***Public Comment*** None at this time.  Approval of minutes-corrections, additions or deletions.  (10/5)  Mayor Whiteside asked were there any questions or comments on the minutes as presented and if not doIhave al motion and it was sO moved by Councilman Eddie  Henderson and seconded by Councilwoman Sheila Franklin.  Motion carries all in favor. Council Updates None at this time. Consent Agenda Housing Consortium Board.  Approval of Councilman Blakely to serve as an alternate on the Asheville Regional Mayor Whiteside asked for a motion to accept the single item on the Consent Agenda and it was so moved by Councilman Preston Blakely and seconded by  Councilman Eddie Henderson.    Motion carries all in favor.  Mayor Whiteside introduced Joe Sanders of the Blue Ridge Bicycle Club who presented the town with a $2,500 check to go towards the pedestrian/bike plan in  Fletcher.  Update from Traffic Planning & Design regarding the draft pedestrian/bike plan (Fletcher Connects) -Christy Staudt and Kristy Carter, Traffic Planning & Kristy Carter gave a Power point presentation oft the updated plan for the Fletcher Connects project (see map attached) and answered questions that council had on  Design.  this project. Discussion Followed: been presented.  Mayor Whiteside asked what is the pleasure of council on the bike plan that has Mayor Pro-Tem Bob Davy made a motion to approve the bike plan as presented  and it was seconded by Councilman Eddie Henderson.  Motion carries all in favor.  Update on site improvement costs for the Town Center project-Mark Biberdorf, Town Manager Mark Biberdorf stated that all of the reports on the asbestos survey have been completed and Ihave sent them to the company that did the original demolition estimate as well as the company that did the asbestos survey. DH Griffin did the original estimate but we have not heard back from them as of yet. Idid get an email back today from the engineer for the developer and they have renderings done. The architect has completed those and they have sent them to the developer  Town Manager.  and they are making some changes.  Discussion Followed:  Presentation on Christmas Holiday event that will be known as "Christmas Lights in the Park"-Greg Walker, Parks & Recreation Director.    Parks & Recreation Director Greg Walker went over the plans for the Christmas event in the park this year. This will be a drive thru light event that will start on December 11,2 2020 and run through December 28, 2020 from 6:00 to 9:00: nightly.  Discussion Followed:  Report on repairs to South Wildwood Lane -Jabbo Pressley, Public Works Public Works Director Jabbo Pressley gave an update on the recent repairs that The road and the shoulder had failed in this area where the shoulder had sunk approximately 3-4' and 'the pavement was beginning to sink also. Estimated cost for this repair is $15,000-20,000 which will include engineering costs but this is just an estimate a lot depends on how much excavation is needed and how much fill  Director.  have been made to this area.  material that will be needed to put back in the area.  Discussion Followed:  Comments from the Town Manager Mark Biberdorf.  On our police chief search we have advertised on the League ofMunicipalities website and with the North Carolina Police Chief. Association. Today Heather puti it on the International Association of Police Chiefs website as well. We have had a bunch of applications and it is open until the end of the month. We will be screening and then doing a supplemental exercise and then the structured interviews and hopefully we will have an applicant that rises to the top. Then negotiate with someone the end of] January hopefully if all goes well.  and the  COVID-19 Updates - the governor keeps providing weekly press briefings latest is some additional protections have been put in place. It looks like the county is going forward with the CDBGC grants. If they get approved this can be Kenneth Youngblood and his family are wanting to gift the Kate's Park property to the Community Foundation ofl Henderson County. Ihad a phone conservation with McCray Benson and the latest thing we are working on is arelease and Kenneth is working on getting this set up. (Property to remain as a park otherwise property would revert back to the family) Igave Joe Ferikes the heads up on this. Iam hoping at the December meeting to bring this back and we will have to terminate the existing lease with the Youngblood family and set up ai new lease with the  some additional housing assistance county wide.  community foundation.    Mayor Whiteside asked for a motion to go into Closed Session and it was sO moved by Councilman Eddie Henderson and seconded by Mayor Pro-Tem Bob Davy.  Motion carries all in favor Went into Closed Session at: 06:47 pm  Closed Session per NCGS 143-318.11 (4) "Industrial Matters.  Came out of Closed Session at: 07:00 pm  Mayor Whiteside asked for a motion to adjourn and it was sO moved by Mayor Pro- Tem Eddie Henderson and seconded by Mayor Pro-Tem Bob Davy and Councilman  Preston Blakely.  Adjourned: 07:01 pm Approved:  14/2020 Date  Mayor Rod Whiteside    Town of] Fletcher Special Call Meeting Minutes November 24, 2020  Call the meeting to order at: 5:31 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Bob Davy Councilman Preston Blakely Councilman Eddie Henderson Councilwoman Sheila Franklin Town Manager Mark Biberdorf  President Brittany Brady from Henderson Co Partnership for Economic  Development.  Public Hearing on economic incentives for "Project Helios"- Town Manager Mark Biberdorf and Brittany Brady from the Partnership for Economic  Development.  Mayor Rod' Whiteside asked for a motion to go into public hearing and it was sO moved by Mayor Pro-Tem Bob Davy and seconded by Councilwoman Sheila  Franklin.  Motion carries all in favor.  Brittany Brady (President for the Partnership for Economic Development) went over the information concerning "Project Helios". They will invest $150,000 in real property and 5: million in business personal property. There will be 60 full time employees with an average wage of $65,000 per year. See Incentives/Investments  below for Henderson county and the Town of Fletcher.    HENDERSON COUNTY  Year 2021 $ 2022 $ 2023 $ 2024 $ 2025 $ 2026 n/a 2021 $ 2022; $ 2023 $ 2024, $ 2025 $ 2026: n/a  Incentives on) YrlInvestment Incentives on' Yr2investment Total Annual TOTAL ALLY YEARS  17,671.50 $ 15,868.29 $ 14,065.07 $ 12,261.86 $ 10,458.64 $  $17,671.50 $  17,671.50 44,759.79 68,842.71 89,920.29 107,992.50  11,220.00 $27,088.29 $ 10,017.86 $24,082.93 $ 8,815.71 $21,077.57 $ 7,613.57 $18,072.21 $ 6,411.43 $ 6,411.43 $ 114,403.93  $  TOWN OF FLETCHER  Year Incentives on' VrlInvestment Incentiveson' Yr2Investment Total AmulTOTALALYEARS  7,087.50 $ 6,364.29 $ 5,641.07 $ 4,917.86 $ 4,194.64 $ $  $ 7,087.50 $ 4,500.00 $10,864.29 $ 4,017.86 $ 9,658.93 $ 3,535.71 $ 8,453.57 $ 3,053.57 $ 7,248.21 $ 2,571.43 $ 2,571.43 $  7,087.50 17,951.79 27,610.71 36,064.29 43,312.50 45,883.93  Discussion Followed:  There was no public comment on this item.  Mayor Whiteside asked for a motion to close the Public Hearing and it was sO moved by Councilman Eddie Henderson and seconded by Councilman Preston  Blakely.  Councilwoman Sheila Franklin made a motion to approve the economic incentives for "Project Helios" and it was seconded by Councilman Eddie Henderson.  Motion carries all in favor.  Mayor Whiteside asked for a motion to adjourn and it was sO moved by Mayor Pro-  Tem Bob Davy and seconded by Councilman Eddie Henderson.  Motion carries all in favor. Adjourned: 05:35 pm    Approved:  1-14-2020 Date  Mayor Rod' Whiteside