Town of Fletcher Agenda Review Meeting Minutes January 4, 2021  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Rod' Whiteside Councilman Preston Blakely Councilwoman Sheila Franklin Councilman Eddie Henderson Mayor Pro-Tem Bob Davy Town Manager Mark Biberdorf Invocation: Pledge of Allegiance: ***Public Comments*** None at this time (12/7,12/14)  Approval ofr minutes-corrections, additions or deletions. No comments were made on the minutes at this time.  Council Updates None at this time Consent Agenda None at this time  Public Hearing to consider LDCamendments involving required Chapter 106D Mayor Whiteside stated that we will have the Public Hearing next week related to  statute updates-Eric Rufa-Planning & Zoning Director.  the LDC Amendments.    Estimate for proposed street resurfacing projects-Ben Cathey, McGill & Mayor Whiteside stated that we will hear from Mr. Ben Cathey next week concerning the paving estimate on Golden Oaks Lane, Grove End Road and Regent  Associates.  Drive.  Budget amendment to cover municipal participation match for pedestrian facilities on Howard Gap Road-Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf stated that this is regarding the extension of the sidewalks that previously ended near the building what used to be a doctor's office and is now a pain management center. When the town requested the improvements on Howard Gap Road to extend up to HWY 25 one of the big items was the sidewalk that ended there. There is a requirement that we do a 20% match for materials. They did an estimate and they got their final cost and which is $7,280.56. These funds will come from unappropriated fund balance and Heather has prepared a formal budget amendment and we would like to move this to the Consent. Agenda for next week.  Discussion Followed:  Council agrees to move this budget amendment to the Consent. Agenda for next  week.  Update on projectsubmissions for FY 22-26 Capital Improvement plan-Mark  Biberdorf, Town Manager.  Town Manager Mark Biberdorf stated thatIcan do all this now orIcan go through  this next week at the regular meeting.  Mayor Whiteside stated that let's go ahead and go through this now.  Town Manager Manager Mark Biberdorf fwent over the Capital Improvement requests from each department and answered questions that council had on these  requested items.    Discussion Followed:  Comments from the Town Manager Mark Biberdorf.  The Police Chief Search is continuing on we narrowed down the applications from 38 to 13 to send out a written exercise and those were due yesterday so Heather andI will be going through those. Then we will work on narrowing that down for  structuredinterviews later this month.  COVID-19 Updates nothing has changed for us since last month. We are wearing masks all the time except when you are in your office by yourself. The Budget work session is next week at 4:00 (just a: reminder). Department heads will give an overview of this past year's activities and then some highlights for big  picture items in the upcoming year.  Closed Session per NCGS 143-318.11 (5) "Land Negotiation"  (Regular Meeting)  Mayor Whiteside asked for a motion to adjourn and it was sO move by Councilman Eddie Henderson and seconded by Councilwoman Sheila Franklin.  Motion carries all in favor. Adjourned: 06:30 pm  Approved:  -3-al Date  a hh Mayof Rod Whiteside    Town of Fletcher Town Council Meeting Minutes January 11, 2021  Call the meeting to order at: 4:00 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Bob Davy Councilman Preston Blakely Councilman Eddie Henderson Town Manager Mark Biberdorf Capitan Jose Gutierrez Parks & Recreation Director Greg Walker Assistant Town Manager Heather Taylor Public Works Director Jabbo Pressley Planning & Zoning Director Eric Rufa  Councilwoman Sheila Franklin was not here at this time.  Budget Presentations from Department Heads  ITBudget- - Matthew Horton Parks & Recreation - Greg Walker Police Department- Capitan Gutierrez Public Works - Jabbo Pressley Planning & Zoning --Eric Rufa  Administration, Professional Services &' Town Facilities - Heather Taylor Accomplishment Overall, Revenues, CIP, Other Projects - Mark Biberdorf  Recessed before regular meeting at 6:00 pm Back from recess and called meeting to order Called the meeting to order at: 6:00 pm  Recessed at: 4:38 pm  Councilwoman Sheila Franklin was here at this time.    Invocation: Mayor Whiteside asked for a moment of silence to all of those who have  lost their lives due to Corona virus.  Pledge of Allegiance: Mayor Whiteside led everyone in the pledge.  ***Public Comments*** None at this time. (12/7,12/14)  Approval of minutes-corrections, additions or deletions.  Mayor Whiteside asked for any additions, corrections, deletions to the minutes that have been presented seeing none do we have a: motion to accept the minutes and it was sO: moved by Councilman Eddie Henderson and seconded by Councilman  Preston Blakely.  Motion carries all in favor. Council Updates None at this time. Consent Agenda onroadway improvements.  Approval of Budget Amendment #2 to the FY 20/21 Budget Ordinance for 20% match Mayor Whiteside asked for a motion to approve the Consent Agenda Item and it was so moved by Mayor Pro-Tem Bob Davy and seconded by Councilman Eddie  Henderson.  Motion carries all in favor.  Public Hearing to consider LDC amendments involving required Chapter 106D Mayor Whiteside asked for a motion to go into Public Hearing for agenda item #4 and it was sO moved by Councilman Eddie Henderson and seconded by Councilman  statute updates-Eric Rufa, Planning & Zoning Director.  Preston Blakely.  Motion carries all in favor.    Planning & Zoning Director Eric Rufa went over the required amendments to the  Land Development Code. Discussion Followed:  Mayor Whiteside asked for a motion to close Public Hearing and it was so moved by Councilman Preston Blakely and seconded by Mayor Pro-Tem Bob Davy and  Councilman Eddie Henderson. Motion carries all in favor.  Mayor Whiteside asked do we have a motion on this item.  Mayor Pro-Tem Bob Davy stated I'll make al motion that we approve the LDC amendments to Chapter 160D and it was seconded by Councilman Eddie  Henderson.  Motion carries all in favor.  Estimate for proposed street resurfacing projects-Ben Cathey, McGill &  Associates.  Ben Cathey of McGill & Associates went over the estimates for paving Golden  Oaks Lane, Grove End Road and Regent Drive.  Mayor Whiteside asked ift there were any questions from council.  Council did not have any questions at this time.  Update on project submissions for FY 22-26 Capital Improvement plan-Mark  Biberdorf, Town Manager.  Mayor Whiteside stated are there any questions from council as to the presentation  that we received on this from last week.    Town Manager Mark Biberdorf stated that he just needed to add the items that Mathew Horton from IT talked about. The AV upgrades and the Microsoft upgrade to  the CIP.  Mayor Whiteside asked if there were any questions from council.  There were no questions at this time.  Comments from the Town Manager Mark Biberdorf.  On the police chief search we are at the phase were we had the closing on the written exercise and Heather andIa are reviewing these and scoring. Then we hope COVID 19 updates nothing new: from last week. We have been continuing under the same restrictions. We will continue to monitor the vaccine roll out and keep the We will not be doing the Food' Truck Rodeo this month and possibly trying to  to be moving to a smaller group to set up for interviews.  public informed through our website and Facebook.  reschedule this in the spring.  The Budget Workshop will be on' Tuesday March 23 and we will start at 8:30 and then Eric andIwere working with a developer that was looking at a convenience store project at Baldwin circle and they would be! looking at aj partial road closure. Eric did hear back from DOT today and they said that they would require that a traffic study be done sO we are going back to the developer and let them know that a traffic  the Budget Retreat will be on Saturday May 1.  study is going to be required for aj potential road closing.  Mayor Whiteside stated that we have a motion to go into Closed Session for Land Negotiation. Councilman Eddie Henderson stated that I'll make that motion and it  was seconded by Mayor Pro-Tem Bob Davy.  Motion carries all in favor. Went into Closed session at: 06:23 pm    Closed Session per NCGS 143-318.11 (5) "Land Negotiation"  Came out of Closed Session at: 06:56 pm  Mayor Whiteside asked for a motion to adjourn and it was so moved by Mayor Pro-  Tem Bob Davy and seconded by Councilwoman Sheila Franklin.  Motion carries all in favor. Adjourned: 06:56 pm  Approved:  lod  0  a-8-a1 Date  Mayor Rod' Whiteside