Town of] Fletcher Agenda Review Meeting Minutes June 7, 2021  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Rod' Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilman Preston Blakely Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa  Councilwoman Sheila Franklin did not attend this meeting.  Invocation: Pledge of Allegiance: ***Public Comments*** None at this time. (5/1,5/3&5/10)  Approval of minutes-corrections, additions or deletions. No comments were made on the minutes at this time.  Council Updates September 11. Consent Agenda  Mayor Pro-Tem Bob Davy stated that Butler Bridge Road is scheduled to re- open  Set Public Hearing for the July 12the meeting to consider CZ-2021-01, a Conditional Zoning application for a portion of 220 Rutledge Road to be: rezoned from R-2 to M-1 Approval of application from Steve Watkins for the Fletcher ABC Board for a 3 yr. Approval of Proclamation P-21-02 in celebration of Parks & Recreation month in July.  for a landscaping business. term which would expire in 6/24.    Planning & Zoning Director Eric Rufa gave a brief overview of the public hearing Applicant for the ABC Board Steve Watkins introduced himself to council and  that will take place at the] July meeting. supplied a resume of] his qualifications.  Local non-profit addressing behavioral health and homelessnesskristen  Martin Executive Director.  Executive Director Kristen Martin gave aj presentation on' THRIVE and how this  organization works to help individuals in Henderson county.  Discussion Followed:  PEG Working Group Presentation- - Henderson County Public access TV Mayor Whiteside stated that next week we will have a presentationrelated to  advocate-Bruce Macdonald.  Henderson County Public TV access.  Public Hearing and presentation/Approval ofthe FY 21/22 Budget Ordinance # Mayor Whiteside stated that next week we will have a public hearing related to our 21/22 Budget Ordinance and he asked the Town Manager did he have anything that Town Manager Mark Biberdorf stated that mayor and council has a copy of the budget message that Ij prepared and a copy of the expense and revenue budget. This has been updated with our most recent set of values that we received on May 16th. Our property taxes. Ad Valorem actually decreased overall and it brought down our fire appropriations a little bit and CIP but it decrease the amount that we  0-21-05-Mark Biberdorf, Town Manager.  he needed to add to this.  had to use to balance the budget.    Comments from the Town Manager Mark Biberdorf.  COVID-19 updates -1 things have changed quite a bit and thankfully we have opened things back up and the mask requirements have changed and we don'thave the spacing requirements. Ifcouncil is comfortable is it ok for Christine and myself  returning to the dias.  Mayor Whiteside stated that was fine to: return to your places.  Fiscal Year closeout- Sov we are at the end of our fiscal year that ends in June and we were looking at June 29 at 4:00 pm or possibly June 28 at 4:00 pm. Councilman Bob Davy stated that he will not be in town then. Sheila Franklin to see if she will be in town/available then.  Town Manager Mark Biberdorf stated that he will check with Councilwoman  Discussion Followed:  Tentatively to schedule for June 29th at 4:00 pm unless we do not have a quorum. Ireceived aj proposal from Brandon Olsen from Carolina Management group for a bid to: repair the fountain out front. Iemailed you the proposal and IknowIheard back from mayor and Bob and this is something that you did not want to consider. I did talk to Councilwoman Franklin and she is in favor of the proposal ift they can in  fact fix the fountain. Discussion Followed: review/approval. meeting.  Mr. Brandon Olsen did speak in support of the proposal he submitted for  This item will be placed on the agenda for discussion/vote next week at the regular Town Center Project -1 Ihad a telephone conference last week with Stanford Holshouser (law firm) about the draft agreement andIreviewed it and made some changes made to it and this will be part oft the Closed Session coming up. Itisa good document but council has to review it before we present it to Lewis Real Estate.    Woodhill Drive is closed as ofl last night into this morning for the water system upgrade and the closing could go as long as June 15th. Idid a Connect call on this as We had our legislative delegation meeting on May 25th with Robin Ramsey and Jordan Barnes from Senator Burr and Senator Tillis office. We had a good meeting  well.  with them.  We will meet with Cal Weatherman on June 14tha at 9:30.  Closed Session per. NCGS 143-318.11 (4) "Industrial Matters" (Regular Meeting) Mayor Whiteside asked for a motion to adjourn and it was so moved by Councilman  Eddie Henderson and seconded by Mayor Pro-Tem Bob Davy.  Motion carries all in favor. Adjourned: 06:38 pm  Approved: Apl Date  Mayor Rod Whiteside    Town ofl Fletcher Council Meeting Minutes June 14, 2021  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Rod Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilman Preston Blakely Councilwoman Sheila Franklin Town Manager Mark Biberdorf  Invocation: Councilman Eddie Henderson  Pledge of Allegiance: Mayor Whiteside led the group in the pledge of allegiance.  ***Public Comments*** None at this time. (5/1,5/3&5/10)  Approval of minutes-corrections, additions or deletions.  Mayor Whiteside asked for any corrections, additions or deletions from council. If not do we have a motion to approve the minutes as presented and it was so moved by Mayor Pro-Tem Bob Davy and seconded by Councilman Eddie Henderson.  Motion carries all in favor. Council Updates None at this time. Consent Agenda  Set! Public Hearing for the July 12th meeting to consider CZ-2021-01, a Conditional Zoning application for a portion of 220 Rutledge Road tol be rezoned from R-2 to M-1 Approval of application from Steve Watkins for the Fletcher ABC Board for a 3 year Approval of] Proclamation P-21-02 in celebration of Parks & Recreation month in July.  for al landscaping business. term which would expire in 6/24.    Mayor Whiteside asked do we have a motion to approve the consent agenda as presented and it was so moved by Councilman Eddie Henderson and it was  seconded by Councilman Preston Blakely. Motion carries all in favor. advocate-Bruce Macdonald.  PEG Working Group Presentation-Henderson County public access TV  Bruce Macdonald gave aj power point presentation on public access television for  Henderson County.  He then answered questions that council had for him on his presentation.  Discussion Followed:  Discussion on a proposal/bid to repair the fountain out in the front of town hall- Mayor Whiteside asked do we want to repair the fountain or turn it into a planter. Mayor Pro-Tem Bob Davy made a motion to transpose the fountain into aj planter  Mark Biberdorf, Town Manager.  and seconded it was seconded by Councilman Preston Blakely. Mayor Whiteside asked for discussion on the motion?  Councilwoman Sheila Franklin Ilike the idea (repair estimate) because itl looked to me that this company could actually fix the fountain. Does this come with a  guarantee? Discussion Followed:  Town Manager Mark Biberdorf stated that they have a 1 yr. warranty on materials  and labor.  Mayor Whiteside stated all in favor to transition to the fountain to a planter say I.    For  Mayor Pro-Tem Bob Davy Councilman Preston Blakely Councilman Eddie Henderson Councilwoman Sheila Franklin.  Against  Motion carries 3 to 1 to turn the fountain to aj planter.  Town Manager Mark Biberdorf suggested that we operate the fountain until winter Mayor Pro-Tem Bob Davy suggested that since public works is the one that will change the fountain into a planter that they do the work when they have time to get Public Hearing and presentation/approva ofFY21/22 Budget Ordinance #0-  and then turn it into a planter at that time.  toit.  21-05-Marki Biberdorf, Town Manager.  Mayor Whiteside asked for a: motion to go into public hearing  Councilwoman Sheila Franklin made a motion to go: into public hearing and it was  seconded by Councilman Preston! Blakely. Motion carries all in favor. 21/22 Budget Ordinance.  Town Manager Mark Biberdorf gave aj power point presentation on the FY Mayor Whiteside asked are there any comments from the public at this time.  There were no comments from the public.  Mayor Whiteside asked for a motion to close the public hearing and it was sO moved by Councilman Eddie Henderson and seconded by Mayor Pro-Tem Bob  Davy.  Motion carries all in favor.    Mayor Whiteside asked do we have a motion to approve the Budget Ordinance and it was so moved by Mayor Pro-Tem Bob Davy and seconded by Councilman Eddie  Henderson.  Motion carries all in favor.  Comments from the Town Manager Mark Biberdorf.  Fiscal Year close out date is on' Tuesday June 29 at 4:00 this will be a briefmeeting to  close out the budget for the FY 20/21.  Discussion Followed:  On the Town Center Project we are continuing to move forward with Economic  Development Agreement.  Woodhill Drive opened June 1lthbut the water project is still not completed as of yet. On a legislative priority meeting we. have with Hal Weatherman (Madison Cawthorn)  on June 21 at 1:00 pm. Discussion Followed:  Mayor Whiteside asked for a motion to go into closed session and it was so moved by Mayor Pro-Tem Bob Davy and seconded by Councilman Eddie Henderson.  Motion carries all in favor.  Closed Session per NCGS 143-318.11 (4) "Industrial Matters"  Went into Closed Session at: 07:02 pm  Councilman Eddie Henderson made a motion to come out of Closed Session and it  was seconded by Mayor Pro-Tem Bob Davy.  Motion carries all in favor.  Came out of Closed Session at: 08:05 pm    Mayor Whiteside asked for a motion to adjourn and it was so moved by Mayor Pro-  Tem Bob Davy and seconded by Councilman Eddie Henderson  Motion carries all in favor. Adjourned: 8:05 pm  Approved:  D-1-21 Date  Mayor Rod Whiteside    Town of Fletcher Special Call Meeting Minutes June 29, 2021  Call the meeting to order at: 04:00 pm Those who were in attendance are as follows:  Mayor Rod' Whiteside Councilman Eddie Henderson Councilman Preston Blakely Town Manager Mark Biberdorf Assistant Town Manager Heather Taylor  Mayor Pro-Tem Bob Davy and Councilwoman Sheila Franklin did not attend Assistant Town Manager Heather Taylor went over the amendments to the Budget Ordinance and the necessary Resolutions to close out the Budget year. Highway 25 Corridor Improvements Project (Fund 40)  this meeting.  Budget Amendment #3 (Fund 40): Highway 25 Corridor Improvements  Project.  Mayor Whiteside asked for a motion to approve the Budget amendment (#3) and it was sO moved by Councilman Eddie Henderson and seconded by Councilman  Preston Blakely.  Motion carries all in favor.  Resolution to Close-out Grant Project Fund & accompanying worksheet. Mayor Whiteside asked for ai motion to approve the Resolution for item #1 andit was so moved by Councilman Preston Blakely and seconded by Councilman Eddie  Henderson.  Motion carries all in favor.    Economic Development Property Acquisition Project (Fund 42) Budget Amendment #2 (Fund 42): Economic Development Property  Acquisition Project.  Mayor Whiteside asked for ai motion to approve Budget amendment #2 and it was so moved by Councilman Preston Blakely and seconded by Councilman Eddie  Henderson.  Motion carries all in favor.  Resolution to Close-out Capital Project Fund & accompanying worksheet. Mayor Whiteside asked for a motion to approve the Resolution for item # 2 and it was so moved by Councilman Eddie Henderson and seconded by Councilman  Preston Blakely.  Motion carries all in favor General Fund (Fund10)  Budget Amendment 6 (General Fund); Transfer from General Fund to Economic Development Property Acquisition project.  Mayor Whiteside asked for a motion to approve Budget amendment # 6 and it was so moved by Councilman Eddie Henderson and seconded by Councilman Preston  Blakely.  Motion carries all in favor.  Fund Balance Designations for Year End: Future Park Development ending FY 20/21  Mayor Whiteside asked for a motion to approve the Fund Balance designation and it was so: moved by Councilman Preston Blakely and seconded by Councilman Eddie  Henderson.  Motion carries all in favor.    Mayor Whiteside asked for a motion to adjourn and it was sO moved by Councilman  Eddie Henderson and seconded by Councilman Preston Blakely.  Motion carries all in favor. Adjourned: 04:05 pm  Approved:  --21 Date  Mayor Rod' Whiteside