TOWN OF FOUR OAKS TOWN COUNCIL MEETING MARCH 14TH, 2022 AGENDA  1) 2) 3) 4) 5) 6)  Calli to Order  Invocation and Pledge of Allegiance Approval of Minutes  (a) Town Council Meeting - February 14", 2022 Oath of Office - Kim Robertson as Commissioner  Public Comments Public Hearings  (a) William G. McLamb, petitioner & owner of parcel # 08H11199 on Parkertown Rd., Four Oaks, NC- (b) CStanley Real Estate, Inc, petitioner & owner of parcel # 08111130F at 5157 US Hwy 301, Four Oaks, (d) John & Lynn Price, petitioner & owners of parcel # 08H10074H at 8400 US Hwy 301 S, Four Oaks, (e) David & Tami Thompson, petitioner & owners of parcel #15H09020D at 403 Old Olive Rd., (f) Certificate of Sufficiency & Annexation Ordinance - Town of Four Oaks located off Pecan Valley  Special Use to build a 2022 Modular Home NC-S Special Use for Addition to Charles Cabinets (c) Amend the Table of Uses to add Venues NC- Special Use for a Venue Smithfield, NC - Special Use fora a Venue Way & Civitan Rd, Four Oaks, NC, Parcel # 08H100161  7)  New Business  (a) Resolution for Annexation Investigation - Golden LeafLLC, Dan Byrd, located at 715 E Sanders St.,  Four Oaks, NC, Parcel # 08110047C  (b) Grant Project Budget Ordinance - NC96/Keen Rd Sewer Extension (c) Grant Project Budget Ordinance - CDBG-CV Downtown Streetscape Phase 1  8) 9)  Mayor's Comments Department Reports (a) Police - Hatch (b) Parks & Rec & Outreach - Hines (c) Water and Sewer -I Medlin (d) Sanitation & Streets - Surles (e) Finance - Hardy  Adjournment    TOWN OF FOUR OAKS TOWN COUNCIL MEETING MARCH 14TH, 2022 MINUTES  Call to Order  Mayor Vic Medlin called the March 14th, 2022 regular scheduled Town Council meeting to order at 7:00 p.m. Those present included Commissioners Andy Hardy, John Hatch, Mike Hines, Kim Robertson, and Carles Surles. Also, present were Public Works Director Barry Stanley; Police Chief Stephen Anderson; Planning & Zoning Administrator Pauline Ketchum; Town Clerk Martha Garris recording minutes; and Mike Dart from) FO Benson New: in Review.  Invocation and Pledge of Allegiance  Commissioner Hatch gave the opening Invocation with John Ross Robertson leading the Pledge  of Allegiance.  Approval of Minutes  Town Council Meeting - February 14t,2022  Commissioner Hardy made a motion to approve the Town Council regular meeting minutes as  presented, seconded by Commissioner Hines, voting unanimous.  Oath of Office Andy Hardy - Mayor Pro Tem Oath was signed accordingly.  Honorable Mayor Victor Medlin read Oath of Commissioner swearing in Kim Robertson. The Mayor Medlin reported that Commissioner Robertson will be taking over. Parks & Recreation and Outreach and Commissioner Hines will be taking over Water & Sewer.  Public Comments  CW Jones, resident at 215 W Lewis St., expressed that he loves the Town but wanted to address Old School Rd/W.I Lewis St. - ini need ofi repairs, there's a dip in the street and big Complaint about speeders - feels the speed limit needs to be reduced Expressed his area should be designated as a school zone area because it is % block or  the board with the following concerns:  trucks shake the houses ini the area 1,079 feet from the elementary school.  Mayor Medlin responded that the street repairs were in the Town's upcoming plans for the Spring and the board will have to check into the other concerns because the street is al NCDOT  street.    Public Hearings  Mayor Medlin called the meeting into aj public hearing. Oaks, NC - Special Use to build a 2022 Modular Home  William G. McLamb, petitioner & owner of parcel # 08H11199 on Parkertown Rd., Four Pauline Ketchum, Planning & Zoning Administrator, relayed thel Planning Board heard the request fora special usel by William G. McLamb, petitioner & owner of parcel # 08H11199 on Parkertown Rd., Four Oaks, NC to place a 2022 Modular Home on the 4.35 acres. Mrs. Ketchum relayed the property is in the ETJ, zoning is R-A, and it would have County water and a septic tank. She reported letters had been sent out, she had received no inquiries, they meet all requirements but need a special use permit for a modular home, and the planning board was recommending this for Mayor Medlin closed the public hearing. Motion to approve the proposed special use by William G. McLamb, petitioner & owner of parcel # 08H11199 on Parkertown Rd., Four Oaks, NC to place a 2022 Modular Home on the property was: made by Commissioner Hines, seconded  Board approval. There were. no public comments.  by Commissioner Hardy, voting unanimous.  Mayor Medlin called the meeting back into a public hearing. Four Oaks, NC- Special Use for Addition to Charles Cabinets  CStanley Real Estate, Inc, petitioner & owner of parcel # 08111130F at 5157 US Hwy 301, Pauline Ketchum, Planning & Zoning Administrator, relayed the Planning Board heard the request for a special use by CStanley Real Estate, Inc, petitioner & owner of parcel # 08111130F at 5157 US Hwy 301, Four Oaks, NC: for an office addition to Charles Cabinets on the side. Chris Stanley was present representing CStanley Real Estate, Inc. Mrs. Ketchum relayed the request is for a nonconforming use for a pre-existing business therefore needs a special use permit, property is in the ETJ, and the zoning is R-A. Shei reported letters had been sent out, she had: received: noi inquiries and the planning board was recommending this for Board approval. There were no public Mayor Medlin closed the public hearing. Motion to approve the proposed special use by CStanley Real Estate, Inc, petitioner & owner of parcel # 08111130F at 51571 US Hwy 301, Four Oaks, NC for an office addition to Charles Cabinets was: made by Commissioner Hardy,  comments.  seconded by Commissioner Hatch, voting unanimous. Mayor Medlin called the meeting back into aj public hearing.  Amend the Table of Uses to add Venues  Pauline. Ketchum, Planning & Zoning Administrator, relayed the Planning Board had received inquiries for venues in the ETJ and the board was proposing to amend the table of uses in the zoning ordinance to add venue for events to the R-A zoning district as a special use. This will require properties to be least 1 acre and require a special use approval by the Boards. Commissioner Hines inquired if venue for events were on the County's" Table ofUses. Mrs. Ketchum responded no based on her research online however she had inquired but had not received confirmation from the County. Her understanding was the Town of] Benson was planning to add it soon. Commissioner Hatch inquired ifit was only being added to R-A zoning.    Mrs. Ketchum confirmed yes at this time it was only for the R-Az zoning and onj property greater than or equal to one (1)acre. Commissioner Hardy inquired about the definition ofe events. Mrs. Ketchum and Albert Brewer, Chairman of the Planning Board, responded it is aj place for special Mayor Medlin closed the public hearing. Motion to amend the zoning ordinance table of uses to add venue for events to the R-A: zoning as a special use was made by Commissioner Hatch,  events such as weddings, reunions, receptions, birthday parties, and showers.  seconded by Commissioner Robertson, voting unanimous. Mayor. Medlin called the meeting back into aj public hearing.  John & Lynn Price, petitioner & owners of parcel # 08H10074H at 8400 US Hwy 301 S, Four Pauline. Ketchum, Planning & Zoning Administrator, relayed the Planning Board heard the request for a special use for a venue by John & Lynn Price, petitioner & owners of parcel # 08H10074H at 8400 US Hwy 301 S, Four Oaks, NC. Mr. & Mrs. Price were present to represent and answer any questions. Mrs. Ketchum relayed the property was in the ETJ, zoning was R-A, had a pre- existing building, family property around the venue, and signage will meet requirements. The Town inspector will meet to discuss and inspect for a change of use and the County Fire Marshal will go out to inspect the venue after the Town approves. She reported letters had been sent out, she had received no inquiries and the planning board was recommending this for Board approval. Commissioner Hardy inquired about the occupancy, hours of operations, and how many events did they expect to host. Mr. Price responded the occupancy is approximately 120 people, the hours will be until 10:00 pm or 11:00 pm and they expected 1-2 wedding monthly during peak season, birthday parties, showers, etc. as requested. Mayor Medlin suggested, if approved, the board specify with a condition that the special use expires ifthe property changes owners. Mrs. Ketchum can specify with GIS to mark the property as R-A SUD: meaning is has a condition attached to the Mayor Medlin closed the public hearing. Motion to approve the proposed special use by John & Lynn Price, petitioner & owners of parcel # 08H10074H at 8400 US Hwy 301 S, Four Oaks, NC fora a venue with the condition that the special use pertains only to the current property owners and ift the property changes owners the special use will expire was made by Commissioner  Oaks, NC - Special Use for a Venue  property.  Hardy, seconded by Commissioner Hines, voting unanimous. Mayor Medlin called the meeting back into a public hearing.  David & Tami Thompson, petitioner & owners of parcel #15H09020D at 403 Old Olive Rd., Pauline Ketchum, Planning & Zoning Administrator, relayed the Planning Board heard the request for a special use for a venue by David & Tami Thompson, petitioner & owners of parcel #15H09020D at 403 Old Olive Rd., Smithfield, NC. Mr. & Mrs. Thompson were present to represent and answer any questions. Mrs. Ketchum relayed the property was in the ETJ, zoning was R-A on 19.85 acres, had two (2) pre-existing buildings for venues, and Old Olive Road is a state-maintained road therefore the town or property owner has no control over traffic and speed limits. Mrs. Ketchum relayed during January - March there willl be no events, April - October the owners estimate 2-4 events per month, and November-1 December the owners estimate 1-2 events  Smithfield, NC - Special Use for a Venue    for month. The Town inspector will go out toi inspect for a change ofu use after the Town approves. She reported letters had been sent out, she had received concerns from Hunter E. Olive, Amanda J.C Olive, & Mary Hunter Olive Waller ofwhom had provided ai notarized letter to the Boards which will be attached to the minutes, and the planning board was recommending for Board approval. The letter addressed concerns about increased traffic and noise, safety issues as traffic travels at extremely high rates of speed, disruption of living for individuals alone Old Olive Rd, and the hosting of a multi-family yard sale on Friday and Saturdays and asked the Board not to grant the special use permit. Mrs. Ketchum commented the yard sale items were from the Thompson's property and their parent's stuff they were getting rid of and the Town can't do anything about yard sales. Mrs. Thompson had mentioned they had attempted to discuss things with the Mr. Olive Commissioner Hatch inquired about the zoning for residential property and if there had already been events held there. Mrs. Ketchum commented the property was already zoned R-A and yes, they started having events in 2018 but it had just recently been brought the Town's attention. Mrs. Thompson commented there are trees on three sides, a dirt road on the 4th side, and no homes within 1,340 feet of the venue. Commissioner Robertson inquired about the occupancy, hours of operations, and ift they planned tol have events in both buildings at the same time. Mrs. Thompson responded the occupancy for the smaller building was. limited to 50 people and the larger building was limited to125 people, the hours will be 10:00 am to 10:00 pm and there would not be events in both buildings at the same time. Mayor Medlin inquired if the yard sales would be an ongoing thing. Mrs. Thompson responded no they had been trying to get rid ofthings that had belonged to their parents and family during their down time January - March. Commissioner Hatch inquired about the letter referencing farm animals and farming and if there had been any near accidents. Mrs. Ketchum responded no and there hasn't been any reports of concerns o1 issues in the past, Mayor Medlin inquired about the distance off Black Creek Road verse Packing Plant Road and if traffic could be directed off Packing Plant Road. Mrs. Thompson responded the venue is approximately % mile offBlack Creek Rd and approximately 341 mile off Packing Plant Rd. Mayor Medlin suggested to include in the venue packet directing folks to enter off Packing Plant Road. She asked how can folks be made to enter offPacking Plant Road when GPS directs offbothi roads. David Faircloth commented it can be added to Google Maps & Apple Maps as a request for GPS to direct folks to use specifici routes. Mrs. Thompson commented they could look into that but they couldn't guarantee it would work and the Board acknowledged they understood that. Mayor Medlin closed the public hearing. Motion to approve the proposed special use by David & Tami Thompson, petitioner & owners of parcel #15H09020D at 403 Old Olive Rd., Smithfield, NC for a venue with the condition that the special use pertains only to the current property owners and ift the property changes owners the special use will expire was made by Commissioner Hines, seconded by Commissioner Hardy, voting unanimous. Mayor Medlin called the meeting back into a public hearing.  but had no success,    Annexation Ordinance- - Town of Four Oaks located off Pecan Valley Way & Civitan Rd, Mrs. Ketchum relayed that Martha Garris, Town Clerk was directed to investigate parcel #08H10016I located off Pecan Valley Way & Civitan Rd, Four Oaks, NC, owned by the Town ofFour Oaks for annexation in February. The property meets all the requirements under G.S. 160A-58.7 and is ready to move forward with the annexation process. There were no comments from the public. Mayor Medlin closed the public hearing. Motion to approve the voluntary annexation of parcel #08H100161 was made by Commissioner Hardy, seconded by Commissioner Surles,  Four Oaks, NC, Parcel # 08H100161  voting unanimous. New Business  Resolution for Annexation Investigation - Golden LeafLLC, Dan Byrd, located at' 715] E Mrs. Ketchum relayed an application fora voluntary annexation had been received for Parcel # 08110047C located at 715 E Sanders St., Four Oaks, NC., owner Golden LeafLLC, Dan Byrd. Motion to approve the resolution directing the Town Clerk to investigate the petition fora voluntary annexation received under GS 160A-31 was made by Commissioner Hardy, seconded  Sanders St., Four Oaks, NC, Parcel # 08110047C  by Commissioner Hines, voting unanimous.  Grant Project Budget Ordinance- - NC96/Keen Rd Sewer Extension  Commissioner Hardy presented the grant project budget ordinance for the NC 96/Keen Road water and sewer extension project, aka Project Heidi. The Town and County have received $3,000,000 in CDBG-ED, Golden Leaf, and EDA grants funds toward Project Heidi. The funds and expenses will be split 50/50 between the Town and County. The Town's funds will be directed towards gravity / force main sewer and pump station improvements and the County's will directed towards water main extension improvements. Any expenses incurred in excess of the grant funds will be split 50/50 between the Town and County. Motion to approve the grant project budget ordinance for the NC9 96/K Keen Road sewer extension project as presented was made by Commissioner Hardy, seconded by Commissioner Robertson, voting unanimous. Grant Project Budget Ordinance - CDBG-CV Downtown Streetscape Phase 1 Commissioner Hardy presented the grant project budget ordinance for the CDBG-CV Downtown Streetscape Phase 1 project. The Town received $900,000 in CDBG-CV grant funds toward the Town of Four Oaks CDBG Pedestrian Improvements Project. The Town's funds will be directed towards the Downtown Streetscape Phase Ir revitalization with appropriations for administration fees $25,000; engineering fees $291,600; and construction expenses $583,400. Commissioner Hardy added the Town will be receiving an additional $1,500,000 from the State to help David Faircloth inquired about the expiration date ofthe CDBG-CV grant. Clerk Garris commented she was unsure at that moment but that it could be extended if we need to. Commissioner Hardy commented that our Grant Administrator Skip Green will keep the timeframes monitored if we get close and will handle extending if need to.  complete Phase 1.  Motion to approve the grant project budget ordinance for the CDBG-CV Downtown Streetscape Phase 1 project as presented was made by Commissioner Hardy, seconded by Commissioner  Hines, voting unanimous.    Public Comments = Continued  Anthony Whitaker, Four Oaks Middle School Principal, asked the Board's permission tol have the gth grade graduation ceremony in Barbour's Grove Park on. June 1 at 9:00 am and ifthey could get the chairs like in 2021. The Board granted permission and will assist in any way needed. Mr. Whitaker also reported: (1) the school wants kids to be successful and is offering opportunities for additional study times inj preparation for the end of grade testing; (2) spring sports were going well; (3) South Johnston Community Event at South Johnston on March 26 11:00 am - 1:00 pm; (4) May 25 the school needs proctors for EOG testing; & (5) the school is capped and it is on the School Board's agenda to discuss expansions to the school. Mayor Medlin commented he had: received al letter from the Elementary School asking for male volunteer role: models tol hang out in the school buildings in attempt to address disciplinary  issues.  Mayor's Comments  Mayor Medlin commented that at the recent mayor's meeting, the Town Mayors discussed desires for having smaller schools in each town or community to help with the overcrowding Four Oaks Chamber of Commerce will bel having a Membership Dinner on Thursday, March 31.  issues.  All board members are invited to attend. Department Reports Police- - Hatch  Chief Anderson read the monthly police report (attached).  Parks & Rec and Outreach - Hines Street trees had been pruned. Water and Sewer - Medlin and 3% loss for sewer. Sanitation & Streets  Commissioner Hines reported: (1) ai new slide had been ordered for the Main St. Kiddie Park; (2) JR had received a quote to paint the Main St. Kiddie Park equipment; and (3) Holt Park on Smith  Mayor Medlin read the water and sewer report (attached). Water had revenue of $22,956 and the sewer had revenue of$18,639. The 12-month daily average per gallon was an 8% loss for water  Commissioner Surles reported: (1) streets & sanitation were good; and (2) planning for streets to bej paved and repaired in the Spring. Mayor Medlin commented the Town Mayors are in discussion for the towns to join together to get bids for county-wide garbage collection to  hopefully to get better rates. Finance-1 Hardy  Commissioner Hardy read the financial report (attached) with total funds of$ $2,788,983 and made a motion to approve the February, payables listed in the attached report, seconded by  Commissioner Hines, voting unanimous.    Executive Session unanimous. No motions were made  Motion was made by Commissioner Hardy, seconded by Commissioner Hines to move out of regular session and into executive session to discuss economic development matters, voting  Motion was made by Commissioner Hardy, seconded by Commissioner Hines to move out of  executive session and into regular session, voting unanimous.  Adjournment  With no further business brought before the Town Council, motion to adjourn at 8:20 p.m. was made by Commissioner Hardy, seconded by Commissioner Robertson, voting unanimous.  ATTEST:  Mkl Martha Garris, Town Clerk  Vic  Mayor  Laa