Town ofl Fletcher Agenda Review Meeting Minutes August 2, 2021  Call the meeting to order at: 06:00 pm Those who were: in attendance are as follows:  Mayor Rod' Whiteside Mayor Pro-Tem Bob Davy Councilman Preston Blakely Councilwoman Sheila Franklin Councilman Eddie Henderson Town Manager Mark Biberdorf Invocation: Pledge of Allegiance: ***Public Comments*** None at this time. (7/6,7/1)  Approval of minutes-corrections, additions or deletions. No comments were made on the minutes at this time.  Council Updates  Councilman Preston Blakely stated that the company that is doing the consulting for the Comprehensive plan for the county is going to reach out to all the  municipalities to get their feedback.  Consent Agenda 8/13/21. Cottages.  Reappointment of Keith Reed to a new three year term on. Planning Board effective Approval of reduced bond for improvement guarantees in Phase II of Sycamore Approval of Resolution #R-21-07 to sell surplus property on gov-deals.com. Approval of] Erik Weber to join the Parks & Recreation Advisory Board for a 3 year Approval of] Budget Ordinance Amendment #1 for FY 21/22-Garbage Truck  term which would expire in 8/9/24.    Approval of Grant Project Ordinance # 0-21-09 for the Town ofl Fletcher Coronavirus Mayor Pro-Tem Bob Davy asked why is the bond being reduced on Sycamore  State and Local Fiscal Recovery Funds.  Cottages.  Town Manager Mark Biberdorf stated that they have completed most of Phase II in Sycamore Cottages including the street work and now it is just the sidewalks and Erik Weberintroduced himself to council and stated that he is really looking Town Manager Mark Biberdorf stated that we will be doing an installment purchase loan on the garbage truck. This is the reason for ai resolution is that you have to do a: resolution to receive funds for the truck. This has been already funded in our CIP as you have approved the funds with the approval of the budget. Presentation of awards to Fletcher Police Officers-Dan Terry, Police Chief. Mayor Whiteside stated that next week we will have a presentation from our police Presentation from Director of Housing Assistance Cerporation-kshlyma McCoy. Mayor Whiteside stated that next week we will have a presentation from the  trees sO because of that they reduced the bond.  forward to being on the Parks & Recreation advisory board.  chief.  Housing Assistance Corporation.  Discussion and potential approval of Resolution # R-21-08 on Redistricting  Reform-Preston Blakely, Councilman.  Councilman Preston Blakely stated that he was asked about this resolution from a resident in which they said that the City of Hendersonville passed. They asked if the town was going to do the same thing. This came from a non-partisan advocacy group called Common Cause andIreached out to them and it supports the independent redistricting process to push back on gerrymandering. Ithink that iti is  no brainer to support this. Discussion Followed:    Update on agreements for Town Center project- Mark Biberdorf, Town Center Town Manager Mark Biberdorf: stated that you all have seen the Economic Development Agreement that is currently in the hands of the developer. They have things that they will want to discuss with us about it. They also wanted to see the purchase and sale agreement and this gets into the details of the transaction of the sale of the property. Ishould have that soon and if you wanted to get an update (probably in closed session). Ican arrange that ift there is still enough time to do On the small piece property that DOT owns (3/10th of an acre) we are trying to work that out with DOT as it is my understanding that they are going to convey it to the  project.  that. If not whenIget the draftIwill share it with you.  town.  Discussion Followed:  Countywide discussions for use of American Rescue Plan ARP)Funding-Mark Mayor Whiteside stated that the LGCCA has established a countywide committee related to discussing expenditures for the. American Recovery Plan Funds. The first item related to this would be a: representative from this body and if there is no  Biberdorf, Town Manager.  objections then Iwill serve as representative.  Council had no objections to Mayor Whiteside being the representative on this  committee.  The next issue would be thoughts on expenditures for these funds:  Two projects already mentioned are for the homelessness/mental health advocacy  or the public access television project. Other items suggested are as follows:  a) Broadband level/speed improvements, Fiber Optic b) Extend sewer services to residents in town who currently do not have sewer. c) Help with storm water and flooding in different areas of town.  Discussion Followed:    Continued use of concessions building by Baabal's ice cream-Mark Biberdorf, Mayor Whiteside asked if council had any questions or objections with extending  Town Manager. the lease.  Council has no objections to extending the lease.  Town Manager Mark Biberdorf stated that this has worked out well from a town staff prospective and it has been busy. Ifcouncil is comfortable with this it would be  af $200 fee to extend the lease.  This item will move to the Consent Agenda for next week. Comments from the Town Manager Mark Biberdorf.  The meeting with DOT concerning sound barrier issues on I-26 (Mike Patton/Wanda Austin) keeps getting pushed back and is now scheduled for. August gth. Iam going On the actuated flasher (Hooper's Creek/Wildbriar Road/livingston Farms) and the approved contingency funding I got in touch with Lonnie Watkins a week ago and he mentioned doing al reimbursable agreement for the project. When they do a reimbursable agreement the town does the physical project they spend the money to design it and do the actual work then get reimbursed. This was not my understanding when we were doing this. Iam pushing back on this as this would be On the Blue Ridge Metals property as they are looking to subdivide/sell part of their property. This is the area where they have been leasing for farming they are looking to sell that property as it is our greenway encroaches on some of that property. Just giving you a. heads up whoever buys that property some oft the development will be right up on the edge of the greenway so you may get some  to get in touch with Chuck McGrady our DOT rep for his support.  built on al DOT: road.  complaints on this. Discussion Followed:  The upcoming public partners update from the Partnership of Economic Development this Wednesday has been cancelled due to recent COVID outbreak. Mayor Whiteside asked for a motion to adjourn and it was sO moved by Councilman  Eddie Henderson and seconded by Councilman Preston Blakely.    Motion carries all in favor. Adjourned: 06:46 pm  9-14-a1 Date  Rod Whiteside  Aahk  VMaybr    Town of Fletcher Town Council Meeting Minutes August 9, 2021  Call the: meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Rod' Whiteside Mayor Pro-Tem Bob Davy Councilman Eddie Henderson Councilwoman Sheila Franklin Councilman Preston Blakely Town Manager Mark Biberdorf Invocation: Rev Joy Moss ***Public Comments*** None at this time. (7/6,7/12)  Pledge of Allegiance: Jacob and Lydia Baden  Approval of minutes-corrections, additions or deletions.  Mayor Whiteside asked if there were any corrections, additions or deletions on the minutes as presented seeing none do we have a motion to approve the minutes as presented and it was sO moved by Councilman Eddie Henderson and seconded by  Councilwoman Sheila Franklin. Motion carries all in favor Council Updates None at this time. Consent Agenda 8/13/21. Cottages.  Reappointment of Keith Reid to a new there year term on Planning Board effective Approval of reduced bond for improvement guarantees in Phase II of Sycamore Approval of Resolution #R-21-07 to sell surplus property on gov-deals.com    Approval of Erik Weber to join the Parks & Recreation. Advisory Board for a 3 year Approval of Budget Ordinance Amendment #1 for the FY 21/22 Garbage Truck. Approval of Grant Project Ordinance # 0-21-09 for the Town of Fletcher Coronavirus Approval of extended concession Lease with Baabal's ice cream in the amount of Mayor Whiteside asked for any questions or discussion related to the Consent Agenda and if not do we have a motion to approve and it was sO moved by Mayor Pro-Tem Bob Davy and seconded by Councilman Eddie Henderson.  term which would expire in 8/9-24. State and Local Fiscal Recovery Funds.  $200.  Motion carries all in favor.  Presentation of awards to Fletcher Police Officers-Dan Terry, Police Chief. Chief Terry first introduced three new police officers that have just recently been  hired and gave some background information on them.  Christopher Cobb Jacob Leahy John "Jack" Hendrix  Chief' Terry then honored several officers with a unit citation for solving a recent crime (Breaking & Entering) in Fletcher. These officers in working together went  above and beyond to get this crime solved.  Lieutenant Daniel Barale Detective Sergeant Ron Diaz Officer Van Khamsouk Sergeant Michael Elizondo Detective Zack' Tatham Certificate as well. McCoy.  Lieutenant Daniel Barale was also honored with the Advanced Law Enforcement Presentation from the Director of Housing Assistance Corporation-Ashlynn Director Ashlynn McCoy gave a power point presentation on Housing Assistance in Henderson County and the answered questions that council had for her.    Discussion Followed: Councilman.  Approval of Resolution # R-21-08 on Redistricting Reform-Preston Blakely, Mayor Whiteside stated that the next item is the Redistricting Reform Resolution that we discussed last week. Do we have a motion on that agenda item? Councilman Preston Blakely said that he would make that motion and it was seconded by Councilman Eddie Henderson and Mayor Pro-Tem Bob Davy.  Motion carries all in favor.  Update on agreements for Town Center project-Mark Biberdorf, Town  Manager.  Town Manager Mark Biberdorf gave an update from last week on the economic development agreement and the purchase and sale agreement and where we currently are on this. The economic development agreement has not gone to the developer as of yet but the purchase and sale agreement has. The developer is reviewing the purchase and sale agreement and will respond back to us.  Countrywide discussions for use of American Rescue Plan ARP)Fundinge-Mark Mayor Whiteside stated that we did discuss this last week and does council have any questions on this. The group will be meeting on. August 16 for discussion.  Biberdorf, Town Manager.  Council had no comments on this agenda item.  Town Manager Mark Biberdorf stated that he knew the mayor had some questions about storm water infrastructure and how much we looking at (example Wildwood Gardens) the information we. have is dated but it was. like 800,000.00 to 1 million just todo drainage culverts. Al higher level option was a vehicular bridge. We would need to get an engineer involved to analyze all the storm water projects to get this  updated.    Comments from the Town Manager Mark Biberdorf.  On the issue with noise and the sound barrier with the I-26 project we had a meeting with Wanda. Austin and two other DOT staff today. Iti is highly unlikely they are going to add sound walls in this area near Wildwood Gardens and the rest stop. They did put something in that area which is an earthen mound that is about 10 feet high and comes off the embankment and this should help with some of the screening as well as reflecting from the sun. The plantings will not happen until the fall. On the actuated flasher at Hooper's Creek and Wildlbriar RoadImentioned to Wanda. Austin that the town was not: really interested in constructing that and getting reimbursed that is something that they should be doing. She said that she was fine with that and we will work towards getting that scheduled. It may be the fall before Nothing new on the Industrial project on the Blue Ridge Metals property. Ifthat goes through it will look different and we will get complaints from the public. We will try to work with them to get the least esthetic impact along the greenway. Mayor Whiteside asked for a motion to adjourn and it was sO moved by Councilman Eddie Henderson and seconded: by Mayor Pro-Tem Bob Davy.  this gets done.  Motion carries all in favor.  Adjourned: 06:40 pm  Approved:  9-14-31 Date  e  hlb Mayor Rod Whiteside