TOWN OF FOUR OAKS TOWN COUNCIL MEETING OCTOBER 16TH,2023 AGENDA  1) 2) 3) 4)  Call to Order  Invocation and Pledge of Allegiance  Approval ofMinutes for Town Council Meeting - September 18h. 2023  Proclamations  (a) Little Miss Four Oaks Emma Boswell (b). Junior Miss Four Oaks Emilia Claire Fogleman  5)  Oaths for Planning Board (a) Tamara Dunn (b) Chad Stewart Public Comments Public Hearings  6) 7)  (a) LEGISLATIVE: Meherrin Fertilizer, Inc. & 8182 Properties, LLC, Petitioners & Owners - Request to Rezone Parcel # 08J11199X from R-A to B-2H located at 4003 US Hwy 301 in the Town's City Limits. (b) QUASI: Joey & Donna Godwin, Petitioners & Owners - Request fora Special Use Permit to allow for a New Singlewide Manufactured Home located at 1748 Old School Rd in the Town's! ETJ; Parcel # 08H10007E.  8) 9)  New Business Mayor's Comments 10) Department Reports (a) Police - Bradley (b) Parks & Rec & Outreach - Robertson (c) Water and Sewer - Hines (d) Sanitation & Streets - Surles (e) Finance - Hardy  11) Closed Session - GS 143-318.11(a)(3) Discuss pending litigation matters with  Town Attorney 12) Adjournment    TOWN OF FOUR OAKS TOWN COUNCIL MEETING OCTOBER 16TH, 2023  MINUTES  Call to Order  Mayor Vic Medlin called the October 16th, 2023 regular scheduled Town Council meeting to order at 6:30 p.m. Those present included Commissioners Michael Bradley, Mike Hines, Kim Robertson, and Carles Surles. Also, present were Police Chief Stephen Anderson; Planning & Zoning Administrator/ /Building Inspector Mike Cook, Town Clerk Martha Garris recording minutes, Town Attorney Chip Hewett, and Mike Dart from FO Benson Newi in Review. Not  present and excused Commissioner Andy Hardy. Invocation and Pledge of Allegiance leading the Pledge of Allegiance. Approval of Minutes  Commissioner Surles gave the opening Invocation with Emma Boswell and Emilia Fogleman  Town Council Meeting - September 18th, 2023  Commissioner Surles made a motion to approve the minutes for the September 184,2023 regularly scheduled meeting as presented, seconded by Commissioner Hines, voting unanimous,  motion passed. Proclamations  (a) Mayor Medlin read a proclamation honoring Emma Boswell on being crowned Little (b) Mayor Medlin read a proclamation honoring Emilia Claire Fogleman on being crowned  Miss Four Oaks 2023. Junior Miss Four Oaks 2023. Oaths for Planning Board  Honorable Mayor Victor Medlin read the Oaths swearing in' Tamara Dunn and Chad Stewart as members of the Four Oaks Planning Board. The Oaths were: signed accordingly.  Public Comments  Catherine Daughtry, resident at 53 Culver Avenue, addressed the Board representing the. Austin- Parker Village Community. The community did seek legal counsel for advice. Since last time they addressed the Board, some front porch posts had been replaced but not all. The posts were shimmed in without anchors. She and other residents were requesting for the building inspector to1 reinspect all the porch posts in Austin-Parker Village and to get ordinances in place sO that when change orders are done after Board approves a project, the developer has to take the changes back to Board for approval. Ms. Daughtry added that there were piles of debris and garbage still there and the amenities they were promised are incomplete. Mayor thanked Ms.  Daughtry for keeping the Board updated.    Joan Pritchett, Chamber ofCommerce Director, gave an update on some upcoming events in a) October 31 - Trick or Treating and Food Truck in Four Oaks from 5:30 - 8:00 pm b) November 9 - Oyster Roast at FOVFD Station 2- - tickets are available forj purchase c) November 14 - Veterans Recognition Program at the American Legion at 11 am  town:  d) November 30 - Christmas Tree Lighting e) December: 2 - Christmas Parade at 11 am  Public Hearings  Mayor Medlin called the meeting into a legislative public hearing.  a)  Meherrin Fertilizer, Inc. & 8182 Properties, LLC, Petitioners & Owners - Request to Rezone Parcel # 08J11199X from R-A to B-2H located at 4003 US Hwy 301 in the  Town's City Limits.  Mike Cook relayed to the Board that the owner would like to rezone parcel # 08J11199X located at 4003 Us Hwy 301 from R-A to B-2H to clean-up the zoning to match the other two parcels within the project. Thej parcel isi in the town's city limits. Public notices were in the newspaper on September 27 & October 4, 2023; sign was placed on the property; letters were mailed out to 16 property owners within a 500 feet radius, and there was one inquiry for clarity. Planning  Board was recommending for approval.  There were no: further comments. Mayor closed the public hearing.  Motion to approve the rezoning request of parcel # 08J11199X located at 4003 Us Hwy 301 from R-A to B-2H was made by Commissioner Robertson, seconded by Commissioner Surles,  voting unanimous, motion passed.  Mayor Medlin called the meeting back into a quasi-public hearing.  b)  Joey & Donna Godwin, Petitioners & Owners - Request for a Special Use Permit to allow for a New Singlewide Manufactured Home located at 1748 Old School Rd in the Attorney Hewett swore: in Mike Cook to testify for or against the hearing which will be Mike Cook relayed to the Board that the owners would like to place a new Clayton Homes singlewide manufactured home on their parcel at 1748 Old School Road on 1.198 acres. The property is zoned RA in the town's] ETJ which require a special use permit for manufactured homes; it can meet the required setbacks 40,15 &30' and the 20,000 sq ft minimum size requirement; and based on staff determinations it meets the chapter 160D 4 finding of fact requirements. Public notices were in the newspaper on September 27 & October 4, 2023; sign was placed on the property; letters were mailed out to 7 property owners within a 500 feet radius; and there were a couple inquiries for clarity. Planning Board was recommending for approval.  Town's ETJ; Parcel # 08H10007E.  evidentiary ini nature for the finding of facts.    Mayor Medlin inquired ifthe location was beside Tim Purvis. Mr. Cook responded yes and added the Godwin's were] putting the home on the property for their son and at some point, they There were no further comments by the staff or questions for the staff. The board will consider the application and any supporting documents that have been submitted to the town as well as the  plan to build them a home on their property beside it.  testimony ofthe staff as evidence for the finding of facts. Applicants were present but had no additional testimony. Mayor Medlin closed the quasi-public hearing.  Attorney Hewett presented the Chapter 160D special use 4 finding of facts for the Board to vote a) Will not endanger the public health or safety: Motion to approve finding of fact (a) was made by Commissioner Hines, seconded by Commissioner Bradley, voting unanimous, b) Will not injure the value of the adjoining property: Motion to approve finding of fact (b) was made by Commissioner Bradley, seconded by Commissioner Surles, voting Will be inl harmony with the area in which it is located: Motion to approve finding of fact (c) was: made by Commissioner Hines, seconded by Commissioner Bradley, voting d) Will be in conformity with the future land use plan, thoroughfare plan, or other plans officially adopted by the Board of Commissioners: Motion to approve finding of fact (d) was made by Commissioner Robertson, seconded by Commissioner Bradley, voting  upon:  motion passed.  unanimous, motion passed. unanimous, motion passed.  unanimous, motion passed.  Attorney Hewett commented that all 4 special use finding of facts were approved therefore. a Motion to approve the special use permit in its entirety to allow for a new singlewide manufactured home located at 1748 Old School Rd in the Town's ETJ on parcel # 08H10007E was: made by Commissioner Hines, seconded by Commissioner Surles, voting unanimous,  motion to approve the special use permit would be in order.  motion passed. New Business - None Mayor's Comments  Mayor Medlin thanked the town on behalfo ofthe fire department for a successful fundraiser. The funds raised will go towards purchasing a new brush truck and safety equipment. He read a thank you note from the family of Mr. Walter Holt for the flower arrangement given by the town when  he passed away. Department Reports Police - Bradley  Chief. Anderson read the: monthly police report (attached).    Parks & Rec and Outreach - Robertson  Commissioner Robertson reported: (1) football games were going well; (2) replacing the sidewalks and adding the accessibility ramp in the Barbour's Grove Park were almost complete; and (3) she asked the board to consider purchasing the property beside the Kiddie Park located at Motion to purchase parcel # 08002004 located at 604 N. Main Street in the amount of $60,000 and to authorize Mayor Medlin to conduct all financial transactions and execute all documents related to the purchase was made by Commissioner Robertson, seconded by Commissioner  604 N Main St. owned by the Ogburn Family for $60,000.  Surles, voting unanimous, motion passed. Water and Sewer. - Hines  Commissioner Hines highlighted the water and sewer report (attached). Water had revenue of $46,605 and the sewer had revenue of $29,741. The 12-month daily average per gallon wasa break even for water and a 20% loss for sewer. Rainfall was 3.8" which adds to the infiltration. Commissioner Surles reported streets & sanitation were good. Town guys are getting busy with  Sanitation & Streets  picking up thel leaves and limbs around town.  Finance-Hardy  Mayor Medlin highlighted the financial report (attached) with total funds of $2,897,097 and presented the September payables. Motion to approve the September payables listed in the attached report was: made by Commissioner Hines, seconded by Commissioner Bradley, voting  unanimous, motion passed. Closed Session  Motion to go into closed session per GS 143-318.11(a)(3) to discuss pending litigation matters with the Town Attorney was made by Commissioner Hines, seconded by Commissioner Surles,  voting unanimous, motion passed. No actions taken or motions made.  Motion was made by Commissioner Surles, seconded by Commissioner Hines to move out of  closed session and into regular session, voting unanimous, motion passed.  Adjournment passed.  With no further business brought before the Town Council, motion to adjourn at 7:30 p.m. was made by Commissioner Surles, seconded by Commissioner Hines, voting unanimous, motion  ATTEST:  1 Vic Medlin, Mayor  MAB s Maftha Garris, NCCMC Town Clerk