TOWN OF CRAMERTON BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER HOUSTON HELMS - COMMISSIONER SUSAN NEELEY COMMISSIONER DONALD RICE- COMMISSIONER DIXIE ABERNATHY  BOARD OF COMMISSIONERS MEETING THURSDAY, January 24th, 2019 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER prior to the meeting by calling 704-824-4337.  Citizens with disabilities requiring. special needs should contact Cramerton Town Hall three (3) days  AGENDA  *6:00pm - 6:55pm Work Session*  1. Call to Order and Determination of Quorum. 2. Adoption of Agenda for this meeting.  3. Presentation  a. Recognition of CPD Officer Todd Proper's recent promotion to Sergeant. a. Traffic Impact Analysis (TIA) presentation W Kimley-Horn Engineers.  b. Introduction of new CPD Officer Corum.  4. Work Session Items (page - 3)  [5-10 minute RECESS]  **7:00pm Reconvene Meeting** 1. Public Comment  Anyone may speak on any issue. If you are here to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes.  2. Agenda Items NOT Requiring a Public Hearing  a. Minutes for BOC  i. Action Item: Consider approval of the December 13, 2019 meeting  minutes. (pages 4-11)  b. Planning & Zoning  i. Action Item: Consider directing the Town Manager (with Legal Counsel review) to finalize the Traffic Engineering "retainer" contract ii. Action Item: Consider adopting an official letter of support for the Carolina Thread Trail Grant for the Cramerton-MCAdenyile South Fork River Greenway (northern connector" section). (pages 12-13)  with Kimley-Horn.  1    C. Finance  Action Item: Budget Amendments #2019-11 and #2019-12- Consider approval for the 2018 NC Office of State Fire Marshal Rescue Grant required match and donation from the Cramerton Mountain fund raising event for the Fire Department. (pages 14-15)  d. Board of Commissioners Business  i.E BOC Rules of Procedure. (memo page 16)  1. Action Item: Resolution #2019-02- Adopting a Board of Commissioners Rules of Procedure Policy AND a Personal Attendance at BOC Meetings Policy. (pages 17-33) 2. Action Item: Resolution #2019-03- To consider repealing and replacing Chapter 30 of the Cramerton Code of Ordinances. 3. Action Item: Resolution #2019-04 Consider amending Chapter 31, Section 17 of the Cramerton Code of Ordinances. 4. Action Item: Resolution #2019-05 - Considering adopting a Policy and Procedure for Personal Attendance at BOC  (pages 34-40)  (pages 41-42)  Meetings. (pages 43-44)  ii. Cramerton BOC 2019 Goals and Objective Meeting Reminder 1. Saturday, January 26, 2019: Final review of sites to visit  between 8:15am - 10am.  3. BIG BOARD (sent via email) 4. Manager's Report  5. General Staff Reports (as needed)  Update from Two Rivers Utilities, Mr. Mike Bynum . Town Attorney - Town Clerk Police Chief - Fire Chief - Planning Director - Finance Director - Parks & Rec.  Director  6. Committee Reports  7. Topics of Discussion for Each Commissioner  8. Adjournment  Upcoming BOC Meetings  - Saturday, January 26 @ 8am - 12noon (BOC Goals & Objectives)  Tuesday, February 5 @ 6pm  Thursday, February 21 @ 6pm  2  2    OFCRARE  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: January 18h,2019 RE: TIA On-Call RFQ Top Selection  The Town issued a Request for Qualifications for TIA On-Call services in November. 20181 to find a consultant to assist the Town with developing a TIA ordinance andt to perform traffic studies on the Town's behalf. Staff received 6r responses tot the RFQ, and! began to evaluate thet firms based on the criteria: set forthi in the original request. After ther review, one firm stood out ast thet top choice amongst all reviewers: Kimley-Horn and Associates. Staff! has asked Kimley-Horn and Associates to prepare ap presentation for the Board of Commissioners introducing their firm and to answer any questions that you may have. Staff asks that Board allow the Town Manager to negotiate and execute a contract with! Kimley-Horn and Associates.  155 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  3    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON December 13,2018  The Board ofCommissioners for the Town ofCramerton met in a workshop session on Thursday, December 13, 2018 at 6:00 p.m., in the G.M. Michael Commission Chamber at the Cramerton Board Members present: Mayor Will Cauthen; Mayor Pro Tem Demetrios Koutsoupias, Commissioners Susan Neeley; and Donald Rice were present. Commissioner Houston Helms Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Brad Adams, Police Chief; Call to Order and Determination of Quorum: Mayor Cauthen called the 6:00 p.m. meeting to 6:00 p.m. Work Session: Website Proposal Responses. Discussion was held by the Board about selecting three firms and possible formation of a subcommittee,: Moonray currently maintains the town's website. Big Oak has proprietary software and requires purchase of individual licenses. Mayor Cauthen stated Revize and Municode are both national compânies. The Board asked staff to follow up via phone with references from the top three vendors and a follow up call to each of the vendor's representatives. Thetop threè chosen were Revize, Municode, and Big Oak. Commissioner Helms stated he would like to serve informally on the website subcommittee. Site Selection for Helix R Artwork: Commissioners Rice and Neeley stated they liked thei idea oft the artwork being placed in Central Park. They stated it would give identity to the park and in the future Other pieces of artwork could be added. Mayor Pro Tem Koutsoupias stated he was not in favor of any oft the proposed sites. Commissioner Helms stated there is no rush on thisi item and he would like to: get opinions from neighbors before making a decision. The Board discussed receiving input from NCDOT regarding any restrictions or safety concerns along with discussions with Public Works about how the artwork is anchored. Commissioner Rice stated that the firm that will be chosen to do: the wayfinding should be informed of the availability of this piece of artwork. Mayor Pro Tem Koutsoupias asked what was going to be happening for Central Park in thenext twenty-fourn months. The Parksa and Recreation Director stated thel kudzu and undergrowth would continue to be cleared out, old pipes will be removed off of High Street, gullies will be cleaned out, and thei natural surfaces oft the trails would be redone. The original plan discussed for Central Park was to maintain it as a passive neighborhood park. Discussion was held about Miscellaneous Items: Mayor Cauthen stated Alan Hodges with the Belmont Banner wrote an  Town Hall.  arrived at 6:19 p.m. Commissioner Dixie Abernathy was. absènt.  Josh Watkins, Planning Director; and Wilene Cunningham, Town Clerk.  order and determined there was a quorum.  providing Central Park with its own identity which could include artwork. article about the economic growth and encouraged everyone to read it.  Town of Cramerton-December: 13,2018-page: 1  4    Commissioner Helms asked about the possibility of electronic copies of the agenda packet. At The Town Manager updated the Board regarding the recent NCLM meeting. The top three goals that were discussed at the last Board meeting did pass. The code enforcement and minimum housing goal was not adopted but one ofthe League'sa attorney feels this item may be discussed in The Board discussed changes that were recommended for the downtown mural such as the number on1 the plane's tail representing the dedication date. The contract has been signed and installation should begin soon. Information will bei included regarding the history oft the Army-Navy E Award  this time the Board will continue to: receive printed copies.  this session.  and the story of women pilots. A three-minute recess was called. 7:00 p.m. Bi-monthly Meeting:  Board Members present: Mayor. Will Cauthen; Mayor Pro Tem Demetrios Koutsoupias, Commissioners Houston Helms; Susan Neeley; and Donald Rice were present. Commissioner Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Josh Watkins, Planning Director; Brad Adams, Police Chief; and Joel Lineberger, Finance Director; and Wilene Call to Order and Determination of Quorum: Mayor Cauthen called the 7:00 p.m. meeting to Invocation and Pledge of Allegiance: Thei inyocation was offered by Commissioner Neeley and Adoption of Agenda for this meeting: The Town Manager asked that a closed session be added to the agenda for discussion regarding economic growth. The committee appointment under Parks and Recreation needs to be amended to an appointment for the Planning and Zoning Board. The NCLM update and' Helix R. Artwork agenda items can be removed as they were discussed at the 6:00 p.m. workshop session. Amotion was made by Commissioner Neeley to adopt the amended Public Comment: Kathleen Broome, 5000-A Riverbed Lane from Cramerton Village, stated she has been a resident for thirteen years. She stated they are having serious high-water pressure issues. Pressure is up to 180 psi and they have had six main water breaks in the last three years and as sinkhole near the: storm drain was created when' TRU: hooked up a firel hose to the firel hydrant and released excess water into the storm drain. The cost of past repairs has been about $100,000. The last water break lasted for fifteen hours. The property management company was notified and they were: not able to cut the water off. Ms. Broome stated four environmental trucks pumped out the water sot the contractors could: make the repair. The pipes are C900 and the neighborhood was  Abernathy arrived at 7:34 p.m.  Cunningham, Town Clerk.  order and determined there was a quorum. the pledge of allegiance was given by all.  agenda. Commissioner Rice: seconded the motion and it was approved by all.  Town of Cramerton-December 13, 2018-page2  5    built in 2000. She stated their HOA dues pay for the utilities, road repairs, sidewalks, roofing, and street lights. She asked that the Town of Cramerton oversee thei installation of aj pressure reducing tank. There have been al lot ofresidents that have replaced their hot water heaters due to the PRV's failing which has created property damage. The hot water heaters are located in the attics. Catherine Ryan, 3047-B Misty Harbor Circle, stated she purchased a tankless water heater and the water pressure continues to be an issue. She stated she hasl livedi in Cramerton Village fort ten years and she has seen a number ofv water main breaks. She said they are asking' TRUtoinstall aj pressure Jennifer Kenya, 2002-AC Cramerton Village Drive, she said she also nowh has at tankless water heater and water pressure issues continue. She stated her shutoff valve was installed backwards and she had to hire a plumber to locate her outside shutoff valve. She asked that the Town of Cramerton Mike Adcock, 5001 Riverbed Lane, stated he was ai newi resident and that the water problem really bothers him and he wants the Town of Cramerton to work with the residents along with TRU to  reducing tank and she would like to oversee this.  to assist them with this issue.  resolve this issue.  AGENDA ITEMSREQUIRING A PUBLICHEARING:  A public hearing to consider approval for thej purpose ofvoluntarily annexing into the Town of Cramerton, Gaston County parcel numbers 228059, 228060, and 228062 consisting of  approximately 5.77 total acres. located adjacent to South New Hope Road.  Open Public Hearing: Amotion was made by Commissioner Helms to open the public hearing. The motion was seconded by Commissioner Rice and approved by all. Staff Comments/BOC, Questions and Answers: Mr. Watkins stated the parcels are loçated off South New Hope Road and there are two separate owners, VCM Bowman and  Caromont.  Public Comments: No one signed up to speak.  Close Public: Hearing: A motion was made by Commissioner Neeley to close the public hearing. The motion was seconded by Commissioner Rice and approved by all. Annexation Ordinance #2018-01 - Consider approval for the purpose of voluntarily annexing in the Town for Cramerton, Gaston County parcel number 228059, 22060, and 228062 consisting ofapproximately 5.77 total acres located adjacent to Southi New Hope Road. A motion was made by Commissioner Neeley to approve annexation ordinance #2018-01 fori the voluntary annexation of parcel numbers 228059, 2208060, and 228062 consisting of approximately 5.77 total acres located adjacent to South New Hope Road. The motion was seconded by Mayor Pro Tem Koutsoupias and approved by all.  Town ofCramerton-December 13.2018-page3  6    Aj public hearing to consider approval for the purpose ofvoluntarily annexing into the' Town ofCramerton, Gaston County parcel number 228061 consisting ofapproximately 2.50 acres  located adjacent to South New Hope Road.  Open Public Hearing: A motion was made by Commissioner Neeley to open the public hearing. The motion was seconded by Commissioner Rice and approved by all. Staff Comments/BOC Questions and Answers: Mr. Watkins stated this parcel is the  remainder ofl Phase Ia and the associated parking lot. Public Comments: No one signed up to speak.  Close Public Hearing: A motion was made by Commissioner Neeley to close the public hearing. The motion was seconded by Commissioner Rice and approved by all. Annexation Ordinance #2018-02 - Consider approval for the purpose of voluntarily annexing into the Town for Cramerton, Gaston County parcel number 228061 consisting ofapproximately 2.50 acres located adjacent to South New Hope Road. A motion was made by Mayor Pro Tem Koutsoupias to approve voluntary annexation into the' Town ofCramerton, Gaston: County parcel number 228061 consisting ofapproximately 2.50 acres located adjacent to South Nèw Hope Road per annexation ordinance 2018-02. The motion was seconded by Commissioner. Helms and approved by all. Mayor Cauthen asked the Board for their consent to have Mr. Watkins and: Attorney Bringewatt to review the prior contract and confirm the changes that have been proposed. Mayor Pro Tem Koutsoupias asked about the çurrent roads. Mr. Watkins said those roads are not complete at this time and will be reviewed prior to the town taking them over for ownership and  maintenance.  AGENDA ITEMS NOT REQUIRING A PUBLICH HEARING:  Minutes for BOC = Consider approval, of the October 18, 2018 and November 1, 2018 BOC meeting minutes. Mayor Cauthen asked that the years of service be added for Sergeant Harris and a correction to the last sentence regarding adoption of the agenda for the October 18,2018 BOC minutes. A correction to; the sentence regarding the approval of the final plat or the final design for the Villages at South Fork for the November 1, 2018 BOC minutes. A motion was made by Commissioner, Neeley to approve the amended minutes for October 18, 2018 and November 1, 2018. The motion was seconded by Commissioner Rice and approved by all. Finance: FY2018-2019 Budget Amendments: Consider approval of FY2018-2019 budget amendments 2018-05, 2018-06, 2018-07, 2018-08, 2018-09 and 2018-10. A motion was made by Commissioner Neeley to approve the proposed budget amendments. The motion was seconded by Commissioner Rice and approved by all. A signed copy of the budget amendments will be  Commissioner Abernathy arrived at 7:34 p.m.  placed in the minutes book.  Towno of Cramerton-December 13,2 2018-page 4  7    Board of Commissioners Business:  Public Parking by Masonic Lodge. Attorney Wolter stated a meeting was held with the local lodge members in November. Discussion has been held regarding the process to obtain permission for some oft the proposed recommendations. Commissioner Rice asked that staffreach out to the local lodge tol keep them involved and informed of the process.  Helix R Sculpture. Discussed earlier at the 6:00 workshop session.  Cramerton BOC 2019 Goals and Objective Meeting. Saturday, January 26, 2019 (8:30 a.m. to 12:00 noon) at Cramerton Town Hall with facilitator Darren Rhodes. Commissioner Abernathy asked that the town's. mission statement be discussed at that meeting. Commissioner Helms asked about a possible road trip to visit several areas around town prior toi the beginning oft the meeting. The Board stated they were in favori in  splitting up into several groups with the meeting to begin at 9:30 a.m.  Board Appointments: Planning and Zoning.  Consider reappointment of Beth Westmoreland for a three-year term. A motion was made by Commissioner Rice to reappoint Beth Westmoreland for a three-year term. full voting member to. the Planning and Zoning Board ending January 8, 2022. Mayor Pro. Tem. Koutsoupias seconded the motion and it was Consider reappointment of Diana Carlson or Jena Goodman for appointment as an alternate member on the Planning and Zoning Board for a three-year term. A motion: was made by! Commissioner Neeley to appoint Diana Carlson as an alternate member on the Planning and Zoning Board for a three-year term to serve on the Planning' and. Zoning Board ending January 21,2022. The motion was  approved by all.  seconded by Commissioner Abernathy and approved by all.  Community Committee:  Consider: appointment of Riley Lewis as an alternate member on the Community Committee. A motion was made by Commissioner Rice to appoint Riley Lewis as an alternate member to serve on the Community Committee. The motion was seconded by Commissioner Neeley and approved by all.  Cramerton BOC 2019 Official Meeting Calendar: Consider approval of BOC 2019 meeting calendar. The Town Manager stated that he and Mayor Cauthen would not be available to attend the first meeting in February and asked that the first meeting inl February be set for Tuesday, February Sth. Commissioner: Helms suggested changing the 7:00 p.m.r meeting time to 6:00 p.m. A motion was made by Commissioner Helms to adopt the proposed 2019  Town of Cramerton-December 13,2018-pages 5  8    meeting calendar with thej proposed amendments. The motion was: seconded by Commissioner Manager's Report: The Town Manager stated his second daughter was born this week and  Rice. The vote was 4 tol 1 with Mayor Pro Tem Koutsoupias voting nay.  everyone is doing well. GENERALSTAFF REPORTS:  Update from Two Rivers Utilities: Mike Bynum presented his report to the Board. TRU will be moving in a mobile press to Eagle Road Wastewater Treatment Plant to dewater the biosolids for removal in the new few weeks. A package has been developed to be sent out for the bidding for the Cramer Mountain sewer easement clearing. The property owners and homeowner's association will be notified prior to the start of the easement clearing. Survey crews will begin surveying the easements for Phase 4. TRU has selécted Hulsey McCormick and Wallace to provide engineering services for the preparation ofa FEMA Hazard Mitigation to relocate the Big Lakewood Pump Station out of the 100-year flood plain. Construction continues on the South Fork Phase II Regional Sewer Project. The pump station is under construction. Utility construction continues at the Courtyards at Cramerton. Sewer lines are being laid in the streets and curb and gutter are being installed. The water and sewer. lines are essentially complete at the Village at South Fork single-family projèct. Comments have been returned to the engineer for the proposed improvements for the Baltimore Pump Station and àre currently being revised. The latest water and sewer submittals have been reviewed ànd approved for the Grove at Peach Orchard and The Board asked Mr. Bynum several questions regarding Cramerton Village. Mr. Bynum stated the pipes are aging and he was not aware of what pipes are installed on their side. A pressure monitor could be placed on the hydrânt. Pressure reducing valves would be recommended for all of the units. Mr Pugh stated a pressure reducing tank was requested. Mr. Bynum stated NC Plumbing Code states any pressure over 80 psi then you should install a pressure reducing value ont the private side. Mayor Pro Tem Koutsoupias stated he would like tol have aj joint informational meeting held to assist everyone in understanding about the water pressure and what isl happening. Mr. Bynum stated the plumber. from Cramerton Village recommended installation of a pressure reducing valve at. the master water meter. Mr. Pugh stated a letter from their homeowner's association outlining the history, and associated costs of this issue will be requested. Mr. Bynum  the Haven.  stated he is working on gathering information. Town Attorney: Nothing to report.  Town Clerk: The clerk stated she would be out of the office on Friday as she will be attending Police Department: Chief Adams stated the police department is now: fully staffed. The monthly  the NCAMC District Director's meeting in Raleigh.  report was distributed.  Fire Department: ChiefFoulk was absent.  Town ofCramerton-December: 13,2018-page6  9    Planning: Mr. Watkins stated the Planning and Zoning Board will meet on Tuesday the 18tha at 6:00 p.m. to discuss aj proposed text amendment to the commercial design standards and to review the preliminary plat for the MT Land project. The November code enforcement report was Finance: Mr. Lineberger stated expenditures for the past five months are in alignment with what Parks and Recreation: Mr. Smallwood thanked everyone for their participation in the parade  distributed.  ise expected and about eighty percent of property taxes have been collected.  and attendance at the staff appreciation luncheon. Topics of Discussion for Each Commissioner:  Commissioner Neeley wished everyone a Merry Christmas and Happy Hanukkah.  Commissioner Rice stated he attended thel MPOmeeting where it was approved for the transfer of funding of $440,000 from the Cramer Mountain Road Sidewalk project to the greenway which will provide connectivity between Cramerton and McAdenville. He reminded everyone that the Santa Ride is scheduled for Saturday; and the fire department dinner is scheduled for Friday the 215t. He commended Chief Adams for the recruitment ofe experienced officers. Commissioner Abernathy thanked everyone for. the planning of the holiday events. She thanked the Town Manager for his accessibility and assistance even during the time his second child was Mayor Pro Tem Koutsoupias congratulated the Town Manager for the addition oft the newest Pugh family member. He asked about the property on Wilkinson Boulevard that was up for auction awhile back as the signs are still up. No updates available but the Planning Director will follow up. He thanked" the staff for all the holiday events that were planned and wished everyone happy holidays andi is looking forward to working with eyeryone in the upcoming new year. Commissioner: Helms stated" he would like to get another Army Navy E Award flag to display inside the Town Hall. He commented on the Baltimore School pictures now displayed in the  being born.  hallway.  Mayor Cauthen had nothing to report. A short recess was called by the Mayor.  A motion was made by Commissioner Neeley to enter into closed session. The motion was  seconded by Commissioner Rice and approved by all.  Town ofChamerton-December. 13, 2018-page 7  10    Adjournment: Upon return to open session and no action taken in closed session, a motion was made by Mayor Pro Tem Koutsoupias to adjourn at 9:45 p.m. The motion was seconded by  Commissioner Abernathy and passed by unanimous vote.  Mayor Will Cauthen  ATTEST:  Wilene Cunningham, Town Clerk  Townd of Cramerton-December: 13, 2018-page. 8  11    OFCRA  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh' Watkins, Planning Director DATE: January 18th, 2019  RE: Camerton-McAdenvlle Greenway Construction Grant- - Letter of Support  Staff is working on: submitting: a grant tot the Carolina Thread Trail for $150,000 to construct the greenway connector between Cramerton and McAdenville ont the South Fork River. This is the same connector that we are working with NCDOT to reallocate the CMAQ funds that were originally awarded toi the Cramer Mountain Road sidewalk project. This $150,000 grant, along with the $440,000 in CMAQ grant funds, cover the Staff requests that the Board of Commissioners approve the attached Letter of Support for the Carolina Thread Trail Grant application. The deadline for submittal of the grant application is February1, 2019.  majority of the estimated $801,558.00 construction estimate.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  12    TOWN - CRAMERTON  OF,  est. 1915)-  January2 24th, 2019 Bret Baronak Carolina Thread Trail 4530 Park Road, Suite 420 Charlotte, NC 28209  - -  Re: Letter of Support for Town of Cramerton's Carolina Thread Trail Greenway Construction Grant  Application for the Cramerton-"McAdenvlle Greenway Connector  Mr. Baronak,  The Town of Cramerton is pleased to submit our application fora a Carolina Thread Trail grant to construct the CAeTePNcMANKGMe Connector along the South Fork River. We are excited to continue our long tradition of regional cooperation by working with the Town of McAdenville on this ambitious project, With this greenway connector, the historic downtowns of both municipalities will be joined by a multiuse path that presents. transportation)and: recreation options not onlyto the area Please accept this letter as the Cramerton's Board of Commissioners' formal support fort the Greenway Construction Grant application for the Camerton-McAdenvlle Greenway Connector.  residents, but tot the increasing amount of visitors that) we see, each year.  Sincerely,  William A. Cauthen Mayor  1551 North Main Street Cramerton, NC 28032 704.824.4337  www.cramerton.org  13    Town of Cramerton  Memo  To: CC: From: Date: Re:  Board of Commissioners David Pugh, Town Manager Joel Lineberger, Finance Director Agenda Item for 1/24/2019 meeting  1/17/2019  Attached for Board considerationare Budget Amendments #11 through#12 to reflect additional revenues and authorization to expend funds within the General Fund as explained in the Proposed Amendment #11. This amendment is to increase budgeted revenues for the proceeds oft the recent Fire Department Polar Plunge event with authorization to use thei funds forr non-capital equipment within the department operating budget. There is noi neti impact ont the Proposed Amendment #12. This amendment reflects previous Board discussion and approval to use Office oft the State Fire Marshall Rescue Grant proceeds for the proposed rescue boat, motor andi trailer. Thea amendment increases previously unbudgeted grant revenues and capital expenditure line items and reflects the Town's 50% matching funds taken from Fund Balance.  following paragraphs:  current year budget.  This amendment increases the current year budget by $20,000.  Recommendation:  Approval of these amendments as proposed is recommended.  1  14    Town of Cramerton Budget Ordinance Amendments Fiscal Year Ending June 30, 2019  BEI ITI HEREBY ORDAINED by thel Board ofCommissioners that the Budget Ordinance ofJune 7,2018 is Section 1. The following amounts are. hereby appropriated for operations oft the' Town of Cramerton and its acti  amended as follows:  fort the fiscal year beginning July 1,2018 and ending June 30, 2019 as shown below:  Account 10-4340-500 $ 1,000.00 10-3839-890  Debit  Credit $ 1,000.00  #11 Fire Dept-Non Capital Expenditures  Miscellaneous Revenue To reflect receipt of Polar Plunge proceeds and authorize their expenditure within the operating  department  #12 Capital Outlay-Fire. Dept Equipment Capital Outlay-Fire: Dept Equipment Fire Dept Grant Revenue Fund Balance  10-7000-320 $ 34,000.00 10-7000-320 $ 6,000.00 10-3305-200 10-3991-991  20,000.00 20,000.00  To authorize expenditure ofi funds for rescue boat and trailer and reflecting OFSM grant award as additional revenue covering 50% of the purchase  Section 2. Copies oft this amendment shall be provided to the Town Finance Officer and Town Clerk to be kept on file by them for the direction and disbursement ofTown funds.  ADOPTED and effective this the 24th day of. January,2019.  William Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  15    POE Box 453 Davidson, NC2 28036 Phone: 704.778.1146 E-Mail: mehngatiroatissn Web: bringewatsnovertaw.com Town of Cramerton a4 January #0, 2019  BRINGEWATT 88 SNOVER  PLLC  To: Date:  Memo: Revised Rules of Procedure  BACKGROUND  1. InJ June of 2017, the NC: School of Government published the 4th edition of the Suggested Rules of Procedure for a City Council. This publication includes updates to previously recommended Rules of Procedure and best practices for the governing bodies of cities and towns. Many of these updates reflect statutory changes affecting board action and further seek to clarify rules around and account 2. The Town of Cramerton has codified certain rules of procedure in its Code of Ordinances. (See Chapter 30, Cramerton Code of Ordinances). Over the course oft this last year, it has become apparent that certain of these ordinances do not adequately address circumstances regularly faced by the Board, may impose unknown, unfamiliar, and impractical procedures upon the Board, and serve to restrict the Board's ability to amend, add or otherwise implement procedures that best serve the Town of Cramerton. (See for example Ordinance 30.01 Reference to Robert's Rules of Order; Ordinance 30.02 Appointments; and Ordinance 30.15 Regular Meetings which requires regular meetings to begin at 3. Attached are recommended Rules of Procedure that incorporate the Town's Charter with the School of Government's suggested rules. The resulting product incorporates general concepts that support best board practices and simplify and/or clarify motion practice, ordinance approval, board conduct and  fort technological improvements.  7:00pm).  parliamentary procedure.  RECOMMENDATION  Inc order to more adequately and effectively manage the business of the Board, we recommend that the Board consider repealing portions of Chapter 30 of the Code of Ordinances and adopt the attached recommended  Rules of Procedure for the Board of Commissioners of the Town of Cramerton.**  **Ofr note, this Board hase engagedi inj preliminary discussions regarding the appointment ofr members to the Planning Board andABC Board. Rule 38 as presented herein mayk be amended as deemed appropriate by the Boardt to more: accurately reflect the Board's wishes onthis matter.  16    Resolution No. 2019-02  RESOLUTION ADOPTING POLICY AND PROCEDURE FOR PERSONAL ATTENDANCE. AT  BOARD OF COMMISSIONERS MEETINGS  WHEREAS, governing bodies of a municipality are authorized to adopt their own policies and procedures concerning how their official meetings are tol be conducted; and WHEREAS, discussion, debate and action by the governing body are more effective and are enhanced when conducted in person at meetings before the citizens of  the Town in attendance; and  WHEREAS, the Board now desires to adopt a policy to reflect the need for  remote participation in Board meetings on an occasional basis.  NOW, THEREFORE, be it resolved by the Board of Commissioners of the Town of  Cramerton that it be the policy and procedure of the Town Board that:  1.  Board members are expected to attend in person any regular meeting in order to participate, discuss, debate, take action or vote on any matter Board members, however, may remotely participate by right in three a. Ad quorum of the Board is physically present at the meeting; and b. The Board is not participating in a quasi-judicial proceeding at the Approval for remote participation in excess of those allowed by right may be granted by the Mayor or by two Board members, provided at least two business days notice is provided to the Mayor and Board of the need A Board Member that participates remotely at a meeting will be deemed present for purposes of voting on issues before the Board. Acceptable means of remote participation include telephone, internetor satellite enabled audio or video conferencing, or any other technology that enables the remote participant and all persons present at the meeting location to be clearly audible to one another. Text messaging, instant messaging, email and web chat without audio are not acceptable  before the Board.  2.  regular meetings each calendar year sO long as  meeting.  3.  too call in.  4. 5.  17    methods of remote participation. Additionally, any remote participation shall bei in compliance with the requirements of G.S. 143-318.13. Should, for technical or other reasons, the remote participant and all other persons at the meeting location become inaudible to each other, the remote participant will be deemed to have left the meeting and such  6.  shall be reflected in the minutes oft the meeting.  7. The minutes of each meeting shall reflect which members are present, which members are participating remotely, and which members are  absent.  8. Itist the intent of the Board in adopting this amended policy that this personal attendance requirement shall generally apply and that exceptions shall be allowed only to address absences beyond the reasonable control of the Board member (such as business or family  circumstances).  This Resolution shall be effective upon adoption this  day of  2019.  [ADD APPROPRIATE SIGNATURE LINES]  18    BOARD OF COMMISSIONERS OF THE TOWN OF CRAMERTON  RULES OF PROCEDURE  Rule 1. Applicability of Rules  These rules apply to all meetings oft the Board of Commissioners of the Town of Cramerton. For purposes oft these rules, ar meeting of the Board of Commissioners occurs whenever a majority oft the Board's members gather, whether in person or simultaneously by electronic means, to conduct hearings, deliberate, vote or otherwise transact public business within the Board's real or apparent jurisdiction. The term "majority" as used here and elsewhere in these rules means, unless otherwise  specified, a simple majority, that is, more than half.  Rule 2. Quorum  The presence ofa a quorum is necessary fori the Board to conduct business. Amajority of members elected tot the Board of Commissioners, excluding vacant seats, constitutes a quorum. Amemberw who withdraws from a meeting without being excused by majority vote of the remaining members in  attendance is deemed present for quorum purposes.  Rule 3. Remote Participation  No member whoi is not physically present for al Board meeting may participate ini the meeting by Rule 4. Meetings to be Open tot the Public. Except as permitted by Rule 6, all meetings of the Board  electronic means except in accordance with a policy adopted by the Board. shall be open to the public, and any person may attend its meetings.  Rule! 5. Regular Meetings  The Board: shall hold a regular meeting on thei first andi third Thursday ofe each month, except thati ifa regular meeting day is a legal holiday, the meeting shall be held on the next business day. The meeting shall be held at Cramerton Town Hall and shall begin a 6:00 pm. A copy of the Board's current meeting schedule shall bei filed with the Town Clerk and posted on the town website. The Board shall adopt a The Board may amend its regular meeting schedule to add or delete meetings ori to change the date, time or location of one or more meetings on the schedule. The amended. schedule shall bet filed with the Town Clerk atl least (7) calendar days before the day of thet first meeting held pursuant to the revised  meeting schedule each year consistent withi this Rule.  schedule and posted on the Town's website.  Rule 6. Closed Sessions.  a. Motion to Enter Closed Session. The Board may enter a closed session from which the publici is excluded only upon motion duly made and adopted in open session. The motion to enter closed session must cite one or more of the permissible bases for closed session authorized byl law. b. Closed Session Participants. Unless the Board directs otherwise, the city manager, city attorney and city clerk may attend closed sessions of the Board. No other person may attend a closed  session unless invited by majority vote of the Board.  1  19    Motion to Return to Open Session. Upon completing its closed session business, the Board shall end the closed: session by adopting a duly made motioni to return to open session.  Rule7. Special Meetings.  a. Calling Special Meetings. The mayor ora a majority of Town Commissioners may at any time call a special meeting bys signing a written notice stating thet time and place oft the meeting and the subject tol be considered. As special meeting maya also be called by vote oft the Board in open b. Notice to Public. Atl least forty-eight hours before a special meeting of the Board, notice of the date, time, place, and purpose oft the meeting shall be (1) posted at the door of the Board's usual meeting room and (2) delivered, e-mailed, or mailed to each newspaper, wire service, radio station, television station, and person who has filed a written request for notice with the Town Clerk. Furthermore, notice of the special meeting's date, time, place, and purpose shall be Notice to Board Members. Atl least forty-eight hours before a special meeting called by the mayor or a majority of Commissioners, or called during an open session, written notice oft the meeting statingi its date, time and place, as well as the subjects to be considered, shall be delivered tot the mayor and each Commissioner or left at his or her usual dwelling place d. Transacting Other Business. Unless all members are present or any absent member has signed awritten waiver ofr notice, only those items of business specified int the notice to Commissioners may bet taken up at a special meeting. Even when allr members are present or any absent member has signed a waiver, the Board mayt take upa an item of business not covered byt the notice only if the Board first determines in good faith that the item must be discussed or acted  session during a regular meeting or another duly called special meeting.  posted on the Town's website in advance of the meeting.  upon immediately. Rule 8. Emergency Meetings.  Emergency meetings oft the Board of Commissioners may be called only because of generally unexpected circumstances that require immediate consideration by the Board.  a. Calling Emergency Meetings. There are two methods by which an emergency meeting oft the  Board may be called:  i. The mayor, mayor pro tempore, or any two members of the Board may at any time call an emergency Board meeting by signing a written notice stating the date, time, and place oft the meeting and the subjects to be considered. The notice shall be delivered to the mayor and each Board member or left at his or her usual dwelling place at least six ii. An emergency meeting may be held when the mayor and all members of the Board are present and consent thereto, or when any absent member has signed a written waiver  hours before the meeting.  ofnotice.  b. Notice to the Media of Emergency Meetings. Notice of an emergency meeting shall be given to each local newspaper, local wire service, local radio station, and local television station that has filed a written request with the Town Clerk for notice of emergency meetings. Tol be valid,t the request musti include the newspaper's, wire services', or station's telephone number. Notice  2  20    may be given by telephone, e-mail, or same method used to notify Board members. Notice must be providedi immediately: after Board members have been notified and at the expense of Transaction of Other Business Prohibited. Only business connected with the emergency: may  the party notified.  bec considered at an emergency meeting. Rule 9. Recessed or Adjourned Meetings.  When conducting a properly called regular, special or emergency meeting, the Board may recess the meeting to another date, time or place by a procedural motion made and adopted, as providedi in Rule 30, Motion 3, in open session. The motion must state the time (including the date, ift the meeting will resume on a different day) and place at which the meeting will reçonvene. Notice oft the recessed meeting's date, time and place must appear on1 the Town website prior to the meeting. Noi further  notice ofap properly called recessed meeting is required.  Rule 10. Organizational Meeting.  Ont the date and at thet time of thet first regular meetingi in December following a general electioni in which Board members are elected, or at an earlier date, if any, set by the incumbent Board, the Board must hold an organizational meeting. The organizational meeting may not bel held before municipal election results are officially determined, certified and published as required by law. a. As the first order of business at the Organizational Meeting, the newly elected members shall take and subscribe the oath of office. Each member's oath must bei filed with the Town Clerk. Although a member whoi is not present for the organizational meeting may take the oath of office at another time, every member must take, subscribe, and filei the oath before he or she b. Ast the: second order of business at the organizational meeting, the Board shall elect from among itsr members a mayor pro tempore using the procedures specified in Rule 16. The mayor pro  begins performing any of the duties of the member's office.  tempore shall serve att the Board's pleasure.  Rule 11. Meeting Minutes.  a. Minutes Required for all Meetings. The Board must keep full and accurate minutes of all ofi its meetings, including closed sessions. To be "full and accurate," minutes must record all actions taken by the Board. They should set out the precise wording of each motion and makei it possible to determine the number of votes cast for and against each motion. The minutesi need not record discussions oft the Board, though the Board ini its discretion may decide to b. Record of "Ayes" and' "Noes." At the request of any member of the Board, the minutesshall list each member by name and record how each member voted on a particular matter. General Accounts of Closed Sessions. In addition to minutes, the Board must keep a general account of each closed: session. The general account must be sufficiently detailed to provide a person not in attendance with a reasonable understanding of what transpired. The Board may combine the minutes and general account ofa a closed: session into one document, so longa as the document contains both a complete record of actions taken and thel level of detail required fora  incorporate such details into the minutes.  general account.  3  21    d. Sealing Closed Session Minutes. Minutes and general accounts of closed: sessions shall be sealed until unsealed by order oft the Board or, ift the Board delegates the authority to unseal to one or more. staff members in accordance with guidelines adopted byt the Board. The sealed minutes and general account of any closed session may be withheld from public inspection sO long as publici inspection would frustrate the purpose(s) oft the closed session.  Rule 12. Broadcasting and Recording Meetings.  a. Right to Broadcast and Record. Any person may photograph, film, tape-record, or otherwise reproduce any part of a Board meeting that must take placei in open session. Except as provided inp paragraph (c) oft this rule, any radio or television station may broadcast any such part tofa b. Advance Notice. Any radio or1 television station that plans to broadcast any portion ofa a Board meeting shall sO notify the Town Clerk no later than twenty-four hours before the meeting. The failure to provide notice is not, by itself grounds for preventing the broadcast of al Board Equipment Plaçement. The town manager may regulate the placement and use of camera or recording equipment in order to prevent undue interference with al Board meeting, so long as he or she allows the equipment to be placed where it can carry outi itsi intended function, Ifthe city manager determines in good faith that the equipment and personnel necessary to broadcast, photograph, or record the meeting cannot be accommodated without undue interference to the meeting, and an adequate alternative meeting room is not readily available, the city manager may require the pooling of equipment and the personnel operating it. d. Alternative Meeting Site. Ifthe news media request an alternative meeting sitei to accommodate news coverage, andi the Board grants the request, the news media making the requires shall pay the costs incurred by the city in securing an alternative meeting site.  Board meeting.  meeting.  Rule 13. Agenda.  a. Proposed Agenda. The Town Clerk and/or town manager shall prepare a proposed agenda for each meeting. A request to have an item of business placed on the agenda must be received at least four working days before the meeting. Any Board member may, by timely request, have an item placed ont the proposed agenda. A copy of all proposed ordinances shall be attached to the proposed agenda. An agenda package shall be prepared that includes, for each item of business placed on the proposed agenda, as much background information on the subject as is available andi feasible to reproduce. Each Board member shall receive an electronic copy of the proposed agenda andi the agenda package and they shall be posted online and availablef for b. Adoption of the Agenda. As its first order of business at each meeting, the Board shall review the draft agenda, make whatever revisions it deems appropriate, and adopt a formal agenda for Amending the Agenda. Both before and after it adopts the agenda, the Board may addor subtract agenda items by majority vote oft the members present and voting, except that: . The Board may not add to the items stated in the notice of a special meeting unless the  publici inspection and distribution to Board members.  the meeting.  requirements in Rule 7 are satisfied; and  4  22    ii. Only business connected with the emergency may be considered at an emergency  meeting.  d. Designation of items for "Discussion and Possible Action." The Board may designate an agenda item "for discussion and possible action." The designation signifies that the Boardi intends to discuss the item and may, ifits SO chooses, take action on thei item following the discussion. e. Consent Agenda. The Board may designate part of an agenda for a regular meeting as consent agenda. Items may be placed ont the consent agenda by the person(s) charged with preparing the draft agenda if thei items are, judged to be noncontroversial and routine. Prior toi the Board's adoption of the meeting agenda, the request of any member to have ani item moved from the consent agenda to unfinished business must be honored by the Board. All items on the consent agenda must be voted on and adopted by a single motion, with the minutes reflecting the Informal Discussion of Agenda Item. The Board may informally discuss an agenda item even g. Acting by Reference to Agenda or Other Document. The Board: shall not deliberate, vote or otherwise take action on any matter by reference toi the agenda or any other document with thei intention of preventing persons in attendance from understanding what action is being considered or undertaken. The Board may deliberate and vote by reference toi the agenda or anyi item on the agenda, including the consent agenda, provided copies of the agenda are available for public inspection at the meeting and are sufficiently worded to enable the publict to h. Agendal ltems from Members of the Public. Anyi individual or group who wishes to address the Board shall make a request to be on the agenda to thet town clerk and/or town manager. However, the Board shall determine at the meeting whetheri it will hear thei individual or group.  motion and vote for each item.  when no motion regarding that item is pending.  understand whati is being deliberated or acted upon.  Rule 14. Order of Business. regular meeting shall be as follows: Call to Order Determination of Quorum Approval of Agenda Public Comment Presentations Mayoral Proclamations Items not Requiring al Public Hearing Items Requiring a Public Hearing Manager's Report General Staff Reports Adjournment  Items shall be placed on the agenda according to the order of business. The order of business for each  Moment of Silence and Pledge of Allegiance  Topics of Discussion for Each Commissioner  5  23    Without objection, the mayor may call agenda items in any order most convenient for the dispatch of  business.  Rule 15. Office of the Mayor.  The mayor: shall preside at all meetings oft the Board and shall have the right to vote only when there isa tie. In order to address the Board, a member must be recognized by the mayor. The mayor or other presiding officer shall enforce these rules and maintain order and decorum during meetings. Tot that end,  the mayor may:  Rule on motions in or out of order, including any motion patently offered for obstructive or Determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks and to entertain and rule on objections from other members on this ground;  dilatory purposes;  To entertain and answer questions on parliamentary procedure;  Call al brief recess at any time; Adjourn in an emergency.  A decision by the presiding officer may be appealed to the Board upon motion of any member pursuant to Rule 30, Motion 1. Such a motionisi in order immediately after a decisionis announced: and at no other time. The member making the motion need not ber recognized by the presiding officer, and the motion if  timely made may not be ruled out of order. Rule 16. Office of Mayor Pro Tempore.  At the organizational meeting, the Board shall elect from among its members a mayor pro tempore to serve at the Board's pleasure. A Board member who serves as mayor pro tempore shall be entitled to vote on all matters and shall be consideredal Board member for all purposes, including the determination ofwhetheraquorum: is present. Int the mayor'sabsence, the Boardi may confer ont ther mayor protempore any of the mayor's powers and duties. If the mayor should become physically or mentally unable to perform the duties of his or her office, the Board may by unanimous vote declare that the mayor is incapacitated: and confera any ofther mayor'spowers. and duties on ther mayor pro tempore. Whenamayor declares that he or she is no longer incapacitated, and a majority oft the Board conçurs, the mayor shall resume the exercise of hisor her powers and duties. Ifbotht ther mayor andr mayor pro tempore are absent from a meeting the Board may elect from among its members a temporary chairman to preside at the  meeting.  Rule 17. Other Presiding Officer.  Ifb both the Mayor and the Mayor pro tempore are absent, the Board may elect from among its members a temporary presiding officer to chair the meeting. While serving as temporary presiding officer, a member has the powers listed in Rule 15. Service as a temporary presiding officer does not relieve a member of the duty to vote on all questions unless excused from voting pursuant to Rule 26.  Rule 18. When Presiding Officeri is in Active Debate.  If the mayor or other presiding officer becomes actively engagedi in debate on a particular proposal, he or she may designate another Board member to preside over the debate. The mayor or other presiding  officer shall resume presiding as soon: as action on the matter is concluded.  6  24    Rule 19. Action by Board. noti including the mayor. Rule 20. Second Required. Amotion shall require as second. Rule 21. One Motion at at time. substantive motioni isp pending. Rule 22. Withdrawal of Motion.  Unless otherwise providedi int these rules, the Board: shall act byr motion. Anyr member mayr makeam motion,  A member may make only one motion at a time. A substantive motion is out of order while another  The member who introduces a motion may withdraw the motion unless the motion has been amended  or the presiding officer has put the motion toa avote.  Rule 23. Debate.  The mayor shall state the motion and then open the floor to debate on it. The mayor shall preside over  the debate according to thet following general principles: The maker of the motion is entitled to speak first;  Amember who has not spoken on the issue shall be recognized before someone who has already To the extent possible, the debate shall alternate between proponents and opponents of the  spoken; measure.  Rule 24. Adoption by Majority' Vote.  A motion is adopted if supported by a simple majority oft the votes cast, a quorum being present, except  when al larger majority is required by these rules or state law.  Rule 25. Changing a Vote.  A member may change his or her vote on a motion at any time before the presiding officer announces whether the motion has passed or failed. Once the presiding officer announces the result a member may not change his or her vote without the unanimous consent of the remaining members present. A member's request for unanimous consent to change a vote is not in order unless made immediately  following the presiding officer's announcement of the result.  Rule 26. Duty to' Vote.  Every Board member must vote except when excused from voting as provided int this Rule.  a. Grounds for Excusal. Amember mayl be excused fromy voting on ar matteri involving the member's own financial interest or official conduct, though noti ift the proposal in question is one toalter the compensation or allowances paid to Board members. Members may also be excused fromvoting when prohibited from voting under G.S. 14-234 (contract providing direct benefit to member); G.S. 160A-381(d) (legislative zoning decision likely to have a direct, substantial and readily  7  25    identifiable financial impact on member); or G.S. 160A-388(e)(2) (member's participation in a quasi-judicial decision would violate affected person's right to an impartial decision maker). Questions about whether al basis for excusal exists should be directed to the city attorney.  b. Procedure: for Excusal.  Atal Member's Request. Upon being recognized at a duly called meeting of the Board, a member who wishes to be excused from voting shall 5o inform the presiding officer, who must then submit the matter to a vote of the remaining members present. Ifa majority of the remaining members present vote to excuse the member, the member is excused ii. Ont the Board'slnitiative. Even when a member has not asked to be excused fromvoting onamatter, a majority of the remaining Board members present may by motionand vote excuse the member from voting if grounds for doing 5O exist under paragraph (a). Consequences of Non-Excused Failure to' Vote. Except as specified in paragraph (d), ifar member whol hasnot been excused from voting fails to vote onar matter, ther member's failure to votes shall  from voting on the matter.  be recorded as an affirmative vote provided:  i. ther member is physically present in the Board chamber or majority vote oft the remaining members present.  ii. the member has physically withdrawn from the meeting without being excused by d. Failure to Vote on Certain Zoning Matters. A member's unexcused failure to vote shall not be ccordedasanafimative evoteifthen motionconcernsa; proposal to amend, supplementorrepeal a zoning ordinance. Instead, the member's unexcused failure to vote shall be recorded as an  abstention.  Rule 27. Voting by' Written Ballot.  The Board may choose to vote by written ballots in voting on a motion. Such ballots shall be signed, and the minutes of the Board shall show the vote of each member voting. The ballots shall be available for publici inspectioni int the office of the town clerkimmediatelyi following the meeting at which the vote took place and until thel minutes of that meeting are approved, at which time the ballots may be destroyed. To the extent permitted by law, the Board may ratify actions taken on its behalf but without its prior  Rule 28. Ratification of Actions.  approval. Amotion to ratify is a substantive motion.  Rule 29. Substantive Motions.  As substantive motion is not in order if made while another motion is pending. Once the Board disposes ofasubstantive motion, it may nott take upa a motion that presents essentially the same issue at thes same meeting, unless it first adopts a motion to reconsider pursuant to Rule 30, Motion 14.  Rule 30. Procedural Motions  8  26    a. Certain Motions Allowed. The Board may consider only those procedural motions listed in this rule. Unless otherwise noted, each procedural motion may be debated and amended and b. Priority of Motions. The procedural motions set out in this paragraph are listed in order of priority. A procedural motion is not in order SO long as another procedural motion of higher  requiresar majority of votes cast, a quorum being present, for adoption.  priority is pending except that:  any procedural motion other than an appeal under Motion 1i is subject to amendment as ii. a motion to call the question (end debate) may be made with regard to any procedural ii. when several procedural motions are pending, voting must begin with the procedural motion highest in priority, provided that ar motion to: amend or end debate on the highest Motion 1. To appeal a Ruling of the Presiding Officer. Any member may appeal the presiding officer'sruling on whether a motion is in order or on whether a speaker has violated reasonable standards of courtesy. The presiding officer's response to a question of parliamentary procedure may also be appealed by any member. An appeal is inorderi immediately after the disputedi ruling orp parliamentary response and at no other time. The member who moves to appeal need not be recognized byt the presiding officer, andi ift timely made, the motion may not be ruled out oforder. Motion 2. To Adjourn. This motion may be used to close ar meeting. Itis not in order ift the! board Motion 3. To Recess to a Time and Place Certain. This motion may be used to call a recessed meeting as permitted under Rule 9. The motion must state the time (including the date, if the meeting will reconvene on a different day) and place at which the meeting will resume, The  providedi in Motion 12, and motion in accordance with Motion 9. priority must be voted on first.  is in closed session.  motioni is noti in order ifi the Boardi is in closed session.  Motion 4. To Take al Brief Recess.  Motion 5. ToFollow the Agenda. This motion must be made ati thet time an item of business that deviates from the agenda is proposed; otherwise, the motion is out of order as to that item. Motion 6. To Suspend the Rules. To be adopted, a motion to suspend the rules must receive affirmative votes equal to at least two-thirds of the Board's actual membership excluding vacant seats and not counting the mayor. The Board may not suspend provision in these rules that are Motion 7. To Divide a Complex Motion. This motion is in order whenever a member wishes to considerand vote on parts ofa complex motion separately. The member who makes this motion Motion 8. To Defer Consideration. The Board may defer its consideration of a substantive motion, and any proposed amendments thereto, to an unspecified time. A motion that has been deferred expires unless the Board votes to revive it pursuant to Motion 13 within 100 days of  required under state law.  must specify how the complex motion willl be divided.  9  27    deferral. A new motion having the same effect as a deferred motion may not be introduced until Motion 9. To End Debate. If adopted, this motion terminates debate on a pending motion, thereby bringing itt to an immediate vote. This motion is noti in order until every member has had Motion 10. To Postpone to a Certain Time. This motion may be employed to delay the Board's considerationofasubstantive motion, anda any proposedamendments: thereto, untila a designated day, meeting or hour. During the period of postponement, the Board may not take up a new motion raising essentially the same issue without first suspendingi its rules pursuant to Motion 6. Motion 11. To Refer a Motion to Committee. The Board may vote to refer as substantive motion toa committee for study andi recommendations. While the substantive motion is pending before the committee, the Board may not take up new motion raising essentially the same issue without first suspending its rules pursuant to Motion 6. If the committee fails to report on the motion within 60 days of the referral date, the Board must take up the motion if asked to do SO by the  the latter has expired.  an opportunity to: speak once on the pending motion.  member who introduced it. Motion 12. To Amend.  a. Germaneness. Amotion to amend must concern the same subject matter as the motion b. Limit on Numbers of Motions to Amend. When a motion to amend is under consideration, a motion to amend the amendment may! be made; however, no more than one motion to amend and one motion to amend the amendment may be pending at the Amendments' to Ordinances. Any amendment toap proposed Ordinance must ber reduced Motion 13. To Revive Consideration. The Board may vote to revive consideration of any substantive motion that has been deferred pursuant to Motion 8, provided it does 50 within one Motion 14. To Reconsider. The Board may vote to reconsider its action on a matter, provided the motion to reconsider is made (a) at the same meeting during which the action to be reconsidered was taken and (b) by a member who voted with the prevailing side. For purposes oft this motion, "the same meeting" includes any continuation of a meeting through a motion to recesst to a certain time and place (Motion 3). The motionisr not in orderi ifiti interrupts the Board's Motion 15. To Rescind. The Board may vote to rescind an action taken at a prior meeting Motion 16. To Prevent Reintroduction for Six Months. This motion may be used to prevent the reintroduction of a failed substantive motion for a time, but it is in order only when made immediately following the substantive motion's defeat. To be adopted, this motion must receive votes equal to at least two-thirds of the Board's actual membership, excluding vacant seats and  itseeks to alter.  same time.  tow writing before the vote on the amendment.  hundred (100) days of its vote to defer consideration.  deliberation on a pending matter. provided rescission is not forbidden byl law.  10  28    not countingt the mayor. Ifthis motion is adopted, the ban on reintroduction remains ine effect for six months or until the Board's next organizational meeting, whichever occurs first.  Rule 31. Introduction of Ordinances.  For purposes oft these rules, the "date of introduction" fora a proposed ordinance is the date on which the board first votes on the proposed ordinance's: subject matter. The board votes on the subject matter of a proposed ordinance wheni it votes on whether to adopt or make changes to the proposed ordinance.  Rule 32. Adoption, Amendment, and Repeal of Ordinances.  a. No proposed ordinance shall be adopted unless it has been reduced to writing and distributed to b. Tol be approved ont the date ofi introduction, a proposed ordinance or any action! having the effect ofan ordinance must receive affirmative votes equal to al least two-thirds of the Board's actual To be approved after the date of introduction, a proposed ordinance or any action having the effect of an ordinançe must receive affirmative votes equal to at least a majority of all Board members not excused from voting on the matter. In calculating the number of affirmative votes d. Amendment and Repeal of Ordinances. The same voting requirements that govern the adoption of proposed ordinances also apply to the amendment or repeal of an ordinance. a. Notwithstanding any provision in the town charter, general law, or local act,  members before a vote on adoption is taken.  membership, excluding vacant seats and not counting the mayor.  necessary, the mayor's vote counts ift there is an equal division.  Rule 33. Adoption of the Budget Ordinance.  The Board may adopt or amend the budget ordinance at a regular or special meeting of the Board by a simple majority of those members present and voting, a quorum being ii. No action taken with respect to the adoption or amendment of the budget ordinance need be published or is subject to any other procedural requirement governing the lii. The adoption or amendment of the budget ordinance and the levy of taxes ini the budget ordinance are not subject to the provision of any city charter or local act concerning  present;  adoption of ordinances or resolutions byt the Board;  initiative or referendum.  b. Notice Requirements for Budget Meetings. During the period beginning with the submission of the budget to the Board and ending with the adoption of the budget ordinance, the Board may hold any special meetings that may be necessary to complete its work on the budget ordinance. Except for the notice requirements of the open meetings law, which continue to apply, no provision ofl law concerning the call of special meetings applies during that period so long as:  Each member of the Board has actual notice of each special meeting called for the  purpose of considering the budget; and  ii. No business other than consideration of the budget is taken up.  11  29    C. No Authority for Closed Sessions. This rule shall not be construed to authorize the Board to hold  closed sessions on any basis other than the grounds set out in Rule! 5.  Rule 34. Approval on Contracts and Authorization of Expenditures  a. Contracts to be in Writing. No contract shall be approved or ratified by the Board unless it has b. Approval of Contracts. Tol be approved or ratified, a contract must receive affirmative votes equal to at least a majority of all Board members not excused from voting on the contracting, including Authorization of Expenditure of Public Funds. The same vote necessary to approve or ratify a contract is required fort the board to authorize the expenditure of public funds, except when the  been reduced to writing at the time oft the Board's vote.  the mayor's votei in the event of at tie.  expenditure is authorized pursuant to Rule 34.  Rule 35. Public Hearings  a. Calling Public Hearings. In addition to holding public hearings required by law, the Board may hold any public hearings it deems advisable. The Board may schedule hearings or delegate that responsibility to city staffmembers, as appropriate, except whenstate! law directs the Board itself to call the hearing. If the Board delegates scheduling authority, it must provide adequate b. Public Hearing Locations. Public hearings may be held anywhere within the city or within the Rules for Public Hearing. The Board may adopt treasonable rules for public hearings that, among other things, i) fix the maximum time allotted to each speaker; ii) provide for the designation of spokespersons for groups of persons supporting or opposing the same positions; ili) provide for d. Notice of Public Hearing. Any public hearing at which a majority of the Board is present shall be considered part of a regular or special meeting. Consequently, the relevant notice and related requirements of the open meetings law, as set out in Rules 5 through 9 apply to such hearings. Some statutes mandate additional notice for particular types of hearings, and as such notice must be provided together with notice of the meeting during which the hearing will take place. e. Continuing Public Hearings. The Board may continue any public hearing without further advertisement to a time and place certain, provided the time (including the date, if the hearing will resume on a different day) and place oft the continued hearing are announcedi in opensession. Except for hearings conducted pursuant to paragraph (g), ifa quorum of the Board is not present for a properly scheduled public hearing, the hearing must be continued until the Board's next Conduct of Public Hearings. At the time appointed for the hearing, the mayor shall call the hearing to order and proceed to allow public input in accordance with any rules adopted by the Board for the hearing. Unless the Board extends the hearing, when the time allotted for the hearing expires, or when no one wishes to speak who has not done sO, the mayor: shall entertain amotion to close the hearing, and the Board shall resume the regular order of business. Public Hearings by Less than a Majority of Board Members. Nothing in this rule prevents the Board from appointing a member or members to hold a public hearing on the Board's behalf,  guidance to assist staff members in exercising that authority.  county where the city is located.  the maintenance of order and decorum in the conduct of the meeting.  regular meeting without further advertisement.  except when state law requires that the Board itself conduct the hearing.  12  30    Rule 37. Public Comment Periods.  a. Frequency of Public Comment Periods. The Board must provide at least one opportunity for public comment each month at a regular meeting, except that the Board need not offer ap public comment period during any month in which it does not hold a regular meeting. b. Rules for Public Comment Periods. The Board may adopt reasonable rules for public comment  periods that, among other things:  fix the maximum time allotted to each speaker  ii. provide for the designation of spokespersons for groups supporting or opposing the same ii. provide for the maintenance of order and decorum ini the conduct of the hearing. Content-Based Restrictions Generally Prohibited. The Board may not restrict speakers based on subject matter, as long as their comments pertain to subjects within the Board'sreal or apparent  positions;  jurisdiction. Rule 38. Appointments  a. Appointmentsi in Open Session. The Board must consider and make any appointment to another body or, int the event of a vacancy on the Board, to its own membershipl in open session. b. Nominating and Voting Procedure to fill Vacancy on Board of Commissioners. The Board shall use thet following procedure tot fill ay vacancy ont the Boardi itself. No: sooner than 14 days after the date ofr resignation or notice ofi intent to resign on a date certain, and no later than 30 days after the date of resignation, the Mayor shall open the floor for nominations, whereupon Board members may put forward and debate nominees. When debate ends, the mayor shall call fora Board member to make a motion to nominate an individual to fillt the vacancy. After debate, the Board shall vote on the Motion. Ift the Motion passes, the vacancy is filled. Ifitf fails, the floori is then open to a new motion. The process shall continue until a motion passes. Nominating and Voting Procedure to Fill Vacancy on other Bodies. The Board shall use the following procedure to fill a vacancy on any other body over which it has the power of  appointment.  Appointments to Other Bodies. The Board shall direct town staff to notify the general public and prepare and provide application forms to those citizens interested inserving ont town boards and committees. Completed applications shall bep provided toi the Board for review and consideration. Amember: shalli thereafter move that the Board appoint an individual, and, following debate, the Board may vote on the motion. Ifthe motion passes, the seat is filled. Ifit fails, the floor is then open toa ii. Appointments to the ABCI Board and the Planning Board. No less than 90 days prior tot the expiration of an ABC or planning board member's term, the Board shall establish a nominating committee consisting of the Mayor and two commissioners. The nominating committee shall review and evaluate applicants pursuant to Board approved procedures. After review and evaluation, the nominating committee shall be called upon to make its report and recommendations, if any, to the full Board.  new motion.  13  31    The Mayor shall then open the floor for nominations, whereupon Board members may put forward and debate nominees. When debate ends, the Mayor shall call the role of the members, and each member shall cast a vote for his or her preferred nominee. The voting shall continue until a nominee receives a majority of votes cast  during a single balloting.  d. Mayor. The mayor may not make nominations or vote on appointments under this rule. e. MutpleAppointments. Ift the Boardisf filling moret than one vacancy, each members shall have as many votes in each balloting as there are slots to be filled, and the votes of a majority of the total number of members voting shall be required for each appointment. No member may cast more than one vote for the same candidate for the same vacancy during a single Duty to Vote. It is the duty of each member to vote for as many appointees as there are appointments to be made, but failure to do sO shall noti invalidate a member's ballot. g. Vote by' Written Ballot. The Board may vote on proposed appointment by written ballot in  balloting.  accordance with Rule 27.  Rule 39. Committees and Boards.  a. Establishment: and Appointment. The Board may establish temporary: and: standing committees, Boards and other bodies to help carry on the work of the town government. Unless otherwise provided byl law ort the Board, the power of appointment to such bodies lies with the Board. b. Open Meetings Law. The requirements of the open meetings law apply whenever a majority of an appointed body'smembers. gather in person or simultaneously by electronic means to discuss or conduct official business. They do not apply to meetings solely among the city's professional Procedural Rules. The Board may prescribe the procedures by which the city's appointed bodies operate, subject to anystatuloryprowsons applicablet to particular bodies. Ini the absence ofrules adopted by the Board, an appointed body may promulgate its own procedural rules, SO long as they are in keeping with any relevant statutory provisions and generally accepted principles of  staff.  parliamentary procedure. Rule 40. Amendment of the Rules.  These rules may be amended at any regular meeting or at any properly called special meeting for which amendment of the rules is one oft the meeting'ss stated purposes. Any amendment tot these rules must be consistent with the city charter, any relevant statutes, and generally accepted principles of parliamentary procedure. To be adopted, a motion to amend these rules must be approved by a majority oft the Board's  members, excluding vacant seats.  Rule 41. Reference to Robert's Rules of Order Newly Revised.  The Board shall refer to Robert's Rules of Order Newly Revised for guidance when confronted with a procedurali issue not covered byt these rules or state law. Having consulted. Robert's, the mayor shallmake  aruling on thei issue subject to appeal to the Board under Rule 31, Motion1.  Rule 42. Town Charter Controls.  14  32    Int the event any of these rules conflict with the Town Charter, the Town Charter controls.  15  33    Resolution No. 2019-03 TOWN OF CRAMERTON TOWN OF CRAMERTON  RESOLUTION TO REPEAL AND REPLACE CHAPTER 30 OF THE CODE OF ORDINANCES OFTHE  WHEREAS, the Mayor and Town Board of Commissioners seek to decide important WHEREAS, to accomplish the above stated goal, The Mayor and Town Board of Commissioners seek to formalize the rules and procedures by which they conduct the business  issues of public policy in an effective, efficient, orderly and fair manner;  ofthe Town;  WHEREAS, the Mayor and Town Board desire to repeal Chapter 30 of the Code of Ordinances ini its entirety and replace it with the new Chapter 30 attached hereto as Exhibit A; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE BOARD OF  COMMISSIONERS OF THE TOWN OF CRAMERTON that:  1. All sections of Chapter 30 of the Code of Ordinances of the Town of Cramerton are  hereby repealed.  2.  Chapter 30 of the Code of Ordinances of the Town of Cramerton is hereby replaced  with a new Chapter 30 attached hereto as Exhibit A.  BEITHEREBY FURTHER RESOLVED this newly adopted Chapter 30 ofthe Code of Ordinances  ise effective from this date forward.  Adopted this  day of January, 2019.  ATTEST:  APPROVED ASTO FORM:  Wilene Cunningham, Town Clerk  Karen Wolter, Town Attorney  34    EXHIBIT A  CHAPTER 30: MAYOR AND BOARD OF COMMISSIONERS  General. Provisions Section  30.01 Board may Adopt its Own Rules of Procedure Mayor and Boarde/Commisioners, see Charter. Art. III  Charter. Reference:  GENERAL PROVISIONS  $30.01 BOARD MAY ADOPTITS OWN RULES OF PROCEDURE general law or the generally accepted principles ofparliamentary procedure.  The Board may adopt its own rules of procedure not inconsistent with the Town Charter,  35    GENERAL PROVISIONS  $30.01 BOARDMAY, ADOPTI ITSOWN RULES OF PROCEDUREREFERENCE-TO  ROBERT'SI RULES-OPORDER  Thel Board may adopt its own rules ofprocedure not inconsistent with the Town Charter, Rebert-Rasof@nierahai-aagempahasimsef yd-amdrewaawpiea, dpis-Heowevek.meeiomiaimtyl-Banlahileinailamdiyedbyafalweteabhid-by Uhles-he-BeardeheaswewlerpevahmwheBamiaag preeedure-te-appoint-RdvAdmas-te-verieus-seberdamnate-beards,Cemmitess-andefliees. 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Rebet'sHueserorder: 0B-APPOINIMENIS:  their-votes  Ora-smpe-mete-appeint. $-30.15 REGUEARMEEINGS:  MEETINGSPROCEDURES  -Thergiarmsinfh-amiaalwekoensesahihaiby e-Bom'sadayalopladesammAlirymham-ionvenes B-Almetingsahilesaimaewimewlepoiswa-4. -AsysiaimwinginyRyagafa-Pauthaielatenyimeelerhan aipaefeins19AseflsapSpilameigtPelalinellinasendance-wilhle (B) e-yes,te-MayefempseramyinmhwsaFh-Bourdmayatany-ime alaspesiameinglyag#sNastisingele-ine-meamépheaflheming -Metisoflemsingaaleph-awmhPwidelinliadivisieoA Peiemby4EheusbuiaeHhusing-ieliowingahaleew: 0-WitesiceshalieahempalyeloehPamimemher: -#Fmoticecamsetbepetsemalydelverd,melieemay"eleRate-Berdémembersusual Phaseféwelingamdalserhpieefhualadiees-wrCleikshal makeevery-reasonableferiecontisehe-euimemherbyelelephoneore-mai.  7:00pm 318-128md-169A-71, 30.16-SPBCIAL-MEETINGS.  provisionssetferthinGS-##-149318-12emd169A-71.  emPRbecuNsieN  36    (D)-Speeia-meeingmayalspbehalawhemalberimemembersarepresent and-eonsent hereieerwhe-heeateiwawdfanie:povideh-haitie B-PeTwm.Clekahaaghemdaailimsigubepili-améhe-maisatias: -@-Pesingemaiseefh-im-mdpieafeefhamwgemtadaredoerefhe-Bounssl -Malagerdeineingateafh--gashalemaaw.agesitin @-Malingerdeiveingaliseaflemwingi-ypeewwla-wha-fidvihh-flerka -Omyemeiemseflspasfaiaeasieyeting tA)-Anemegensymseicham-iagsfa-Balaefgemenlyimapased cireumstanees-thatregureimmedtateconsideratieration-held-maeerecordance-i#hteprovsiens-se: ByThe-Mayer,the-MiyerPe-fempereorany-wememembenseFthe-Boaremayatanytme alaReereNey-mssinetyspringewiltensuemassaingleitimeméphacefe -Neiseaflhe-mstindr-amesamemaersaiseef -)-BmagesymsislehatwlwmwaepssasaiceseNt hersicerwhaemheseatpewhaweseadeitewaedfatisepoviedtak -Phe-Tediekhalieafwy-ymaieahsheflemaliswlokas reguesteditimaeerdanewiHtepeOpen-Meeingsla-asnoheeshae-begiverelherby aephameorbytesmemsamemstipdusdienall: Bondmemheisandalal.egremimmsimey (-Only-businesseomnetsiwihtheemegeneymaybetamsatdatanenemergeney-meting: (A) Bymeentyveie,the-beRemmaycemeeAFSyRHPsy meetingte-anyplaceamd-tmespeleoiedanthemmeltentecentinueerreess-the-meeting: B)-Ne-ferher-motienedbegivenefenyeeninederressedsessonofamectingsetin ()-Pepvae-he-lowaMamgere-hiber: her designee shall Preparethengendiorihe -wmbraMPHA-Awhy.as businessplaeedon-theegendemusthereveiveb/the-lowcle72heurpnerte-anymeting othathe-agendamayemaylepimeamdmasearslaheimtc-owCletsoliee. 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(-Frenchise-eriininanseaméamemimendmentsshalbeadepedipassendansewiththeprevisions he-Beardmay-heldlesadsesiensinaseerdaneewihaeOpem-MetingsLaw-(G.S-Ch. 143,AR-33Cyandolherprowisemsellew-he-bereehal-commeneaelesedsessienbya mageriy-veiete-de-sespandshal-emisaeelesesesieminthe-same-mamner-Theminiefiom  reaey-spekenyane $39,25-VOTING-  When-appheable:  acerdanee-withdivisienD)below:  greunds-terexeusaantlenyetherappieabeable-state-stalite:  seats-en-the-Beard,eNehdmngvaeant-seats: 3926-ADOPTONONOFORDNANCES. mal-venecessatyle-atep-ertimanes.  EHRGS-IRAE 30:27-CLOSED-SBSSIONS:  39    closedsesions-maybewitaheldompublieimspectionsolongespableimspecton-woid Publich hearingsbyte-BeardasehalsehalimasenasMacwARdS-G0A-Sraméshalse heldendmelieedasreqursebysaesateischapererte-ow-Chares: MimsieshallbekeptofalmsingsefhebeardbylomaCietkamd,im.iserhet saRse,by-he-TewmAlemeyinswnimewAA6-F-69A-72-  sistehepupeseeftheclesedsesion: 30,28-PUBEICHEARINGS: $30:9-MINUTES.  317-TOWACHERK  tA/-Aeposdalbysaedeataalwpim-bocmaoispsure, B)-PheClerksha!giwemiceefBearémetings-kepeoumalofPearepreceedmgs,be ustedanofal-owaeerireminsctoohmerhefzand perform ayherdinierhsmayple )-imadlie,tieBearsaypinepwni-ersrsePyePepwy-Towaclels-wae halhawehilauheriyioemisempmam-feepommaiaisofhe-lowadiek  wtiepetfommaceflisefliserherslskdaies  qHe,5y-aM6ytPPeaRerSFIet:  thatitmay-speeifs.  40    Resolution No. 2019-04  TOWN OF CRAMERTON OF CRAMERTON  RESOLUTION1 TO AMEND CHAPTER: 31 S 31.17 OF THE CODE OF ORDINANCES OF THE TOWN  WHEREAS, the Mayor and Town Board of Commissioners seek to clarify the role and WHEREAS, to accomplish this goal, the Mayor and Town Board of Commissioners wish to amend Chapter 31 $ 31.17 oft the Code of Ordinances of the Town of Cramerton. NOW, THEREFORE, BEI IT RESOLVED BY THE MAYOR AND' THE BOARD OF  reporting responsibilities of the Town Clerk;  COMMISSIONERS OF THE TOWN OF CRAMERTON that:  The Chapter 315 31.17is hereby amended as setforth on Exhibit A attached hereto. BEI IT HEREBY FURTHER RESOLVED that this newly amended Chapter 31 $ 31.17 is effective  from this date forward. Adopted this  day of. January, 2019.  ATTEST:  APPROVED ASTOFORM:  Wilene Cunningham, Town Clerk  Karen Wolter, Town Attorney  41    $31.17 TOWN CLERK.  F(A). As provided by state statute, thel Board shall appointa al Town Clerk tos serve ati its pleasure,t Formatted: Font (Default)T Times New Roman, 12pt int thep performance of his orl her clerk duties. Thee employees serving int that position reports directlyto Formatted:! SpaceA After: 8pt, Lines spacing: Multiple  the7 Town Monager or his ork her designee ands shall be hired, suspended, orremoved byt the Town (B) The Clerks shall give notice of Board meetings, keepa aj journal ofE Board proceedings, be custodian ofa allt townr records entrusted tol him orl her, and perform any other duties that may be (C) In addition, thel Board may appoint or provide for one or more. Deputy" Town Clerks who shalll have full authority to exercise and perform any of the powers and duties oft the Town Clerk  1.08li Font color Red  Manager at/ his or herc discretion.  Formatted: Font (Default) +Body (Calibri), 11pt,I Italic,  required, by law, byt thel Board or byt the' Town Manager.  thati itmay specify.  42    Resolution No. 2019-05  RESOLUTION ADOPTING POLICY AND PROCEDURE FOR PERSONAL ATTENDANCE AT  BOARD OF COMMISSIONERS MEETINGS  WHEREAS, governing bodies of a municipality are authorized to adopt their own policies and procedures concerning how their official meetings are to be conducted; and WHEREAS, discussion, debate and action by the governing body are more effective and are enhanced when conducted in person at meetings before the citizens of  the Town in attendance; and  WHEREAS, the Board now desires to adopt aj policy to reflect the need for  remote participation in Board meetings on an occasional basis.  NOW, THEREFORE, be it resolved by the Board of Commissioners of the Town of  Cramerton that it be the policy and procedure of the Town Board that:  1.  Board members are expected to attend in person any regular meeting in order to participate, discuss, debate, take action or vote on any matter Board members, however, may remotely participate by right in three a. Ac quorum of the Board is physically present at the meeting; and b. The Board is not participating in a quasi-judicial proceeding at the Approval for remote participation in excess ofi those allowed by rightmay be granted by the Mayor or by two Board members, provided at least two business days notice is provided to the Mayor and Board of the need A Board Member that participates remotely at a meeting will be deemed present for purposes of voting on issues before the Board. Acceptable means of remote participation include telephone, internet or satellite enabled audio or video conferencing, or any other technology that enables the remote participant and all persons present at the meeting location to be clearly audible to one another. Text messaging, instant messaging, email and web chat without audio are not acceptable  before the Board.  2.  regular meetings each calendar year sO long as  meeting.  3.  to call in.  4. 5.  43    methods of remote participation. Additionally, any remote participation shall be in compliance with the requirements of G.S. 143-318.13. Should, fori technical or other reasons, the remote participant and all other persons at the meeting location become inaudible to each other, the remote participant will be deemed tol have left the meeting and such  6.  shalll be reflected in the minutes of the meeting.  7. The minutes of each meeting shall reflect which members are present, which members are particpatingremotel, and which members are  absent.  8. Itist the intent of the Board in adopting this amended policy that this personal attendance requirement shall generally apply and that exceptions shall be allowed only to address absences beyond the reasonable control of the Board member (such as business or family  circumstances).  This Resolution shall be effective upon adoption this  day of  2019.  [ADD APPROPRIATE SIGNATURE LINES]  44