Town of Fletcher Agenda Review Meeting Minutes August 1, 2022  Call the meeting to order at: 6:00 pm Those who were in attendance are as follows:  Mayor Preston Blakley Mayor Pro-Tem Bob Davy Councilman Trevor Lance Councilman Keith Reid Councilwoman Sheila Franklin Town Manager Mark Biberdorf Moment of Silence: Pledge of Allegiance: ***Public Comments**X None at this time (7/6 &7/11)  Approval of minutes-corrections, additions or deletions. No comments were made on the minutes at this time.  Council Updates None at this time Consent Agenda  Set public hearing for September 12, 2022 meeting in order to consider amendments to Article 6 of the Land Development Code regarding stormwater ordinances. Approval of release of bond from Cane Creek Vistas LLC for Phase 2 infrastructure  in Sycamore Cottages.  Mayor Blakley asked did council have any questions on the Consent Agenda at this  time.    Councilman Trevor Lance stated that he has been going through the Land Development Code and had some questions on Article 6 and he was hoping that Planning & Zoning Director Eric Rufa will be at the next meeting. Town Manager Mark Biberdorf stated thatIcan have him here at the Regular meeting and the reason that he did not come tonight is because this is mostly some housekeeping measures to keep in with what the state was wanting.  Discussion Followed: "Sycamore Cottages".  Mayor Pro-Tem Bob Davy asked about the release of bond on Cane Creek Vistas Town Manager Mark Biberdorfstated that they are up against the wire now to get it done as they actually have a couple of sections of sidewalk that they have not yet completed. The bond is about to expire sO they either need to extend the bond or  get the work completed by this week.  Discussion Followed:  Presentation from Pisgah Legal Services-Daniel Carey Regional Development Mayor Blakely stated that we will have Mr. Daniel Carey here next week for a Preliminary design for tennis and basketball courts at Bill Moore Community Mayor Blakley stated that Mr. Ben Cathey will be here next week: for the preliminary design for the tennis and basketball courts. Are there any questions or Town Manager Mark Biberdorf stated that he, Heather and Greg met with Ben Cathey about the layout of the courts. He has started working on this and will have something to present to you for Monday night. He just sent something to me (email) of two different potential locations either next to field five or: right next to the fitness pad. We were. looking at one tennis court, one pickle ball court and two half basketball courts. This is not set in stone just trying to throw out a potential concept  Officer.  presentation from Pisgah Legal Services. Park - Ben Cathey, McGill Associates.  comments on this?  on how to do this. Discussion Followed:    Extension of purchase and sale agreement for Town Center Project- Mark Town Manager Mark Biberdorf stated that as you know we have been working with DOT and our developer to come to some closure on the transportation improvements. Ireferenced a July 14 meeting with myself, mayor and other staff the developer team and a local contingency of DOT. This was to first of all to reiterate what council's position was on those four options there were presented and to talk The TIA has to go to Raleigh to the congestion management division (has been sent) they have to get comments or concurrence on the recommendations out of the TIA. The recommendations are another (righthand) turn lane coming out of the center of the development onto highway 25 with some reconfiguration of the traffic signal at Howard Gap and Hwy 25. Then a right turn lane to be added as your heading east on Fanning Bridge Road coming up to Hwy 25 to allow cars to turn right off the  Biberdorf, Town Manager.  about the traffic impact analysis (TIA).  intersection. Discussion Followed:  Council has asked for someone from DOT to come to a council meeting to discuss Update on events at Family Fun Festival - Greg Walker, Parks & Recreation Mayor Blakley stated that Mr. Greg Walker will be here next week with an update  the different options on this project.  Director.  on events at the Family Fun Festival.  Comments from the Town Manager Mark Biberdorf.  On the in-custody death we had a couple of months ago, both of the officers were able to come back to work one: is still on light duty. Nothing more from the SBI Ihave been in communications with Kevin Johnson of MSD about the possibly of extending sewer (using. ARPA funds) down Westfield, North Hudson and some part ofDogwood Terrace. He is interested in giving us some more: information about the possibility of sewer in these areas. We have some idea of a ball park on the costs ($615,000.00) but you also have tap fees for each individual homeowner and the  investigation is still ongoing.    connection from the home to the meter. Also, do they want to be on sewer and how  many homeowners are actually interested in this.  Discussion Followed:  The mayor sent out a letter to the county (shared with council) that in the state budget (that was just passed) there is a million dollars that is not designated toa a specific project for Henderson county and he has asked about engaging in discussions that this money be used towards a Fletcher Library.  Discussion Followed:  Mayor Blakely asked for a motion to adjourn and it was sO moved by Mayor Pro-  Tem Bob Davy and seconded by Councilman Keith Reid.  Motion carries all in favor. Adjourned: 06:45 pm Approved: Q-13-a2 Date  RtBlhly Mayor PrestonBlakely    Town of Fletcher Town Council Meeting Minutes August 8, 2022  Call the meeting to order: 06:00 pm Those who were in attendance are as follows:  Mayor Preston Blakely Mayor Pro-Tem Bob Davy Councilman Trevor Lance Councilman Keith Reed Councilwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa Parks & Recreation Director Greg Walker  Moment of Silence: Mayor Blakely asked for a moment of silence  Pledge of Allegiance: Mayor Blakely led everyone in the Pledge of Allegiance. Dennis Justice of31 Tamis Lane Fletcher commented on agenda item #5 and the proposed "courts" (basketball, tennis, pickleball) to be built at Bill Moore  ***Public Comments*** Community park. (7/5, 7/11)  Approval of minutes-corrections, additions or deletions.  Mayor Blakely asked for any corrections, additions or deletions to the minutes? Councilwoman Sheila Franklin stated that she would like to make a correction to the minutes on 7/11 to insert Chief Terry's response to Ms. Kemp's concerns about  the in-custody death.  Mayor Blakely asked to we have a motion to approve the minutes with Councilman Keith Reed stated that he would make that motion and it was  Councilwoman Franklin's additions? seconded by Mayor Pro-Tem Bob Davy. Motion carries all in favor.    Council Updates None at this time. Consent Agenda  Set public hearing for September 12, 2022 meeting in order to consider amendments to. Article 6 of the Land Development Code regarding stormwater ordinances. Approval ofrelease of bond from Cane Creek Vistas LLC for Phase 2 infrastructure Mayor Blakely asked for questions comments or concerns on the Consent Agenda? Town Manager Mark Biberdorf stated on the bond from Cane Creek Vistas LLC, our Planning & Zoning Director Eric Rufa was able to confirm that they did finish the On Article 6 of the stormwater ordinance we have someone here from McGill & Chris Brown of McGill &. Associates answered questions that council had on this  in Sycamore Cottages  sidewalks in there.  Associates to answer any questions on that council has on this.  consent item. Discussion Followed:  Mayor Blakely asked do we. have a motion to approve the Consent Agenda as presented and it was sO moved by Mayor Pro-Tem Bob Davy and seconded by  Councilman Keith Reed. Motion carries all in favor. Development Officer.  Presentation from Pisgah Legal Services- Daniel Carey, Regional  Daniel Carey of Pisgah Legal Services gave a power point presentation on the services they offer to residents and answered questions that council had for him.  Discussion Followed:  Preliminary design for tennis and basketball courts at Bill Moore Community  Park- Ben Cathey, McGill Associates.    Town Manager Mark Biberdorf stated that Ben Cathey is not here but Nathan Sawyer is here andIa am just going to give a little lead in to this and see: if you have Last weeklmentioned that staff (P &R director, Assistant Town Manager and myself) meti initially with Ben Cathey of McGill & Associates to get the concept and potential location of the courts. With thatlemailed you last week the potential layout of these courts and you can see that the location is just north of the fitness pad. This would be for a tennis court, 2 half basketball courts and 3 pickleball courts. The reason for  any questions.  half basketball courts is that it helps to keep better open play.  Discussion Followed:  Items to amend/revise for update at the September council meeting: a) Cost difference between the two surfaces for the courts. b) Shift tennis courts over to the west/left to leave room for expansion c) Basketball court design/layout stay with half courts and add additional  boards/goals for additional players.  Will come back with additional concepts for the courts as well.  Extension of purchase & sale agreement for Town Center Project-Mark  Biberdorf, Town Manager.  Town Manager Mark Biberdorf: stated that Ispoke to you last week about basically where we are with this and we do not have anybody here from the developer team. Essentially, we met with DOT to discuss short term and long term on' Transportation Improvements but at this point the traffic Impact analysis that the developer has to do to be submitted before DOT was going to take any position on driveway permits. (relinquish some ofthe residual right of way) This has gone to the Raleigh Congestion Management group andIcontacted DOT last week and at that time they had not: received it. Once this is reviewed then they will sit down and discuss how much financial contribution the developer will have to put into this project. Iknow Bob you had asked last week to have someone from DOT here at this week's meeting  butIwas unable to contact anyone. Discussion Followed:  Town Manager Mark Biberdorf stated that he anticipates that their will be another extension but at that time the developer should have a better idea of when they will  be able to close at that point.    Mayor Blakely asked for a motion to approve the extension oft the purchase & sale agreement for the town center. Councilman Trevor Lance stated that he would make  that motion and it was seconded by Councilwoman Sheila Franklin.  Motion carries all in favor.  Update on events at Family Fun Festival - Greg Walker, Parks & Recreation Parks & Recreation Director Greg Walker gave an update on the events that will  Director.  take place at the Family Fun Festival on Saturday September 24 Comments from the Town Manager Mark Biberdorf.  Not much change on the in-custody death that occurred several months ago. We have not heard back from the SBI as of yet. The officers involved in that have On the extension of sewer service with MSD and using ARP funds. Ihave been in communication with Kevin Johnson of MSD and also their engineer there. Ihave got aconference call tomorrow with Kevin Johnson to talk more about the logistics. Initially we are. looking at Westfield Road, , North Hudson Lane and Dogwood Terrace and they are in close proximity to each other off of Fanning Bridge Road.I Has there been any feedback on the letter sent to the commissioners on the 1 million  returned to duty.  will be looking at how practical it is to do this in this area.  in state funds that has not been committed. Mayor Blakely said that he has not heard anything.  Also, Iam working on getting some type of survey out to residents. What some other localities have done. Iamresearching what other localities have done and will  get back to you next month. Discussion Followed:  Mayor Blakely asked for a motion to adjourn and it was so moved by Councilman  Keith Reed and seconded by Councilman Trevor Lance.  Motion carries all in favor.    Adjourned: 07:30 pm  Approved:  9-122  RatBhhy Mayor Preston-Blakely  Date