TOWN OF FOUR OAKS TOWN COUNCIL MEETING JUNE 19TH, 2023 AGENDA  1) 2) 3)  Call to Order  Invocation and Pledge of Allegiance Approval ofMinutes (a) Town Council Meeting May g", 2023 (b) Special Called Budget Meeting - May 318, 2023 (c) Budget Workshop - June 12#,2023 (a) American Legion Post 346- Tom Britt  4)  Public Comments (b) Dan Lee Public Hearings  5)  (a) Johan Enns Boldt & Johnny Loewen Boldt, Petitioners & Owners - Request fora Special Use Permit to allow for a Venue for Events located at 403 Old Olive Road in (b) Bernardo Carrillo Galindo, Petitioner & Owner - Request for a Special Use Permit for a Used Carl Lot & Body Shop located at 350 US Hwy 701 in the Town's ETJ; (c) Caliber Development, Inc., Owner and Mickey Lamm, Petitioner - Request for Special Usel Permits to allow for Doublewide Manufactured Homes to be located at 195 & 199 Thomas Road in the Town's ETJ; Parcels # 08112011 & 08112011E (d) Jaymie Denise Glover, Petitioner & Owner Request for a Special Use Permit to allow fora a Doublewide Manufactured Home located at 531 Miller Road in the (e) Donald Earl Adams, Petitioner & Owner - Request for a Special Use Permit to allow for a Singlewide Manufactured Home located at 2171 Stewart Road int the Town's  the Town's ETJ; Parcel # 15H09020D  Parcel # 08J11033Q  Town's ETJ; Parcel # 08H10106 ETJ; Parcel # 08J12029E New Business  6)  (a) Resolution & Policy Requiring Foundation Surveys (b) Resolution Supporting Water & Sewer Authority in Johnston County (c) Resolution Authorizing Sale of Surplus Personal Property  (d) Approve SRO Service Contract (e) PT George Financial Report Mayor's Comments Department Reports (a) Police - Bradley (b) Parks & Rec & Outreach - Robertson (c) Water and Sewer-Hines (d) Sanitation & Streets - Surles (e) Finance - Hardy Closed Session  7) 8)  9) Adjournment    TOWN OF FOUR OAKS TOWN COUNCIL MEETING  JUNE 19TH, 2023 MINUTES  Call to Order  Mayor Vic Medlin called the June 19th, 2023 regular scheduled Town Council meeting to order at 6:30 p.m. Those present included Commissioners Michael Bradley, Mike Hines, and Carles Surles. Also, present were. Police Chief Stephen Anderson; Public Works Director Barry Stanley; Planning & Zoning Administrator, /I Building Inspector Mike Cook, Town Clerk Martha Garris recording minutes, and Mike Dart from FO Benson New in Review. Not present and excused  Commissioners Andy Hardy and Kim Robertson. Invocation and Pledge of Allegiance  Commissioner Surles gave the opening Invocation with Tom Britt leading the Pledge of  Allegiance.  Approval of Minutes Town Council Meeting - May 8th, 2023 Special Called Budget Meeting - May 315,2023 Budget Workshop - June 12th, 2023 seconded by Commissioner Bradley, voting unanimous.  Commissioner Hines made a motion to approve the minutes for all 3 meeting as presented,  Public Comments Department.  Police Chief Anderson introduced Officer Joseph Dale Atkinson as the newest officer to the Tom Britt & the new Commander Glenn Calhoun, from American Legion Post 346, presented Chief Anderson with a Certificate of Appreciation and a $200 Hwy 55 gift card for the Dan Lee, resident, presented the history of the park and his desire to reinstate a finial post on top ofthe gazebo in Barbour's Grove Park. Mr. Lee presented a finial post designed by himselfand carved by William Ellis in which they would donate as a gift ifapproved to be installed. Mayor Medlin thanked Mr. Lee and indicated it would bej passed along to the Parks & Rec  police department.  Commissioner and Director to discuss.  Public Hearings  Mayor Medlin called the meeting into a public hearing.    Johan Enns Boldt &. Johnny Loewen Boldt, Petitioners & Owners - Request for a Special Use Permit to allow for a Venue for Events located at 403 Old Olive Road in the Town's Mayor Medlin opened the first case and turned the meeting over to the Town Attorney, Chip Hewett. Attorney Hewett commented this was a Quasi-Judicial Hearing which the council actual convenes to be the trier of fact. Being there seems to be somewhat ofa an issue since the Planning Board tabled it on June 13, he suggested giving the applicant the option to go back before the planning board for ai recommendation or to move forward with the Board's hearing.  ETJ; Parcel # 15H09020D  Johnny Boldt, the applicant was present.  Mayor Medlin addressed the applicant Mr. Boldt asking ifh he would like toj proceed with the hearing with no Planning Board recommendation or would he like for the hearing to go back before the Planning Board for a recommendation prior to the Board ofCommissioners hearing the case. Mr. Boldt stated he would like to wait to go before the Planning Board first.  Mayor Medlin closed the public hearing.  Motion to table the hearing for. Johan Enns Boldt & Johnny Loewen Boldt, Petitioners & Owners requesting a special use permit to allow for a Venue for Events located at 403 Old Olive Road in the Town's ETJ; Parcel # 15H09020D to go back to the Planning Board on July 11,2023 was made by Commissioner Bradley, seconded by Commissioner Hines, voting unanimous.  Mayor Medlin called the meeting back into aj public hearing.  Bernardo Carrillo Galindo, Petitioner & Owner- - Request for a Special Use Permit for a Used Car Lot & Body Shop located at 350 US Hwy 701 in the Town's ETJ; Parcel # Carlos Rincon, 31201 NC210, Smithfield, was present to represent Mr. Galindo. Attorney Hewett swore in Barry Stanley, Carlos Rincon, & Mike Cook to speak for the hearing. Barry Stanley relayed that the Planning Board did not hear the case on June 13 because the petitioner was not present. Since the petitioner had representation and this was a quasi-judicial case the Board could proceed with the hearing. The request was for a special use permit fora used car lot and body shop. The applicate had withdrew the body shop from the application because it would not be allowed under the current zoning district. The property is zoned B-2Hin the town's ETJ; the planning board actually heard the case in March 2023 and recommended it to the Board for approval then; and based on staff determinations it meets the chapter 160D 4 finding of fact requirements. Public notices were in the newspaper on May 31 & June 7; sign was placed on the property May 31; and letters were mailed out to property owners within a 500 feet radius. There was one inquiry with concerns about the noise at night and the gentlemen was Mr. Rincon confirmed this would only by a used car dealership, hours of operation would be Monday through Saturday from 9 am to 5 pm, and would have a few cars for sale in the front and those not for sale will be behind a fence in the back. Mr. Stanley pointed out the applicant  08J11033Q  encouraged to attend the meetings to express any concerns.    indicated to the Planning Board in March of2 2023 that there would be approximately 10 cars for sale at a time. Mr. Rincon clarified the body shop mentioned on the application will be ata  different location.  Mayor Medlin closed the public hearing.  Motion to approve the special use foral used car lot only located at 350 US Hwy 701 in the Town's ETJ onj parcel # 08J11033Q with the condition that the special use stays with the current landowner and it dissolves ifthe landowner changed and they must stick to the hours of operations 9: am to 5 pm and the number of vehicles (10) for sale at a time as presented was made by Commissioner Hines, seconded by Commissioner Surles, voting unanimous.  Mayor Medlin called the meeting back into a public hearing.  Caliber Development, Inc., Owner and Mickey Lamm, Petitioner- - Request for Special Use Permits to allow for Doublewide Manufactured Homes to bel located at 195 & 199 Thomas Mickey Lamm was present to represent. Attorney Hewett swore & affirmed in Mickey Lamm Mike Cook relayed to the Board that the owner would like to place manufactured doublewide homes on each parcel at 195 & 199 Thomas Rd. each being 0.58 acres. Thej property is zoned RA in the town's ETJ which require a special use permit for manufactured homes; it can meet the required setbacks of40", 15', & 30'; and based on staff determinations it meets the chapter 160D 4 finding of fact requirements. Public notices were in the newspaper on May 31 &. June 7; sign was placed on the property May 31; and letters were mailed out to 9 property owners within a500 feet radius. There was one inquiry wanting clarification on what was going on and he was Mr. Lamm shared a photo of the new. homes which will have brick skirting, explained they would be owner occupied, not rental property and Johnston County had already approved the  Road in the' Town's ETJ; Parcels # 08112011 & 08112011E  & Mike Cook to speak for the hearing.  fine. Planning Board was recommending for approval.  septic systems.  Mayor Medlin closed the public hearing.  Motion to approve the special use permits to allow for doublewide manufactured homes to be located at 195 & 199 Thomas Road in the Town's ETJ on parcels # 08112011 & 08112011E as presented was made by Commissioner Hines, seconded by Commissioner Bradley, voting  unanimous.  Mayor Medlin called the meeting back into a public hearing.    Jaymie Denise Glover, Petitioner & Owner- Request for: a Special Use Permit to allow for aD Doublewide Manufactured Home located at 531 Miller Road in the Town's ETJ; Parcel # Jaymie Glover was present to represent. Attorney Hewett swore in Jaymie Glover & Mike Mike Cook relayed to the Board that the owner would like to place a manufactured doublewide home on her parcel at 531 Miller Rd. consisting of9.6 acres. The owner plans to situate the home in the center oft the lot's road frontage 100 to 200 feet from the road. The property is zoned RA in the town's ETJ which require a special use permit for manufactured homes; it can meet the required setbacks of40', 157,730'; and based on staff determinations it meets the chapter 160D 4 finding of fact requirements. Public notices were in the newspaper on May 31 & June 7; sign was placed on the property May 31; and letters were mailed out to 9 property owners within a 500 feet radius. There were no inquires. Planning Board was recommending Ms. Glover commented the home would be her primary residence and it will be new with brick  08H10106  Cook to speak for the hearing.  for approval. skirting.  Mayor Medlin closed the public hearing.  Motion to approve the special use permit to allow for doublewide manufactured home to be located at 531 Miller Road in the Town's ETJ on parcel # 08H10106 as presented was made by Commissioner Hines, seconded by Commissioner Bradley, voting unanimous.  Mayor Medlin called the meeting back into aj public hearing.  Donald Earl Adams, Petitioner & Owner - Request for a Special Use Permit to allow fora Singlewide Manufactured Home located at 2171 Stewart Road in the Town's ETJ; Parcel # Donald Adams was present to represent. Attorney Hewett swore in Donald Adams & Mike Mike Cook relayed to the Board that the owner would like to place a manufactured singlewide home on his parcel at 2171 Stewart Road consisting of1.19 acres to replace an old singlewide that burned ai few years ago. Thej property is zoned RA in the town's ETJ which require a special use permit for manufactured homes; it can meet the required setbacks 40,15' & 30'; and based on staff determinations it meets the chapter 160D 4 finding of fact requirements. Public notices were in the newspaper on May 31 &. June 7; sign was placed on the property May 31; and letters were mailed out to 9 property owners within a 500 feet radius. There was one concerned  08J12029E  Cook to speak for the hearing.  response received. Planning Board was recommending for approval. Mr. Adams confirmed the home would be new with brick skirting.  Mayor Medlin closed the public hearing.    Motion to approve the special use permit to allow for singlewide manufactured home to be located at 2171 Stewart Road in the Town's ETJ on parcel # 08J12029E as presented was made by Commissioner Hines, seconded by Commissioner Surles, voting unanimous.  New Business  Resolution & Policy Requiring Foundation Surveys  The as-built foundation survey policy will require builders toj provide a sealed as-built foundation survey with setbacks to the Town of Four Oaks Inspections Department at the time of the foundation inspections for buildings with permanent foundations and prior to the scheduling  ofany rough-in inspections of building without permanent foundations. Resolution Supporting Water & Sewer Authority in Johnston County The resolution supporting water and sewer authority in Johnston County in support of researching the development ofa countywide water and sewer authority and is in support oft the Triangle JC Council of Government to facilitating a. Johnston County water/Sewer Steering Committee. Steering Committee appointees to represent the Town of Four Oaks were: Mike Hines as the Steering Committee appointee and Andy Hardy as the alternate. Resolution Authorizing Sale of Surplus Personal Property have a value less than $30,000 on GovDeals.com seconded by Commissioner Bradley, voting unanimous.  The resolution authorized the sale a 2000 New Holland 555E Backhoe that was determined to Motion to approve the three (3) resolutions as presented was made by Commissioner Hines,  Approve SRO Service Contract  Mayor Medlin presented the SRO Service Contract. The changes from prior year were the salaries and benefits reimbursement will not exceed $108,000 per school year and the contract is good for 3 years. Attorney Hewett had: reviewed the contract. At any point the SRO is not in the Motion to approve the SRO Service Contract presented was made by Commissioner Surles,  schools they are part oft the police force for the town. seconded by Commissioner Hines, voting unanimous.  PT George Financial Report  Clerk Garris presented the PT George 2022-2023 Annual Report. The report is attached and will be posted on the Town's website. Annual interest earned was $1,425.04 which was designated  to be used for the beautification of flowers and maintenance on Main Street.  Mayor's Comments  Mayor Medlin commented there has been some interest ini the Business Park and hopefully  something will eventually develop from that.    Department Reports Police - Bradley  Commissioner Bradley commented it is exciting to have a fully staffed police department once Mayor inquired about a round mirror on Main St. & Sanders St. to help people see the traffic. Barry commented it had been looked into. Mayor instructed Barry and Chiefto look into it Commissioner Bradley commented the radar machine has been included in the 2023-2024  again. Chief Anderson read the monthly police report (attached).  together before school starts back tol help prevent accidents. budget and Chiefcould look into possibly getting a demo. Parks & Rec and Outreach - Robertson  Commissioner Robertson was absent. Clerk Garris reported the Parks & Rec Master Plan Public  Workshop was scheduled for June 20: from 4 pm to 7 pm at the Town Hall.  Watera and Sewer-] Hines  Commissioner Hines highlighted the water and sewer report (attached). Water had revenue of $31,826 and the sewer had revenue of$28,278. The 12-month daily average per gallon was a 2% loss for water and 17% loss for sewer. Rainfall was 2.7" which adds to the infiltration. He reported we had a good meeting with WithersRavenel on the new Water Tower and we have some good information from that study on how the water system works and ways to address in  the future. Sanitation & Streets Finance - Hardy  Commissioner Surles reported streets & sanitation were good.  Mayor Medlin highlighted the financial report (attached) with total funds of$3,725,387 and presented the May payables. Motion to approve the May payables listed in the attached report was made by Commissioner Surles, seconded by Commissioner Hines, voting unanimous. Motion was made by Commissioner Bradley, seconded by Commissioner Hines to move out of regular session and into executive session under GS 143-318.11 (3) and (5), voting unanimous.  Executive Session  No actions taken or motions made.  Motion was made by Commissioner Hines, seconded by Commissioner Surles to move out of  executive session and into regular session, voting unanimous    Adjournment  With no further business brought before the Town Council, motion to adjourn at 7:55 p.m. was made by Commissioner Hines, seconded by Commissioner Surles, voting unanimous.  ATTEST: Martha Garris, Town Clerk  Aesle so  Vic Medlin, Mayor Band-  NCCMC    TOWN OF FOUR OAKS BUDGET WORK SESSION  June 12th, 2023 MINUTES  Call to Order  Mayor Medlin called the. June 12th, 2023 Town Council informal budget work session to order at 5:11 p.m in the Four Oaks Town Hall Chamber. Those present included Commissioners Michael Bradley, Andy Hardy, Mike Hines, Kim Robertson, and Carles Surles. Also present was Town  Clerk Martha Garris recording minutes.  Discussion  Commissioner Hardy led the discussion on employee salaries for the FY 2023-2024 budget. The  Board is always trying to brainstorm ways to improve the town.  No actions were taken at the work session.  Adjournment Hardy, voting unanimous.  Motion to adjourn at 5:40 p.m. was made by Commissioner Hines, seconded by Commissioner  ATTEST:  Moyb 9 Martha L. Garris, NCCMC Town Clerk  Vic  Kpale Medlin, Mayor