Town of Fletcher Agenda Review Meeting Minutes September 6, 2022 "Tuesday"  Call the meeting to order at: 6:00 pm Those who were in attendance are as follows:  Mayor Preston Blakely Mayor Pro-Tem Bob Davy Councilman Keith Reed Councilman Trevor Lance Councilwoman Sheila Franklin Town Manager Mark Biberdorf Parks & Recreation Director Greg Walker  Moment of Silence: Pledge of Allegiance: ***Public Comments***  Jessica Taldeo of 124 North Ridge Drive, Asheville stated that she is an employee of Asheville Regional Airport and the convenience store at the entrance to the Airport. She has expressed her concern for the safety of people walking from the airport down to the store and back. She stated that there are: no sidewalks and the possibly of people getting hit by cars driving in and out from the Airport. She has Dennis Justice of 31 Tamis Lane, Fletcher spoke on the proposed courts for Bill Moore Community park and offered some suggestions of what could be constructed  asked for help to get sidewalks put in this area.  in the designated area.  Approval of minutes-corrections, additions or deletions. No comments were made on the minutes at this time.  (8/1,8/8)  Council Updates None at this time    Consent Agenda Tax: refunds/releases  Approval of Proclamation #P-22-02 in honor of annual Fall Litter Sweep which is Approval of] Resolution # R_22-04 to sell surplus property on gov deals.com Approval of bond for Phasellnfrastructure for "The Author's" Subdivision on Approval of Resolution # R-22-05 in support of an. Action Plan Grant through the Safe Mayor Preston Blakely asked for any questions comments concerns related to the Town Manager Mark Biberdorf stated that the bond for the Phase I infrastructure of' "The. Authors" subdivision on Rutledge Road, is pretty straight forward as to what is being required of the developer. This is for the infrastructure improvements as to Public Hearing for consideration and approval of amendments to Article 6 of the Land Development Code pertaining to stormwater requirements - Eric Mayor Blakley asked for questions comments and concerns on the stormwater Town Manager Mark Biberdorf: stated thatIknow that we had a representative from McGill. Associates here last month and It think they have addressed most of the questions that council had on this. Planning & Zoning Director Eric Rufa had asked if council would like to have McGill Associates back for the public Hearing. Councilman Trevor Lance asked if Planning & Zoning Director Eric Rufa would be Town Manager Mark Biberdorf stated that yes, he should be able to answer any Councilman Trevor Lance stated that then he did not see the need to have McGill  September 10 thru September 24, 2022.  Rutledge Road. Streets for all Program Consent. Agenda?  the value of sidewalks, streets and trees.  Rufa, Planning & Zoning Director.  requirements  able to answer any questions that the public had on this.  questions.  Associates back for the public hearing.  Discussion Followed:    Proposal to create a Police Cadet position classification in the Fletcher Police Town Manager Mark Biberdorf stated that essentially, we are trying to compete with other police agencies out there and we do not currently pay for a recruit to go through BLET training. Now it is becoming more and more the norm to pay a cadet to go through the training. Chief Terry will be here next week to explain this in more detail. Our personal policy states that if we create a new position classification then it has to go before council. We are: not looking for additional funds there is enough  Department - Dan Terry, Police Chief.  in the current budget to cover this. Discussion Followed:  Discussion of final design concept for multi-use courts at Bill Moore  Community Park - Nate Sawyer, McGill Associates.  Town Manager Mark Biberdorfstated that Nate Sayer could not be here tonight and Ben Cathey is here to provide some comments on this for you. Ben Cathey of McGill Associates went over the three court design options that have been included in the agenda packet. He then answered questions that council  had for him. Discussion Followed: next week.  Council agrees that they prefer option 3 and will vote on this at the regular meeting Extension of purchase & sale agreement for Town Center project t- Mark Town Manger Mark Biberdorf stated that we are continuing to try and get the transportation improvement issue resolved; we are close just not there yet. The Congestion management in Raleigh has reviewed the traffic impact analysis and have sent it back to the local DOT office here and as of today we saw a letter that went back to the developer's consultant. Itlooks like they are going to accept what is recommended in the traffic impact analysis. They did not comment on these other options we have been talking to you about. The next step is to get comments back from DOT. We will be part of that meeting and it goes to the developer as to how much they want them to contribute. As this is we need more time on the purchase &  Biberdorf, Town Manager.  sale agreement.    Discussion Followed:  Council agrees on the extension of the purchase & sale agreement.  Staff report on development of a citizen survey for public engagement efforts-  Mark Biberdorf, Town Manager.  Town Manager Mark Biberdorf: stated that] Iknow we have had a lot of conversation about doing a public engagement tool and, we talked about a survey. I have been doing some research on this and have gotten in touch with the school of government. They had some good information on this andI Ihave attached an article Ihave been looking at companies and if you are going to do this you are going to need a good consultant and have an idea of what you want to achieve. Ipulled an example from the Town of Davidson to give you an idea of what we are looking at. I Icontacted two firms one was BKL Research that does a telephone survey and they do not attempt to contact all residents just a random sampling ofresidents and the cost for a 20-question survey would be $18,000. The other one is Polco and they do an online digital survey and the cost would be about $17,000. Polco has just submitted a formal proposal but Ihave not had a chance to review it as if yet.  in your packet entitled "So You Want to do a Survey".  thought they laid it out in a fairly decent manner.  Discussion Followed:  Staff report on consideration of a sewer extension project with. ARP funds- Town Manager Mark Biberdorf stated that in follow-up to prior discussions on evaluating a sewer project as a possibly of using our ARP funds. Iknow that It talked to you about Westfield Road, North Hudson Lane and Dogwood Terrace that is kind ofa cluster off of Fanning Bridge Road that are surrounded by homes that have sewer. Istarted talking to staff from MSD to find out ifi it is even possible to do this.I The extension for sewer would come from Glensprings Drive (attachment in South Chase) to Westfield Road and the run from there to North Hudson Lane and to Dogwood Terrace. It would require 2 to 3 easements coming across from Glensprings Drive over to Westfield. The ball park estimates provided is $615,000.00 not including right of way acquisition or disturbing the pavement. Then Ihad a conservation on what else needs to be considered as well. When they do a  Mark Biberdorf, Town Manager.  knowIshared with you an initial estimate on cost.    sewer project they do a development fee per household which is $2,836 then you have the cost of connecting to the line where the homeowner pays a plumber to connect to the line. (1,500 to 2,000) The average bill is about 30.00 a month for sewer service. Ifthey extend sewer somewhere you don't have septic available you  have to tap onto the sewer. Discussion Followed:  Council agrees on a letter to be sent out to the homeowners to gauge interest in this  project before moving forward.  Comments from the Town Manager Mark Biberdorf.  NFLP (New Fletcher Library Partners) is going to meet in October andIhave had some communication with the president and vice president (Doug Agor and Grace Deal) (5013C incorporated group) and they are trying to decide to continue on or disband. Iam going to meet with them this week as they are getting frustrated with We were getting some recent requests for various traffic calming/safety requests in town. Steve Watkins who lives in Windsor Forrest has requested for a 4 way stop on the first stop sign coming into Windsor Forrest. Ihad an engineer look at it and staff and it is not recommended that a 4-way stop be put there. (there is a 2 way stop now) The traffic engineer recommended that the vegetation be trimmed down to South Chase has been a cut through to avoiding traffic, speeding and stop sign Iwas going to sit down and discuss with a traffic engineer to get suggestions for  the situation with no progress being made.  create a better sight line.  violations.  traffic calming in these neighborhoods.  Councilwoman Sheila Franklin commented on the ditches at the entrance to South Chase and how overgrown they are with weeds. She stated that ai resident came to  her about this. Discussion Followed:  Town Manager Mark Biberdorfstated that he would get with Jabbo and look into  this.    Iattended the Henderson County TAC meeting and for your information Ia asked when is the expected completion for 126. It is May of 2024 when the widening of I26 will be completed. On the repaving of Rutledge Road, it is under contract but the contractor is sO far behind that it will not be resurfaced until the Fall of 2024. The STIP (State Transportation Improvement Plan) has had more money infused into this plan so that they can get some backed up projects completed. They put 7.8 billion dollars from excess sales tax: revenue back into this fund. They put Sweeten Creek Road back on the list and the future 126 widening is back on the list as well. Mayor Blakely asked for a motion to adjourn and it was sO moved by Mayor Pro-  Tem Bob Davy and it was seconded by Councilman Keith Reed.  Motion carries all in favor. Adjourned: 07:44 pm  Approved:  10-10-12 Date  lat-Bhy Mayor Preston Blakely    Town of Fletcher Town Council Meeting Minutes September 12, 2022  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Preston Blakely Mayor Pro-Tem Bob Davy Councilman Trevor Lance Councilwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa Chief Dan Terry  Councilman Keith Reed did not attend this meeting. Moment of Silence: Mayor Blakely asked for a moment of silence. Pledge of Allegiance: Mayor Blakely led the group in the pledge of allegiance. Dennis Justice of 31 Tamis Lane, Fletcher spoke on the proposed pickle ball  ***Public Comments***  courts and making one of the courts handicap accessible. Approval of minutes- corrections, additions or deletions.  (8/1,8/8)  Mayor Blakely asked itt there were any corrections, additions, deletions to the minutes? Ifnot do we have a motion to approve the minutes as presented and it was so moved by Councilman Trevor Lance and seconded by Mayor Pro-Tem Bob Davy.  Motion carries all in favor. Council Updates None at this time. Consent Agenda Tax refunds/releases  Approval of Proclamation #P-22-02 in honor of annual Fall Litter Sweep which is  September 10 thru September 24, 2022.    Approval of Resolution # R_22-04 to sell surplus property on gov deals.com Approval of bond for Phase IInfrastructure for "The Author's" Subdivision on Approval of Resolution # R-22-05 in support of an. Action Plan Grant through the Safe Approval of extension of purchase & sale agreement for Town Center project to  Rutledge Road. Streets for all Program October 31, 2002.  Mayor Blakely asked for any comments or questions on the Consent Agenda and if not do we have a motion to approve the Consent Agenda as presented and it was sO moved by Mayor Pro-Tem Bob Davy and seconded by Councilwoman Sheila  Franklin.  Motion carries all in favor.  Public Hearing for consideration and approval of amendments to Article 6 of the Land Development Code pertaining to stormwater requirements - Eric Planning & Zoning Director Eric Rufa gave a brief overview of the stormwater requirements to make changes to our Land Development Code to be in line with the  Rufa, Planning & Zoning Director.  state mandates.  Mayor Blakely asked did council have any questions on this?  There were no questions at this time.  Mayor Blakely stated that we need a motion to go into public hearing for the approval of Article 6 of the Land Development Code pertaining to storm water  requirements.  Councilwoman Sheila Franklin stated that she would make that motion and it was  seconded by Councilman Trevor Lance. Motion carries all in favor.  Mayor Blakely asked ift there was anybody that wishes to speak during the public  hearing?  There was no one that wished to speak at this time.    Mayor Blakely asked for a motion to close the public hearing and it was so moved by Mayor Pro-Tem Bob Davy and seconded by Counciwoman Sheila Franklin.  Motion carries all in favor.  Mayor Blakely asked for a motion to approve the amendments to the Land Development Code pertaining to storm water requirements and it was so moved by Mayor Pro-Tem Bob Davy and seconded by Councilwoman Sheila Franklin.  Motion Carries all in favor.  Proposal to create a Police Cadet position classification in the Fletcher Police ChiefDan Terry gave a presentation on the requested Police Cadet position and  Department - Dan Terry, Police Chief.  answered questions that council had for him on this.  Discussion Followed:  Mayor Blakely asked for a motion to approve the Police Cadet position and Councilwoman Sheila Franklin said that she would make that motion and it was  seconded by Councilman Trevor Lance. Motion carries all in favor. Community park.  Approval of final design concept for a multi-use courts at Bill Moore  Mayor Blakely asked the town manager did he have any more information on this? Town Manager Mark Biberdorf stated that they way council left it was based on the discussion from the agenda review meeting was the option 3 design. That option is with the 4 pickle ball courts, 1 tennis court and 1 basketball court which is Councilman Trevor Lance stated that are we possibly going to go with what Mr. Justice suggested to drop one pickle ball court and make it handicapped. Town Manager Mark Biberdorfstated that Idon't know at this point, as Id did reach out to McGill Associates. They will make sure the courts are ADA compliant (American for Disabilities Act) but the ADA does not address a handicap accessible  actually 2 half courts with 4 goals.    pickle ball court sO we would have to do more research on that. Ift this is something your interested in thenIcan reach out to McGill to see what that would look like.  Discussion Followed:  Mayor Blakely asked do we have a motion to approve option 3 for the multi use courts in Bill Moore Community Park and it was sO moved by Mayor Pro-Tem Bob  Davy and seconded by Councilwoman Sheila Franklin  Motion carries all in favor.  Town Manager Mark Biberdorf stated that McGill will work on a final design and Staffreport on development of a citizen survey for public engagement efforts- Town Manager Mark Biberdorf stated last weekIhad presented a staff report and acopy of an article on conducting citizen surveys and a sample from another community. You can do a written questionnaire, by telephone, or by interview. I recommend the best option would be the written questionnaire that can be completed online or by hard copy. The firm that seems to be the preeminent organization that has done al lot of these for local government agencies is Polco. Ihave since received a proposal from them andIam going through it right now and thatI have some questions on. Ihave a phone conference tomorrow with the rep from that company and then I'll forward this to you and if you are comfortable with the proposal then we can consider moving forward on it at the October meeting.  go to al bidding process andIwill keep you updated on that.  Mark Biberdorf, Town Manager.  Council is comfortable with this. Mark Biberdorf, Town Manager.  Staffreport on consideration of a sewer extension project with ARP funds-  Town Manager Mark Biberdorf stated that last week after your discussion on this is to move forward with a letter. Our target area is Westfield Road, N Hudson Lane and Dogwood Terrace. Dogwood Terrace has a little bit of sewer coverage on there. I have been communicating with the staff from Metropolitan Sewerage District (MSD), they have provided additional information on the cost. They have done some cost estimates on extension of the main infrastructure and then their costs involved to connect to the system. To move forward on this is to gauge interest from the residents in the impacted area here to see ift there is enough interest. In the letterI I    put the cost that you indicated that the property owner would need to participate in this which would be the normal development fee per household and then the cost to connect to the sewer line which is approximately $5,000. Then the town is looking at potentially using ARP funds for the extension of the line and right of way acquisition and some other costs and it is north of $600,000.00 atl least. Ic drafted al letter and shared it with staff from MSD and they are comfortable with it. MSD will not participate with the right of way acquisition or getting an easement to come across to connect with the line in South Chase. There is a minimum size of the line and it has to be 12 inches and this line will be 8 inches. This is just some of the logistics to make  this happen. Discussion Followed:  Council agrees to move forward with sending out the letter to: residents to gauge  their interest in sewer services.  Comments from the Town Manager Mark Biberdorf.  The NFLP (New Fletcher Library Partners) are considering deactivating the advocacy group for a new library facility. just because of the progress they were hoping to see at this point. Ihave met with Grace Deal and Doug Agor (vice president and president) of the NFLP they have a meeting coming up in October and are looking that process to deactivate the non-profit group. The money they raised is held with the community foundation and the money would have to go for another community purpose. They want to keep the Facebook page and the are: not giving up they are, just not willing to keep the group going as a non-profit.  Discussion Followed:  On the traffic calming (requests from residents) measures thatImentioned last week as we have had requests for stop signs, traffic tables/speed bumps in town. (Windsor Forrest and South Chase). Iam going to engage with Gannett Fleming to On the Henderson county TAC meeting thatIrecently attended, the 126 widening project will be completed in May 2024. Rutledge Road is under contract for paving but that contractor is sO backed up so it could be next fall before the road will actually get paved. DOT has revised their state transportation improvement plan by putting more. money into it with additional sales tax revenue (7.8 billion). So, the Sweeten Creek Road project is back on as well as the future 126 project is back on  come up with some traffic calming measures.  too.    Discussion Followed:  Mayor Blakely asked for a motion to adjourn and it was sO moved by Mayor Pro- Tem Bob Davy and it was seconded by Councilman Trevor Lance.  Motion carries all in favor. Adjourned: 07:00 pm  Approved:  10-0-00 Date  latDhhly Mayor PrestoryBlakley