Town of Fletcher Agenda Review Meeting Minutes December 5, 2022  Call the meeting to order at: 06:00 pm Those who were in attendance are as follows:  Mayor Preston Blakley Mayor Pro-Tem Bob Davy Councilman Trevor Lance Councilman Keith Reed Councilwoman Sheila Franklin Town Manager Mark Biberdorf Moment of Silence: Pledge of Allegiance: ***Public Comments***  Steve Watkins 200 Windsor Forrest Court Fletcher spoke on the sign for the ABC store and that it is finally coming along and should be up soon. He also spoke on the Dennis Justice 31 Tamis Lane Fletcher spoke on the pickle ball courts and that he was contacted by the Asheville Citizen times to get some information about the need  recommendation of Samantha Todd.  of pickle ball courts in the area.  Approval of minutes-corrections, additions or deletions. No comment was made on the minutes at this time.  (11/7,11/14)  Council Updates  Mayor Blakely commented on how wonderful Christmas in the Park was and thanked Parks & Recreation for the great job they did on this event. He also thanked the town clerk for helping us get things together for the Hendersonville Christmas parade that everything went really well and we had fun  with that.    Consent Agenda  Approval of Policies for the ARP/CSLRF Grant Award.  Mayor Blakely asked for comments on the consent agenda item with questions or  concerns.  Council had no questions at this time.  Presentation from Council on Aging - Melissa Witmeier, Executive Director. Ms. Witmeier gave a power point presentation about the Council on Aging and the current projects they are working on. She also stated that a survey has just gone out and encourages everyone to fill out the survey so that they can see what services are  needed in the area. Discussion Followed: Chairman.  Discussion and review of applications received for the position of ABCBoard Mayor Blakely asked Samantha Todd to come up to the podium and introduce  herself to council. Discussion Followed: Church & Co.  Presentation of annual year end audit for FY 21/22 - Carol Avery ofLowdermilk Mayor Blakely stated that next week Carol Avery will be here for the presentation Town Manager Mark Biberdorf: stated that the audit is completed with no surprises. We had another clean audit (no findings) and our overall fund balance ending that fiscal year 7,779,000 almost 7.8 mil and increased by over 1.2 million in the last year. (restricted and unrestricted) Our unassigned fund balance is  of the year end audit for 21/22.  5,774,000 74.3%. (This does not include. ARPAfunds)  Discussion Followed:  Discussion of custom questions for citizen survey = Mark Biberdorf, Town  Manager.    Town Manager Mark Biberdorf went over the proposed questions for the citizen  survey and asked for feed back from council on these questions,  Discussion Followed:  Discussion will continue next week at the regular meeting to give council some additional time to review the proposed questions and make suggestions as to what Update on traffic impact analysis for Town Center project - Mark Biberdorf,  needs to be added/removed. from the survey.  Town Manager.  Town Manager Mark Biberdorf went over the recent traffic impact analysis for the town center project. He pulled up the map in the GIS system for Henderson County tog give council a visual of the suggestions that were made for this specific area.  Discussion Followed:  Proposed budget schedule for FY 2023-2024- -1 Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf you have in your packet the proposed budget schedule for key meetings. If this does not work for council we are: flexible to move some of this around. We are just trying to give enough time for key things that have He asked council to check their calendars on this to see if this will work andIwill  tol happen in the process.  email the calendar to you as well.  Comments from the Town Manager Mark Biberdorf.  The French Broad River MPO has various planning grant opportunities to analyze traffic issues or look at other bicycle/pedestrian planning requirements. They have ap planning grant which is due December 19 and Tristan Winkler who is head of the French Broad River MPO made us aware of this. Eric Rufa, myself, Tristan and Rebekah Robinson of Conserving Carolina have been working on our greenway extension from our park over towards the Meritor property. They suggested this grant application and if we get the grant there is a 20% match obligation. This would  get us an updated analysis on cost estimates.    The draft design for the Pickle Ball, Tennis and Basketball courts should be coming very soon, McGill has been working on the design which will go out for bid soon. On the street resurfacing project, we are looking at Hawks Nest Drive and Sandpiper Court this year. We should be able to stay within our current Powell Bill allotment this year. You will be getting a cost estimate at the January meeting.  We are trying to get this done within this fiscal year.  Mayor Blakely asked for a motion to adjourn and Councilwoman Sheila Franklin said that she would make that motion and it was seconded by Councilman Keith  Reed.  Motion carries all in favor. Adjourned: 07:44 pm  Approved: 1-Q-33 Date  Brate Mayor  Bihely  BAy    Town of Fletcher Town Council Meeting Minutes December 12, 2022  Call the meeting to order at: 06:00 pm Those who were in attendance area as follows:  Mayor Preston Blakley Mayor Pro-Tem Bob Davy Councilman Trevor Lance Councilwoman Sheila Franklin Councilman Keith Reed Town Manager Mark Biberdorf Assistant Town Manager Heather Taylor  Moment of Silence: Mayor Blakely asked for a moment of silence for the high school student (Madison Crawford) who was killed in a car wreck recently. Pledge of Allegiance: Mayor Blakley led the group in the Pledge.  ***Public Comments*** None at this time. (11/7,11/14)  Approval of minutes-corrections, additions or deletions.  Mayor Blakely asked for any corrections, additions or deletions to the minutes and ifr not do we have a motion to approve the minutes as presented. It was so moved by Mayor Pro-Tem Bob Davy and it was seconded by Councilman Keith Reed and  Councilman Trevor Lance. Motion carries all in favor. Council Updates:  Mayor Pro-Tem Bob Davy commented on the Christmas in the Park event and thanked Parks & Recreation, Public Works and the Police Department for all the  support for this event he said that it was very well done.    Consent Agenda  Approval of Policies for the. ARP/CSLRF Grant Award Approval of Samantha Todd for the. ABC Board Chairman Vacancy.  Mayor Blakley asked for comments, questions or concerns for items on the consent agenda and if not do we have a motion to approve the consent agenda as presented Councilman Trevor Lance stated that he would make that motion and it was  and if not do we have a motion.  seconded by Councilwoman Sheila Franklin.  Motion carries all in favor.  Presentation of annual year end audit for FY 21/22- Carol Avery of Lowdermilk Carol Avery ofLowdermilk Church & Co. gave a presentation of the recent results from the FY 21/22 audit. (see attached) She also answered questions that  Church & Co.  council had for her concerning this audit.  Discussion Followed:  Discussion of custom questions for citizen survey. - Mark Biberdorf, Town Town Manager Mark Biberdorf stated that we have, Jade. Arocha here via Zoom this evening to answer questions that council has concerning the citizen survey.  Manager.  Some Questions/concerns that council had are as follows:  a) Some questions on the last page being deleted or deleting the last page b) Survey needed to go out to all residents and not just random households. c) Information on how many people/ages in that household not just person d) Will the town own the data/results and will it be used in any other way? e) Comment section needed at the of the survey in case someone would like to  (page 5) entirely.  completing the survey.  add any additional nformation/comments.  Discussion Followed:    Discussion continued after Zoom conference ended as' Town Manager Mark Biberdorf asked for some specifics as to the custom questions that council would like to see on the survey. He then presented a list of suggested custom questions that  could be added to the survey. (see attached)  Discussion Followed: Town Manager.  Update on traffic impact analysis for Town Center project - Mark Biberdorf, Town Manager Mark Biberdorf stated there is not a lot more to add on this as last week I went into detail of the specific mitigation improvements that the traffic impact analysis is showing. We had a conference call with the traffic engineer and the engineer that was working with the developer to get some feedback on the  mtgationimprovements,  The thing that was the least reasonable was the two left lanes from HWY 25 south going onto Howard Gap Road. Then 1000 feet of receiving lanes on Howard Gap Road. In lieu of that and the least impact would be the extension of Old Cane Creek Road to Howard Gap Road. Iknow that we want to keep public works where it is. They are going to rerun the analysis and see of some of these other mitigation  improvements come off the analysis.  Discussion Followed:  Proposed budget schedule for FY 2023/2024-1 Mark Biberdorf, Town Manager. Mayor Preston Blakely asked council if they had a chance to: review the dates on  the schedule.  Council is ok with the dates on the schedule.  Comments from the Town Manager Mark Biberdorf.  AsImentioned last week we are working on an application that is going to goi in later this month to the French Broad River MPO. That would determine an estimated cost for the extension of the greenway from the park to Meritor and then ultimately down to the French Broad River. Eric Rufa is working on this to get it in by December 19 and if get the grant we would need to come back in discuss as there is  a 20% match obligation.    The draft design for the' Tennis, Pickle Ball and Basketball court(s) is almost completed. The permitting for this is a little more difficult as they are working with some stormwater/drainage issues. It should be done by January and once the final On the street resurfacing projects, we are: recommending two streets in the South Chase neighborhood. (Hawks Nest Drive and Sandpiper Court) We work off a  design is ready Iwill share that with you.  prioritization list and iti is reviewed every year.  Discussion Followed:  On the market study on the pay we are working on this and have had several conference calls with the company. Our goal is in January to bring something before Mayor Blakely asked for a motion to adjourn and it was so moved by Mayor Pro-  you.  Tem Bob Davy and seconded by Councilwoman Sheila Franklin.  Motion carries all in favor. Adjourned: 07:40 pm  Approved:  1-9-33 Date  Mayor Preston RDA    Town of Fletcher Financial Highlights Years Ended. June: 30, 2022 and 2021  General Fund Cash andi investments Total assets Fund balance Total revenue Total expenditures Transfers in (out) Other financing sources (uses) Increase (decrease) in fund balance Ad valorem taxes collected Percent oft taxes collected Investment income Fund Balance. Available Available Balance Available Fund Balance Other] Funds Cash andi investments Total assets Fund equity Revenues Operating expenses Nonoperating revenues (expenses) Transfers in/(out) Neti income (loss)  2022.  2021  6,883,107 $ 5,734,239 7,892,900 $ 6,684,023 7,779,939 $ 6,572,553 8,606,337 $ 8,612,218 7,780,298 $ 6,943,710 $ 381,347 $ 14,761 1,207,386 $ 1,585,444 4,855,086 $ 4,803,527 99.76 5,775 $  $  $ (97,825)  99.20 1,168  $  6,796,034 7,441,783 91.32%  5,676,076 7,071,589 80.27%  Expenditures and other financing sources and uses  1,333,589 $ $ 1,333,589 $ $ $ $ $ $ $  $ $ 149,408 $ 247,233 $ $ 97,825 $    Custom Questions for Polco Survey (Under Question 13)  13. Please rate howi important, if at all, you think it is fori the Fletcher community to focus on  each of the following in the coming two years:  A) B) C)  Limiting the scale of residential development in Fletcher for both multi-family and single- Commercial development of the Town's downtown area (Fletcher Town Center). Providing Town resources for development of a new library facility to serve Fletcher  family home projects.  residents.  D) Development of additional greenway trails that extend from Bill Moore Community Park to the Meritor property and regional trail connection (greenway trails are paths for  walking, running, and biking).  E)  Addressing stormwater impact on existing and future development.  Se