TOWN OF FOUR OAKS TOWN COUNCIL MEETING FEBRUARY 19TH,2024 AGENDA  1) 2) 3) 4)  Call to Order  Invocation and Pledge of Allegiance  Approval ofl Minutes for Town Council Meeting - January 16th. 2024  Proclamations a) Representative Larry Strickland b) Senator Benton Sawrey  5) 6) 7)  Oath of Office - Mike Hines, Mayor Pro Tem a) Brenda Lee - Four Oaks Friends of Scouting  Public Comments Public Hearings  a) Certificate of Sufficiency & Annexation Ordinance Micheal A Weaver, petitioner and Mayes Farm, L.P., owner of Parcel # 08111013 located at 5761 US Hwy 301,  Four Oaks, NC.  8) New Business  a) Resolution tol Dispose of Surplus Personal Property  9)  Mayor's Comments 10) Department Reports a) Police - Surles c) Water and Sewer- Bradley d) Sanitation & Streets - Capps e) Finance - Hines 11) Adjournment  b) Parks & Rec and Outreach & Appearance - Robertson    TOWN OF FOUR OAKS TOWN COUNCIL MEETING FEBRUARY 19TH, 2024  MINUTES  Call to Order  Mayor Vic Medlin called the February 19th, 2024 regular scheduled Town Council meeting to order at 6:30 p.m. Those present included Commissioners Michael Bradley, Tony Capps, Mike Hines, Kim Robertson, and Carles Surles. Also, present were Police Chief Stephen Anderson; Planning & Zoning Administrator, / Building Inspector Mike Cook, Public Works Director Barry Stanley, Town Clerk Martha Garris recording minutes, and Mike Dart from FO Benson New in  Review.  Invocation and Pledge of Allegiance  Commissioner Surles gave the opening Invocation with Senator Benton Sawrey leading the  Pledge of Allegiance. Approval of Minutes  Town Council Meeting - January 16",2024  Commissioner Bradley made a motion to approve the minutes for the January 16th, 2024 regularly scheduled meeting as presented, seconded by Commissioner Hines, voting unanimous,  motion passed. Proclamation  Mayor Medlin read the proclamation of appreciation for Representative Larry Strickland and Senator Benton Sawrey. Thej proclamations were to recognize these gentlemen for their support oft the Town in being awarded state funds to assist with completing several ongoing projects. Honorable Mayor Victor Medlin read Oath ofl Mayor Pro Tem swearing in Mike Hines. The  Oath of Office - Mike Hines, Mayor Pro Tem  Oath was signed accordingly Public Comments  Brenda Lee, with Four Oaks Friends of Scouting, presented they were trying to raise funds because the E.B Lassiter Scout House was in need ofr roofand back deck repairs. The estimated cost is $10,000. Ms. Lee was there to inform the Council oft the need and let everyone know they Ted Marsh, resident in Austin Parker Village and HOA board of director president, was inquiring about the stop signs and speed limit signs needed in Austin Parker Village of which they had inquired multiple times about. Public Works Director Barry Stanley commented this is typically  are raising funds to assist with the repairs.  handled by the developer but the town will be getting these signs put up.    Joan Pritchett, Chamber of Commerce Director, reported (1) the Spring Oyster Roast is scheduled for March 14 and raffle tickets are for sale for Carolina Hurricane tickets, an American Flag plaque, and cash prizes, and (2) there are new businesses on Main Street. She  encouraged everyone to check them out.  Public Hearings  Mayor Medlin called the meeting into al legislative hearing.  (a) Certificate of Sufficiency & Annexation Ordinance Micheal A Weaver, petitioner and Mayes Farm, L.P., owner of Parcel # 08111013 located at 5761 US Hwy 301, Four Oaks, NC. Clerk Garris relayed the she had investigated the request and it meets requirements. Clerk Garris  recommended moving forward with the voluntary annexation. There were. no public comments. Mayor Medlin closed the public hearing.  Motion to approve the voluntary annexation request by Micheal A Weaver, petitioner and Mayes Farm, L.P., owner ofl Parcel # 08111013 located at 5761 US Hwy 301, Four Oaks, NC. was made by Commissioner Hines, seconded by Commissioner Robertson, voting unanimous, motion  passed. New Business  (a) Resolution to Dispose of Surplus Personal Property  Clerk Garris presented a resolution to declare the 1995 Ford Bronco as surplus property and authorized ChiefofPolice Stephen Anderson to: sell the surplus personal property for $500. The vehicle had been determined to have a value ofl less than or equal to $500. Chief Anderson commented the vehicle has been flooded and the Town Attorney has advised the town could sell without being bid. Motion to approve the resolution as presented was made by Commissioner Surles, seconded by Commissioner Hines, voting unanimous, motion passed.  Mayor's Çomments - None Department Reports Police- - Surles  Chiefread the monthly police report (attached). He reported as a follow up on purchasing the training simulator, Dustin Norris was present to answer any questions. Commissioner Capps asked ift the software license is transferable. Mr. Norris answered yes, that hel had spoken with TI Training in Colorado and there will need to be some paperwork completed to transfer the software license. The software package includes lifetime quarterly updates that will be transferred. The quarterly updates can be uploaded by town employee. He stated he is willing to sell the training simulator to the Town for $20,000 which includes the projector, equipment, and Chief Anderson the Travelers Inn abatement is complete and it will transfer to new owners if  software license. There are no annual fees.  sold.    Parks & Rec and Outreach & Appearance- - Robertson  No report.  Water and Sewer-) Bradley  Commissioner Bradley highlighted the water and sewer report (attached). Water had revenue of $49,520 and the sewer had revenue of$31,436. The 12-month daily average per gallon was a 4% loss for water and a 22% loss for sewer. Rainfall was 3.85" which adds to the infiltration. Commissioner Capps reported the garbage revenue was $33,345 for the month with 1,087 customers. He reported the downtown streetscape project was out for bids and the bid opening is scheduled for March 13th, 2024. There was one company in-person and 4 to 5 companies online for the pre-bid meeting. Any additional questions should be directed to Kim Griggs at  Sanitation & Streets - Capps  WithersRavenel by February 23. Finance-Hines  Commissioner Hines highlighted the financial report (attached) with total funds of$4,073,567 and presented the January payables. Motion to approve the. January payables listed in the attached report was made by Commissioner Hines, seconded by Commissioner Capps, voting  unanimous, motion passed. Closed Session  Motion to go into closed session per GS 143-318.11(a)(4). to discuss economic development matters was made by Commissioner Hines, seconded by Commissioner Bradley, voting  unanimous, motion passed. No actions taken or motions made.  Motion was made by Commissioner Hines, seconded by Commissioner Capps to move out of  closed session and into regular session, voting unanimous, motion passed.  Adjournment motion passed.  With no further business brought before the Town Council, motion to adjourn at 7:23 p.m. was made by Commissioner Bradley, seconded by Commissioner Robertson, voting unanimous,  ATTEST:  MNbDO Martha Garris, NCCMC Town Clerk  MEa