Town of Fletcher Agenda Review Meeting Minutes April 3, 2023  Call the meeting to order at: 06:00 pm  Presentation of Proclamations in honor of Week of the Young Child and Child Abuse Prevention Awareness Month by Mayor Blakely. (Regular Meeting) Presentation ofLife Saving Awards to three officers by Chief' Terry. (Regular  Meeting)  Those who were in attendance are as follows:  Mayor Preston Blakley Mayor Pro-Tem Bob Davy Councilman Keith Reed Councilman Trevor Lance Town Manager Mark Biberdorf  Councilwoman Sheila Franklin did not attend this meeting.  Moment of Silence: Pledge of Allegiance: ***Public Comments*** None at this time (3/6,3/13)  Approval of minutes-corrections, additions or deletions.  Mayor Pro-Tem Bob Davy submitted an amendment to the clerk on the minutes for the agenda review meeting on 3-6-23 which has been noted by the clerk and will be  changed. Council Updates  Mayor Blakely commented on the Easter Egg Hunt at Bill Moore Community park on Saturday and what a great turn out we had. He thanked Parks & Recreation for all  the hard work that they did on this.  1    Mayor Pro-Tem Bob Davy commented on the recent meeting with the Department of' Transportation that he had attended and some adjustments that were made to  project list. (prioritized projects)  One item was the Hwy 64 Bridge going over the interstate (rehabbing) was removed from the project list (due to funding) and the Henderson County Advisory board said that this project was to important to take out. So, it was suggested to remove/postpone the widening of the Kanuga Road project to be able to move forward with the rehabbing of the Hwy 64 Bridge. This will help with traffic on Four  Seasons Blvd.  The second project was in Buncombe County with the widening of Sweeten Creek Road and that was taken out due to the increasing cost. In order to keep this on list for completion it was: recommended that two of the projects on the list be removed. One of them was the Leicester Hwy project and the other one was the widening of 240 in Asheville from Haywood Road to where 240 andI2 26 meets. Some representatives from Asheville did not like this due to that area being the only section with two lanes. It was agreed to leave the widening of 240 on the list but, this does not leave enough money for the Sweeten Creek Road project. So, they reached a compromise that Sweeten Creek Road would be widened up to the intersection at Mills Gap Road and the rest would have to be done at al later date.  (Leicester Hwy project has been removed at this time)  Consent Agenda April 15 thru. April 29, 2023.  Approval of Proclamation P-23-01 in honor of Spring Litter Sweep which runs from Approval of audit contract for FY 22/23 with Lowdermilk & Church. Approval of Budget Amendment# 6 (0-23-05) to the FY 22/23 Budget Ordinance for the additional funds needed for construction of multi-use courts in Bill Moore  Community Park  Approval of Market Study adjustment  No comments were made on the Consent Agenda at this time.  2    Discussion on Ordinance # 0-23-04 amending the speed limit on streets in Windsor Forest Subdivision - Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf stated that this is a follow up from last month about reducing the speed limit on all the roads within Windsor Forest. The consensus was lowering that from 25 miles per hour to 20 miles per hour. In order to do this by General Statue you have to pass an ordinance. In your packet you have an  ordinance that amends the speed limit.  Mayor Blakely suggests that we. move this item to the consent agenda for next week  since this has already been previously discussed.  Discussion Followed:  Council agrees to move this item to the consent agenda for next week. Resolution for the restriction of truck traffic on Fanning Bridge Road-Mark Town Manager Mark Biberdorfin: follow up to another discussion and support from the town to go to DOT to ask them to restrict traffic on Fanning Bridge Road. I have prepared an ordinance to submit to DOT upon approval from council.  Biberdorf, Town Manager  Discussion Followed:  Mayor Blakely asked it council was ok with the Resolution and would we like to  move that to the consent agenda next week as well.  Council is ok with the Resolution and moving it to the consent agenda for next week. Discussion on Budget Amendment # 7 (0-23-06) to the FY 22/23 Budget Ordinance for Building Security Upgrades - Jabbo Pressley, Public Works Public Works Director Jabbo Pressley went over the most recent information he received for the glass/wall that will be going in the Administration lobby. He said that the first thing that will be done on this project is to change out the doors and hardware to include controlled access technology and a push bar locking system.  Director.  Discussion Followed:  3    Mayor Blakely suggested to move this item to the consent agenda if council is ok  with this as well.  Council agrees to move this item to the Consent. Agenda. Comments from the Town Manager Mark Biberdorf.  The Polco citizen survey is complete with a 21 % response rate and we did not get the final report until a week ago Friday. Iforwarded a copy of the full report to you and Ia am still going over: it. If we like to put it as a separate agenda item then we can go over the report andIcan point out some of the items and areas ofi improvements  and where some oft the strongest feedback was.  Discussion Followed:  We have been gathering feedback on a request for additional things for DOT to do relative to the 126 project and the impact on Wildwood residents. (increased noise) They did a berm which is not helping much and it is going to take a long time for the trees to grow in and we put something in the newsletter so we. have trying to compile feedback from the residents sO that they would reconsider putting sound walls in there. We are gathering much data and information as possible on this and this was  conveyed this to Senator Moffitt at our meeting the other week.  Discussion Followed:  We had in our budget this year for another gateway sign to be added at the south end. We went out for bids and Custom Wood Designs was the low bid on it. We are going to locate the sign in front of Southern Concrete as this had the most natural location. It came in under budget thankfully. It will be almost the same sign We had talked about Fern leaf Charter school interested in satellite annexation of their new campus off of Old Hendersonville Road. Ihad invited Michael Luplow to come speak to you on this. He called last week saying that he wanted to pause on this. They are trying to work through some issues with the county on security and what systems to have in place. Iknow there was some concerns about expectations We received our letter back from DOT on the traffic impact analysis and nothing really has really changed on the list of mitigation improvements from what I already shared with you. The next step is talking to DOT about this andIsent a copy to Will  identically and the columns will be a stone veneer.  for services and you know there is no tax from them.  Buie since he is working with our former developer.  4    We have got our pill drop and shred event coming up on. April 15, 2023 and there has been some conversation about our mulch piling up on the other side of the green storage building and maybe having a mulch day for the public to come and get some mulch. The challenge has been for the public being able to load the mulch and maybe we have a day where we can have public works staff there to help load  the mulch.  Mayor Blakley asked for a motion to enter into Closed Session for contract  negation. Trevor Lance  Mayor Pro-Tem Bob Davy stated so moved and it was seconded by Councilman  Motion carries all in favor. Went into Closed Session at: 6:47 pm  Closed Session to per NCGS 143-318.11 (5) "Contractual Matters.  Came out of Closed Session at: 7:34 pm Mayor Blakely asked for a motion to adjourn.  Councilman Keith Reed stated sO moved and it was seconded by Mayor Pro-Tem  Bob Davy.  Motion carries all in favor. Adjourned: 7:34 pm  Approved:  5-9-33 Date  RkBla  MayorPreston Blakely  5    Town of Fletcher Town Council Meeting Minutes April 10,2023  Call the meeting to order at: 6:00 pm Those who were in attendance are as follows:  Mayor Preston Blakely Mayor Pro-Tem Bob Davy Councilwoman Sheila Franklin Councilman Trevor Lance Councilman Keith Reed Town Manager Mark Biberdorf  Presentation of Proclamations in honor of Week oft the Young Child and Child Abuse Mayor Blakely read and presented the proclamation(s) to Safelight and the Child  Prevention Awareness Month by Mayor Blakely.  Family Resource Center.  Presentation of Life Saving Awards to three officers by Chief Terry.  ChiefTerry presented to Officers Sidney Interlicchia, Isiah Dwyer and Sergeant Josh Kilby certificates for their heroism in saving the life of Mr. Herbert Blake.  Moment of Silence: Mayor Blakely asked for a moment of silence. Pledge of. Allegiance: Mayor Blakely led everyone in the pledge of allegiance.  ***Public Comments***  Steve Watkins 200 Windsor Forest Circle Fletcher he spoke on the truck traffic resolution and the need for it due to a recent car wreck on Fanning Bridge Road and  at truck being blocked with no way to turn around.  Dennis Justice 31 Tamis Lane Fletcher thanked the town council for the recent  approval oft the courts at Bill Moore Community park.  1    Approval of minutes-corrections, additions or deletions.  (3/6, 3/13&3/31)  Mayor Blakely asked for any corrections, additions or deletions to the minutes as presented and if none do we have a motion to approve the minutes. Mayor Pro-Tem Bob Davy stated sO moved and it was seconded by Councilwoman  Sheila Franklin.  Motion carries all in favor.  Council Updates  Mayor Pro-Tem Bob Davy went over the current DOT projects that have been amended, removed and/or substituted. (see minutes from 4-3-23) Councilman Keith Reed stated that baseball started tonight in Fletcher park and  our mayor got to throw the first pitch.  Consent Agenda April 15 thru. April 29, 2023.  Approval of Proclamation P-23-01 in honor of Spring Litter Sweep which runs from Approval of audit contract for FY 22/23 with Lowdermilk & Church. Approval of Budget Amendment# 6 (0-23-05) to the FY 22/23 Budget Ordinance for the additional funds needed for construction of multi-use courts in Bill Moore  Community Park Board.  Approval of Market Study adjustment.  Appointment of Leslie Cuevas to a full-time three-year term on Fletcher Planning Approval of Ordinance # 0-23-04 amending the speed limit on streets in Windsor Approval of Resolution # R-23-04 for the restriction of truck traffic on Fanning Bridge Approval of Budget Amendment #7 0-23-06 to the FY 22/23 Budget Ordinance for  Forest Subdivision. Road.  building security updates.  Mayor Blakely asked for any comments, questions or concerns on the Consent Agenda and if none do we have a motion to approve the Consent. Agenda.  2    Mayor Pro-Tem Bob Davy made a motion to approve the Consent Agenda as  presented and it was seconded by Councilman Trevor Lance.  Motion carries all in favor.  Comments from the Town Manager Mark Biberdorf.  The Polco citizen survey was completed last month and we received the official results on March 24. Italked to you a little bit about the highlights last week and the next thing is we will post the information on our website and social media. We will  go over these results at the meeting next month.  On the noise complaints from 126 so we have had requests from residents particularly in the Wildwood neighborhood about revisiting sound walls. We are gathering comments/eedbackz andIshared with you a chart that Susan Heafner put together on the comments that we have received so far. She put together an article for our newsletter asking for feedback from the public. At this pointI Iwould share that information with our legislators and with DOT to get them to revisit putting  sound walls there.  Mayor Pro-Tem Bob Davy asked that Chuck McGrady be notified on this as well. Last weeklmentioned to you about a gateway sign at the south end of town. We went through a bidding process and Custom Wood Designs was the lowest bidder. They will be doing a sign similar to the one at the north end of town and this one will  be placed close to Southern Concrete.  Mayor Pro-Tem Bob Davy asked were we going to have a light put there for the  sign.  Town Manager Mark Biberdorf stated that we are not sure if we can pull power there but it would be nice to have if we could and we are under budget on this just  not sure what the lighting would cost.  3    On the meeting with the state legislative delegation we just had Senator Moffitt there as Representative Balkcom could not make it. We shared our legislative priorities list that they would consider for funding and also talked about our noise issue that is On the interest of consideration for satellite annexation of the wilderness campus of Fern Leaf charter school Michael Luplow called me and wanted to delay request for annexation. They are working out the schoolresource officer situation with the county. Law Enforcement services is the only thing that would really apply in this situation and maybe some park services. This may come back at some point andI We received our letter back from DOT on the traffic impact analysis and nothing really has changed on the list of mitigation improvements from whatIalready shared with you. The next step is talking to DOT about this andIsent a copy to Will Buie Our pill drop shredding event will be this Saturday from 9:00 to noon in the south side parking lot. We are going to offer mulch as well and public works will be available this Saturday to help load the mulch as needed. AC Connect call will go out  impacting our residents along 126.  will let you know when.  since he is working with our former developer.  ton notify residents.  Mayor Blakely asked for a motion to adjourn.  Mayor Pro-Tem Bob Davy stated so moved and it was seconded by Councilman  Keith Reed.  Motion carries all in favor. Adjourned: 6:32 pm  Approved:  Date  Mayor Preston Blakley  4    We have got our pill drop and shred event coming up on April 15, 2023 and there has been some conversation about our mulch piling up on the other side oft the green storage building and maybe having a mulch day for the public to come and get some mulch. The challenge has been for the public being able tol load the mulch and maybe we have a day where we can have public works staff there to help load  the mulch.  Mayor Blakley asked for a motion to enter into Closed Session for contract  negation. Trevor Lance  Mayor Pro-Tem Bob Davy stated so moved and it was seconded by Councilman  Motion carries all in favor. Went into Closed Session at: 6:47 pm  Closed Session to per NCGS 143-318.11 (5) "Contractual Matters.  Came out of Closed Session at: 7:34 pm Mayor Blakely asked for a motion to adjourn.  Councilman Keith Reed stated sO moved and it was seconded by Mayor Pro-Tem  Bob Davy.  Motion carries all in favor. Adjourned: 7:34 pm  Approved:  S-8-33 Date  RB  Mayorl Preston Blakely  5