Town of Fletcher Agenda Review Meeting Minutes July 3, 2023  Call the meeting to order at: 6:00 pm Those who were in attendance are as follows:  Mayor Preston Blakely Mayor Pro-Tem Bob Davy Councilman Keith Reed Councilman Trevor Lance Town Manager Mark Biberdorf  Councilwoman Sheila Franklin did not attend this meeting.  Moment of Silence: Pledge of Allegiance: ***Public Comments*** None at this time. (6/5, 6/12&6/29)  Approval of minutes-corrections, additions or deletions. No comment was made on the minutes at this time.  Council Updates  Mayor Pro-Tem Bob Davy gave an update on the road projects from his recent Henderson County Transportation Advisory Meeting. He has asked council to review the document on current projects and let him know next week if there was anything that needed to be added to the list due to DOT having limited funding. Councilman Keith Reed stated that he went to the recent job fair at the AG Center and suggested that the Fletcher Police Department set up a booth there in the future  (see attached)  to help recruit new officers for the department.  1    Consent Agenda  Reappointment and charge Tax Collector Cynthia Broome to collect property taxes Approval of Budget. Amendment #1 to the FY 23/24 Budget Ordinance # 0-23-07 Presentation of year-end tax collectors report for 22-23- Cynthia Broome, Tax Tax Collector Cynthia Broome went over the year end tax collector's report and  for 2023-2024 for the' Town of Fletcher  Collector.  answered questions that council had.  2022 $4,426,857.82 $ 99,610.14 (17,457.82) 4 4,509,010.14 $4,509,010.14 $(4,499.700.68) $ 9,309.46  Original Levy Discoveries Releases Total Levy Total Levy Total Payments Balance  Public hearing and consideration of amendments to the Land Development  Code:  Article 2 & 18regarding the use of "Cryptocurrency Mining  Operations"  Article 4 regarding RV's & Campers  Article 2 regarding a reference to residential uses in C-1 and C-2.  Town Manager Mark Biberdorfwent over the proposed changes and stated that Planning & Zoning Director Eric Rufa will be here next week to give more detail on  these changes. Discussion Followed:  Update on the Town Center project- Mark Biberdorf, Town Manager.  2    Town Manager Mark Biberdorf stated that since last month with Lewis Real Estate officially backing out as the result of the traffic impact analysis Eric andIhave been meeting with other developer interests. We did contact Martin Lewis with Lewis Real Estate to kind of debrief with them. He explained the market right now as  things are slowing down. Discussion Followed:  Update on development of performance measures - Mark Biberdorf, Town Town Manager. Mark Biberdorf went over the performance measures in the  Manager.  agenda packet for the different departments.  Discussion Followed:  Comments from the Town Manager Mark Biberdorf.  The courts project in Bill Moore Community Park is moving along fine and it seems kind of slow right now and they have to let it cure. There is about 2 months ofwork  left. We are still about 60 to 65 days out to completion.  On the DOT meeting we had on June 12 about the sound walls, you have a copy of the map and DOT did a decent job explaining what they are going to do. There is still an important step before they get to the construction phase which is they need to get a sign off from certain property owners. On the map, the purple line is the purposed wall and it starts above the rest stop and will end there right before Boling Springs Baptist church. The blue dots, green dots and one: red dot, are the homeowners who will get contacted in. August and they have to vote or give  indication that they support the wall being constructed.  Discussion Followed:  Mayor Blakely commented on a letter received concerning a tower going in.  3    Town Manager Mark Biberdorf stated that as of right now there is no specific tower that we are aware of. There is in the general statutes an allowance for shorter  devices that can go on a telephone pole.  Discussion Followed: motion to adjourn.  Mayor Blakely asked for any other business from council and if not do we have a Councilman Trevor Lance stated that he would make a motion and it was seconded  by Councilman Keith Reed. Motion carries all in favor Adjourned: 06:57 pm  Approved:  8-14-03  Date  Blakley  Rl  4    Allacdlto 3July2023 inlcs,  Fletcher Town Council,  The Henderson County Transportation Advisory Committee is int the process of prioritizing projects that we would like to be considered for funding. This cycle, we can prioritize seven road projects and seven Pedestrian/Bike Path projects. Funding is very tight now soi it is likely that only a few projects will actually get funding. Projects that were on last year's list and sized but didn't receive funding will automatically  roll over fort this year and HCTAC can add seven more.  Road Projects  The road projects that were already approved last year but are awaiting funding are listed below: (Are there any of these projects that we would like to remove to free up monies for other projects?) (Also note, HCTAC and the French Broad River Metropolitan Planning Organization has already suggested switching the last project, TIP R-5748, for the I-26 and US-64 bridge modernization project in  Hendersonville.)  Specific Improvement Costto NCDOT Type 1-WidenE Existing $116,899,000 Roadway 11-Access $27,500,000 Management, 1-WidenE Existing $42,500,000 Roadway Roadway 11-Access $28,100,000 Management 16- Modernize 16-A Modernize $5,700,000 Roadway 16-Modernize $52,200,000 Roadway  SPOTID TIP Project Route/ Facility ProjectName From/ /Cross Street/  To/Crosss Street US64(Fours Seasons Boulevard)  Category H090019-A Statewide -26 lobility H191202. Regional NC2 rport Road) Impact. H090155-A Regional NCI 191 2588A impact H090394-A Regional 191 BrevardRe /OldHaywood Road) NC280 3403A Impact U-6124 Regional NC: 280( Boylstonk Highway) Impac Division SR1 1508 Signal Hill Road), SR1 15191 (Thompson US64(Fours Séasons H192727 Needs Sureet), SRI 1508(Berkeley! Road), SR1 1511 Boulevard) (Berkeley Road). H192735 Oivision SR 1525 (Duncank HIF Road) Needs R-5748 Divislon Needs  Location US25 Road) Highway, Road)  5R3568 (Rockwood US25( (Hendersonville Road) us25(Asheville SR1381 (Mountain Road) NC191 (Haywood NC1 191 (Brevard Road) Boulevard US64(Fours Seasons SignalHiIRoad US258 Business/Church SR1123(Utler RiverR Road) Street)  SouthofA AveryCreekR Road/GlennB Bridge 1-WidenE Existing $75,100,000 Us25BuinesstAhelle" Highway) Roadway  Roads SE/Southwicke! Drive  $14,400,000  toad)  The road projects that have been suggested as the seven new projects to add fort the upcoming cycle are: SPOTID Route/ Fadilfy From/ Cioustreet/ To/Cross Sgedticlmprexement) Type COStIONCDOT QuanllativeStore Quantiatyestore QuontlativeStore  Statéw.deMability Regionallmpart DivicionNeeds  /ProjectNome Lotation H193018 Us25/Asheville SR1345 (ButlerBridge Highway) Road) H191812 US25Business NorthMains Streel, North H172235 SR2162 (Blythe. NC1 191Haywood Road) Avenue 64(6th 16- Modernizen Roadway Stréet)s H172242 SR1 1173 (White Us64(BrevardRoad) Kanugar PineDrive) H1D2006 $R1345 (Butler NC2 280 BridgeRoad) SR1358 HI7722B (FanningBridge US25 Road) NEWP Project?  Street  (Outol100) N/A N/A N/A N/A N/A N/A  (Outol70) 49.02 40.99. N/A N/A N/A N/A  (Ourol50) 36.20 30.86 24.07 22.51 15.79 8.09  10 Improvel Intersection 3,400,000 10- Improvel Intersection 3,800,000 West) 12,000,000 ModernizeR Roadway 21,600,000 us25 oadway 8,200,000  ChurchStreet  NC280 16- Modernizer Roadway 28,000,000  HCTAC wants to know if we agree with the six new projects to add to the list and do we have any other proposed projects we would like to have considered. I'm OK with these projects and Ican't think of any other projects fort the Fletcher area that should be added at this time. hope that when DOT rescores    these projects that the one for modernization of Fanning Bridge Road scores higher so it will be more  competitive fort the limited amount off funds that will be available.  Bike/Ped Projects  Following is similar information for the Bike/Ped Projects: (One important thing to remember here is that when a project gets approved and DOT allocates funding, municipalities are required to add a 20%  match.)  From/ / Cross Location US64 Highway). US25  Division Needs (Out of5 50) 32.81 30.66 30.34 28.35 25.77 23.08 14.94  SPOTI ID Route) /Facility /Project Street/ To/Cross Specific Improvement Type Cost to! NCDOT Quantitative Score  Name 8193031 US64( (fours Seasons Boulevard/Chimney! ROCKR Road) 8193099 Ecustal Trail: B193054 AllenBranchG Greenway B192990 BrooklynA Avenue 8193034 FanningBridgeR Road B142121 Greenway- JacksonP ParkioBlueR Ridge JacksonPark CC B193057 MilsRi RiverValleyT Trall  Street 1-26 Highway), Blue Ridge. CommunilyColege (Bicycle)  OrrsCampRoad HowardGapR Road 7-Protectedl Uinear PedestrianF Facility Kanugal Road line TransylvanlaCounty 2.0H-R (Bicycle) Rod/SeparatedUneart Bicycle Facility. 12,668,516 $ NC225( (Greerville Us17615partanburg 7Protected! (Pedestrian). LinearP Pedestrianfacilitvy" 1,014,000  (Pedestrlan) (Bkcycle)  1,391,000 2,408,000  7-Onaaspratedunewr Bicydle Facility $  Underwood Road (Pedestrlan) Protectedi LinearP Pedestrianfacility 1,956,000  2-OM8owspwaisUment Bicyclef Facility, $. 2-OH-R (Bicycle) RomdSepatateduneart Bicyclef Faclity $ 3,516,000  2,870,000  Frenche BroadRiver NC191  Does Fletcher have any additional Bike/Ped projects we would like to add other than these that were  carry-overs from last year?  If Fletcher Council has any suggested changes or additions to the proposed road or bike/ped projects,!  need to know about them by our regular council meeting on. July 10th.  Thanks for taking the time to review these projects,  Bob Davy  Henderson County Transportation Advisory Council Representative from Fletcher    Town ofl Fletcher Town Council Meeting July 10, 2023 Minutes  Call the meeting to order at: 6:00 pm Those who were in attendance are as follows:  Mayor Preston Blakely Mayor Pro-Tem Bob Davy Councilman Keith Reed Counciwoman Sheila Franklin Town Manager Mark Biberdorf Planning & Zoning Director Eric Rufa  Councilman Trevor Lance did not attend this meeting. Moment of Silence: Mayor Blakely asked for a moment of silence. Pledge of. Allegiance: Mayor Blakely led the group in the pledge.  ***Public Comments*** None at this time (6/5, 6/1286/29)  Approval of minutes-corrections, additions or deletions.  Mayor Blakely asked if there were there any corrections, additions, deletions to the minutes presented? If not doIhave a motion to approve the minutes presented? Councilman Keith Reed stated that he would make the motion and it was seconded  by Councilwoman Sheila Franklin. Motion carries all in favor. Council Updates  Mayor Pro-Tem Bob Davy went over the DOT project list that he had provided at He stated that the projects that they have for Fletcher are Fanning Bridge Road all the way over to the Airport modernization and it is on the list but that last time it was on the list it scored low. Hopefully with the increased traffic in the area that it will  the agenda review meeting.  1    score higher this time. The other one was a Bike ped project for Fanning Bridge  Road for linking the subdivisions. Discussion Followed:  Council is ok with these items on the list for consideration by DOT.  Councilman Keith Reed suggested that the Fletcher Police Department participate in the next job fair at the. AG Center to help with recruiting new officers.  Consent Agenda  Reappointment and charge Tax Collector Cynthia Broome to collect property taxes Approval of Budget Amendment #1 to the FY 23/24 Budget Ordinance # 0-23-07  for 2023-2024 for the Town of Fletcher.  Approval of Year-end tax collector's: report for 22-23  Mayor Blakely asked for any comments questions on the items on the consent agenda and if not do we have a motion to approve the consent agenda as presented. Mayor Pro-Tem Bob Davy stated sO moved and it was seconded by Councilman  Keith Reed.  Motion carries all in favor.  Public hearing and consideration of amendments to the Land Development  Code:  Article 2 & 18 regarding the use of "Cryptocurrency Mining  Operations"  Article 4 regarding RV's & Campers  Article 2 regarding a reference to residential uses in C-1 and C-2.  Planning & Zoning Director! Eric Rufa went over the suggested amendments to the Land Development Code that that has a unanimous recommendation from Planning &  Board.  Discussion Followed:  Council has some issues with the amendments in. Article 4: regarding RV's & Campers and prefers to leave the current language as is. It has been decided to  2    leave it as is for the time being and to do further: review/nvestigation and bring this issue back in September to planning board and in October to council. Mayor Blakely asked for a motion to enter into public hearing.  Mayor Pro-Tem Bob Davy stated so moved and it was seconded by Councilman  Keith Reed.  Motion carries all in favor.  Mayor Blakely asked if anyone would like to speak during the public hearing.  There was no one who wanted to speak at this time. Mayor Blakely asked for a motion to close public hearing. hearing and it was seconded by Mayor Pro-Tem Bob Davy.  Councilwoman Sheila Franklin stated that she makes a motion to close public  Motion carries all in favor.  Mayor Blakely asked a motion to amend the Land Development Code. Article 2 &1 18 regarding the use of Cryptocurrency mining operations and Article 2 regarding a reference to residential uses in C-1 and C-2 and to exclude Article 4 regarding RV's Councilwoman Sheila Franklin stated that she would like to make a motion to approve Article 2 & 18 (Cryptocurrency mining) and Article 2: regarding residential uses and exclude Article 4 on RV's & Campers and it was seconded by Mayor Pro-  &Campers.  Tem Bob Davy.  Motion carries all in favor.  Update on the Town Center project- Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf stated that he had been talking to you about coming back and discussing different options since the Waddell's and Lewis Real Estate group officially stepped away from the project. Ofcourse, the reason the team pulled out of this project was because of the restricted left turn movement into the site that has been imposed into DOT's traffic impact analysis (TIA).  Discussion Followed:  3    Council agrees to keep moving forward with seeking interested parties for this  project.  Update on development of performance measures - Mark Biberdorf, Town Town Manager Mark Biberdorf went over the performance measures relative to town services. He said that he has been meeting with staff and his goal is to hopefully  Manager.  have this in place by the end of August.  Discussion Followed:  Comments from the Town Manager Mark Biberdorf.  The courts project is moving along and we have 2 months left of work on it. You know that we. had the meeting with DOT officials and with Representative Balkcom on June 12th. It was well attended and we invited the public which was mostly the residents of Wildwood that is directly impacted by the noise. It has been funded. Ishowed you a map that is coded with different colored dots and the ones with the blue, green and red dots. These property owners will have to respond if they are in favor of the sound wall going in as they will be getting a letter in the mail. It has been suggested that the owners be contacted to make them aware that this letter will be coming and that they need to be looking for it sO that they can respond  (August)  in favor of the sound wall.  Mayor Blakely asked for a motion to adjourn and it was sO moved by Mayor Pro-  Tem Bob Davy and seconded by Councilwoman Sheila Franklin.  Motion carries all in favor. Adjourned: 7:11 pm Approved:  8-14-33 Date  BBLLy Mayor Prestoryplakely  4