Fletcher Town Council Agenda Review Meeting Minutes October 2, 2023  Call the meeting to order at: 6:00 pm Those who were in attendance are as follows:  Mayor Preston Blakley Mayor Pro-Tem Bob Davy Councilwoman Sheila Franklin Councilman Trevor Lance Councilman Keith Reed Town Manager Mark Biberdorf ***Public Comments*** None at this time. (9/5,9/11)89/28)  Approval of minutes-corrections, additions or deletions. No comments were made on the minutes at this time.  Council Updates  Mayor Blakely stated that he wanted to thank staff for the ribbon cutting on Friday he said that Councilman Trevor Lance commented on the Family Fun Festival and how great it was. There Councilwoman Sheila Franklin commented that a resident suggested with the benches near the courts and the gravel around them saying that the gravel is going to get trapped in your shoes and then going out on the court and it is going to grind down on the court and wear the court out sooner. Ihave noticed that in some other parks they have a concrete pad that the bench is attached to and Ithink that would be ag great idea either that or it needs tol have mulch Councilman Keith Reed suggested a rack to put the paddles (pickle ball) on as this is a way to  he thought it went very well. was al lot of people there.  around it.  line up as to whose turn it is to play next.  1    Councilwoman Sheila Franklin mentioned that someone had reached out toi the mayor and myself regarding more tennis courts. What he was suggesting sounded very favorable and I would at least meet with him to see what he has to say about adding more tennis. courts for Mayor Blakely stated that his suggestion was to turn the existing tennis court into a pickle ball  tournament play.  court and then add more tennis courts and him cover a portion oft the cost.  Discussion Followed: Consent Agenda Taxr releases/refunds website.  Approval of Resolution R-22-08 to sell surplus property by electronic auction on Gov Deals Set Public Hearing for November 13, 2023 regarding potential LDC amendments and other ordinance items related to campers/rv's tiny homes, and required street widths. Mayor Blakely asked of there were any comments or questions on the Consent Agenda.  There were no comments from council at this time.  Town Manager Mark Biberdorf stated that Eric Rufa will be here for the regular meeting next week in case you have any comments on the amendments to the Land Development Code. Public hearing to receive comments regarding a potential amendment to the Town Chartert to change to the nonpartisan plurality method for the Town's municipal elections Mark Mayor Blakely asked Town Manager Mark Biberdorf did he need to go over this now. Town Manager Mark Biberdorf stated that he can give an overview if we have a crowd here but most people already know what this is about. Pretty simple going from the primary method to the plurality method which would mean a filing period in. Julyi instead of December. Ifthe bill that Senator Moffitt filed and is introducing next week does not go through then we  Biberdorf, Town Manager.  have to be prepared with our own ordinance.  Request for potential cost share arrangement for installation of crosswalk on Howard Gap  Road- Michael Luplow, FernLeaf Charter School.  2    Town Manager Mark Biberdorf stated that we have discussed this before with some safety concerns. This is about putting an actuated flasher there at the crosswalk on Howard Gap Road  and hei is asking for a cost share on this. He will be here next week.  Discussion Followed:  Consideration of legislative priorities list for FY 2023-2024- Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf stated that you have a copy of the list in your packet and there is also a copy of the list from the League of Municipalities. He then answered questions that  council had for him about the list. Discussion Followed:  Council has suggested some amendments to item number 1 and 7 on the list before approval at  the meeting next week.  Comments from the Town Manager Mark Biberdorf.  On the meeting with Crown Castle, we (myself, Eric Rufa and. Jabbo Pressley) met with them last Wednesday. They wanted to give us some insight to the cell antennas that they are looking ati for the area. They have identified seven sites in the area of which only three are in the city limits of Fletcher. (two in residential neighborhoods) One site is in Franem Acres at the corner of Oakbrook and Hickory Drive. Another is in Windsor Forest at the corner of Mountain Alder Lane and Red Spruce Way and at third location is on Underwood Road on the side of the road So, the two that are in residential areas I have asked them to come up with alternative locations. They are going to work on this and come back to us andIdon't know the time lines  where Blue Ghost Brewing is and the Fletcher Commerce Center.  as of yet.  Discussion Followed:  Preston and Imet with a couple of interested parties trying to explore soccer location sites in the area. Eric Clonch and Mike Rottjacob who is the executive director of the Asheville Buncombe Youth Soccer Association. They are in an exploratory phase right now. Igave him the history on the Meritor property and how we went around and around with different soccer As you know that we have Bob coming off the board al he is looking at coming off the end of December. (Even though his term extends through the end of 2024) Doy you want to do the  associations on this property.  3    application process again do you want to simply make an appointment for it. Wec could start Council agrees to the application process to appoint someone to fill the vacant seat. Mayor Pro-Tem Bob Davy commented on the house on Oak Book Drive (under foreclosure/auction process) and the complaints that he has received about this property  the process in October and have a deadline for sometime in November.  Discussion Followed:  Councilman Trevor Lance commented on the camera that is focused on the podium and it Mayor Blakely asked if council had anything else and if not do we have a motion to adjourn? Councilman Keith Reed made a motion to adjourn and it was seconded by Councilman Trevor  being too low and hard to see the person at the podium in the videos.  Lance.  Motion carries all ini favor. Adjourned: 7:04 pm  Approved:  W-13-a3 Date  BB44  4    Fletcher' Town Council Town Council Meeting Minutes October 9, 2023  Call the meeting to order at: 6:00 pm Those who were in attendance are as follows:  Mayor Preston Blakley Mayor Pro-Tem Bob Davy Councilman Keith Reed Councilman Trevor Lance Councilwoman Sheila Franklin Planning & Zoning Director Eric Rufa Town Manager Mark Biberdorf  Moment of Silence: Mayor Blakely asked for a moment of silence Pledge of Allegiance: Mayor Blakely let the group int the Pledge of Allegiance  ***Public Comments***  Jeff. Johnson of 203 Windsor Forest Circle Fletcher spoke on his concerns about speeding on Fanning Bridge Road. He said that he can see from his back deck that stopped school buses are being passed and he asked when the new radar speed detection sign will be available for use. Town Manager Mark Biberdorf stated that the sign was ordered at few months back and said Mayor Blakely read and presented a Proclamation in honor of Phillipino American History  that it should be here soon.  Month.  Approval of minutes-corrections, additions or deletions.  (9/5,9/1189/28)  Mayor Preston Blakely asked if there were any corrections, additions or deletions to the minutes as presented. If not is there a motion to approve the minutes?  Councilman Keith Reed stated that he would make that motion and it was seconded by Mayor  Pro-Tem Bob Davy. Motion carries all in favor.  1    Council Updates  Mayor Pro-Tem Bob Davy stated that he and Councilwoman Sheila Franklin went to visit the new FernLeaf campus and thel building is gorgeous and he recommends that if youl have not  seen it yet that you need to go look ati it.  Consent Agenda Tax releases/refunds website.  Approval of Resolution R-23-081 to sell surplus property by electronic auction on Gov Deals Set Public Hearing for November 13, 2023 regarding potential LDC amendments and other ordinance items related to campers/rv's, tiny homes, and required street widths.  Mayor Blakely asked if there were any comments, questions on the consent agenda and if not Councilman Trevor Lance stated that he would make that motion and it was seconded by  ist there a motion to approve the consent agenda as presented?  Mayor Pro-Tem Bob Davy. Motion carries all ini favor.  Public Hearing to receive comments regarding a potential amendment to the Town Chartert to change to the nonpartisan plurality method for the Town's municipal elections - Mark  Biberdorf, Town Manager.  Town Manager Mark Biberdorf stated that this is a follow up item from the September special call meeting where you: set a public hearing for the meeting tonight. This largely came about from senate bill 265 that was introduced in the last general assembly session which changed our elections from odd numbered years to even numbered years. In order to implement this all of your terms had to be extended one year. We also with the upcoming election in 2024 we ran into some logistical issues with the filing. You heard from the Director of Elections about the alternatives. What the Public Hearing is for is to hear comments about changing your charter  from the nonpartisan primary method to the nonpartisan plurality method.  Discussion Followed:  Mayor Blakely asked for a motion to enter into Public Hearing.  Mayor Pro-Tem Bob Davy stated SO moved and it: seconded by Councilwoman Sheila Franklin.  Motion carries alli ini favor.  2    Mayor Blakely asked if anyone wanted to speak in the public hearing.  There was no one who wanted to speak at this time. Mayor Blakely asked for a motion to close public hearing.  Councilman Trevor Lance stated that he would make a motion and it was seconded by  Councilman Keith Reed. Motion carries all ini favor.  Town Manager Mark Biberdorf stated that next month he would be bringing an ordinance before you to amend the charter and then also our state senator Tim Moffitt is looking to introduce al bill that would make this change without having to take council action. We will see ift that gets filed and moves and ifi it doesn'ti in time and maybe regardless we will move forward  with this.  Discussion Followed:  Request for potential cost share arrangement for installation of crosswalk on Howard Gap Michael Luplow of FernLeaf Charter School gave a brief presentation on the installation ofa Rectangular Rapid Flashing Beacon at the crosswalk on Howard Gap Road. Cost oft this light is  Road - Michael Luplow, Fern Leaf Charter School.  $22,000.  Discussion Followed:  Council agrees to a cost share arrangement on this light at the crosswalk  Consideration of legislative priorities list for FY 2023-2024 - Mark Biberdorf, Town Manager. Town Manager Mark Biberdorf stated that he added an item to the list and put some more  clarifying language on another item after the discussion from last week.  One item that has been added (number 9) to the list is to ask for support for additional federal and state resources to facilitate workforce housing projects. On item number 7ladded some  3    clarifying language to that one on the water and sewer about un-served areas as identified by  the Town of Fletcher. Discussion Followed:  After some discussion council would like to add some funding resources for greenways. Mayor Blakely asked for a motion to approve the Legislative priorities list for the Town of Fletcher for 2023-2024 with the addition of some language regarding greenway funding. Councilwoman Sheila Franklin said that she would make that motion and it was seconded by  Councilman Trevor Lance. Motion carries all in favor.  Comments from the Town Manager Mark Biberdorf.  We had an in-person meeting with Crown Castle on September 28th in which we conveyed our concerns about small cell wireless facilities going up in any neighborhood. We had already talked about Windsor Forest and also Franem Acres down the road. They had mentioned seven sites three of them or actually four are in the town limits. (forget to mention one last week) Two oft these sites are commercial sites sO these are not an issue. They are supposed to be coming back to us with some alternative suggestions. Ithink they are going to try and work Great ribbon cutting on the courts project last week and we made the adjustments that you suggested last week on the fees. They are getting a quote to put concrete around the benches. mentioned last week that wel had a meeting with some interested parties regarding soccer fields. The mayor and Imet with Eric Clonch and Mike Rottjacob who is the executive director of the Asheville Buncombe Youth Soccer Association and they are looking at Meritor asa  with us.  potential location which is very exploratory right now.  On the upcoming council vacancy for district 3 for Bob Davy who will be serving until the end of the yearlemailed to you a public notice. We have a hard copy of a public notice that breaks down the process for this and we will open an application period for applications to be received  which wills start on Friday October 13 and end on October 27.  4    On the possible revisions to the fire contract we communicated them to the fire chief and he shared it with their board. They! have put a committee together to start looking at it and we are  supposed to meet with them on October 20th.  Discussion Followed:  Mayor Blakely asked for a motion to enter Closed Session for personnel matters. Councilman Trevor Lance said that he would make a motion and it was seconded by  Councilwoman Sheila Franklin. Motion carries all int favor.  Went into Closed Session at: 7:05 pm  Closed Session per NCGS 143-318.11 (6) " Personnel Matters"  Came out of Closed Session at: 8:15 pm  Councilman Keith Reed made a motion to adjourn and it was seconded by Mayor Pro-Tem Bob  Davy.  Adjourned: 8:18 pm Approved: I-13-a3 Date  Mayor Preston RBl4  5