TOWN OF CRAMERTON BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR  CRAM  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER HOUSTON HELMS : COMMISSIONER SUSAN NEELEY COMMISSIONER DONALD RICE- COMMISSIONER DIXIE ABERNATHY  BOARD OF COMMISSIONERS MEETING THURSDAY, June 6th, 2019 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER prior to the meeting by calling 704-824-4337.  Citizens with disabilities requiring special needs should contact Cramerton Town Hall three (3) days  AGENDA  1. Call to Order and Determination of Quorum. 2. Adoption of Agenda for this meeting. 3. Invocation and Pledge of Allegiance  4. Public Comment  Anyone may speak on any issue. Ifyou are here to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes. a. Flag Day Proclamation: A proclamation to commemorate the adoption of the American Flag and the observance of June 14th as "Flag Day" and the  5. Proclamations  corresponding week as "Flag Week". (page3)  6. Work Session Topic Items  a. Action Item: Consider Motion to enter into closed session for the following: - N.C.G.S. 143-318.11(a/6)) To consider the qualifications, competence, performance, condition of appointment of a public officer ore employee or prospective public officer or employee.  7. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires furherdiscussion, it should be removed from consent and placed a. April 18, 2019 Cramerton BOC meeting minutes. (pages 4t to8) b. May 2, 2019 Cramerton BOC meeting minutes. (pages 9to 14) a. Aj public hearing for the Fiscal Year (FY)2019-2020 Cramerton Town  appropriately on the agenda.  8. Agenda Items Requiring a Public Hearing  Budget.  . Open Public Hearing ii. Staff Comments /BOC Q&A iii. Public Comments  1    iv. Close Public Hearing  V. Action Item: Consider Adoption of FY 2019-2020 Cramerton Town  Budget.  9. Agenda Items NOT Requiring a Public Hearing  a. Finance  - Cramerton Fees Schedule  1. Action Item: Considering adopting the FY2019-2020 Fee *Note: The fee. scheduled. is included in the agenda budget booklet.  Schedule.  b. Board of Commissioners  C Cramerton Building Renovations Capital Project  1. Presentation by Talley & Smith of projects bids and identification of the lowest responsible bidder. (*Note: Bid 2. Action Item: Consider directing staff to negotiate and complete a construction contract with the lowest responsible  information will be sent via email.)  bidder.  :. Planning & Zoning  i. Courtyards at Cramerton ii. Stormwater Engineer RFP  1. Action Item: Consider approval of Phase 1, Map 2 for Courtyards at Cramerton. (page 15 - maps at back of agenda) 1. Action Item: Review and discuss the Stormwater Engineer RFP template, provide feedback and consider directing staff to move forward with advertising. (pages 16 to1 19)  d. Public Works  . Sanitation Contract  1. Action Item: Consider approval of renewal of Waste Management Garbage and Recycling Contract. (pages 20to  23)  10.Manager's Report  11.General Staff Reports (as needed)  U Update from Two Rivers Utilities, Mr. Mike Bynum Additional updatel reports from Department Heads (if needed) 12.Topics of Discussion for Each Commissioner  13.Adjournment  Upcoming BOC Meetings  Thursday, June 27th @ 6pm (4th Thursday) Thursday, July 18th @ 6pm Thursday, August 1st @ 6pm  2  2    CRAR)  MAYORAL PROCLAMATION INE RECOGNITION OF FLAG - DAY AND WEEK JUNE 9TH TO16TH2 2019  WHEREAS, the Second Continental Congress adopted the American Flag on June 14, 1777; and WHEREAS, it is fitting and proper to officially recognize "Old Glory" as a symbol of hope, inspiration and pride for the people oft the United States and around the world; and WHEREAS, in order to commemorate the adoption ofc our flag, on August 3, 1949, the Congress, by joint resolution, designated June 14th of each year as "Flag Day" and requested that the President issue an annual proclamation designating the week in which June 14th occurs as "National Flag Week" and call upon citizens of the United States to display the flag during that NOW,THEREFORE, I, William Cauthen, Mayor ofthe lownotCramerton, do hereby proclaim  week; and  the week of. June gth to 16th as  NATIONAL FLAG WEEK"  ini the Town of Cramerton and ask our citizens to reaffirm the ideals of our Town by displaying  our. American Flag at their homes and throughout the Country.  Adopted this the 6th day of. June 2019.  William Cauthen, Mayor  SEAL  ATTEST:  Wilene L. Cunningham, Town Clerk  3    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON  The Board of Commissioners for the Town of Cramerton met in a workshop session on Thursday April 18, 2019 at 6:00 pm in the G.M. Michael Commission Chamber ati the Board members Present: Mayor Will Cauthen; Mayor Pro Tempore Koutsoupias; Commissioners Houston Helms, Susan Neeley, and Dixie Abernathy. (Commissioner Staff Present: David Pugh, Town Manager; Karen Wolter, Attorney; Brad Adams, CPD Chief; Josh Watkins, Planning Director; Joel Lineberger, Finance Director. Call to Order and Determination of Quorum: Mayor Cauthen called the meeting to Adoption of Agenda - A motion was made by Commissioner Neeley to adopt the agenda as presented. The motion was seconded by Commissioner Helms and  Cramerton Town Hall.  Rice was absent).  order at 6:06 pm and determined there was a quorum.  approved by all.  Public Comment: No one requested to speak. Work Session Items: Budget Discussion (FY 2019-2020) Presentation by Mayor Cauthen (Attached hereto)  Mayor Cauthen explained that the purpose of his presentation was to demonstrate how the Town could "catch up" on outstanding capta/maintenance issues utilizing existing fund balance. Going forward, planning for capital expenditures (including maintenance and replacement costs of Town assets) should be included in future annual budgets and Mayor Cauthen included a comparison of Cramerton's tax and fee rates to Mayor Cauthen identified existing maintenance concerns in Cramerton. Mayor Cauthen identified a plan for utilizing Fund Balance. Discussion by Board ensued. Concerns and comments included general  CIP planning.  Belmont and Mount Holly.  agreement regarding:  The need to regularly set aside funds from operating" budget to pay for maintenance of roads, parks, buildings, and other town assets. Discomfort spending general fund dollars unless the expenditure wasa good investment generating a reasonable return or benefit for the citizens.  4    The Board requested that staff provide projected revenues and recurring expenses (inclusive of deferred maintenance and capital expenditures) for  evaluation.  The Board discussed the specific item listed on Page Presentation and took the following action:  oft the Mayor's  Upon Motion duly made by Mayor Pro Temp Koutsoupias with a second by Commissioner Neeley, and approved by all, the Board instructed staff to take the following actions with regard to the FY  2019-2020 Budget:  Include the following items in the Manager's Proposed Budget $102,500 for Community Center and Museum Space $115,000 for improvements to Town Center parking lot  for FY 2019-2020:  $75,000 for Wayfinding (Partial) $135,000 for Central Park  Create an Affinity Exercise for the Board to include the  following:  Fleet Savings Account ($100,000) Phone System ($22,000) (15 mo ROI) PW Truck ($32,000) Christmas Ornaments ($21,000) Police Vehicle ($49,000) Police Vests ($12,000) S.N New Hope Road SAP ($25,000) Ordinance Update ($20,000) P&R Master Plan ($15,000) Bobcat Sweeper Bucket ($10,000) Goat Island Bridge Decking ($26,000) Riverside Greenway Asphalt ($60,000) ADA Parking at CB Huss ($15,000) Gym Security Cameras ($6,000)  Prepare Board responses to Affinity Exercise for discussion at the May 2, 2019 regular meeting of the Board of  Commissioners;  5    Move the expense of a Code Enforcement Officer from the "Capital" category to the operational budget in the Manager's  Proposed Budget for FY 2019-2020;  Ifthe Town comes into possession of bids and it is otherwise appropriate, Staff may present to the Board for consideration Capital Project Ordinances for needed repairs and improvements to the Community Center and Central Park  during the current fiscal year.  Agenda Items NOT Requiring a Public Hearing a. Courtyards at Cramerton:  Mr. Watkins informed the Board that the Planning Department received the final Plat request for Courtyards at Cramerton, Phase 1 Map 1. This section includes 16 single family residential lots as well as an entrance off Armstrong Ford Road. Mr. Watkins stated that the plat shown (attached hereto) complies with the Land Development Code as well as the preliminary plat on file. In addition, the required infrastructure has either been installed or bonded as required by the Land Development Code. Staff recommends approval of the final Plat for Courtyards at Cramerton, Phase 1, Map 1. After discussion, and upon Motion duly made by Commissioner Neeley, seconded by Mayor Pro Tempore Koutsoupias, and approved by all, the Board approved the final Plat for Courtyards at Cramerton Phase 1 Map 1. b. Discussion of Gaston Community Foundation: Legal counsel provided the Board with an update regarding the Town's consideration of establishing a charitable Fund with the Gaston Community Foundation. Legal advised that the Foundation did not currently have another municipality with a general purpose" Fund but did have several government agencies with Funds for specific projects. Board was also informed that establishment of such a Fund did not violate cash management rules promulgated by the State. No action taken by Board. . Discussion regarding Goat Island Greenway Access: Commissioner Abernathy proposed that the Goat Island Greenway Access remain open to the public between the hours of 5:00 am and midnight. In support of this proposal,  Commissioner Abernathy stated the following:  a. Addition of new fencing along the Greenway has rendered it more safe; b. The Town has articulated the concept of" "connectivity" as a primary part of its mission statement. Connectivity includes encouraging access between various parts of Town and locking the Goat Island Greenway  reduces connectivity.  6    C. Amenities and use of the Town's amenities by the public is another primary part of the Town's mission statement. Closing the path reduces d. Goat Island, the Greenway and its parking lot are wonderful examples of investments the Town has made to the benefit of citizens. These assets reflect the image this Board wants to project to citizens and visitors to the  citizens ability to utilize a valuable Town amenity.  Town thus their use should be encouraged.  Legal Counsel responded that staff has not changed its recommendation as stated during previous discussions on this topic. Staff continues to recommend that hours of access to the Goat Island Greenway remain the same and not be extended as Motion was made by Commissioner Abernathy to instruct staff to extend the hours of operation of the Goat Island Greenway from 5:00 am until 12:00 am; the motion was seconded by Commissioner Neeley and vote taken. Commissioners Abernathy and Neeley voted to approve the Motion; Commissioners Helms and Koutsoupias voted nay. Mayor Cauthen voted nay to break the tie, thus the d. Discussion regarding BOC meeting days. The Mayor asked Board members if they would be interested in changing town meeting days from Thursday to e. Commissioner Helms made a Motion to move the regularly scheduled Board of Commissioner's meeting from May 16 to May 23. The motion was seconded by Commissioner Neeley and approved by all. Manager's Report: Report attached to agenda packet. No discussion. General Staff Reports (as needed): Report attached to Agenda Packet a. Mike Bynum from TRU gave his report: (Attached) b. Additional Updates/Reports from Department Heads: No discussion  proposed by Commissioner Abernathy.  Motion failed.  another day. After discussion, no action was taken.  Committee Updates Committee.  Mayor Pro Tempore Koutsoupias provided a brief update of the Parks and Recreation  Mayor Cauthen provided a brief update of the Community Committee.  Commissioner Comments:  Commissioner Neeley: Brief discussion of Arbor Day. Commissioner Abernathy: Nothing to report.  7    Mayor Pro Tempore Koutsoupias: Wished everyone safe travels and Happy  Easter  Commissioner Helms:  a. Informed the Board he would be out next meeting;  b. Approached by Cramerton Citizen Ken Parrot. Commissioner Helms asked Town Staff to look into Mr. Parrot's concerns related to placement of  billboards in NCDOT right of way.  Mayor Cauthen:  a. Informed that Board that Dale Bowen passed away unexpectedly. Expressing sympathy and prayers for Mr. Bowen's family on behalf oft the  Town of Cramerton.  At8:47 pm, Commissioner Neeley moved that the Board enter into Closed Session to consult with Town Attorney. The motion was seconded by  Commissioner Helms and approved by all.  At9:05, Mayor Pro Tempore Koutsoupias moved that the Board come out of closed session. The motion was seconded by Commissioner Helms and  approved by all.  At 9:05 Commissioner Helms moved to adjourn the Meeting of the Board. The motion was seconded by Commissioner Neeley and approved by all.  8    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON May 2, 2019  The Board of Commissioners for the Town of Cramerton met in a workshop session on Thursday, May 2,2019 at 6:00 p.m., int the G.M. Michael Commission Chamber at the Cramerton Town Hall. Board Members present: Mayor Will Cauthen; Mayor Pro Tem Koutsoupias; Commissioners Houston Helms, Donald Rice, Dixie Abernathy, and Susan Neeley were present. Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Chief Adams, Police Department; Josh Watkins, Planning Director; Joel Lineberger, Finance Director; and Wilene Call to Order and Determination of Quorum: Mayor Cauthen called the meeting to order and Adoption of Agenda: Attorney Wolter requested closed session be added tot the agenda to discuss a real estate matter under NCGS 143.318.11(a)(4) to discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on at tentative list ofeconomic development incentives that may be offered by thej public body in negotiations, or to discuss matters relating to military installation closure or realignment. Amotion was made by Mayor Pro Tem Koutsoupias to approve the amended agenda. The motion Invocation and Pledge of Allegiance: Invocation by Commissioner Neeley and pledge of  Cunningham, Town Clerk. determined there was a quorum.  was seconded by Commissioner Neeley and passed unanimously.  allegiance given by all.  Public Comment: No one signed up to speak.  Proclamations:  Police Officers Memorial Week: A proclamation to recognize May 12"hthrough May 18th as "National Police Week" in honor of the service and dedication of all law enforcement officers. A copy of the signed proclamation will be placed in the Municipal Clerk Week 2019: A proclamation to recognize May 5th through May 11th as Municipal Clerk Week in the Town of Cramerton. A copy of the signed  minutes book.  proclamation will be placed in the minutes book.  Work Session Topic Items:  a. Initial Presentation of Market Street Small Area Plan. The Planning Director presented information to the Board for theirreview ofthe Market Street Small Area Plan. This information will be presented again to the Board at the end ofJ June for consideration of possible approval after presentation to the Planning and Zoning  Towno of Cramerton- May 2,2019-1 Page I  9    Board and aj public information meeting. Mr. Watkins provided information about ai future station for the Silver Line transit system, a greenway loop to connect with the Town ofl McAdenville along the river, and pedestrian sheds within designated walking areas. Discussion was given about the proposed uses for the properties. Mr. Watkins stated this is a policy document which will be referenced when rezoning requests are made. A public information meeting is scheduled to be held onl May 21s'at Town Hall from 4:00 p.m. to 6:00 p.m. Mayor Pro Tem Koutsoupias asked about the time line. Mr. Watkins stated he would ask Demetri Baches. The commercial property owners and stakeholders were contacted and no one responded. Information for the public input meeting will be placed on social media  and the town's website.  b. Fiscal Year (FY) 2019-2020 Budget.  Prioritization Exercise. Discussion was held about an upgrade ofcameras with the addition of cameras for the exterior of the Parks and Recreation Sports Complex. The replacement vehicle for the police department fleet was discussed. The fleet budget was discussed to consider including purchase of all vehicles from this account. The Public Works vehicle will not bej purchased out oft the fleet fund. The trash receptacles were discussed for Goat Island for ones that would be better suited for flood areas. A motion was made by Commissioner Abernathy to fund out of the unrestricted fund balance for the items listed on the prioritization exercise under the grade of four for this upcoming fiscal year. Mayor Pro Tem Koutsoupias seconded the motion. The Town Manager stated that a motion was not required but the staffi is looking for direction as to what toi include in the final budget. Commissioner Abernathy withdrew her motion. The Board's consented toj providing information to the staff for direction for the ii. Forecasting Exercise. The Finance Director provided updated information regarding the budgeted revenue and expenditures. Information was provided regarding surplus sale of equipment and reimbursement of engineering fees. This exercise will provide information regarding future trends and provide a long-term view of revenues and expenditures.  results of the prioritization exercise.  Consent Agenda.  a. Consider approval of the March 21, 2019 and March 27, 2019 BOC meeting minutes. A motion was made by Mayor Pro Tem Koutsoupias to approve the consent agenda. The motion was seconded by Commissioner Neeley and approved byall. The  motion passed unanimously.  Agenda Items Not Requiring a Public Hearing.  a. Planning and Zoning  Outdoor storage ordinance.  1. Provide direction to staff regarding implementation of the Outdoor Storage Ordinance. Attorney Wolterreviewed the information regarding vehicles being parked in front yards at some properties. Inoperable  Town ofCramerton- May 2,2019- Page 2  10    vehicles would be considered in violation. Ifvehicles are being repaired or are considered as al hobby then these vehicles would need to be stored orp parked in the rearorsideyard. The definition ofani inoperable car means itd does not run. The Board discussed complaints regarding goods and products being stored on porches. A warning would be issued to any property for items that has stacked chairs if they have been stored for a while. Employment ofa full-time code enforcement officer should be able to assist with enforcement of this ordinance. Tagging and titling of vehicles will not be used as al basis fori inoperable vehicles. Commissioner Abernathy stated she was not in favor of this ordinance and feels this ordinance will be too restrictive for property owners. Attorney Wolter stated the verbiage can be amended and presented later to the Board.  b. Parks and Recreation  Community Center Price Quotes  1. Review the contractor price quotes and provide direction to staff moving forward (i.e. choose a contractor and begin final contraction negotiations). It was recommended by stafft that MJC Renovations LLC be chosen as the contractor with some follow up for clarification on some items. Mr. Smallwood stated the Community Center has a maximum occupancy capacity of63 and the kitchen would not need tol be commercial grade. The kitchen would be upgraded and upfitted. One area oft the roof has a water problem and all of the contractors were made aware of this issue and needs to be repaired. The HVAC system was replaced upstairs this year and the bottom floor's system is fairly new. A sprinkler system would not be required. The timeline for this upfit should not be too lengthy. The storage areas located downstairs will be upgraded and used in the future as display areas if needed. Mr. Smallwood said alternate spaces are being considered for future classes or activities during the time of construction. Mr. Atkinson stated he was excited about the upgrades and he recommended that everyone try to travel tol Mount Holly and Loray Mills and view their displays. A motion was made by Commissioner Rice toe empower stafft toj move forward with the final selection ofthe contractor. Commissioner Abernathy seconded the motion and passed by unanimous  vote.  Finance  . Capital Project Ordinances  1. Capital Project Ordinance #2019-01: Cramerton Community Center Project. A motion was made by Commissioner Helms to approve the Capital Project Ordinance #2019-01 for $145,000. The motion was seconded by Commissioner Abernathy and approved by all. 2. Capitall Project Ordinancet #2019-02: Central Park Project. Thel Board discussed the active bike skills playground area which would cost an additional $50,000. Mayor Cauthen stated his concern about possible parking as this proposed usage would increase interest in this park. Commissioner Neeley asked ift the bathrooms in Central Park would need  Town of Cramerton- May 2, 2019- Page 3  11    to be upfitted. Mr. Smallwood said the bathrooms would need to be completely redone. The active bike/playground area is not part of this ordinance. Commissioner Abernathy stated she would be in support of keeping the active area and completing the full plan with the bike skills area and this would be an asset. Commissioner Abernathy made a motion to establish and amend the Capital Project Ordinance #2019-02 for $135,000 to include an additional $50,000 for the original design and addition of the active kid's bike skill set area. The motion was seconded by Mayor Pro Tem Koutsoupias. The vote was 2 to 3 with Commissioner Abernathy and Mayor Pro Tem Koutsoupias voting in favor. Commissioner Rice, Commissioner Helms, and Commissioner Neeley voted as being opposed. Commissioner Rice made a motion to approve the Capital Project Ordinance #2019-02 as drafted for $135,000 without the addition of the active kid's bike skill area with limited damage to the existing park structure and bej placed in a future budget and Commissioner Helms seconded. The motion passed 31 to 2 with Commissioner Abernathy and Mayor Pro Tem Koutsoupias voting nay. The Board asked that Mr. Smallwood follow up with costs for repairs to the Central Park bathroom  facility.  Board of Commissioners  . Events in Cramerton.  1. Business "ongoing/rolling" Cramerton event permit. The proposed permit would be valid for two weeks and would require payment of a fee along with proof of insurance and indemnify the Town of harm or wrongdoing. Commissioner Abernathy stated she was in full support of the wording and structure of this permit. The Board asked about any injuries and who is responsible. Attorney Wolter stated an agreement with any vendors would be put in place and indemnify the Town for any legal suits. Attorney Wolteradvised that the event fee can be included in the fee schedule that will be presented at an upcoming meeting as part of the 2. Discussion regarding event prioritization parameters. The Town Manager asked that this item agenda be tabled until the next meeting. The  budget.  Mayor and Board consented to this.  BIG BOARD: Bids for the Town Hall, Police Department, and Parks and Recreation renovation have been placed. The pre-bid meeting will be held on May gth at 3:00 for interested bidders. A follow up meeting with the Masonic Lodge will be requested by Commissioner Rice. Attorney Wolter stated paperwork has been signed for the Baltimore School. The name ofa contractor who has the skillset to create the report to have a landmark reviewed by the state has been provided. Specific designs are being discussed for the choice for wayfinding signage. Mr. Pugh asked ifthe Board would be okay with publishing an employment ad for ai full-time code enforcement officer. A motion was made by Commissioner Helms to approve publishing an ad for the position fora a full-time code enforcement officer. The motion was seconded by Commissioner Neeley and approved by all. Commissioner Abernathy asked if construction is continuing on the Goat Island Greenway. Mr. Watkins said a meeting is scheduled for next week to discuss progress. Currently  Town of Cramerton May 2, 2019- Page 4  12    NCDOT is requesting that the construction area be blocked off prior to the Wilkinson Boulevard Bridge during the replacement of the bridge. Mayor Pro Tem Koutsoupias asked the sanitation contract. Mr. Pugh stated he has spoken with Mecklenburg County and they are renegotiating their contract with Republic for recycling. Mayor Pro Tem Koutsoupias asked about getting an update on the fog line from NCDOT about at timeline. He asked about the $85,000 that was offered from True Homes for a possible pocket park. Thisinformation will be discussed in closed session.  Manager's Report: No further updates. General Staff Reports:  Update from Two Rivers Utilities: Mike Bynum with Two Rivers Utilities presented his report to the Board. Work on Phase 3 ofthe Cramer Mountain Sewer Easement clearing project is underway. Utility construction continues at the Courtyards at Cramerton. The water line on Armstrong Ford Road is being tested this week. Sewer construction has started for Phase II oft the Village at South Fork single-family homes. TRU continues to work with the engineer to reconcile the water line/sewer line conflict on Hamrick Road. Sewer connection to the high school property for The Grove at Peach Orchard and the Haven has been completed. Aj pre-construction meeting has been scheduled to discuss the Police Department: Chief Adams presented invitations to the Board for the upcoming  water and sewer for the Riverside Development. Law Enforcement Memorial on May 16th. Topics ofl Discussion for Each Commissioner: thanked Mr. Watkins for working with Ken Parrott.  Commissioner Helms commented on the recent shooting at the UNC Charlotte campus. He Mayor Pro Tem Koutsoupias asked about the status of the legislation regarding outdoor billboard advertising. Mr. Pugh stated the bill was now being reviewed in the Senate. The Board asked that ar resolution be prepared and presented at the next Board meeting. Mayor Pro Tem Koutsoupias asked about the TIGER Grant. Mr. Pugh stated there are no longer TIGER grants and are now called BUILD (Better Utilizing Investments to Leverage Development) discretionary grants. He asked if someone could check about the wayfinding sign being blocked by vehicles parking at Steel Specialty. He asked about the Duke Energy site and one lane ofLakewood being blocked off. He stated he was glad to her that the Town Clerk's husband was doing well after a recent Commissioner Abernathy stated she will not be in attendance at the. June 6th budget meeting. She said the Lakewood neighborhood held a fun and well attended block party. She stated hers son will be graduating from East Carolina University tomorrow. The Board congratulated her. Commissioner Rice gave his well wishes to the Town Clerk for her husband in hopes ofa quick recovery. He stated the Community Committee planted a pollinator garden in Central Park. He said he and his family had a great time at the Lakewood block party. He stated he was very proud to be chosen to give closing remarks for the upcoming Law Enforcement Memorial Service.  illness.  Town of Cramerton- May 2,2019- Page 5  13    Commissioner Neeley offered her prayers for the UNC Charlotte campus and for the Town Clerk's husband. The Town Manager stated he received an update that the' Town Clerk's! husband was out ofsurgery and was doing well. Commissioner Neeley said she had a fun time at the Lakewood block party. She stated her thanks for the Community Committee for the placement of the Mayor Cauthen thanked Commissioner Neeley for her attendance at multiple events on Saturday even after suffering a fall and what al heart for service she has. The Board applauded her for her Closed Session: A motion was made by Commissioner Neeley to enter into closed session under NCGS 143.318.11(a)(4) to discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations, or to discuss matters relating to military installation closure or realignment. The motion was seconded Adjournment: Upon return to open session and with no action being taken in closed session, a motion was made by Commissioner Neeley to adjourn at 9:12 p.m. The motion was seconded by  pollinator garden in Central Park.  dedicated service to the Town.  by Commissioner Rice and approved by all.  Commissioner Abernathy and passed by unanimous vote.  Mayor Will Cauthen  ATTEST:  Belinda Robinson, Recording Secretary  Townd of Cramerton- May2 2,2 2019- Page 6  14    CRAR  TOWN OF CRAMERTON Planning &Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins,Planning Director DATE: June 3rd, 2019  RE: Courtyards at Cramerton Phase 1 Map 2 Final Plat Request  Staff has received thet final plat request for Courtyards at Cramerton, Phase 1 Map 2. This section includes the remainder of thes single-family residential lots in Courtyards at Cramerton, whichi is 561 lots. Thei initial 16 Thep plat as shown complies with ther requirements oft the Land Development Code as well as the approved preliminary plat ont file. Furthermore, the requredinfrastructure has either beeni installed or bondeda as Attached you will find thet final plat and application. Staff recommends that the Board of Commissioners  lots were platted in Phase 1 Map 1.  required byt the Land Development Code.  approve this request for af final plat for Courtyards at Cramerton Phase 1 Map: 2.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  15    OFCRARE  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director RE: Review of On-Call Stormwater Engineering RFQ  DATE: June 3, 2019  As part oft the ongoing efforts to expand the stormwater program, staffi isl looking to issue an RFQf for engineeringi firms for on-call stormwater services. The RFQ would solicit qualifications from firms specializing inr multiple areas ofs stormwater services, including mapping, design, creation ofas stormwater CIP, and permit maintenance. Based oni the wide: scope of services requested, there would more than likely be severalf firms selected; we may end up with one firm that assists with mapping and design, another that deals solelywith permit maintenance, andy yet another that assists with our stormwater CIP. Although each oft these items is stormwater-related, finding a firm that had competencies across these disciplines would be difficult. Once we have these on-call firms selected, the Town can proceed toward developing a CIP fors stormwater- relatedi infrastructure. We can also begin to set up our stormwater permit maintenance program; this willl be Staffr recommends' that the Board of Commissioners review the attached RFQ, and allow staff to proceedwith  avital step towards getting the Town prepared for our Stormwater Audit in 2022.  the posting of the RFQ.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  16    FCBARD  REQUEST: FOR QUALIPICATIONS THE TOWN OF CRAMERTON ON-CALLSTORM WATER ENGINEERING  FOR  July 1,2019  The Town of Cramerton is interested in obtaining professional services of one or more professional engineering firm(s) toj provide on-call engineering services for various storm water management projects for aj period off four (4) years. The Town is seeking consultants whose experience and personnel will provide timely professional services to support these projects through on an as-needed basis. Selection of ac consultant by the Town ini response to this request does not guarantee that professional services will be required. The Town maintains sole discretion in assigning projects, ifany, to: selected consultant(s) through the on-call period. The Town may choose to extend the on-call period following thei initial four-  year period, as necessary. Envisioned Scope of Services:  The Town anticipates selecting one or more firms to provide services on a task order basis for storm drainage improvement projects or to assist the' Town'sw with its ongoing storm water management program. Task orders/assignments may be issued for one or multiple projects at once. Additional  assignments may bei issued during or after completion ofat task order. Projects may include any of or combinations of the following: Storm Water Management Planl Implementation Professional land surveying and mapping Base mapping for design Easement/plat preparation Hydrologic and/or hydraulic analysis/modeling Alternatives analysis and opinions of construction costs Preliminary design and final designs for new construction or repair of:  Assisting the Towni ini its ongoingi implementation of its Phase II NPDES Stormwater permit  Mapping of outfalls and' Town: storm drainage systems  Utility location  Culverts Closed storm systems Ditches and swales BMPs  Natural channel design/stream restoration Small dams/ponds rehabilitation  Preparation of construction documents (plans, specification, and bid tabs) for the above  17    Permitting  Jurisdictional determinations Section 401/404 permitting FEMA (No-Rise, CLOMR, and/orLOMR) NCDENR-Sediment Erosion Control Encroachment agreements  Geotechnical services Public involvement Utility coordination Bid phase services Construction phase services Other services as required Submittal Requirements  Supporting the Towni inj preparation of applications for potential funding  Requirements for qualification packages are provided below.  Five bound hard copies oft the Qualification Package, including cover letter, should be: submitted Package should include one electronic copy of the entire Qualifications Package consolidated into The exterior of the package containing the copies of Qualification package and the CD: should be clearly marked "Town of Cramerton RFQ for Storm Water Engineering. - Statement of The: submission shall be limited to 15 single-sided pages on 8 1/2"x11" paper. Main body text should be single spaced using ai font size no smaller than 10.5. Front and back covers, section tabs, and ai maximum two page cover letter are not included in the page limit. The Town reserves the right to disqualify any submittal that does not meet these requirements. Joint Ventures will not be permitted under this RFQ. Each Statement of Qualifications submitted must designate ai firm that will be solely under contract with, and report directly to the Town. This firm willl be considered thej prime firm and as such willl be responsible for sub-contracting Submittals and questions concerning this RFQ should be directed to. Josh Watkins, Planning Director. Questions must bes submitted by July 15th, 2019.. Any amendments to this RFQ will be made in writing  to the address shown below by 4:001 PM on Wednesday, July 31$,2019.  PDF: format. Qualifications".  with its project team member firms.  and distributed in an addendum.  Joshua Watkins watkn@crameron.arg The Town of Cramerton 1551 North Main Street Cramerton, North Carolina 28032 (704)824-4337  Qualifications should clearly and concisely address the following:  1) Firm Overview and History: For prime firm, provide legal entity, Federal Employer ID, NC Engineering License #, office location/address where work would be performed, and name, phone number, and email of contact person for this project. Provide briefoverview/history of prime firm  and key subconsultants.  18    2) Qualifications and Similar Experience: Provide brief descriptions of similar contracts or projects, currently in process or performed within the last seven years. List only projects involving current staff oft thej proposed project team. Listar maximum total of8r relative projects/contracts and include: Client name and contact information o Location of office that performed work on the project  List only projects in North Carolina. Current status  3) Project Team: Provide organization chart and description of team members (for prime firm and subconsultants) that would work on these projects. Information must clearly convey role, full- time office location, involvement on projects listed in previous section (as well as other relevant experience), and licenses/certifications for each key member. In addition, provide brief description of previous experience of project team working together. 4) References: Provide the name, address, phone number, and e-mail address oft two references familiar with the quality of projects completed by the project team in thel last five years. 5) Project Management: Describe the firm's approach toi managing projects. Include discussion of practices for cost control, scheduling, and quality assurance/quality control.  Selection Process and Criteria:  The Town will conduct an impartial evaluation of all submittals that are received in accordance with the provisions oft this RFQ. The Town will appoint a: selection committee to perform the evaluations. The selection oft the firm(s) will be based on proposal information exhibited in both written and graphical form, past performance working on similar projects, and/or reference checks. Criteria for selection will Relevant experience, expertise, and qualification oft the firm(s) and project team members  Interviews arei not anticipated before final selections are: made. include but not be limited to the following (ini no particular order):  Similar experience ins storm water engineering Experience in municipal storm water on-call contracts Qualifications of designated project manager(s) Reference check and performance on similar contracts/projects Project management approach and process  The Town reserves the right to obtain clarification of any point in a Qualification Package or to obtain additional information. All Consultants who submit a Qualification Package will be notified of the The Town reserves the right to reject any or all responses to the RFQ, to advertise for new RFQ responses, or to take any action that is in the best interest oft the Town. The Town reserves the rightto waive technicalities or formalities and tol base the number ofs selected firms solely on the' Town's needs. Anticipated Schedule: The anticipated schedule for selecting a firm and conducting thej project is  selection committee's final choice(s).  presented below:  Posting of] RFQ Deadline to submit questions Posting/distribution ofRFQ clarificaton/amendment (ifany) Statement of Qualification submission due Firms notified ofs selection  July 1,2019  4:00 P.M.(EST). July 15,2019 4:001 P.M.(EST) July2 20,2019 4:001 P.M.(EST)July: 31,2019 Week of August 19th, 2019  19    0f CRAR  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners FROM: David Pugh, Town Manager DATE: June 6, 2019 RE: Waste Management Contract Renewal Information/ Background three more years to. June 30, 2022.  Attached is the Waste Management seventh contract renewal. The proposed time period is for Section 2 outlines the prices per resident per month for garbage ($9.07) and recycling ($5.88 without the Meck County direct billing; $2.75 with Meck County direct billing). The garbage rate will stay the same for the first year of the renewal. The recycling pricing reflects the discussion around recyclables which includes the transportation, collection, and processing costs tol be absorbed by WM and, the option and reduced pricing that would be put in place if/when the Town pays the processing costs direct to the MRF and WM then only provides the transportation and collection oft the recycling materials. Cramerton is currently ini talks with Mecklenburg County to do direct billing. The FY 2019-2020 budget does take into account the higher base price for the first quarter of the year as a transition period while the direct billing Management and Legal Counsel have added in language (displayed in the attached renewal contract) to the initial draft renewal from WM to put a cap on any CPI adjustment, which staff is working on getting finalized with WM as oft the release of this memo ini the agenda packet.  contract with Mecklenburg County is finalized.  155 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  20    SEVENTH AMENDMENT TO CONTRACT WASTE MANAGEMENT OF CAROLINAS, INC.  BETWEEN THE TOWN OF CRAMERTON, NORTH CAROLINA AND  THIS SEVENTH AMENDMENT ("Seventh Amendment"), is made this June 4, 2001, on January 2, 2006, on June 9, 2008, on June 28, 2010 on March 20, 2014 and on June 24, 2017 (collectively, the "Agreement") by and between the Town of Cramerton, North Carolina (the "Town"), and Waste Management of Carolinas, Inc., a North Carolina corporation  day of  2019 to that certain Agreement dated June 24, 1998, as amended on  (the "Company")-  WHEREAS, the Town and the Company desire to amend the term of the Agreement; WHEREAS, the Town and the Company desire to amend the rates payable by the Town to the Company to give the Town more options during the newi term as defined herein; and NOW, THEREFORE, the Town and the Company do hereby agree as follows: Section 1: Term of Agreement. The term of this Agreement is hereby extended for an additional three (3) years beginning July 1, 2019 and shall continue through June 30, 2022. Thereafter the Agreement may be further extended for additional periods of three (3) years each upon the mutual agreement of the parties expressed in writing before the end oft the current term-. Section 2: Compensation. Effective July 1, 2019, the Town shall pay to Company the sum of Nine and 07/100 dollars ($9.07) per month per Residential Unit for the collection, transportation and disposal of garbage; plus the sum of Five and 88/100 dollars ($5.88) per month per Residential Unit for the collection, transportation and processing of Recyclable Materials. Should the Town enter into a direct disposal and processing agreement with Mecklenburg County for residential recycling, then the Company shall reduce its rate and charge Two and 75/100 Dollars ($2.75) (during the initial year of the extension and as adjusted according to the provisions oft the Agreement) per month per Residential Unit for collection and transportation of  and  Recyclable Materials.  The Compensation payable by the Town to the Contractor shall be annually adjusted by the same percentage as the Consumer Price Index for Water, Sewer, and Trash CPI, Not Seasonally Adjusted, All Areas, as published by the United Sates Bureau ofLabor Statistics, (the "C.P.I.") shall have increased or decreased during the most recently available preceding twelve months. In the event the U.S. Department ofLabor, Bureau ofLabor Statistics ceases to publish the C.P.I., the parties hereto agree to substitute another equally authoritative measure of change in the purchasing power of the U.S. dollar as may be then available SO as to carry out the intent of this provision. Ther-shalhe-wepon-he-amountafAhew PeA.ONVINSRANg the foregoing, annual CPI adjustments will be capped at one percent (1%) per annum. The initial rate adjustment according to this Amendment shall take effect on July 1, 2020 and further rate  21    adjustments shall occur on each July 1 throughout the term of the Agreement and all extensions/renewals. Monthly payments due by the Town to the Contractor shall be adjusted to Contractor shall be entitled to an increase in compensation to offset any increase in processing, disposal or fuel costs should the Contractor pay such fees. Documentation of such increases shall be submitted to the Town at its request. The Contractor also shall be entitled to an increase ini its service rate to offset any increased costs associated with longer haul distance ifit becomes necessary to transport the recyclable materials to an alternate processing facility. Notwithstanding the foregoing, any increase in compensation rates caused by an increase in processing, disposal or fuel costs, or costs associated with longer haul distances for recyclable materials shall be capped at three percent (3%) per annum. In addition, in the event Contractor becomes liable for or is required to collect and/or pay any governmental tax or surcharge upon collection or processing of such recyclables, such tax or surcharge shall be the responsibility of Section 3. Modification of Agreement. Except as expressly set forth herein or as necessary to carry out the terms of this Seventh Amendment, no amendment of the terms of the Agreement is intended hereby and the Agreement, as previously amended, and all its terms and conditions Section 4. Severability. The invalidity of one or more of the phrases, sentences, clauses or Sections contained in this Seventh Amendment shall not terminate this Seventh Amendment SO long as the material purposes of this Seventh Amendment can be determined and effectuated. Section 5. Entirety. This Seventh Amendment is hereby incorporated into the Agreement. Together, the Agreement, as previously amended, and this Seventh Amendment, and any Exhibits attached hereto, constitutes the entire agreement as contained to the matters continued herein. Any oral representation or modifications concerning the Agreement shall be of no force  compensate for such annual rate increases.  the Town to be paid along with Contractor's normal monthly compensation  shall remain in: full force and effect.  oreffect.  IN WITNESS WHEREOF, the parties hereto have set their hands as of the date first  above written.  THE TOWN OF CRAMERTON  BY:  WITNESS  ITS: TOWN MANAGER  WASTE. MANAGEMENT OF CAROLINAS, INC.  2  22    BY: ITS:  WITNESS  3  23    s      23 835  u   AES 28