TOWN OF CRAMERTON BOARD OF COMMISIONERS WILL CAUTHEN, MAYOR  CRA  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER HOUSTON HELMS - COMMISSIONER SUSAN NEELEY COMMISSIONER DONALD RICE . COMMISSIONER DIXIE ABERNATHY  BOARD OF COMMISSIONERS MEETING THURSDAY, November 21, 2019 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER priort to the meeting by calling 704-824-4337.  Citizens with disabilities requiring special needs should contact Cramerton Town Hall three (3) days  AGENDA  1. Call to Order and Determination of Quorum. 2. Adoption of Agenda for this meeting.  3. Public Comment  Anyone may speak on any issue. Ify you are here to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes. a. Inc order to satisfy grant requirements, this comment period is specific to Cramerton's application for EPA's Brownfields Assessment Grant. (page 4) a. The initial public "drop-in" and input meeting for the Cramerton Parks and Recreation Masterplan update is scheduled from 5-7pm at Cramerton Town Hall. Staff recommends after agenda items 1-4 are completed, to continue with the 2nd hour of the public drop-in" meeting. Note: A BOC recess can be taken at this time ifneeded, and the meeting continuing at 7pm. a. AF Proclamation Recognizing Cramerton as a Tree City USA and the b. Al Proclamation recognizing Richard Atkinson as Cramerton's 2019 Citizen of AP Proclamation recognizing Jeff Ramsey as Cramerton's 2019 recipient of  4. Brownfield Grant Public Comment  5. Work Session Topic Items  6. Proclamation (expected to take place at 7pm)  Celebration of Arbor Day in 2019. (page 5)  the Year. (page 6)  the Cramerton Lifetime Achievement Award. (page 7)  7. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed  appropriately on the agenda. a. Minutes  i. October 3, 2019 and October 19, 2019 meeting minutes. (pages 8 to  16) (pages 171 to23)  1    8. Agenda Items Requiring a Public Hearing  a. A public hearing for the purposes of considering a voluntary annexation request (AN19-01) from Robert Odell to annex approximately 2.05 acres at 113 Alberta Road into the Town of Cramerton. (pages 24 to33)  i. Action Item: Open Public Hearing ii. Staff Comments/ BOC Q&A iii. Public Comments iv. Action Item: Close Public Hearing  V. Action Item: Consider approval of the voluntary annexation request (AN19-01) from Robert Odell to annex approximately 2.05 acres at  113 Alberta Road into the Town of Cramerton.  b. A public hearing for the purposes of considering for Odell Administrative Rezoning (RZ10-05), which is recommended to be zoned to R-2. (pages 34  to37)  i. Action Item: Open Public Hearing ii. Staff Comments/ BOC Q&A iii. Public Comments iv. Action Item: Close Public Hearing  V. Action Item: Consider approval of the Odell Administrative Rezoning (RZ10-05), which is recommended to be zoned to R-2. vi. Action Item: Consider adopting a Statement of Consistency that this rezoning is consistent and reasonable with Cramerton's Land Use  Plan.  9. Agenda Items NOT Requiring a Public Hearing a. Planning & Zoning (page 38) b. Parks and Recreation  i. Street renaming process memo for discussion and further direction. . Goat Island Utility Bridge Decking Replacement (pages 39t046) 1. Action Item: Budget Amendment #3 -A A budget amendment to fully replace the decking on the Goat Island Utility Bridge.  (page 47)  Board of Commissioners  i. Community Center Lease w/ Cramerton Historical Society (CHS) 1. Action Item: Review and consider CHS requested draft lease edits for final document approval. (pages 48 to 56) 1. Action Item: Consider the re-appointment of Wendy Cauthen tot the Community Committee (3 year term). (pages 57t060) 1. Action Item: Discussion and consideration of Christmas  ii. Community Committee  iii. Cramerton Christmas Parade  Parade Grand Marshal.  10. BIG BOARD (pages 61 to 64) 11. Manager's Report (pages 651 to71)  2  2    12. General Staff Reports (as needed)  Update from Two Rivers Utilities, Mr. Mike Bynum Additional updatel reports from Department Heads (if needed)  13. Committee Reports  14. Topics of Discussion for Each Commissioners  15. Adjournment L December 12, 2019 @ 6pm  Upcoming BOC Meetings  3  3    OFCRARE  TOWN  EST,  OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: November 14, 2019 RE: Brownfields Site Identification  The Town of Cramerton is currentlys seeking al brownfields sites for potential environmental remediation. that may be eligible fora al brownfields  grant from thei federal government to As part of this grant process, staff hasi identified helpi identify  grant:  several sites  Parcel ID 196318 194643 194642 185569  Address 299 Twelfth Street 202 Eighth Avenue No Address NoA Address Assigned  Description  Old Burlington Water Treatment Plant Food Lion Parking lot parcel1 Food Lion Parking lot parcel2 Old HotelLocation on Wilkinson next to  Assigned  Staffi is requesting that any person that knows ofa  Kingsway  substance, pollutant, or contaminant let us know about property that may have been exposed to al hazardous community of known contaminated sites would be anys such sites. Any additional inputf from the November 21st meeting, to allow anyone who have tol hold a public comment section on the  beneficial to our grant request.  Asp part oft the application process, we are asking the Board  comments.  may anyi information about these sites a chance to make  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  4    EVEr doubt that asmall group of thoughtful, committed citizens can change thet world. Indeed, it's thec only thing that ever has." P Margaret Mead  ewho plants a tree plants hope.' . Lucy Larcom  TREE CITY USA.  Town of Cramerton Proclamation  Whereas, in 1872J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set Whereas, this holiday, called Arbor Day, was: first observed with the planting oft more than a million trees in Whereas, 2019 is the 147"anniversary of the holiday and Arbor Day is now observed throughout the nation and the world and this is the Town ofCramerton's) Eighth Arbor Day Celebration, and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and  aside for the planting oftrees, and  Nebraska, and  costs, cooling  moderate  the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and  Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, beautify our  community, increase property values, and  Whereas, trees, wherever they are planted, are a source ofjoy and spiritual renewal.  Now Therefore Let It Be Resolved, the Town of Cramerton hereby proclaims April 6th, 2019 as the celebration of Arbor Day in the Town ofCramerton, and we urge all citizens to celebrate Arbor Day and to support efforts toj protect our trees and woodlands, and further, we urge all citizens to plant trees to gladden thel heart and  promote the well-being oft this and future generations. Dated this the 21st day ofl November 2019.  Mayor William A. Cauthen  Wilene Cunningham, Town Clerk  5    ER  MAYORAL PROCLAMATION CITIZEN OF THE YEAR 2019 RICHARD ATKINSON  1915  WHEREAS, Richard Atkinson has voluntarily served this community well for many years; and WHEREAS, he currently serves as the president of the Cramerton Historical Society; served as CO- chair of the Historical Society sponsored "Run for the Veterans 5K" fundraiser; is a member of the Town's Planning and Zoning Board and Board of Adjustments; member ofthe Cramer Mountain Club long range planning committee; alternate member of the Cramer Mountain Architectural Control Committee which he chaired for four years; served as a board member for the ACO "Affordable Care Organization Board of Managers" for Caromont Health in Gastonia in 2017 and 2018; and recently WHEREAS, he has continually demonstrated his willingness to place his çoncerns for his fellow man WHEREAS, he has submitted historical research for the story of the Cramerton khaki and the role that the citizens of Cramerton played in the war effort by producing the khaki cloth for the World War WHEREAS, through his commitment, respect, support, and leadership he has made Cramerton a WHEREAS, the Town of Cramerton's Board of Commissioners and the Community Committee NOW AS MAYOR OF THE TOWN OF CRAMERTON, I HEREBY PROCLAIM the Town's appreciation for the outstanding service and contributions made to the Town by Richard Atkinson.  elected to serve as a commissioner on the Town's Board ofCommissioners; and  and the public good ahead ofhis own personal interests; and  IIa army uniforms; and  better place to work and live; and  hereby recognize Richard Atkinson as Cramerton's? 2019 Citizen oft the Year.  Adopted this the 21st day ofNovember.  William A. Cauthen, Mayor  SEAL  ATTEST:  Wilene L. Cunningham, Town Clerk  6    MAYORALPROCLAMATION LIFETIME CITIZEN AWARD 2019  JEFF RAMSEY  WHEREAS, Jeff Ramsey has consistently made a positive difference in our community through his WHEREAS, he was instrumental in helping the Town celebrate its Centennial Celebration in 2015 WHEREAS, he has served as a Commissioner for the Town of Cramerton from 1993 to 2008 serving as Mayor Pro Tem for four terms; served Gaston County Schools since 2008 and has been Vice Chair for four years; worked with the Recreation Director in 1994 to re-establish the basketball and baseball teams which grew into leagues; re-established a Beautification Committee in the late 1990's; planned and worked the first festivals in Cramerton such as the Barbeque Festival; spent many hours with Loftin Garage to move this business from downtown to create an area for Centennial Park; helped secure Main Street grant to renovate downtown Cramerton in 2007 to create the greenspace now known as Centennial Park which includes the landmark clock donated by the Ramsey family; supported the hiring of Cramerton's first Town Manager in 2005; supported and voted for the purchase of Goat Island; re-established Cramerton Historical Society and served as president from 2015 to WHEREAS, Mr. Ramsey has donated numerous hours of his personal time to the Town including coaching teams, working at festivals, building relationships with the Cramer family, and assisting in WHEREAS, the Town of Cramerton's Board of Commissioners and the Community Committee NOW AS MAYOR OF THE TOWN OF CRAMERTON, IHEREBY PROCLAIM the Town's appreciation and recognition for a lifetime of outstanding service and contributions made by Mr. Jeff  outstanding service; and  and continues to serve as a member of the Cramerton Historical Society; and  2017; and served as aj member of the Veterans Memorial Committee; and  maintaining the Town'sl history; and  hereby recognize and award the 2019Lifetime Citizen Award to. Jeff Ramsey.  Ramsey.  Adopted this the 21st day ofNovember.  William A. Cauthen, Mayor  SEAL  ATTEST:  Wilene L. Cunningham, Town Clerk  7    STATE OF NORTH CAROLINA ÇOUNTY OF GASTON TOWN OF CRAMERTON October: 3, 2019  The Board of Commissioners for the Town of Cramerton met on Thursday, October 3, 2019 at 6:00 p.m., in the G.M. Michael Commission Chamber at the Cramerton Town Hall. Board Members present: Mayor Will Cauthen; Mayor Pro Tem Koutsoupias; Commissioners Donald Rice, Dixie Abernathy, and Susan Neeley were present. Commissioner Houston Helms StaffPresent: David Pugh, Town Manager; Attorney Karen Wolter; Brad Adams, Police Chief; Call to Order and Determination of Quorum: Mayor Cauthen called the meeting to order and Adoption of Agenda for this meeting: Mayor Pro Tem Koutsoupias asked that the "Minutes" listed under the consent agenda be removed as there are no minutes to be approved under the consent agenda. A motion was made by Mayor Pro Tem Koutsoupias to approve the amended agenda. The motion was seconded by Commissioner Neeley and approved by all. Invocation and Pledge of Allegiance: The invocation was offered by Commissioner Neeley and the pledge of allegiance was given by all. Mayor Cauthen thanked Commissioner Neeley for the invocation she offered tonight. He thanked everyone for the great turnout for the fundraiser Public Comment: Olivia Smallwood, 86 Fifth Street, stated her thanks to the Board for all of their hard work and to voice her excitement about the Goat Island Greenway and renovations to  arrived at 6:17 p.m.  Josh Watkins, Planning Director; and Wilene Cunningham, Town Clerk.  determined there was a quorum.  yesterday for State Trooper Chris Wooten.  the Community Center. Proclamations  a. A proclamation recognizing October as Domestic Violence Prevention Month in the Town of Cramerton. A signed copy oft the proclamation will be placed in the minutes b. A proclamation recognizing October as Breast Cancer Awareness Month in the Town of Cramerton. A signed copy of the proclamation will be placed in the minutes  book. book.  Work Session Topic Items  Closed Session - A motion was made by Commissioner Rice to enter into closed: session. A motion was made by Commissioners Helms to return open session. The motion was seconded by Mayor Pro Tem Koutsoupias and approved by all. No action was taken by the Board  The: motion was seconded by Commissioner Neeley and approved by all.  in closed session.  Town of Cramerton- October 3, 2019- Page 1  8    i. [N.C.G.S. 143-318.11(a)02)) To prevent the premature disclosure of an honorary ii. [N.C.G.S. 143-318.11(8)03) Consult with the attorney to protect the attorney-client  degree, scholarship, prize, or similar award  privilege.  Consent Agenda (Action Item): Consider approval oft the consent agenda.  Cramerton Parks and Recreation Comprehensive Masterplan  Update - Final Contract with WithersRavenel. A motion was made by Commissioner.Neeley to approve the contract from WithersRavenel for the Cramerton Parks and Recreation Comprehensive Masterplan update. The motion was seconded  by Mayor Pro Tem Koutsoupias and approved by all.  Agenda Items Requiring a Public Hearing  A public hearing for the purposes of considering text amendments to revise multiple sections of the Land Development Code to remove references to Conditional Use Permits i. Open Public. Hearing - An motion was made by Mayor) Pro Tem Koutsoupias to open the public hearing. Thei motion was seconded by Commissioner Neeley and approved ii. StaffComments/ BOCQ&A-7 The Planning Director stated he has been working with MT Land regarding their application for rezoning of property located off of South New Hope Road. There were some areas of the ordinance that had contradictory statements that referred tot the Conditional Use Permits and Conditional Use Zonings. Mayor Pro Teml Koutsoupias asked when would this action take effect. Mr. Watkins stated at the time it is passed by this Board. He advised the Board that noc current zoning applications would be affected by thist text amendment. Mayor Pro Tem Koutsoupias asked about the difference of a recycling station accessory and a recycling deposit station. Mr. Watkins stated the transfer center off ofLake Wylie Road is a deposit station and a recycling station accessory would be like a container iv. Close Public Hearing - A motion was made by Commissioner Rice to close the public hearing. The motion was seconded by Commissioner Neeley and approved V. Action Item: Consider approval of the text amendments to revise multiple sections oft thel Land Development Code to remove references to Conditional Use Permits and Conditional Use Zoning. A motion was made by Commissioner Rice to approve the text amendments to revise multiple sections of the Land Development Code to remove reference to Conditional Use Permits and Conditional Use Zoning. The motion was seconded by Commissioner Neeley and approved by all. Ap public hearing for the purposes of considering a request Dependable Development, Inc. to amend the approved conditional zoning district for approximately 4 acres within the Villages at South Fork project, which would allow for up to 43 town home i. Open Public. Hearing-Amotiont wasi made by Mayor Pro Tem Koutsoupias toopen the public hearing. The motion was seconded by Commissioner Rice and approved  and Conditional Use Zoning.  by all.  for collection of recyclable cans at a fire station or school. ii. Public Comments- - No one signed up to speak on this matter.  by all.  units in the place of23 previously approved single family detached.  by all.  Town ofCramerton- October3 3,2 2019- Page2  9    ii. Staff Comments/ BOC Q&A-I Dependable Development has submitted a request to amend the approved conditional zoning district for approximately four (4) acres within the Villages at South Fork project. This request is within Phase 3 of the development which was originally zoned under a TND/Conditional Use District (March 4, 2008) and was approved for single-family detached residential units as well as 75 townhome units. Under this request, the property would be rezoned to a Conditional Zoning district to allow up to 43 townhome units in the place of the previously approved 23 single-family detached residential units within Phase 3. The 43 townhomes would be consistent with this use within this subdivision. ii. Developer Comments = Shawn Gasparini, Dependable Development, Inc. spoke regarding the proposed addition of4 43 townhomes. The townhomes would have two- car driveways and there is on-street parking. All materials for the townhomes will beo ofthes same quality as those used throughout the development for the single-family residential units. The corner detail for the townhomes will be a quality molding and detail for visible interest. Mayor Pro Tem Koutsoupias asked how many units per grouping. Mr. Gasparini said currently there are seven, six, six and four. The Board asked that Mr. Gasparini agree that there will not be more than seven units per grouping. He agreed tot that condition. Mayor Pro Tem Koutsoupias commented that the greenway area is the town's responsibility to build and is the future connection to the downtown area of the Town of McAdenville and this piece of property being donated is a key component for the greenway connection. Mr. Gasparini said yes. The condition changes were: #10) - Applicant agrees to use the same high quality exterior materials for all of the townhomes as were used for the single-family residential portions oft the development; #11)townhome units will have two-car side- by-side driveways for all townhomes; #12) townhomes will be restricted to no more than seven (7) connected townhome units per grouping; and #13) the corner detail on the townhomes will be standard treatment corner detail treatment on all corner townhome units. Attorney Wolter asked Mr. Gasparini ifhe agreed to the proposed iv. Public. Comment - Steven Russ, 5150 Thomasville Drive, stated he currently lives in Huntersville at Birkdale Village and he is preparing to move to Cramerton. He commented that street parking can be a problem and the greenway will add more cars. He stated he does worry about rental problems with the townhomes. He stated he liked the plans for the neighborhood and thanked Mr. Gasparini for speaking tol him V. Close Public Hearing - A motion was made by Commissioner Rice to close the public hearing. The motion was seconded by Commissioner Neeley and approved by vi. Action Item: Consider the request from Dependable Development, Inc. to amend the approved conditionalzoning district tformpproximately four (4)acres within the Villages at South Fork project, which would allow for up to 43 townhome units in the place of23 previously approved single-family detached homes. A motion was made by Commissioner Helms to approve the request from Dependable Development, Inc. to amend the approved conditional zoning district for approximately four (4) acres within the Villages at South Fork project which would allow for up to 43 townhome units in the place of 23 previously single-family detached homes. The motion was seconded by Commissioner Neeley. The motion  changes as listed. He stated yes, they were acceptable.  about this project.  all.  passed 4 to 1 with Commissioner Abernathy voting nay.  Town ofCramerton October3,2 2019-F Page3  10    Agenda Items NOT Requiring a Public Hearing  Minutes for BOC  Action Item: Consider approval of September 5, 2019 BOC meeting minutes (item tabled from September 19,2019 BOCI meeting). Commissioner Abernathy thanked the clerk for typing up the requested verbatim information from the September 5, 2019 BOC minutes regarding the historical society. A motion was made by Commissioner Helms to: approve the amended September 5, 2019minutes. The motion was seconded by Commissioner Abernathy and approved by all.  Parks and Recreation  Community Center Renovations  1. Action Item: Review requests from the Cramerton Historical Society (CHS) regarding the specific museum upfits of the lower floor of the Cramerton Community Center (at. Julian Street). The Town Manager stated a meeting was held on September 26th with the Town Attorney, Mayor Pro Tem Koutsoupias, County Commissioner Jack Brown, Jeff Ramsey, Ted Reece, and Richard Atkinson to discuss their vision. Information was provided regarding additional requests being made by the historical society. Mr. Pugh stated the current capital project ordinance is for $145,000 and there is currently $26,000 left over as the maximum bid amount was used as the placeholder for the proposed project at the May 5th Board meeting. Ifthel Board was to proceed with approving the items listed on Mr. Atkinson's bullet point list, staff would just recommend bringing these changest to the contractor. The glasspartition would be about $10,000. Electrical outlets were requested for lighting ofthe displays and hardwiring for track lighting. LED lighting would lessen the electrical load. A bullet list of items that the historical society asked that the Board authorize the town to fund the following additions and improvements included: 1) Provide: andi install a glass wall with aj pair ofdouble glass doors. The frame will be 1-3/4"x4-1/2" dark bronze aluminum by Tubelit or equal with tempered glass with deadlock' bolt. Quote from Gregory Glazing Company, Inc.;2 2) Remove existing wood paneling, and install 5/8" fire rated gypsum boàrd, taped, finished and painted. The walls include the side and: rear walls, ass shown on floor plan; 3) install 3670 solid core wood withj passage: set and deadbolt hardwaré. Location as shown on floor plan; 4). Add three duplex wall receptacles as shown on floor plan; 5). Add six over-sizejunction! boxes with duplex as shown on: floor plan; and 6) Add six over-sizej junction boxes with duplex receptacles in the ceiling cavity for future track lighting or exhibit lighting, location as shown on plan. Information was provided regarding fundraising opportunities including seeking grants with state and local organizations; meeting in October with the Community Foundation to participate in Foundation Grant program; 5K Walk and Run; banquet dinners and silent auction; craft sales; sale of merchandise; bake sales; pancake breakfast; holiday event; and yard sale. Mr. Atkinson was thanked for his input. Mayor Cauthen stated this document was exactly what the Board was looking for. Commissioner Abernathy asked Mr. Atkinson if this list was exactly what they had in their original vision. He stated this includes more than what was in the first meeting. Electrical outlets are the main change and the contractor suggested junction boxes with duplex outlets to accommodate the increased need for lighting. All lighting in the  Town ofCramerton- October 3,2019- Page4  11    Community Center is being changed to LED lights. Commissioner Abernathy asked Mr. Pughi ift the monies allocated would include the list of items being requested. Mr. Pugh stated the five bulleted items listed will be taken back to the contractor and will be budgeted out ift there is anything more. The fundraising goals were also listed and what the historical society Mayor Pro Teml Koutsoupias said this document. helped al lot and helps with seeing the vision and the responsibility of the town getting the shell ofthe space ready for the tenant. He stated the Town Manager said the bullet points are listed as the request ift there is money left over forit. He would like the costs of what those items would be prior to approving, He asked what were the town's responsibilities including utilities, wi-fi, HVAC, security system, etc. as Mr. Atkinson's letter states that the town is responsible for all ofthe utilities. Mayor Cauthen stated some ofthesei items such as the glass partition for $10,000 are already included as part of the upfit with some of the other upfits being around $2,000. The Town Manager said the $10,000 for the glass partition can be subtracted from the original amount leaving $16,000 fori items such as oversized junction boxes with duplex receptacles, and other electrical items. The installation cost is already included. Mayor Pro Tem Koutsoupias asked if the $26,000 will cover all the items being requested as we do not know the actual costs. Mayor Cauthen stated the contingency has been spent for the change order for the floor repair. Discussion was held regarding other options for the glass and why double doors instead of a single glass door. The Town Manager stated Mr. Smallwood has quoted out more ofthe base model. Mr. Atkinson said the double doors are needed for the movement of rolling display cases as they hope to borrow cases from other municipalities. Mayor Pro Tem Koutsoupias stated he liked their fundraising ideas but did question how the surplus works or ifit is even an option. Attorney Wolter advised that it depends on the situation and we would need to look at the specifics as to what charities the town can contribute to and the parameters. The Town Manager said the concept regarding the utilities will be defined under the lease. Mayor Pro Tem Koutsoupias asked about fire suppression that may be needed. Attorney Wolter said that the museum will be inspected prior to being occupied and fire safety will be part of the final inspection process, but the historical society may request some extra protection due to the value of the artifacts. Commissioner Neeley asked about the security system. Mr. Smallwood said there is already an alarm system in place. He said there is a fire alarm system and fire extinguishers inj place. Mayor Cauthen said many of these items were already included Commissioner Neeley asked about who would have keys to the museum and what days and hours of operation there would be. Attorney Wolter stated discussion regarding keys will be listed in the lease agreement. Commissioner Helms stated he wanted to see a forecast from the contractor for clarity and determine how the proposed changes would affect the budget. Mr. Smallwood stated amounts would be placed by the bullet list  plans to do.  as part oft the upfit.  Town of Cramerton- October 3,2 2019- Pages  12    and this would assist in determining how much money is left in the budget for this project. Discussion was held regarding possible options for the partitions and the cost of installing French doors. Mr. Smallwood stated this would be a standard stud wall with a sheetrock partition and the two- sided French doors which would allow more visibility. Mr. Atkinson stated the glass partition would allow greater visibility even when the museum is not open allowing the displays to be visible. Mayor Pro Tem Koutsoupias asked if a window or some form of glass opening would work as another option. The Board asked that staff follow up continue with the contractor regarding the glass wall, French doors, partition, and various options with pricing. Mayor Cauthen asked that additional details be gathered and that quotes for each of the five bullet points be provided. Staff will gather information while the project continues. Mr. Atkinson suggested a change order request be made for each item. The Town Manager stated he would meet Mr. Atkinson along with the contractor on site for a walk through to discuss these items. Mayor Pro Tem Koutsoupias asked how soon staff plans on moving forward with the agreement. Attorney Wolter stated the lease will start when they move in. Additional discussion can occur at the October 17th meeting about the bullet points. Attorney Wolter stated she  will provide a draft ofthe lease at that meeting.  Board ofCommissioners  Cramerton Alcohol Beverage Control (ABC) Board  Recommendation of Cramerton ABC Board appointment from the BOC Nominating Committee. Mayor Cauthen thanked Commissioners Abernathy and Rice for serving on the interview committee. Commissioner Abernathy stated this is ai new selection process and should: serve us well. Two applicants werei interviewed. Action Item: Consider approval of the recommendation from the BOC Nominating Committee for the ABC Board member appointment. A motion was made by Commissioner Abernathy to appoint Charles Hill to serve a three-year term on the ABC Board from October 6, 2019to October 6, 2022. The motion wass seconded  by Commissioner Helms and approved by all.  2019 Elections  Action Item: Consider Cancelling the Thursday, November 7th, meeting due to it being the week of Election Day (November 5,2019). A motion was made by Commissioner Neeley to cancel the November 3rd Board meeting. The motion was seconded by Commissioner Rice and approved  by all.  BIG BOARD - The Town Manager stated waterproofing began today at Town Hall. Concrete had to be poured at the front prior to waterproofing. Commissioner Rice asked if anyone had asked about the sign begin taken down in front ofTown Hall. Staff stated no. Mayor Cauthen asked about the Lakewood Small Area Plan. Mr. Pugh stated he spoke with Donnie Hicksabout three months ago and he will be glad toi follow up with him. A meeting has been scheduled by the county on October 11th at 11:30 a.m. to discuss overall economic development strategy.  Towno of Cramerton- October3 3,2 2019- Page6  13    Manager's Report - The grand opening event for the TRU water plant is October 11that 10:00 a.m. The economic development meeting is at 11:30 a.m. on the same day. He thanked Chief Adams fori inviting him to volunteer at the barbeque fundraising event for State Trooper Wooten.  General Staff Reports  Update from Two Rivers Utilities - Mike Bynum distributed his report. Work for Phase 4 for the Cramer Mountain Sewer Easement Clearing has been completed. Water and sewerimprovements have been accepted for the Village at South Fork Single-Family Phase 2. Contractor is installing water taps at the Village at Cramerton Mills Phase 1E. Water and sewer construction are complete at The Grove at. Peach Orchard. Water is complete at The. Haven and seweris about 95 percent complete. Review oft the plat has been completed for the Riverside Drive Development and comments have been made on the performance bond estimate. All right-of-way has been acquired for Phase 1 of the Southeast Sewer Project. The water treatment plant renovation project is nearing completion. The project Attorney Wolter advised that the certifiçate of reasonableness and consistency and the ordinance to amend the zoning map for the request from Dependable Development had been overlooked earlier in the meeting. A motion was made by Mayor Pro Tem Koutsoupias to approve the statement pertaining to the reasonableness and consistency of aproposed zoning map amendment: for this parcel and amend the zoning map. Thei motion Police Department: Chief Adams stated the barbeque fundraising for State Trooper Wooten was quite successful. There were several large monetary donations and multiple companies and groups voiced an interested in helping modify the Wooten's home to assist inl his return. Chief. Adams voiced his thanks to Ray Nathan's as they donated 100j percent of the food. He thanked the Board, Town Manager, and staff for their support. Parks and Recreation Department: Mr. Smallwood had no further updates. Planning and Zoning Department: Mr. Watkins stated he continues to work with MT Land and their paperwork should be submitted at the end of October. The traffic study should also be completed for this project at that time. Staff will review the information Town Clerk: The Board was reminded about thei new Gaston County manager'sreception on Monday at TechWorks in Belmont. Mayor Pro Tem Koutsoupias and Commissioner  dedication is scheduled for October 11,2019.  was seconded by Commissioner Rice and approved by all.  and then present it to the Planning and Zoning Board.  Neeley stated they would try to attend. Attorney: Nothing to report. Topics of Discussion for Each Commissioner  Commissioner Neeley attended the Fishing Derby on Saturday and stated it was a lot off fun, She picked up lunch for the school from the Wooten fundraiser and the food was excellent. She attended the Fairy and Gnome Festival. Buddy Barnhill spoke at the recent Old Course HOA meeting and asked ifsome type ofinstructional sign could be placed at the Eighth Avenuerailroad  Town of Cramerton October3 3,2 2019- Page7  14    pass explaining how the underpass traffic should flow. Commissioner Neeley asked ifany type of event was being planned for Veterans Day. Wendy Cauthen stated that a local KIA'si remains are being returned. Commissioner Neeley asked about the status of the boot camp. The Town Manager stated there have been a few lapses in payment for the permits and they have been Commissioner Rice voiced how wonderful a plaçe Cramerton is and how great it was that a local restaurant was sO generous for their support for the fundraiser for Trooper Wooten. He thanked Parks and Recreation for the great job they are doing. Commissioner Rice stated that Charles Hill spoke highly of Goat Island Park and the town during his interview for the ABC Board position. Mr. Hill: mentioned at the start of! his interview of being able to take his child to Goat Island Park. Commissioner Rice spoke about the return on investment when people recognize the town's assets and because of this they choose to bring their time and talents to the town. Commissioner Rice said the number of people who visit Goat Island from other areas such as Charlotte is due to the investment that the town has made and the amenities that are offered. He stated he was really proud this week to be a Cramerton resident and an elected official and is proud to represent the Commissioner Abernathy asked Chief Adams about the number of people asking to use the town for 5K races, etc. as this had been discussed about six months ago. Chief Adams stated there seemed to a slow down of requests. He stated there was a meeting on Monday about the Santa Hustle and some other events being held in the Town of McAdenville. Commissioner Abernathy commented on the awesome news about the sucçess of Trooper Wooten's fundraiser. She stated that since we are in the process of naming trails maybe there is an opportunity to name a trail in order to honor Trooper Wooten. Commissioner. Abernathy stated shei respects everyone that is on this Board, the Mayor, Board members, and staff. She stated she wished to speak about an e-mail she wrote earlier in the week asking some questions of the Town Manager. Borrowing a word from Commissioner Helms earlier, clarity is a good thing. In that email she touched on questions that she had about the museum and about the many questions that had come up in open sessions in front of the Board in two prior sessions with this Board and questions about the new trail near Lakewood. She said she articulated the questions in a way that she thought were forthright and honest. She stated that iti is heri responsibility as an elected member ofthis Board that when citizens bring questions to her, or she has her own personal questions, or when she feels there is a lack of transparency ora a lack of appropriate procedure, or anything she wants to be more deeply informed about it is her responsibility, and her right to communicate those questions and those conçerns. She stated like everyone else on1 the Board shel has first amendment rights to free speech and any attempt to restrict or limit her free speech rights just because they make someone uncomfortable or hurt someone's feelings, any attempt to do sO is inappropriate, for any citizen of this town as well as any elected official. She stated ifs she has any additional questions about the museum or any other topic of interest to her, she will exercise those rights as she carries out the important  notified.  town.  endeavor of serving as a Board member for this town. Mayor Pro Tem Koutsoupias had no updates. Commissioner Helms had: no updates.  Mayor Cauthen addressed Commissioner Abernathy's email regarding the questions asked about motorized vehicle access on the greenway trail. In multiple open sessions, it has been discussed that the funding mechanism is not local funds but ist through CMAQ (Congestion Mitigation Area  Town ofCramerton- - October3,2 2019- Page8  15    Quality) which is federal funding administered to the state. Itis a bike/ped trail only. In the last two meetings before the e-mail it was discussed that bollards would need to be placed there before the final inspection. This has been on the record, has been in public hearings, and it has been known for the last year to a year and al half since this project started. Ifa question that needs tol be addressed to the Town Manager had been done in a respectful and open way, we wouldn't be Mayor Cauthen stated he spoke to former Trooper Ferguson who organized the Wooten fundraiser and was informed that ChiefAdams was one ofthe first people to step up. Mayor Cauthen thanked Ray Nathan's for their generous donation and complimented them on being such an asset to the town. He stated the Fairy and Gnome Festival was a: fun event and the children had a great time. There were a lot of volunteers and Eunice McSwain and Rachel Andrea were both in attendance volunteering their time and talents. He stated there were a lot ofc compliments regarding the new Adjournment: A motion was made by Mayor Pro Tem Koutsoupias to adjourn the meeting at 8:52 p.m. The motion was seconded by Commissioner Rice and approved by all.  having this discussion.  playground turf.  Mayor William Cauthen  ATTEST:  Wilene Cunningham, Town Clerk  Town of Cramerton- October 3, 2019- Page9  16    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON October 17,2019  The Board of Commissioners for the Town of Cramerton met on Thursday, October 17,2019 at 6:00 p.m., int the G.M. Michael Commission Chamber at the Cramerton Town Hall. Board Members present: Mayor Will Cauthen; Mayor Pro Tem Koutsoupias; Commissioners Dixie Abernathy, Houston Helms, and Susan Neeley were present. Commissioner Rice was Staff - Present: David Pugh, Town Manager; Attorney Karen Wolter; Brad Adams, Police Chief; Call to Order and Determination of Quorum: Mayor Cauthen called the meeting to order and Adoption of Agenda for this meeting: Mayor Cauthen asked that agenda item 'c' under Agenda Items not Requiring a Public Hearing be removed in reference to the lifetime citizen award and citizen of the year award. Mayor Cauthen stated in the past the lifetime citizen award recipient was honored as the grand marshal in the Christmas Parade. Mayor Cauthen asked that item 'd"be added as Two Rivers Utilities asked for al housekeeping item regarding an easement needed for the Southeast Sewer Project. Amotion was made by Commissioner Neeley to adopt the amended agenda. The: motion was seconded by Commissioner Helms and approved by all. Public Comment: Richard Atkinson, 501 Stuart Ridge, distributed copies of an article that was recently written by Ely Portillo titled "From textiles to trails: A river's changing path to prosperity". He stated that Jeff Ramsey, Ted Reece, Greg Ramsey, and himself were all  absent.  Josh Watkins, Planning Director; and Wilene Cunningham, Town Clerk.  determined there was a quorum.  interviewed. Proclamation:  A] proclamation recognizing Veterans Day November 11th in the' Town ofCramerton, Mayor Cauthen stated it has been almost one year since the dedication of the Town's Veterans Memorial. A signed copy ofthe proclamation will be placed in the minutes book. a. Town ofCramerton-Cramerton Historical: Society (CHS) Draft] Lease agreement of the CHS museum. Attorney Wolter advised the Board about the proposed draft lease agreement with the Cramerton Historical Society. The current initial term ofthe lease is for a period of three (3) years and will automatically extend for one (1) additional year unless terminated by either party upon ninety (90) days written notice to the non-terminating party with a common maintenance area fee of$100 per month. The area will be shared with thej public and tenant. Thei town will maintain thebuilding and common area. The Town will be responsible for payment of the water, sewer,  Work Session Topic Items:  Towno ofCramerton- - October 17,2019- Pagel 1  17    electric, gas, and trash disposal during the terms oft this lease. During the terms oft the lease agreement the Cramerton Historical Society shall at its own cost and expense maintain general liability insurance. Commissioner Helms asked about the estimated cost oft the insurance policy for a million dollars. Attorney Wolter stated she did think itv would be very expensive. Mr. Atkinson stated he spoke to someone about the cost of this insurance but has not received any pricing information at this time. Commissioner Helms askedifthis recurring cost would be aj problem for the historical society and Mr. Atkinson stated he didn't' think SO. Commissioner Abernathy asked about the charges for the common area maintenance and rental. She asked about the rental why would we charge them $1001 to rent the facility. Attorney Wolter stated this feei is the common areai maintenance fee would cover the cost ofmaintaining the public areas such as the bathrooms, kitchen, hallways, foyer space, and parking. Commissioner Abernathy asked who has been paying for this all along as this building has been being used and someone has been doing the upkeep. Attorney Wolter stated the expense to the town would be higher due to increased use of the facility. Mr. Smallwood stated the fee charged for use of this building by anyone includes the upkeep. Commissioner Abernathy stated this group is trying toj provide ai museum for use by our citizens and visitors and they are taking on an unfair financial burden for this. Attorney Wolter stated that the tenant would need to covered under their own policy as they will have their own items and the town cannot insure those artifacts or their goods. Commissioner Helms asked about liability insurance. Attorney Wolter said the historical society would need to have their own general liability insurance as the covered entity. Mayor Cauthen stated that many of the artifacts were stored at Town Hall and will be put on loan to the museum. Mayor Pro Tem Koutsoupias stated the town pays for the utilities and feels the lease monies would help offset these costs. Commissioner Helms said he did feel there should be a nominal fee charged. A motion was made by Commissioner Helms to proceed with the proposed draft lease pending further negotiation directly with the Cramerton Historical Society. The motion was seconded by Mayor Pro Tem Koutsoupias. Commissioner Abernathy asked if the amount in item number 2 (annual rental and common area maintenance fee) could change and Attorney Wolter said yes. The motion was approved by all.  Consent Agenda.  September 19, 2019 BOC meeting minutes. ii. Planning and Zoning - Odell Annexation Request.  Action Item: Setaj public hearing forNovember 21sto considera voluntary annexation request (AN19-01): from Robert Odell to annex approximately 2.05 acres at 113, Alberta Amotion was made by Commissioner Abernathy to approve the consent agenda. The motion was seconded by Mayor Pro Tem Koutsoupias and approved by all.  Road into the Town of Cramerton.  Agenda Items Not Requiring a Public Hearing.  a. Parks and Recreation Community Center Renovations - Memo and price quotes. Information was presented for two proposals for the work to be completed  Town of Cramerton October 17,2019-Page2  18    int the museum space ofthe Cramerton Community and Senior Center. Included: in the change orders are all the items addressed by the Cramerton Parks and Recreation Director, owner of MJC Renovations, and Richard Atkinson. The differences in the proposals arei the wall/partition section. Proposal CCCmuseumt#2 to include all work and custom glass partition $15,633.08; proposal CCCmuseum #31 toir include all work and stud wall, double French door, windows $11,490.91; and CCCmuseum#3 to: include all work and stud walls, double French door $10,000.00. Mayor Cauthen stated he spoke to Commissioner Rice yesterday and he stated he was in favor of CCCmuseum #2. He stated Commissioner Rice was comfortable with the historical society needing the glass wall but they would need to provide the $4,100 difference. Commissioner Rice advised the Mayor he was comfortable with the CCCmuseum#2 bid for $11,490.91. Mayor Pro Tem Koutsoupias asked about the French doors and the ability to move displays through the doors. There will be no center post sO both doors can be opened for access. The original cost for installation for the glass partition was about $950.00. Mayor Pro Tem Koutsoupias said the original capital project included the cost for installation of the glass wall partition and ifwe do not approve that installation then that number should bet taken out of that amount. Commissioner Helms asked if the French doors are entirely glass and the windows are part oft the walls. Mr. Smallwood stated the French doors Commissioner Abernathy asked Mr. Smallwood if option one is the preference and vision of the historical society as he far as he sees and understands it. Mr. Smallwood stated the quote is slightly different from the original design that Mr. Atkinson presented. The contractor contacted the company and the original design was for custom made floor to ceiling glass doors. The contractor requested a quote for standard full glass doors with a glass upper with door handles and locks added tot the quote which was not part oft the original quote. Itis still ai full glass partition but iti is not exactly onel hundred percent what was presented as the contractor made some recommendations. Commissioner Abernathy asked where did options 2 and 3 come from. Mr. Smallwood stated there was some direction given to find about al base line to determine the cost for a normal wall with the double French doors and then there was a mid-range analysis requested. Commissioner Abernathy stated she felt option 1 was the closest one to the vision preference for the historical society and shes supports that one. Commissioner Neeley stated she supports option 2. She asked Mr. Atkinson if! he liked this option and he said no. Commissioner Helms asked what was the balance left in the budget for this project and the Town Manager stated $19,000 to $20,000 barring any contingencies. Mr. Smallwood stated there was some termite damage found last week that had to be treated. Mayor Pro Tem Koutsoupias stated the glass partition was discussed at the last Board meeting and there had been fundraising mentioned. He stated he asked for multiple options regarding leaving it open with glass and possible installation of some windows sO the displays could be seen by anyone walking to the kitchen ort through the senior center. He stated he felt windows and thel French doors would provide that visibility and security would be sufficient. He stated he supported  are full glass from top to bottom.  Towno of Cramerton- - October 17,2019-Page3  19    option 2 for the French doors and windows. Commissioner Helms and Neeley stated their support ofoption 2 for $11,490.91. Mayor Pro Tem Koutsoupias asked ift the items that were presented and requested at the past meeting were being met. The Town Manager stated items added included three duplex wall receptacles, six oversized junction boxes with duplex receptacles, and fire rated gypsum walls as they were specified by thel historical society as part oftheir vision. Mayor Pro Tem Koutsoupias stated he wanted to make sure as there had been several requests about the receptacles and enough air flow and he wanted to confirm that the shell oft the building and initial set up is being taken care of sO the historical society can decorate the area and these requests are being fulfilled. A motion was made by Commissioner Helms to approve the CCCmuseum#2 option toi include all work and stud wall, double French door, and windows for $11,490.91. The motion was seconded by Mayor Pro Tem Koutsoupias. The vote passed 3 to 1 with b. Planning and Zoning - Approval of the Final Plat for the Riverside Infill Development. Mr. Watkins advised that aj plat request for ten lots was presented in2018. The current plat does comply with thel Land Development Code and meets conditional zoning placed on the property last year. Mr. Watkins stated he is working with Jeremy Wilcox about information for the bond letter of credit that will need to be provided to Two Rivers Utilities and gathering information for the roadway and stormwater improvements. Mr. Watkins asked the Board to approve the final plat at tonight's meeting as the next Board meeting will not be held until November 21st. A motion was made by Commissioner Helms to approve the final plat for the Riverside Infill Development. The motion was seconded by Commissioner Neeley and approved by all. Mayor Cauthen stated since lots 1 through 7 face South Main Street Extension he spoket tol Mr. Watkins about possibly renaming of this street since no addresses have been assigned and this would not affect any current residents. Mayor Cauthen asked the Board to think about this suggestion and further discussion can be held at a later meeting.  Commissioner Abernathy voting nay.  Board ofCommissioners  Community Committee Appointment - A motion was made by Commissioner Neeley to appoint Mr. Davin O'Hora as an alternate member on the Community Committee for a three-year term ending November 30, 2021. The motion was seconded by Commissioner Helms and approved by Grand Marshal - Mayor Cauthen stated that the grand marshal for the Christmas parade is usually the person selected for the Lifetime Achievement Award. The Board consented to this selection. Public Works Easement- Ai request has been received from Robert Propst with the City of Gastonia requesting the Board to sign off on this property so Two Rivers Utilities can move: forward with the Southeast Sewer) Project. A motion was: made by Commissioner. Helms to approve administration and legal stafft to sign off on this easement property so Two Rivers Utilities can move forward with the Southeast Sewer Project. The motion was: seconded  all.  by Commissioner Neeley and approved by all.  Town ofCramerton- October 17,2019- - Page4 4  20    Big) Board: Repairs will begin on the South Fork Pier and Launch on Monday, October 24thas the damaged structure has been removed. Work continues on Town Hall and the Community Center. Discussion for the possible placement of the Helix R Artwork on school properties will be discussed in November. The new website will be introduced before the end of the year. NCDOT approved signage for the canoe/kayak launches will go out for bid. The wayfinding sign committee will meet on Thursday, October 24th, at 2:00 p.m. to visit neighborhoods. The Town Manager stated he would keep Greg Ramsey advised ofthes status ofthe kayak/canoe signage. Mr. Smallwood stated the River Link Greenway is open and a formal grand opening will be held on Saturday, November 2nd. He will contact Montcross Chambero ofCommerce about aribbon cutting Commissioner Neeley asked about the status oft the repairs to the bathroom at Central Park. Mr. Smallwood stated he should have a quote from the contractor within several days. He stated Charles Hastings had asked about an enhanced pedestrian entry for Central Park as pedestrians coming down into to the park to the walking oval is treacherous as itis a grassy slope. The' Town Manager stated the town will be holding a community input meeting that will allow citizens to voice their input regarding Central Park after Mr. Fankhauser has been able to create some initial Manager's Report: Mr. Pugh distributed the monthly department head reports. Commissioner Neeley asked about the speed limit near the Courtyards at Cramerton as iti is 35 then 45 and then  ceremony.  renderings.  back to 35 in that area. Chief Adams stated he would follow up on that.  General Staff Reports:  Update from Two Rivers Utilities: Mike Bynum presented his report to thel Board. TRU has completed surveying to locate the easement in Phase 5 oft the Cramer Mountain Sewer Easement Clearing. Water and sewer have been accepted for the Village at South Fork Single-Family Phase 2 project. The contractor is installing water taps and doing some additional water line installation at the Village at Cramerton Mills Phase 1E. Three (3)f fire hydrants have been installed that will be activated when the lines are tested. Water and sewer construction are completed at The Grove at Peach Orchard and The Haven Apartments. The plat has been reviewed for the Riverside Drive Development and the performance bond estimate has been approved. AlI right-of-way for the Southeast Sewer Police Department: Chief Adams stated points are accumulated for participation in the Governor's Highway Safety programs that can be used for equipment or training. The police department will be using their points to acquire al lidar which is similar to aradar. Commissioner Helms asked about the 72 cases that are listed as open per the code enforcement officer's report. Mr. Watkins stated that is the number of new and existing field inspections. Commissioner Helms stated he would like to see a summary with any trends. Commissioner Abernathy stated she likes the increased detail and asked about the seven highlighted cases over the course of the month and why were they described. Mr. Watkins stated two were cases that were not included did not require a follow upasit was  Project Phase 1 has been acquired.  Town ofc Cramerton- October 17,2 2019-1 Page: 5  21    a matter of making the resident aware of a code enforcement issue. Commissioner Abernathy stated adding a sentence including this information would be helpful. Finance Department: Mr. Lineberger stated the September financial information has been delayed as he is waiting on the reports from the county. The county has changed over to a new collection system and no reports have been issued at this time. Mr. Lineberger stated requests for proposals will bei issued in November for an additional auditor for. June 30, 2020. It was recommended by Rob Collis of Collis and Associates that an audit committee be formed after the proposals are received and the Board would select the Parksand Recreation: Mr. Smallwood reminded everyone oft the upcoming Fall Festival on Saturday from 4:001 to 6:00 p.m. He stated that aj possible temporary connection for the River Link Greenway is being discussed. The temporary connection would remain open until the construction begins on the Wilkinson Boulevard Bridge. Commissioner Abernathy stated bravo to whoever stayed on topofthis. The extension would be from the Planning and Zoning: Mr. Watkins stated a completed traffic study for the MT Land project should be completed by Friday or Monday. The contractor for the Courtyards at Cramerton is reseeding the construction entrance in Timberlake to its natural state as this area is the town's right-of-way. Work continues on the Riverside Drive project. Commissioner Neeley asked about the question from a resident about resurfacing of Scaleybark. The Town Manager stated this area will be repaved with the next resurfacing project. Mayor Pro Tem Koutsoupias asked about the white stop strip on Cimarron Boulevard and why only halfoft the roadway is painted. Mr. Watkins stated he will follow  auditor.  current deck at the end of the trail.  up with Rodney Baker on this. Town Clerk: Nothing to report. Legal: Nothing to report.  Committee Reports:  Parks and Recreation Advisory Board: Mayor Pro Tem Koutsoupias stated the next Community Committee: Commissioner Neeley stated the committee assisted inc clean up the greenway and discussion was held regarding the Fall Festival and the Christmas parade.  meeting will be held at Town Hall at 7:00 p.m. on. Monday, November 4th.  Topics ofDiscussion for Each Commissioner:  Commissioner Neeley stated she met the new Gaston County Manager at the reception held at TechWorks in Belmont. She attended the Two Rivers Utilities tour of the new state-of-the art  facility. She stated it was an excellent tour.  Towno ofCramerton- October 17,2019- Page 6  22    Commissioner Abernathy asked Mr. Smallwood about the public meeting to be held at the fall festival. Mr. Smallwood stated this would be more of an awareness meeting. The first public input meeting will be held before the November Board meeting. She thanked Mr. Watkins and Mr. Smallwood for their work on the new River Link Greenway. She stated she visited the greenway today and there were several joggers, bikers, and two people walking their dogs and the ribbon cutting has not even been held yet. She stated her thanks to all who had the vision for this project and congratulated them. She stated her best wishes to the candidates and advised that she Mayor Pro Tem Koutsoupias thanked Two Rivers Utilities for the invitation to the new water treatment plant and for the tour. He commented on the new turf at Goat Island playground. He asked Mr. Smallwood ifthe chain links in the ground will damage the turf. Mr. Smallwood stated the turfi is designed to allow for movement. Mayor Pro Tem Koutsoupias stated he was asked by aj parent who has a student at Cramerton Christian School about the protocol regarding speeding on private VS. public areas in a school zone. Chief Adams stated he would follow up with the Commissioner Helms voiced his concern about students crossing Peach Orchard Road across Wilkinson Boulevard walking to Stuart W. Cramer High School. Chief Adams stated he will Mayor Cauthen stated Jerry Roche reached out to him about providing a temporary loading zone for customers in front oft the post office. Mayor Cauthen thanked everyone who showed up: for the Adjournment: A motion wasi made by Commissioner Neeley to adjourn at 7:30j p.m. Thei motion  will not be in town during the election.  principal and NCDOT.  follow up with the principal and possibly the parents oft these students.  river clean up.  was seconded by Commissioner Helms and passed by unanimous vote.  Mayor William Cauthen  ATTEST:  Wilene Cunningham, Town Clerk  Town ofCramerton- - October 17, 2019- Page7  23    CRARPA  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: November: 15, 2019 RE: Odell Voluntary Annexation Request  Staff has received a voluntary annexation request from Robert Odell to annex: approximately 2.05 acres at 113 Alberta Road intot the Town of Cramerton. This parcel currently within the City of Belmont's ETJ; Belmont has approvedr releasing this areai from their ETJ contingent ont the successful annexation oft this The property currently! has 1 residential home ont the lot. Itis part of a development where ther majority of lots fally within 1/31 tol % of an acre. Under the current Belmont Zoning Designation (R-R), the minimum lot sizei is 2 acres. The owner wishes to subdivide the lots in order to get 2a additional residential building lots on this parcel. Ifannexed into Cramerton, staff would: seek to place an R-2 residential designation ont the property, allowing the owner to develop the parcel ina ar manner consistent with thes surrounding community. At the October 17th Board of Commissioners meeting, the Certificate of Sufficiency was presentedi to the Board, and a resolution was approved fixing the date of Public Hearing for November 21st, 2019 at 7PM. Staffrecommends: that the Board of Commissioners hold al Public Hearing on the Voluntary Annexation request, and consider adopting Ordinance 2019-01 annexing these parcels into the Town of Cramerton's  property intot the Town of Cramerton.  Municipal Limits.  155) North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  24    Petition Requesting - Annexation  Date:  To the Board of Commissioners oft the Town of Cramerton: section 1 below be annexed into the Town of Cramerton.  We the undersigned owners of real property respectfully request that the area described in  1. The area to be annexed and the boundaries of such territory are attached to this petition and include a legal metes & bounds description and tax parcel map. 2. We acknowledge that any zoning vested rights acquired pursuant to G.S. 160A- 385.1 or G.S. 153A-344.1 must be declared and identified on this petition. We further acknowledge that failure to declare such rights on this petition shall result in a  termination of vested rights previously acquired for the property.  Grantor Ruby Day- Admin.for FraNcEs MBaley  Grantee Frawkic Odel! Aavl Robert Seuthow Odell  Date of Deed Book & Page# Vested 277A Day Book- 1254 '3 ofMrch 20/4 Page- 337 Fach  Rights  2. 3. 4. 5.  Signature of Petitioners Odell  Petitioners Address  125 Missouri KN. Mow! Holly NC.  Heullon D0A W. Dalalabk NLM.  ODulP 249 LmkDA.BK-te  E  25    Type: CONSOLIDATED REAL PROPERTY Recorded: 4/11/20193:13:57 PM Fee. Amt: $126.00 Page1of3 Revenue Tax: $100.00 Gaston, NC Susan S. Lockridge Register of Deeds BK5035 PG1036-1038  NORTH CAROLINA GENERALWARRANTYDEED  Excise Tax: $100.00 Parcell Identifier No. 185724 Verifiedby. By:  County on the day of  20  Mail/Box to: Grantee, 119Lynnbrook) Dr., Belmont, NC28012  Tbisi instrument was prepared by: Stephen T.I Hegedus, 129 W. Catawba Ave., Mt. Holly, NC28120  Briefdescription' for thel Index:  THIS DEEDI madet this 27 day ofMarch, 2019, bya and! between  GRANTOR  GRANTEE  RUBY DAY, Administratrix: for thel Estate of FRANCES! M. BOLEY  FRANKIE ODELL al/3 undivided interest PAULKEUTHAN al 1/3 undivided! interest ROBERTODELL a1/3 undividedi interest  Enter in appropriate block fore each Grantor and Grantee: name, mailing address, and, ifa appropriate, character ofe entity,e.g. The designation Grantor and Grantee as used herein shalli include said parties, their! heirs, successors, and assigns, ands shall include WITNESSETH, thatt the Grantor, foravaluable consideration) paid! byt the Grantee, thet receipto ofwhichi ish herehyacknowledged., hasa and byt these presents does grant, bargain, sell and convey unto the Granteei inf fee simple, allt thato certain lot, parceld ofl land or condominium  corporation or partnership.  singular,plural, masculine, feminine or neuter as required by context,  unit situated in the City of follows:  Southpoint Township, Gaston County, North Carolina and more particularly described as  See) Exhibit' "A" attached hereto andi incorporated! herein by reference The. Property being commonly addressed as 113 Alberta Avenue, Belmont, NC28012  The property hereinabove described was acquired by Grantor by instrument recorded  in Book 1254, page 337. NCE Bar Association. Forl No. 30F Revised 7/2013 Printed1 by Agreement with theNC Bar Association  Pagelof2  North Carolina Bar Association-1 NCI Barl Form? No.3 North Carolina Association ofRealtors, Inc. - StandardFom3  submitted electronically by "Michael, Elting, & Anders, PLLC" in compliance with North Carolina statutes. governing recordable documents and the terms of the submitter agreement with the Gaston County Register of Deeds.  26    RECORDED ELECTRONICALLY ID5035/03l County. CastoD Date 4A/9 Time, 33pm siaplale wwwaimplifio.com 000460,5637  NORTH CAROLINA GENERAL WARRANTY DEED  Excise Tax: $100.00 Parcel Identifier No. 185724 Verified by. By:  County on the. day of  20  Mail/Box lo: Grantee, 1191 Lynnbrook Dr., Belmont, NÇ: 28012  Thisi instrument was prepared by: Stephen' T.H Hegedus, 129 W, Catawba Ave., M. Holly, NC28120  Briefdescription fort the Indexi  THIS DEED madet this 276 day of! March, 2019, by and betwéen  GRANTOR  GRANTEE  RUBY DAY, Administratrix for the Estatc of FRANCESI M. BOLEY  FRANKIE ODELL al 1/3 undivided interest PAULI KEUTHAN al I/3 undivided interest ROBERT ODELL al/3 undivided interest  Enter in appropriate block for cach Grantor and Grantee: name, mailing address, and, ifappropriate, character ofe  corporation or partnership.  entity,c.g.  The designation Grantor and Grantce as used herein shall include said parties, their heirs, succossors, and assigns, and shall include WITNESSETH, thatt the Grantor, foray valuable consideration; paid byt the Grantce, ther receiptofwhichi isl hereby acknowledged, and by! these presents does grant, bargain, sell and convey unto the Granteci in fees simple, allt that certain lot, ofland or condominium hasa  singular,plural, masculine, feminine ori neuter as required by context.  unit situated in the City of follows:  Southpoint Township, Gaston County, North Carolina and parcel more  particularly described as  Scel Exhibit "A" attached hereto and incorporated herein by reference Thel Property being commonly addressed as 113 Alberta Avenue, Belmont, NC28012  The property hereinabove described was. acquired by Grantor by instrument recorded  in Book 1254, page 337. NCI Bar Association Form No. 30F Revised 7/2013 Printed by Agreement witht thel NCT Bar Association  Page 1of2  North Carolina Bar Association- NCE Barl Fomm No.3 North Carolina. Association ofRealtors, Inc. - Standard Fom3  27    All ora aj portion of the property herein conveyed includes the primary residence ofa Grantor. A maps showing the above described property is recordedi in Plat Book 8 page 63.  TOHAVEANDTO! HOLD thea aforesaid lot or parcel of land and allp privileges and appurtenances thereto belonging tot the Grantee in And the Grantor covenants with the Grantee, that Grantori is seized ofthep premises ini fees simple, has the rightt to convey thes samei in fee simple, thatt titlei isi marketable: andi free and clear ofalle encumbrances, andt that Grantor will warrant: and defendt thet titlea against thel lawful  fees simple.  claims ofall persons whomsoever, othert than the following exceptions:  All valid and enforceable easements, rights ofv way,restriction, and conditions of record  IN WITNESS WHEREOF, the Grantor has duly executed the foregoing: as oft the day and year firsta above written.  AulDay Frances M. Boley  (SEAL)  Name: RUBY DAY, Addinistratrix for the Estate of  State of North Carolina County of Gaston  EGED OTARY PUBLIC ENBURGC (Affix Seal)  1, the undersigned Notary Public oft the County of Gaston and State aforesaid, certify that Ruby Day personally came! before me this day and acknowledged that shei is the Administratrix ofthe! Estate of Frances M. Boley, andt that by authority duly given and ast the act ofsuch entity, shes signed thef foregoing instrument ini its name on its behalf asi its act and deed. Witness my hand and) Notarial stamp ors seal, this  27h day ofN March, 2019.  My Commission Bi-25223 sléphT Hesedbs Notary Public  Notary's Printed or Typed Name  Page2of2  NCI Bar Association Form No. 30Revised 7/2013 Printed by Agreement witht thel NCE Bar Association  North Carolinal Bar Association- NCI Bar Form No.3 North Carolina Association oft Realtors, Inc. - Standard Form 3  28    EXHIBIT"A"  Southpoint Township, Gaston County, North Carolina:  BEING THE FULL contents ofLots 52 through 69, inclusive, as shown on that certain map or plat ofthe F.B. Hall Subdivision, duly recorded in Plat Book 8 at Page 63 in the Gaston County Registry, said lots being more particularly described by metes and bounds in accordance with that survey made byl Mack W. Drake, Registered Surveyor, dated April 25, 1978, and entitled' "Property of Ralph Boley and Frances M. BEGINNING at a stake in the margin of Alberta Avenue common front comer of Lots 69 and 70 as shown on the aforesaid plat, said point of] Beginning further being situated 436.0 feet measured: along the margin ofsaid avenue in a northwesterly direction from the center line of Wilkinson Blvd., and running thence with the common line ofLots 69 and 70 South 66 degrees 45 minutes West 204.5 feet to an iron which is the common rear comer of Lots 69 and 70, thence with the rear lines ofLots 52 through 69 North 23 degrees 00 minutes West 450.0 feet to an iron, common rear corner ofLots 51 and 52, thence with the common line of Lots 51 and 52 North 66 degrees 40 minutes East 191.4 feet to an iron in the margin of Alberta Avenue, common front comer ofLots 51 and 52, thence along the margin of Alberta Ralph Boley and wife, Frances M. Boley, acquired this property in Deed Book 1254 at Page 337. Ralph Boley died on. June 19, 2015, in Mecklenburg County, leaving Frances M. Boley as surviving tenant by the entirety. Frances M. Boley died intestate on July 31, 2017, a resident of Gaston County, see Gaston County Estate File #18-E-1678. Her heirs at Iaw were. her daughter, Ruby Day, daughter, Sandra Perkins, son, Garrett Willis aka Gerrette Willis, son Thomas Arthur Willis, grandson, Chuckie Willis, and great granddaughter, Mary Ann Kurbie. Thomas Arthur Willis died intestate on or about August 9, 2018. His Ruby Day, as Administratrix of the Estate of Frances M. Boley, filed a special proceeding in Gaston County in 18-SP-805 to sell the subject property. She executed this deed pursuant to that authority  Boley," the metes and bounds description being as follows:  Avenue South 24 degrees 15 minutes East 450.01 feet to the point OfBEGINNING.  sole heir at law was. his son, Thomas Aaron Willis.  granted tol her by an order signed March 5,2 2019, in the special proceeding.  00064968  29    4  CERTIFICATE OF SUFFICIENCY  To the Board of Commissioners of the Town of Cramerton, North  Carolina;  I, Wilene Cunningham, Town Clerk, do hereby certify that I have investigated the petition attached hereto and have found as a fact that said petition is signed by all owners of real property lying in the area described therein, contains each owner's address, and the area to be annexed is contiguous to the Town, all in accordance with G.S. 160A-31. ofthe Town of Cramerton, this 3rd day of October, 2019.  In witness whereof, I have hereunto set my hand and affixed the seal  thbu haghn Wilene Cunningham, Town Clerk  (Seal)  AHOF HA SEAL PAMERTON.  30    ORDINANCE #2019-01  ANORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE TOWN OF CRAMERTON, NORTH CAROLINA  WHEREAS, the Board of Commissioners has adopted a resolution under WHEREAS, a Public Hearing on the question of annexation was held at CramertonTown: Hall, 155NMain Street, Cramerton, NC at 6:00 p.m. on November  G.S. 160A-31 stating its intent to annex the area described below; and  21st, 2019 after due notice; and  WHEREAS, the Board ofCommissioners finds that the proposed annexation NOW,THEREFORE, BEITRESOLVED by the Board of Commissioners Section 1. By virtue of the authority granted by G. S. 160A-31, the following described contiguous property is hereby annexed into the Town of  meets the requirements ofG.S. 160A-31;  ofthe Town of Cramerton, North Carolina that:  Cramerton as ofNovember 215, 2019:  BEING THE FULL contents ofLots 52 through 69, inclusive, as shown on that certain map or plat ofthe F. B. Hall Subdivision, duly recorded in Plat Book 8at Page 63 int the Gaston County Registry, said lots being more particularly described by metes and bounds in accordance with that survey  31    made by Mack W. Drake, Registered Surveyor, dated April 25, 1978, and entitled "Property of] Ralph Boley and Frances M. Boley," the metes and BEGINNING at a stake in the margin of Alberta Avenue common front comer of Lots 69 and 70 as shown on the aforesaid plat, said point of Beginning further being situated 436.0: feet measured along the margin of said avenue in ai northwesterly direction from the center line of Wilkinson Blvd., and running thence with the common line ofLots 69 and 70 South 66 degrees 45 minutes West 204.5 feet to an iron which is the common rear comer ofLots 69 and 70, thence with the rear lines ofLots 521 through 691 North 23 degrees 00 minutes West 450.0 feet to an iron, common rear comer ofLots 51 and 52, thence with the common line ofLots 51 and 52 North 66 degrees 40 minutes East 191.4 feet to an iron in the margin of Alberta Avenue, common front comer ofLots 51 and 52, thence along the margin of Alberta Avenue South 24 degrees 15 minutes East 450.01 feet to  bounds description being as follows:  the point ofl BEGINNING.  Section 2. Upon and after 215t day ofNovember, 2019 the above described territory and its citizens and property shall be subject to all debts, laws, ordinances and regulations in force in the Town of Cramerton and shall be entitled to the same privileges and benefits as other parts of the Town of Cramerton. Said territory shall be subject to municipal taxes according to G.S. 160A-58.10. Section 3: The Mayor the Town of Cramerton shall cause to be recorded in the office of Register of Deeds of Gaston County, and in the Office of Secretary of the State in Raleigh, North Carolina, an accurate map ofthe annexed property, along with a certified copy of the ordinance. Such a map shall also be delivered to the  County Board of Elections, as required by G.S. 163-288.1. Adopted this the 21st day ofNovember, 2019.  Mayor  ATTEST:  Clerk  32    A  33    Staff Report  Board of Commissioners Rezoning  Request- - File #RZ19-05  Applicant: Staff Property Location: 113Alberta Avenue Parcel ID# 185724 Property Size: Approximately 2.05  Property Owner: Robert Odell, Frankie Odell, and Paul Keuthan  Current Zoning Classification: Belmont R-R, Rural Residential District Proposed Zoning Classification: R-2, Residential District Land Use Plan Recommendation: High Density Residential  Staff has initiated a rezoning request for property located at 113 Alberta Avenue voluntary annexation from the property owners. Currently, this Belmont's Extra-Territorial, Jurisdiction and is zoned requested to be released from Belmont's successfulannexation of the  following a request for  property lies within the City of  R-R, Rural Residential District. The applicant has zoningj jurisdiction, and Belmont has agreed pending the  propertyi into the Town of Cramerton.  The applicant requested that the property be annexed into Cramerton developed. similarly to the surrounding neighborhood.  sO that the property could be  acre single family residential parcels. However, the The adjacent parcels are developed in 1/3tok be able to be subdivided intos smaller propertyi lots annexed into the Town of Cramerton, the property would sewer, or 12,000 square feet with square both feet with no utilities, 15,000: square feet with either water or  of2acres to build 1 home. Ifthe designation: allows lots of 30,000: int this neighborhood.  is  R-R: zoning designation requires a minimum lot size  like those ini the surrounding community. The R-2z zoning water ands sewer utilities. Currently, public utilities do note exist  The Cramerton Land Use Plan calls fort this area to be developed more densely if approved. Staff is recommending APPROVAL of the request. conditions to consider as part of this Consistency for this proposal.  as  this property to R-2, the Land Use Plan goals are being developed high density residential. Byr rezoning  furthered, as the property would be able to be Asac conventional zoning request, there are no  request at their regular meeting in October. request. The Planning Board recommended approval oft this  Staffis is requesting that the Board consider adopting the Ordinance  to Adopt as well as the Statement of  34    UBBARDET  35    DFCRARD  AN ORDINANCETO. AMEND THE: LONING MAP OFTHE TOWN OF CRAMERTON  WHEREAS, after properi notification, a Public Hearing was held before the Town of Cramerton Board of Commissioners on November 215,2019, to consider the rezoning of WHEREAS, after consideration ofthe comments at the public hearing and other relevant information the board has determined that the requested rezoning should be approved as NOW THEREFORE BEI IT ORDAINED by the Town of Cramerton Board of Commissioners that the official zoning mapi reflect the change of the above referenced  ap portion of parcel number 185724, and,  presented.  parcels tol R-2 with reference to case file RZ19-05. Adopted this the 21s1 day ofNovember, 2019  Will Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk APPROV: ED AS TO FORM:  Karen Wolter, Town Attorney  36    0 CRARE  1915  RU  TOWN OF CRAMERTON STATEMENT PERTAINING TO THE REASONABLENESS AND CONSISTENCY OF A PROPOSED WHEREAS, the Town of Cramerton Planning Department initiated a request to rezone property identified by Parcel ID# 185724 from Belmont R-Ri to Cramerton R-2; and, WHEREAS, this request was subject to Public Hearing before the Town of Cramerton WHEREAS, the Town of Board of Commissioners has determined that the proposed request is reasonably consistent with thei intent oft the Town of Cramerton Comprehensive Land Use Plan. The Future Land Use Plan recommends High Density Residential in this area. By rezoning this property from R-R, Belmont's Rural Residential district, to R-2, the Town is bringing this property closer to the vision of higher density residential. The R-R district allows 1 house per every 2 acres, while and R-2zoning could allow as many as 3 WHEREAS, in accordance with the provisions of North Carolina General Statute 160A- 383, the Board of Commissioners does hereby find and determine that the adoption ofan ordinance rezoning the following described property is reasonably consistent with the adopted Comprehensive Land Use Plan and that the adoption of an ordinance rezoning the following described property is reasonable and in the public interest due to its consistency with the Comprehensive Land Use Plan and, as a result, its furtherance oft the NOW, THEREFORE, BE IT RESOLVED, on the basis of the foregoing findings and conclusions, that the Town of Cramerton Board of Commissioners moves that the request  ZONING MAP AMENDMENT  Board of Commissioners on November 21st, 2019; and,  homes per acre: with water and sewer utilities available.  goals and objectives oft the Comprehensive Land Use Plan.  forr rezoning be approved.  Mayor  ATTEST: Town Clerk  37    TOWN  CRAMERTON  ER  OF  1915  Planning & Zoning Department  RO  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: November 14, 2019 RE: Street Renaming Process  At the October Board of Commissioners meeting, staff was asked to investigate the renaming process fors streets with Gaston County. This question came up during the discussions about the Riverside development in Old Town, and the repetitive nature of the S. Main Street Extension road name. Gaston County E-911 addressing, which is handled byt the Gaston County Planning Department, has outlined the  following process for renaming this street.  The Town should: send al list ofr names under consideration to Gaston County Planning to be checked to ensure iti isn'ta a duplicate of another road name ini the County. The Town then selects a road name from the approved list from the County. The Board would then adopt ar resolution that states thet following:  Road Name to be Changed New Name for the Road Effective Date of the Change  The effective date is the date that the street signs willl be changed out, soy you don't want to make this the night of the decision. We'dneed to get with Rodney Baker on how longi it would take to order andi install new signs, and  factor that into the effective date calculation  Once the resolution is passed, it needs to be sent back to Gaston County Planning to be entered Inc order to begin this process, the Town will need tot form a list of 4-5 potential street names to sendt to  into the addressing system.  the County for review.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  38    EA <  1915  Memo  ARD  To: From: CC: Date: Re:  Cramerton Mayor and Commissioners Eric Smallwood, Parks and Recreation Director  Town Manager, David Pugh November 18, 2019  Goat Island Bridge Repairs (Greenwood Place Side)  Attached is a quote for replacement of all boards on the Greenwood Place bridge to Goat Island. Currently, there are at least 30 planks of the approximately 260 that need immediate replacement. Due to the abnormal size of the planks, they must be special ordered with a minimum of 10 planks per order. Each 10-plank order is $2,000 which would result in an immediate cost of $6,000 to replace the 30 most degraded planks. We also have estimated that it takes at a minimum, three (3) staff members 1.25 hours to replace one single plank with an average of 1.75-2 hours per plank, resulting in an estimated The attached quote is $26,000 to have all the -260 planks replaced by a professional contractor and installed in such a way to reduce the likelihood of premature rot that is happening on the current planks. Such measures include have a small gap between planks to allow organic material to fall thru as opposed too collecting, installing the planks in such a way tol have water shed offt the boards, and using a double ground contact treated lumber (the same lumber used on the recent boardwalk construction on Goat This complete bridge re-decking was included in the FY18-19 budget proposal at a cost of $50,000 and was included in the FY19-20 budget proposal at a cost of $26,000 and was removed both years by the Staff initially stated that we could wait until FY20-21 for the complete re-decking. However, after the approval of the new playground turf, staff has brought up on several occasions the decking would deteriorate at a faster rate due tot the high construction traffic and heavy machinery on the bridge and that al budget amendment may be necessary in the current fiscal year to replace the decking to provide safe  minimum of 36 hours to replace 30 planks.  Island Park).  BOC during the prioritization process.  access to the island.  Included below are photos to illustrate the condition of the bridge.  39    -  2  40    a  3  41    4  42    43    a  6  44    irail, works,  Blue Ridge Trail Works, Inc  1178 Chestnut Grove Rd. Boone, NC 28607 Office: 828-355-9186 Fax828-355-9145 brtwinc@gmall.com  wbueregetalwors.com  North Carolina's Best Choice for Sustainably Built Natural Surface Trails  Client: Site: Contact Info: Work:  Town of Cramerton, NC - Eric Smallwood Goat Island Park, Cramerton, NC  704-824-4231 & esmalwood@cramerton.org Removal & Replacement of Bridge Deck Boards  Blue Ridge Trail Works Inc. : Contact Information BRTW Contact: Scott Brown: 704-929-0151 wmscottD93@gmall.com) BRTW Address : 227 East Front St., Statesville, NC 28677  Overview-  Quote is for the removal of the old existing deck boards & installing new Rough Cut2"x 8"s that are below ground contact treated boards for approximately 182 linear feet of 12' wide wooden Bridge Decking on the eastern Bridge onto Goat Island Park in Cramerton, NC. They will be connected to the bridge with fasteners coated for outdoor use & will be connected at more points than the current boards. We recommend an approximately %" gap between each deck board to allow they boards to properly dry & these gaps will need to be kept clean to extend the  life oft the deck boards.  Proposal and Agreement Owner_  Page 1of3  Date_  Contractor.  Date_  45    QUOTATION:  ITEM  AMOUNT $25,750.00  A)-R Removal of old Bridge Deck Boards & Installation of new Bridge Deck Boards fora 182' Long by 12' wide Bridge- Total Cost of Work Requested  $25,750.00  Terms $14,000.00 Down for Materials & Mobilization & $11,750 Due upon  Completion Agreed to By: Date_ Name_ Signature  Blue Ridge Trail Works, Inc. &  Town of Cramerton  Wooden Bridge Deck Warranty Term : 5 Years from Date of Completion = non prorated & good for the owner at time of completion for 5 years. Ifthe new' Wooden Bridge Deck fails, B.R.T.W., Inc. will fix or replace the wooden deck boards at no additional cost to the customer unless structural damage from neglect, abuse or an Act of God has occurred.  Ending date on Warranty of ?/30/2024  Proposal and Agreement Owner_  Page2of3  Date_  Contractor,  Date_  46    Town of Cramerton Budget Ordinance Amendments Fiscal Year Ending June 30, 2020  BE ITI HEREBY ORDAINED by the Board of Commissioners that the Budget Ordinance of. June 6, 2019 is hereby Section 1.The following amounts are hereby appropriated for operations oft the' Town of Cramerton andi its activities  amended as follows:  for the fiscal year beginning. July1 1,2019 and ending. June 30, 2020 as shown below:  Account 10-6120-500 $26,000.00 10-3991-991  Debit  Credit $26,000.00  #3 Recreation-Non-Cmptal Expenditures Fund Balance To fund replacement of Goat Island Utility Bridge decking. ($25,700 rouneded)  Section 2. Copies oft this amendment shall be provided to the Town Finance Officer and Town Clerk to be kept oni file byt them for the direction and disbursement ofTown funds.  ADOPTED and effective this the 21st day of November, 2019.  William Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  47    Town of Cramerton  Memo  To:  Cramerton Mayor & Board of Commissioners  From: David Pugh  Date: Re:  11/21/2019 Agreement  Cramerton Historical Society (CHS) Museum Lease  Information! Background  Per BOC direction at the October 17th meeting, staff had a follow-up meeting with members of the CHS to discuss the draft lease agreement for the space at the Community Center on The CHS would like toi formally request to the Cramerton BOC the following changes tot the 1. Ai three (3) year period where the common area maintenance (CAM) fee is waived. CHS representatives said after this 2-3 year period of building up funding, they would be agreeable to a CAM fee being triggered in the lease document. 2. Agrant of TBD amount from Cramerton to CHS. This is similar to what several municipalities in the Charlotte Region do to support local historical societies. Itis recommended this discussion take place during the FY2020-21 budget process that  Julian St., ofwhich the lower level would be used for a CHS Museum.  museum lease document:  will take place in Spring 2020.  1  48    BWS Bringewatt,  Wolter8Snover:  Date: 10-17-19 To: Town of Cramerton  RE: Draft Lease between the Town of Cramerton and the Cramerton Historical  Society (CHS)  Included with this memo is a draft Lease between the Town and the Historical Society. There are certain business terms the Board will need to consider prior to delivering this Lease to  CHS:  1. Term (3 years with annual renewals)  2. Rent: $1/year  3. CAM: Common Area Maintenance Fee of $100/month. This fee will serve to reimburse the town for cleaning and maintenance services of the common kitchen, bathrooms, 4. Utilities: Town will pay all utilities except phone, data, security for the museum" 5. Common Areas: Include kitchen, bathrooms, hallways, foyer, exterior (parking, 6. Building Rules: CHS will have to comply with building rules including hours of  parking lots, etc. portion of the building. sidewalks, etc.)  operation; keys; "clean-up"; no alcohol; etc.  7. Termination: Either party can terminate for any or no reason with 90 days notice to the 8. Insurance and Indemnification: CHS will have to have general liability insurance that names the town as an additional insured and should have personal property coverage for artifacts. They will also indemnify the Town in the event something happens in their  other party.  space.  Karen Wolter Managing Partner  PO Box 453 704.778.1146 Davidson, NC 28036 Karenebwsnclaw.com  49    NORTH CAROLINA GASTON COUNTY  LEASE AGREEMENT  THISLEASE. AGREEMENT entered into this day of  2019,by and between  Lessor, the TownofCramerton, ar municipal corporation organized and existing under thel laws oft the State ofNorth Carolina, hereinafter referred to as' Cramerton," and Lessee, the Cramerton Historical Society, a not-for-profit corporation organized and existing under the laws of the State of North  Carolina, hereinafter referred to as "CHS";  WITNESSETH:  WHEREAS, the Board of Commissioners of the Town of Cramerton recognize and wish to support the preservation of historical artifacts and the oral and written history of the Town of  Cramerton for the benefit oft the public; and  WHEREAS, CHS is a not-for-profit corporation formed for the purpose of compiling, preserving and promoting the history of the Town ofCramerton and educating the general public;and WHEREAS, Cramerton and CHS wish to work together to establish a museum that will serve as an educational and informational center focused on the history of the Town of Cramerton for the  benefit oft the general public; and  WHEREFORE, Cramerton agrees to lease to CHS an agreed upon portion of the Cramerton Community Center located at [ADDRESS] (the "Building") for use as a history museum which  portion of property is described on Exhibit"A"a attached hereto (the "Premises");  WHEREAS, the parties have agreed to the terms of said Lease and wish to confirm those NOW, THEREFORE, for and in consideration of the covenants and conditions set forth 1. Term. The initial term oft this Lease shall be for a period of three (3): years beginning on the Agreement will automatically extend for additional one (1): year terms unless terminated by either party  terms by executing this Lease Agreement. herein, the parties agree as follows:  jstday of  2020 and continuing until Midnight on the 30th day of  2023. This Lease  upon ninety (90) days written notice to the non-terminating party.  2. Rental. The rental for the Premises shall be in the sum of $1.00 (One Dollara andno/100) per year, which said amount shall be payable for the first year upon execution oft this Lease Agreement and each and every year thereafter on or before the anniversary oft thei initial payment ("Annual Rental"). CHS shall also pay $1200 per year as a Common Area Maintenance Fee ("CAMI Fee"). The CAM Fee  50    shall be paid ini twelve monthly installments of one. hundred dollars ($100), due and payable on the first day ofe each: month oft the Lease Agreement. The Annual Rental and CAM Fee shall be referred to  hereinafter as "Base Rent".  3. Useo ofF Premises. Iti is understood and agreed that the Premises shall be used by CHS as a museum oft the history oft the Town ofCramerton and for uses reasonably related tot the operation ofa  museum but for no other purpose or purposes.  4. Utilities. Cramerton shall be responsible for the payment ofthe following utilities during 5. Telephone. Internet and Premises Security. CHS shall be responsible for the cost of  the term of this Lease: water, sewer, electric, gas, and trash disposal.  installation and payment of telephone, data and Security services to the Premises.  6. Condition of Premises. The Premises described above are being leased in an "as is/where is" condition. Cramerton makes no warranties regarding the condition oft the Premises, including, but not limited to, the utility lines located upon said Premises and the heating and air conditioning, plumbing and electrical apparatus. CHS has fully inspected the building and is familiar with its current condition and accepts the same in its current condition. CHS covenants that it will surrender the premises at the end of the term and any renewal option thereofin as good condition as the same now exists, save and except for the natural wear incident to the use and occupancy oft the premises as ai museum.  7. Common Areas.  A. For] purposes oft this Lease "Common Areas" shall mean areas, improvements, space, equipment and special services in or at the Complex provided by Landlord for the common orj joint use and benefit oft tenants, customers, and otheri invitees, including, driveways, parking areas, entrances and exits, truck service ways, loading docks, pedestrian walk-ways, stairs, ramps, sidewalks, restrooms,  hallways, lobbies, elevators and trash or rubbish areas.  B. Provided Tenant is not in default under this Lease, Tenant shall be entitled to use, in common with others entitled thereto, the Common Areas inside the Building designated on Attachment A hereto and labeled restroom, hallway, foyer, and kitchen from time to time by Landlord, subject however to the terms and conditions oft this Lease and to the rules and regulations for the use thereof as may be prescribed from time to time by Landlord. Ifthe size or configuration of the Common Areas is diminished or altered, Landlord shall not bel liable to Tenant therefore, nor shall Tenant be entitled to any compensation or diminution or abatement of Adjusted Monthly Base Rent, nor shall diminution or  alteration oft the Common Areas be considered a constructive or actual eviction.  8. Maintenance. Repairs. Improvements and Alterations. CHS agrees to maintain the Premises 9. Maintenance. Repair. Improvements. Alterations and Cleaning of] Building and Common Areas. Cramerton agrees to maintain the Building and Common Areas in good repair and in a clean and neat condition. Cramerton, ati its expense, shall maintain and make necessary repairs to the structural elements and exterior windows oft the Building, and the Common Areas, the electrical (including  in good repair and in a clean and neat condition.  51    changing light bulbs), plumbing (including servicing sinks, toilets and other plumbing fixtures), heating,  ventilation and air conditioning systems oft the Building, and the Common Areas.  10. Building Rulesa and) Regulations. CHS agrees fori itself and for its subtenants, employees, 11. Termination. This Lease Agreement may be terminated by either party for any reason orno 12. Insurance. During the term of this Lease Agreement, CHS shall, at its sole cost and expense, maintain general liability insurance insuring itselfand naming as an insured Cramerton against any and all liability fori injury or damage toj persons or property in connection with the use oft the leased space described above arising out ofori in any way related to the occupancy oft the Premises by CHS. Liability insurance coverage shall bei in the sum of no less than $1,000,000.00 (One Million Dollars) for personal injury or death for each occurrence. CHS shall also maintain contents and personal property insurance for all artifacts, equipment, furniture, fixtures and other personal property located ont the Leased  agents, and invitees to comply with the rules and regulations attached hereto as Exhibit) B.  reason upon 90 days written notices to the non-terminating party.  Premises and belonging to CHS.  CHS shall provide Cramerton with certificates ofinsurance evidencing continuous coverage of the levels ofinsurance described above for the duration oft this lease agreement. Such certificates of insurance shall be forwarded tot the Town Clerk at the beginning of each policy year.  Cramerton shall, at its sole cost and expense, carry and maintain fire and extended insurance coverage covering the premises and the portion ofthe premises leased to CHS for loss or damage by fire and wind damage together with other coverage for risks commonly included in "extended coverage  policies."  13. Indemnity. CHS hereby agrees to indemnify and save. harmless Cramerton from and against all claims,judgments, costs, expenses, including reasonable attorney fees, which arise in any manner from or out ofthis Agreement as a result oft the acts or omissions ofCHS in its occupancy and use oft the  demised premises.  14. Amendment of Agreement. This agreement may be amended at any time by the parties. All amendments must be in writing and approved by the governing boards ofboth parties before they shall. 15. EntiretyofAgreement. Nooral agreement shall occur and this written agreement and its written amendments alone shall constitute and represent the basis oft the relationship between the parties tot this agreement. All attachments to this agreement are incorporated by reference herein as iffully stated. Nothing herein shall affect the terms or performance oft the existing mutual aid agreements  between the police departments oft the twot towns.  16. Invalidity. Should any portion oft this Agreement be determined to be unlawful or invalid, 17. Representations and Warranties. CHS represents and warrants that ()iti isa ai non-profit corporation duly formed and existing under the laws oft the State ofl North Carolina and has the full power and authority to enter into and perform this Agreement, (ii) the execution, delivery and  the parties agree tot take all actions necessary to continue with a valid agreement.  52    performance ofthis Agreement have been duly authorized by all necessary action on the part of CHS, (iri) this Agreement has been duly executed and delivered on behalfo ofCHS and is the valid and binding obligation of CHS enforceable against CHS in accordance with its terms, and (iv) entering into and performance by CHS oft this Agreement will not breach or violate the organizational documents ofCHS or any provision of any indenture, mortgage, lien, lease, material agreement, order,j judgment, or decree  to which CHS is aj party or by which its assets or properties are bound.  18. Remedies Upon Default. In the event either party shall fail or neglect to perform or observe any oft the conditions and covenants contained herein, and, in the further event that said party in default has been notified ofsuch default in writing by the other party, and such default has not been cured with sixty (60) days after such written notice, the non-defaulting party may immediately, at its election, terminate this Lease and may, in any manner as it sees fit, re-enter upon thel Premises and cancel this Lease. Agreement. Nothing contained herein shall bec construed tol limit or restrict in any manner any of the other rights or remedies of either party permitted by 19. Assignment. CHS shall not sign or sublet any part of the Premises without the written 20. Construction. This Lease Agreement shall be governed by and construed under the laws 21. Binding Effect. Subject to the terms and conditions of this Lease Agreement, this Lease shall inure to the benefit ofand be binding upon the parties hereto, their successors and assigns. This Agreement constitutes the entire agreement of the parties with respect to the subject matter contained herein and supersedes all prior agreements, whether written or oral, and no modification shall bel binding upon the parties unless evidenced by a writing signed by thej parties hereto. Both parties acknowledge and stipulate that this Agreement is the product of mutual negotiation and bargaining and it has been drafted by counsel for both CHS and Cramerton. As such, the Doctrine of Construction against the drafter shall havei no application to this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Lease Agreement to be  or available under the laws oft the State ofNorth Carolina.  consent of Cramerton.  ofthe State ofNorth Carolina.  executed as ofthe day and year first above written.  TOWN OF CRAMERTON  CRAMERTON HISTORICAL SOCIETY  By: ATTEST: Town Clerk  By: Title:  53    APPROVED ASTO FORM:  Town Attorney  54    Exhibit A  (Map of] Building and Premises)  55    Exhibit B  (Building Rules and Regulations)  56    APPLICATION FOR APPOINTMENT/RE-APPOINTMENT TO A BOARD/COMMITTEE FOR THE TOWN OF CRAMERTON, NORTH CAROLINA  The Town of Cramerton appreciates your interest in serving on a Board/Committee and requests that you complete the following appliçation. This application requests general information based on your interest in applying for a Board/Committee for Applicant Namé: Nendy Cauthen Date of Application: 10,9,19 Home Address: 535 Bimokn AVe Cramerton,  the Town of Cramerton.  Street  ,NC28032  Addrebs, Town, Zip Code  Mailing Address (If different than above):  Home Phone: 704.884. 157Business Phone: 704. 357.7760 Cell Phone (For Town Hall Use Only): 704-994-1579 Email Address: Merdyaogerrudhne, gmail. com ofCramerton requests that the following information be voluntarily provided:  In order to consider this application and provide balance and diversity to the various Boards, the Town  Date of Birth 5141/74 Male: a Female: R Occupation: Office Manager  Do you reside within the Town Limits of Cramerton: Yes d Noo Do you reside within the Cramerton Extraterritorial Jurisdiction: Yes 0 Nos  Length of residence in Cramerton: 2 Years  Months  Please indicate your preference by the number (first choice being "1") and choose.  Town of Cramerton Boards  Planning and Zoning Board Parks and Recreation Board_  ABC Board  Community Committee  Application for BoitCommite-Pelas  57    QUESTIONNAIRE (PLEASE ATTACH ADDITIONAL SHEETS IF NEEDED)  Please answer questions 1 through 4 if you are a new applicant. If you are already serving as a committee member then you will need to answer only questions 5 and'6  regarding re-appointment.  1. Why do you want to serve or continue to serve on this poard/committeer,  2. Why do you think you would be an asset to this board/committee?  3. What do you feel are your qualifications for serving on the board/committee requested?  4. What areas of concern would you like to see the board/committee address?  QUESTIONS FOR COMMITTEE MEMBER RE-APPOINTMENT ONLY:  5. What has the board or committee accomplished while you have served?  We have successfully managed a Crcated 3 rivon sWceps 3 free fanily events, pollinator garden, trush clean ups, assistd Pyblic woncs 6 parcs 3 rec' woith projects; selected Citizuns of +he Years S Liftime winners 6. ifre-appointed, what goals' doyou have for the board or committee in your next term? Voluntcer basc. ) welcome the hope oF more neighbors helping  lwould  pver  lila to Contihue our momentum and grow ouY projecis and  nighkors opportunihes-  Prior Public Service From  soard/commite/cwic  To  Additional Comments:  Application for Bond/Commites-Pap2als  58    little libranes thraoughout townjhelped neighbors w/yar wone 5 Dther main-enonce; Successful School Supply drivès  hat/glove drives; We hulped bolslcir a Seinge of community and brought naighbors  with  iDgethey  a Common goal oP Volurkeering:  59    Ethics Guidelines for Town Boards  If appointed or re-appointed, I pledge to comply with the following ethics guidelines for Members of boards shall not discuss, advocate, or vote on any matters in which they have a conflict of interest or an interest which reasonably might appear to be in conflict with the concept of fairness in dealing with public business. A conflict of interest or a potential conflict occurs if a member has a separate, private, or monetary interest, either direct or indirect, in any. issue or transaction under consideration. Any member who violates this provision may be Ifthe board believes he/she has a conflict of interest, then the member should ask the board to be excused from voting. The board should then vote on the question on whether or not to excuse the member making the request. In cases where the individual member or the board establishes a conflict of interest, then the board member shall remove themselves from the Any board member may seek the counsel of the Town Attorney on questions regarding the interpretation of these ethics guidelines or other conflict of interest matters. The interpretation may include a recommendation on whether or not the board should excuse himself/herse!f from voting. The board may request the Town Attorney to respond in writing.  boards as adopted by the Town of Cramerton.  subject to removal from the board.  voting area.  Wandyy W. Cauthen Applicant's Signature (Required)  By signing this document you have agreed to the above Ethics Guidelines  10/9/19  Date  Ac criminal background check will be conducted per Town ordinance on new  committee members and reappointed committee members.  Please return form to: FAX (704)824-8943  Cramerton Town Clerk, 155 N. Main St., Cramerton, NC 28032  Or e-mail to wcunningham@cramerton.org  Application for Comdyomms-Pisas  60    61    62    63    o  64    CRARD  TOWN OF CRAMERTON Manager's Report (November 2019)  TO: Town of Cramerton Board of Commissioners FROM: David Pugh, Town Manager DATE: November 21, 2019 RE: Managers Report (for October 2019)  Introduction  The information below and attached documents are for the November 21, 2019 Cramerton Manager's Report. This represents a compiling of department information for the month of October 2019. Additional, more: specific documents are indicated as 'attachments".  BOCand General Admin. (includes meetings and events)  Cramerton Board and Committee Appreciation Dinner: Friday, December 13th @ 6:00pm @ Ray Nathans.  Planning & Zoning  Public Works  Total Permits Issued August 2019: 24 Residential Permits: 24 Home Additions:: 1 Residential Accessory Structures: 0 Nonresidential Permits: 0 Commercial Permits: 0 Sign Permits: 0 CO's issued: 0  Bulk Item Collection: 26Tons TVI Pick-Up: 11 Yard Waste: 20 Tons Appliance Pick-Up: 11 Cans Delivered-Brown-11 Green-8 Leaf Pickup-3-Loads Trash Pickup-18 Bags  New Home Permits: 23 Rez. Interior Upfits:0  Monthly Trends/ Notes: New home permits were. steady inc October; 8 new home starts in Villages at South Fork; 6 new: starts in Courtyards at Cramerton, and 1 new home start in VCMI Phase 1A1 for Thomas Construction. 51 permits werei issued to. Jeremy Wilcox for the Riverside Infill project, and 3 were issued to NVR Ryan Homes for the Townhomes at VCM Phase 1E. Permits will probably start to go down for residential home starts as winter approaches. Code Enforcement: Please see page 4-7ofthis report.  155 Northl Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 1  65    Cramerton FD Report: October 2019  DATE 10/01/2019 2019-240 10/01/2019 2019-241 10/03/2019 2019-242 10/04/2019 2019-243 10/04/2019 2019-244 10105/2D19 2019-245 10AJ8/2019 2019-246 10/09/2019 2019-247 10/10/2019 2019-248 10/11/2019 2019-249 10/12/2019 2019-250 10/12/2019 2019-251 10/13/2019 2019-252 10/14/2019 2019-253 $0/14/2019 2019-254 10/14/2019 2019-255 2021 MARKETOT 10/17/2019 2019-256 1a/18/2019 2019-257 10/19/2019 2019-258 10/20/2019 2019-259 10/21/2019 2019-260 10/22/2019 2019-261 10/22/2019 2019-262 10/22/2019 2019-263 10/23/2019 2019-264 1a/23/2019 2019-265 10/24/2019 2019-266 1a/26/2019 2019-267 10/27/2019 2019-268 1a/28/2019 2019-269 10/29/2019 2019-270 10/30/2019 2019-271 10/31/2019 2019-272 10/31/2019 2019-273  INCIDENT# ADDRESS  INCIDENTTYPE route govemmental: agency 321-EMS call, exdluding vehlcle accident withl Injury sDa-Service Call, other 311- -Medical; assist, assistE EMS crew 745-Alarm system activatlon, no fre- unitentional 600- Gopdi Intento call, other 551 AESIst polloe prother govemmental agency govemmental agency 711-1 Municipa! alarm system, mallolous false alarm gowemmental agency 65-Assisl polie org other goyemmenta agency 745-/ Alarm sysiem aolivation, no nre-unnlenliona 322-Mvryehicle ascident whh Injurles 600- Bervice Call, other 611- Dispatohed & cancelled en route 551-AESI! polloe or other gowemmental agency roule 6D0- Gervice Call, other roule 6-Dispatoneda & cangelede en route 445-Arcing, shorled electrical eguipment 321-5 EMSO call, exduding vahicle accident withl Injry prew roule 700- False alam orf false cal, other 321-E EMS call, excluding vehicle accident withinjury sDa-Service Call, pther not fre- unintenticnal 324- Mplorvehicle: accldent wth nol Injurles. 735-Alarms sysiem sounded due tor malfunction  SHIFT ZONE MA-MutualA Ald Cramerton- Town of Cramerton Cramerton- Town of cramerton McAdervile- TOAT af 1 McAdenvile Cramerton- Town of Cramerton Cramerton- Town of Cramerton McAdenvile- ToAn of 1 McAdenvile Cramerton- Town of Cramerton Cramerton- Town of Cramerton MA-Mutual Ald cramerton- Town of Cramerton MA-M Mulual Ald Cramerton- Town pf. cramerton MA-Mulual Ald Cramerton- Towm of Cramerton Cramerton- Town Cf Cramerton MeAdervie- MoAdenvle Town of MAGenvle-TeNn of McAdenvie MA-Mulual/ Ald MA-Mulual/ Ald oramerton- Town of Cramerton. gramerton- Towns of oramerton MA-Mulual Ald pramerton- Town of cramerton. MoAdenvile-1 Town of MoAdenvile cramerton- Town pf Cramerton Cramerton- Town of cramerton MA-Mulual Ald MoAdenvile- -TONn af MoAdenvile Cramerton- Town of Cramerton Cramerton- Town of Cramerton Cramerton- Town of Cramerton Cramerton- Town pf Cramerton McAdenvile- Toanaf McAdenvile  #APP. #PERS 1 1 1 1 1  4414VILKINSON: BLVD 611-D Dispatched & cancelled en 2MAYFLOWERAVE 551- -Assisty police oro ather HICKORY GROVE RD 143-Grass fre  2 2 4 3 2 4 1 5 3 2 2  236EIGHTHAVE 7FIRSTST WILKINSON BLVD 224WRIGHT ST 461 Eighteenth ST 236 EIGHTHAVE 7224 Pompano PL  1 1 1 1 2 1 1 I 1  LOWELL BETHEODARD 551-AEsist polloe pro ather 806 EDGEWATER DR 551-Aasist polioe prother 217MAYD MILLO DR 5DQ-0 Gervice Call, other  121 MAGNOLIAGT 7224 POMPANO! PL 107 WEGLEYAN DR 300 Dickson RD COUNTRY! LN 137 EIGHTHA AVE RD 704 GROVEG OT 154 EIGHTH AVE 208 MAIN OT  810 KING ARTHURI DR 611-1 Dispatohed & cancelled en 1324 ARMDTRONG FORD 611- Dispalohedao cancelled En  2 2  1 1 1 1 1 1 1 1 1 1 1  3 3 3 2 2  388 WOODLAWN, AVE 311-Medioal: a5sist, aselst EMD 5119 Newport Landing WAY/sDO- - Gervice Call, olher 2006 HICKORY GROVE 611- Dispatohed: & canoelled en  RD 529 ACADEMY: ST 141 EIGHTHAVE Lakewood RD 155NMAIN ST 200 SAXONYDR  2 2 4 4  204WOODRIDGEDR 743- Smoke detector activation,  TOTAL# #I INCIDENTS: 34  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 2  66    Cramerton Police Department  CRAMERTON POLICE DEPARTMENT MONTHLY REPORT: October, 2019  JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTALS  ARRESTTOTALS DWIARRESTS CASE TOTALS Larceny Breaking & Entering Drug Offenses Assaults Fraud TRAFFIC CITATIONS License Vios, Registration' Vios. Restraint Vios. Speeding Vios. Unsafe Movement Other Traffic TRAFFIC CRASHES  0 0 0 0 0 0 28 28 33 18  107 19 105 15 1 34 9 9 1023 183 334 16 416 6 68 51  0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 4 6 1 0 0 0 0 0 0 0 0 0 0 1 2 2 0 1 0 0 0 0 0 0 0  4  7 6 2 2 2 3 0 1 0 7 10 10 7 4 2 1 1 3 2  0 0 0 27 27 32 19  1 246 261 217 137 161 0 0 47 47 30 27 32 0 76 105 69 21 63 1 94 95 94 76 56 0 23 8 16 12 9 0 0 0 6 19 16 10  Parks & Recreation  RENTALS Shelter Rentals - 14 Facility Rentals -0 UPCOMING EVENTS  WINTER SPORTS REGISTRATIONS  Basketball -3 301 Cheer-23 estimates) Complete Complete  P&R PROJECTS (completion RiverLink Greenway - 100% Complete South Fork Village River Amenity Repair - 100% Installation of2 25 combo trash/recycling bins - 100% Community Center Renovations - 80% Central Park Renovations 20% Complete Comprehensive Parks and Recreation Update - Comprehensive asset and inventory list complete, advisory board questionnaire public survey has been put online; first meeting willl be 11/21/19.  are  Christmas Parade (12/5)-3 30 participants Christmas Village (12/5): - 12 vendors Employee Lunch is Scheduled for Friday, 12/6 Holiday Bazaar (12/7) - 50 Vendors Breakfast with Santa (12/7) - 34 kids, 44 adults registered COMPLETED EVENTS Fall Festival - 650-750 approximate attendees Turkey Shoot-551 shots sold; 161 turkeys won RiverL Link Greenway Grand Opening - 30 estimated atter CURRENT FALL SPORTS Baseball, softball, soccer, and volleyball are all currently in post season play.  percentages  Complete Masterplan complete, public input  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 3  67    Monthly Enforcement Summary  October 2019  Field Inspections: 74 Total active cases: 10 New Cases: 6 Resolved Cases: 4 Highlights:  29 Second St.: The property was mowed 8/14/19 and the invoice for abatement cutting mailed 8/27/19. 2nd NOVI returned by USPS not-deliverable. Once the property is in violation for the 3rd time, the last NOV will be mailed and if that mailing is returned, Update: 9/30/19 Legal staff suggested hand delivering notices to the owner's residence since a history of non-acceptance of any mail has been established. Someone has been mowing the grass or the drought has minimized the growth so it is not in violation presently. However, the  legal will start proceedings against the owner for the cleanup.  unpaid abatement invoices and pallet nuisance NOV will be hand delivered.  Update: 10/31/19 Status unchanged,  31 Second St.: The property was mowed 8/14/19 and the invoice for abatement cutting mailed 8/27/19. 2nd NOV returned by USPS not-deliverable. Once the property is in violation for the 3rd time, the last NOVI will be mailed and if that mailing is returned, Update: 9/30/19 Legal staff suggested hand delivering notices to the owner's residence since a history of non-acceptance of any mail has been established. Someone has been mowing the grass or the drought has minimized the growth so it is not in violation presently. However, the unpaid abatement invoices and the junk storage NOV willl be hand delivered.  legal will: start proceedings against the owner for the cleanup.  Update: 10/31/19 Status unchanged.  45T Third St.: After the sign posting, the maintenance company Safeguard Properties contacted me 8/26/19t to explain the house is now in foreclosure status and the bank is moving forward with that process. By next report, the van should be removed and substantial improvements to the property will be made for resale. Also,lrequested the parcel be placed on 2-week mowing rotation. The representative with Safeguard Properties indicated it would be done. The propertywas mowed 8/28/19: sO that has  begun. Update next page.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 4  68    Update: 9/11/19 Mr. Steve Neal (Safeguard Properties, LLC) and Ihave exchanged emails about thej junked motor vehicle. At tarp has been placed on the van and lexplained that would not meet the ordinance. He understood and as soon as the mortgage foreclosure was completed, Update: 10/31/19 Status unchanged. Twill attempt contact the first week in Oct. for an  he would have the van towed away.  update.  3739: S New Hope Rd. (J&JU Upholstery): Mr. Causby phoned me 8/20/19 to state he had a meeting scheduled for that day with the second fence contractor to receive an estimate. To date, Ih have not heard back from him. Iwill start enforcement proceedings tos speed up the process of the screening fence installation for adherence to the Update: 9/11/191met Mr. Causby atJ&J JU Upholstery to explain the boundaries of the screening fence sO he could relay to his contractor. lleft him a copy of the site plan with appropriate sections highlighted (fence height, type and exact positions.) Update: The front screening fence has been installed and remaining perimeter fence has been  prescribed conditions of approval.  scheduled for Install in the next month.  3825 S New Hope Rd.: Mr. Stuart Roberts and Ih have been communicating (last conversation 8/20/19) concerning the completion of the cleanup. There is being progress made and there is less storage material in the front yard on each of my visits. I'm confident the job willl be completed and the mowing maintenance will continue. Update: 9/30/19 Mr. Stewart Roberts and Ih have steadily communicated about the parcel. There is significant progress and the visual appearance and maintenance are being restored. Update: Progress is continuing and per further discussions with the real estate agent handling  the property, a sale Is nearly finalized.  446 Seventeenth St.: Dilapidated vacant dwelling complaint filed 8/15/19. The Gaston County Tax Department is now in process of trying to contact heirs for collection of delinquent taxes. I've asked for updates when available. The neighbor Mr. Jimmy Thomas provided me a contact which Iforwarded to the Tax Department to assist in Update: 9/19/19 Per a neighbor's phone call, Istarted the process of mailing notifications to the owner about the grass height. The mailing has not been returned and the status is unclear if the notice was received. Iwill continue to monitor and continue the process to have the  locating a responsible party.  grass cut and the owner billed.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 5  69    Update: 10/4/19 The grass has been mowed and the pile of tree limbs someone dumped on the 10/14/19 One of the heirs Catherine Thomas phoned me and we discussed the status oft the property. She asked if she had time to secure a mowing contractor. lexplained the mowing had already been performed and she would be responsible for paying the cutting costs. lam  property has been removed by the Town's contractor.  currently awaiting the invoice from the contractor.  225 Tenth St. Dilapidated accessory building concern filed 8/1/19. The owner responded to the warning letter dated 8/13/19. Per my conversations with him, he will repair or remove the structure within 30 days per our verbal agreement. A resolution is Update: 9/24/19 There has been no response from the owner and the 30 days he requested has expired to remove or repair the accessory building. l've left door hangers and repeated phone calls with voicemails. The NOV was mailed 9/24/19 for non-compliance.  required by 9/13/19.  Update:  10/9/19 Mr, Black called and after a brief discussion, a decision was made to meet him on site 10/10/19 @ 4:30pm, Mr, Smallwood agreed to meet on behalf of the Parks and Rec Dept 50 a resolution could be reached. Mr, Smallwood and Iwere on site by 4:20pm and waited until 5:00pm. Mr, Black was not present but had left a message on my office phone at 4:34pm to inquire if we were still meeting, discovered this message on my way home that evening, 10/17/191called Mr, Black to set up another meeting and left a voicemail, Treceived noi further 10/24/19 Since all efforts to contacts Mr. Black have been exhausted, lissued the second NOV  contact from Mr, Black and left a door hanger as a reminder,  for the unfit accessory building and will continue the enforcement process,  222 Tenth St. Complaint filed from a walk-in customer on 10/29/19. Onsite site storage of building materials and contents from a remodeling being storage in an unsecured detached garage. Site inspection 10/30/19 determined the complaint was valid and an attempt to contact the residents was made. There was no answer at the door and a  door hanger was left on 10/30/19.  201 Front St. Anonymous compliant filed through a phone call 10/29/19. It appeared asaremodel project with building materials/tools being stored under a pole shed. The storage isn't excessive but is a violation of Town Code. Ta attempted to make contact 10/30/19 with no answer at the door and left a door hanger requesting a call.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 6  70    102 Timberlane Dr. Anonymous phone complaint filed 10/29/19 concerning a junk car and unmaintained property. Site visit was conducted on 10/30/19 and thej junk car is valid but no cause for action against the condition of the property as a whole. Ispoke with Mr. Willis for a few minutes and he stated he would replace the car cover as soon as he could and make attempt to move to the vehicle out of sight. Mrs. Willis called late that day and stated the cover was removed and they were actively selling the car and it  would be removed very soon.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 7  71