TOWN OF CRAMERTON BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR  Lh  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER SUSAN NEELEY - COMMISSIONER DONALD RICE COMMISSIONER DIXIE. ABERNATHY . COMMISSIONER RICHARD ATKINSON  BOARD OF COMMISSIONERS MEETING THURSDAY, May 7, 2020 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER prior to the meeting by calling 704-824-4337.  Citizens with disabilities requiring special needs should contact Cramerton Town Hall three (3) days *Note 1: Due to the COVID-19 (Coronavirus) State of Emergency and ordered restrictions in North Carolina during the month of May 2020, this Cramerton BOC meeting will be held via teleconference. **Note 2: Information for the public to "listen-only" to this BOC meeting will be posted via the Cramerton "sunshine'emall; the Cramerton Facebook Page, and on the door of Cramerton Town  Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. the May 21st BOC meeting. 5. Proclamations  4. Note: There will be no Public Comments Section for this May 7th BOC meeting. The Public Comments Section for the month of May will be held at  a. Police Officers Memorial Week: A proclamation to recognize May 10th- 16th as "National Police Week" in honor of the service and dedication of all law b. Municipal Clerk Week 2020: A proclamation to recognize May 3rd through May 8th as Municipal Clerk Week in the Town of Cramerton. (page 4) a. Pre-Development Meeting: Presentation and discussion with potential developers (NewStyle Communities) in the South New Hope Road corridor (3825 S. New Hope Road, Parcel ID# 188811). Note: No official action is expected to be taken on this item during this meeting. (pages 5 to 8)  enforcement officers. (page 5)  6. Work Session  7. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it. should be removed from consent and placed  appropriately on the agenda. a. Minutes  A April 16, 2020 meeting minutes. (pages 9 to 16) b. Budget Amendments for fiscal year (FY) 2019-2020 - BudgetAmendment #2020-11. (pages 17 to 18)  1    8. Agenda Items NOT Requiring a Public Hearing  a. Parks and Recreation  .F River Amenities at South Fork Village (SFV)A Apartments  1. Action Item: Consider direction for Goat Island Park dog park amenity (damaged in the February 2020 flooding event).  (page 19) 1. Playground Turf  ii. Goat Island Park  a. Action Item: Consider the replacement of Goat Island  playground turf. (pages 20 to28)  b. Planning & Zoning  - Stormwater  1. Action Item: Review the stormwater master plan memo and consider giving direction to staff with the recommended action of moving forward with the master plan proposal. (page 29)  C. Board of Commissioners  - Fiscal Year (FY) 2020-2021 Budget Meeting  1. Action Item: Consider moving the current FY 2020-2021 budget hearing meeting from Thursday, June 4, 2020 to Thursday, June 11, 2020 (6pm start time). Note: The purpose of moving this meeting back a week is to coincide with the normal budget timeline already being pushed back due to the  COVID-19 State of Emergency.  9. Manager's Report  a. COVID-19 (Coronavirus) - Verbal Updates Update from Two Rivers Utilities, Mr. Mike Bynum Additional updatel reports from Department Heads (if needed) 11. Topics of Discussion for Each Commissioners  10. General Staff Reports (as needed)  12.Closed Session  a. [N.C.G.S 143-318.11(5) To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating () the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option,  exchange, or lease.  13.Adjournment Thursday, May 21st @ 6pm  Upcoming BOC Meetings  2  2    Town of Cramerton Board of Commissioners Pnocamation  Recognition of Police Week and Police Officers Memorial Day WHEREAS, the Congress and President of the United States have designated May 13th as Peace WHEREAS, the members of the Cramerton Police Department play an essential role in safeguarding the rights and freedoms of the citizens of The Town of Cramerton; and WHEREAS, it is important that all citizens know and understand the problems, dutiesa and responsibilities of their police department, and that members of our police department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence ord disorder, and by protecting the innocent against deception and the weak against oppressionor  Officers Memorial Day, and the week in which it falls as Police Week; and  intimidation; and  WHEREAS, the Cramerton Police Department has grown to be a modern law enforcement NOW, THEREFORE, 1, Will Cauthen, Mayor of the Town of Cramerton and the Cramerton Board of Commissioners call upon all citizens of Cramerton and upon all patriotic, civil, and educational organizations to observe the week of May 10th through 16th, 2020, as Police' Week with appropriate ceremonies in which all of our people mayi join in commemorating police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing 50, have established for themselves an enviable and enduring  agency which unceasingly provides a vital publicservice;  reputation for preservingi the rights and security of all citizens.  IFURTHER call upon all citizens of Cramerton to observe Wednesday, May 13th,2020, as Peace Officers Memorial Dayi inl honor of those peace officers who, through their courageous deeds, have  lost their lives or have become disabled ini the performance of duty. IN WITNESS WHEREOF,Ihave! hereunto set my hand,  This the 7th day of May, 2020.  Honorable Will Cauthen Mayor Town of Cramerton ATTEST:  Wilene Cunningham Town Clerk  3    Proclamation MunicipalClerks Week May 3 : 9, 2020  Whereas, The Office ofthe MunicipalClerk, a time Ronoredandvital, part of local Whereas, The Office ofthe MuniciparClerk is the oldest amongpublic servants, and Whereas, The Office of the MunicipatClerkp provides theprofessionaffink between the citizens, the localgoverning bodies andagencies ofgovernment at other levels, Whereas, MunicipaClerks have pledgedto be ever mindfufoftheir neutrality and Whereas, The MunicipalClerk serves as the information center on functions of local Whereas, MuniciparClerks continually strive to improve the administration oft the affairs of the Office ofthe MunicipalClerk throghparticpation in education programs, seminars, workshops andthe amnualmeetings oftheir state,provincial, Whereas, It is most appropriate that we recognize the accomplishments of the Office Now, Therefore, I, William A. Cauthen, Mayor of the Town ofCramerton, do recognize the week of May 3 through May 9, 2020, as Municipal C Clerks Week, and further extendappreciation to our MunicipatClerk, Wilene Cunningham, andtoall MuniciparClerks for the vitalservices they.perform andtheir exemplary dedication  government exists throughout the world, and  and  impartiality, rendering equalservice to al.  government andcommunity.  county andi interationatproresionalorganzations  ofthe.3 MunicipaClerk.  to the communities they represent. Datedthis the seventh day of May, 2020  Mayor: Attest:  4    CRARED  TOWN OF CRAMERTON Planning & Zoning Department  1915  ARO  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director  DATE: May 4, 2020  RE: Predevelopement Workshop for NewStyle Communities  Brock Fankhauser with NewStyle Communities has approached: staff regarding ap potential residential development off of S. New! Hope Road. NewStyle Communities is currently developing the Courtyards at Cramerton development off of Armstrong Ford Road, adjacent to the Timberlake subdivision. The property location for the new proposed development is 3825 S. New Hope Road, Parcel ID#: 188811. This parcel is approximately 13.75 acres, and adjoins the Cramer Mountain development adjacent tot the end of the Harstone Court cul-de-sac. Mr. Fankhauser is proposing tot filet for a Conditional Zoning (CZ) district to allow for 37: single family age-restricted homes similar to those developed int the Courtyards at Cramerton The propertyi is currently: zoned B-1, Neighborhood Business District. According to the Land Use Plan, the future use oft the property should be consistent with Business Park/Light Industrial uses; however, the Mr. Fankhauser hasi included a conceptual site planf for your review to show how this site would be laid out. The site plani includes land: set aside fort the future widening of S. New! Hope Road based ont the preliminary plans provided by NCDOT. As for utilities, the developer is proposing to obtain: sewer through the vacant lot at the end of Harstone Court. The developer intends to only use this access for utilities; the roadway will not Staffi ist requesting that the Board evaluate Mr. Fankhauser'sr request and provide feedback tot the applicant. Mr. Fankhauser willl be presenting to the Board via Zoom at the May 7th Board of Commissioners meeting.  development.  propertyi is directly adjacent to an area identified as Planned Unit Development.  connect, but willi instead endi in a cul-de-sac as shown ont the conceptual site plan.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  5    Aerial View of Site South New! Hope Thev WoodN Automotive Gas/Mirrorc ÇCompany ICarver TigGrane  Veterinary ospital Bethe sda Methodist Church WILL'SFOOD STORE #2 EIFaçilito Souths Salon Sugarlicious Bakery  et  Cramerton Sars Storage BianuccisSalones Spa  Dollar General Tim'sBody Shop  Featherstone Garages &Services  Street View of Site  1551 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  6    Future Land Use Map Inset of Site    Rairad TamolCmmericn ETJ Parceis Centrale BusnassDmhct Cormunty Commarcal Naghbarhcedd Commercal PlarnedM Mundisa Cormarta alllxedisa Commnty Facitins Conservahon GsrdenFarway" Interchango HghDersily Residonhial Inshhcigral BuairessP Paughilnsustial UMiroutrangommnty Fapiilies VASumpaMsyReeNN lownpetoAbeeNA Tamsioasikoily  eW  o  1551 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  7    uEld 4o1e4s ONVAURDDUNeI peoy edoH MON  ao 1YO Sobtis  MOI8H3W  S:ih  dOHMS    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON April 16, 2020  The Board of Commissioners for the Town of Cramerton met on Thursday, April 16, 2020 at Board Members present: Mayor Cauthen, Mayor Pro Tempore Koutsoupias, Commissioners Susan Neeley, Donald Rice, Dixie Abernathy, and Richard Atkinson were present via Zoom. Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Brad Adams, Police Chief; Josh Watkins, Planning Director; Joel Lineberger, Finance Director; and Wilene Cunningham, Call to Order and Determination of Quorum: Mayor Cauthen called the meeting to order at  6:00 p.m., as a virtual meeting via Zoom. The meeting began at 6:00 p.m.  Town Clerk.  6:00 p.m. and determined there was a quorum. Invocation: Commissioner Neeley offered the invocation.  Agenda: A motion was made to adopt the proposed agenda by Commissioner Neeley and seconded by Commissioner Rice. Mayor Cauthen asked each panelist to state their response to the motion. Commissioner Abernathy and Commissioner Atkinson stated their approval. Mayor Pro Tem Koutsoupias was unablé, to. vote at this time. The motion passed with a 41 to 0 vote. *Note 1: Due to the COVID-19 (Coronavirus) State of Emergency and ordered restrictions in North Carolina, during the morth of April 2020, this Cramerton BOC meeting will be **Note 2: Information for the public. to "listen-only" to this BOC meeting will be posted via the Cramerton "sunshine" email; the Cramerton Facebook Page, and on the door of Hall 1. Consent Agenda (Action Item): Consider approval oft the consent agenda.  held via teleconference. (155 N. Main Street).  a. Minutes  i. April 2, 2020 meeting minutes.  b. Budget Amendments for fiscal year (FY)2019-2020 . Budget Amendment #2020-09 and #2020-10.  Am motion was made by Commissioner Atkinson to approve the proposed consent agenda. The motion was seconded by Commissioner Neeley. Mayor Cauthen asked each panelist to state their response to the motion. Commissioner Abernathy and Commissioner Rice stated their approval. Mayor Pro Tempore Koutsoupias was unable to vote at this time. The motion passed  witha4to0 vote to approve the consent agenda.  Town of Cramerton April 16, 2020- Page1  9    2. Agenda Items NOT Requiring a Public Hearing  a. GCL: MPO: Catawba Crossings Feasibility Study Funding Participation - Action Item: Consider approval of funding for joint participation (Cramerton "local match") in the Catawba Crossings Feasibility Study. Randi Gates, presenter, stated regional discussions have taken place regarding the need to provide additional east-west transportation capacity by way of an additional bridge crossing between southeast Gaston County and Mecklenburg County. The Catawba Crossings project would possibly be a boulevard facility from NC279 South New Hope Road over to I-485 in Mecklenburg County. Mrs. Gates stated a letter was received from NCDOT recommending that we work together with the Charlotte regional transportation organization to gather funding for a feasibility study in order to be considered for assignment of a state route designation. The consultant will be required to develop and identify the purpose and need of the crossing over the Catawba River and identify the top two (2) crossing alternatives. The consultant will be required. to prepare the study for the identification of the purpose and need of the crossings; preliminary planning for alignments and connections to other existing transportation systems; alternative bridge crossings that would address all transportation modes such as freight, potential bike ped facilities on the bridge, and any transit purposes. A traffic impact analysis will be performed along with community outreach, environmental screening, and the study will provide information regarding feasibility for a route designation. Six proposals were received after a formal request was issued. Gannet Fleming, Inc. was selected to. do the study. Mike Holder, former NCDOT Division 12 Engineer, is now employed with Gannet Fleming and is very knowledgeable about the history and importance ofthis project. The total project cost for this feasibility study is $512,489.00 which includes federal funding along with state and local funding with matches. A federal State Planning and Research Grant was received for: $360,000.00; federal funding of $10,800.00 for NCDOT feès; stâte matching, funds of$67,500.00 for federal funding; and $2,025.00 state match for NCDOT charges; and the local match which is required for local federal funding which is using a per capita formula which includes Gaston Çounty, Gastonia, Belmont, and Cramerton. The Board was asked to consider approval of an interlocal agreement with the City of Gastonia as they are the lead planning agency and Mrs. Gates stated she would be the local project manager. The local match for the Town of Cramerton would be $1,819.00. Staff recommended approval of the interlocal agreement and the local match amount. Mrs. Gates stated the feasibility study would take about eighteen (18) months. The City of Belmont approved the interlocal agreement with their local match on April 6th. Gaston County commissioners will be discussing this item on their agenda on April 28th. Final contract language is being worked on with Gannett Fleming and will be presented to the City of Gastonia at their first meeting in May. Attorney Wolter stated she reviewed the interlocal agreement and had no issues with it. A motion was made by Mayor Pro Tempore Koutsoupias to approve funding for joint participation (Cramerton "local match") in the Catawba Crossings Feasibility Study. Commissioner Atkinson seconded the motion. Commissioner Abernathy voted yes; Commissioner Neeley voted yes; and  Town of Cramerton- April1 16, 2020-Page2  10    Commissioner Rice voted yes. The motion passed with a vote 5t to0. The Board  thanked Randi Gates for this presentation.  b. Parks and Recreation  I River Amenities at South Fork Village (SFV) Apartments  1. Action Item: Consider abandoning (not reconstructing) SFV River Access and Fishing Pier due to its consistent destruction due to flooding. Pictures of damage to the amenities was shown. The full inspection report has been received at this time. The recommendation is to abandon and tear down the South Fork Village river amenity as it is damaged beyond repair. The fishing pier has been barricaded. Mr. Smallwood stated once the River Link Greenway is connected to Belmont there may be a better location for placement of a boat landing and/or fishing pier. Commissioner Atkinson asked who would be responsible for taking down the damaged structures. Mr. Smallwood stated he has worked with Blue Ridge Trail Works in the past regarding flood damage repairs. Commissioner Rice asked if any materials from the structures were salvageable. Mr. Smallwood stated he will ask Blue Ridge Trail Works about the possibility of salvaged materials being reused. A motion was made by Commissioner Rice to abandon the South Fork Village River Access and Fishing Pier due to consistent destruction due to: flooding. The motion was seconded by Commissioner Neeley. Commissioner Abernathy voted yes, Commissioner Atkinson voted yes, and Mayor Pro Tempore Koutsoupias voted yes. The motion passed with a vote of5t to 0. a. Action Item: Consider the replacement of Goat Island playground turf. Mr: Smallwood stated a lot ofhard work has been completed by the Parks and Recreation maintenance staff to get the island operable since. the flood event in February. Two (2) quotes for replacement and repair of turf have been included from Churchich. The first quote is for $60,393.07 to include cleanup of damaged turf area and materials and labor to install new turf; the second quote is for $48,793.07 for materials only with no labor included. A quote was provided by Barrs Recreation for $87,622.30 for labor and materials. Mr. Smallwood stated the historic flood in February placed the island under water for three (3) days. Commissioner Abernathy asked if other options such as sand or grass as natural components could be considered. Mr. Smallwood stated the turf installed was considered to be the most resistant. He stated that sand could be used but it must be properly compacted and would require constant maintenance. Freezing of the sand would make it non-compliant and the playground would have to be closed until the sand thaws. The current turf was installed in August of 2019 and the flood occurred in February of this year. Commissioner Atkinson asked about possible repair by reusing what materials are on hand and were recovered after the flood. Mr. Smallwood stated mulch would be a better option than  ii. Goat Island Park 1 Playground. Turf  Town of Cramerton- April 16, 2020-Page3  11    the sand as he feels the artificial turf would have held up in the prior floods. Commissioner Atkinson asked if the turf would have been covered with red mud or sand in any flood. Mr. Smallwood stated the turf would need to be cleaned after each flood and this type of the turf would dry quickly after storms. A small sand deposit should not be a big deal and a minor flooding event with little to no silt or sand being washed up would probably impact the turf and could be cleaned off. Mayor Cauthen asked if the $48,793.07 quote without labor costs would restore the turf to a new like status. Mr. Smallwood said the turf should be restored back to its original status as of August 2019. Discussion was held about the cost of replacing the turf compared to the yearly placement of mulch. The mulch would need to built back up to a minimum nine (9) inch bâse for the background at a cost of $10,000.00 to $12,000.00. Mr. Smallwood stated the flood was an act of God and there was no warranty: for this type of damage. Discussion was held about the placement of rubber mulch rather than wood mulch and the façt that either type of mulch would wash away during any flood event. There have been nine (9) floods in the last one hundred (100) years. Commissioner Atkinson asked Mr. Smallwood about fall heights for the playground area, Mr. Smallwood stated fall height is measured by the highest standing platform on àny structure and the minimum height is two (2) foot. Mayor Pro Tempore Koutsoupias stated this has been an unfortunate situation as the turf looked great. He asked if a transition is made back to the wood mulch ift theré is going to be some type oftransition cost and can sand be placed under the mulch. Mr. Smallwood stated all the cribbing around the playgrounds washed away. The concrete border did not wash away and this could be built up to hold mulch. Mr: Smallwood- said the mulch and sand does not meet ASTM standards for the ADAcompliance and fall height. Nine (9) inches of mulch will. need to be placed and sand can be under it but not included as part oft the mulch. Mayor Pro Tempore Koutsoupias said he would like to see the cost including mulch and cost to build back. Mayor Pro Tempore Koutsoupias asked ift there was an urgency to get this project done. Mr. Smallwood said it would take about a month for staff to prepare the area. Mr. Smallwood stated the mulch would have to be replaced annually and usually takes three (3) to five (5) inches for the playground. Commissioner Atkinson asked about using synthetic mulch. Mr. Smallwood stated it would wash away in the same sort of flood as the wood mulch and it costs more. Mr. Smallwood stated the mulch has washed away twice since he's been here. Commissioner Abernathy asked did the vendor's warranty cover a mild flood, severe flood, or historic floods. Mr. Smallwood stated the warranty did not specifically reference floods but items such as seams coming up, turf fading, border integrity, issues with installation, but nothing about floods or natural disasters. Mayor  Town of Cramerton- -April 16, 2020-Page4 4  12    Cauthen asked the Board members if they would like to delay a decision on this item until the budget workshop meeting. The Board members consented to wait and no action was taken by the Board. Mr. Smallwood stated he would gather some additional information.  Mayor called for a five (5) minute recess.  3. BIG BOARD: The Town Manager stated the public hearing for MT Land is waiting for the lift of restriction on public hearings. Staff will need to be allowed time to provide mailing notices to the public. The local Masonic lodge is reaching out to the grand lodge and looking to hear back from the chairperson from the grand lodge. Mayor Cauthen stated he spoke to Brad Milton and hopes to see some progress once the quarantine restrictions are lifted. Commissioner Neeley asked the Town Manager if he had received any response back from the school regarding the Helix R artwork. Mr. Pugh stated he did not think their operations committee had been able to meet. Commissioner Neeley stated she would follow up on this item. The Town Manager stated the town's new website has been delayed due to loss of power and internet service due to recent storms. He has been working with Revize about minimizing the "So Blessed" by 25 percent and correct logo lettering. Commissioner Riçe recommended that some type of announcement be provided to notify residents when the new website becomes available. The Town Manager stated he would place this information on Facebook and Connect CTY. Mr. Smallwood is working with Duke Energy, about getting electricity turned on at Central Park. No work has begun on the bathroomis: at Central Park at this time. Electrical power should be installed by the. end of the month. Mayor Cauthen asked about the Wilkinson Boulevard Market Street improvement funds as the town has had these funds for five (5) years and there is another possible two (2) years before there will be any spending. He asked if there could be a possible issue since the state is receiving fewer funds due to the reduction in the gas tax collection. The Town Manager said he was not aware of any issues at this time. The Planning Director is working with the engineer and are trying to determine where the state's improvements will end and what the town's portion will be. Funds have been earmarked for this project and should be able to be reappropriated by The Cramerton Historical Society has signed the final lease agreement and are now occupying the building. Resolutions have been completed for the historic Baltimore School. Mayor Cauthen, commented that this would be a good time to reach out to Fred The Town Manager stated he is working with Buzz Bizzell about wayfinding signage. Commissioner Atkinson was thanked for his technical expertise and bids have been sent out encouraging local Gaston County vendors to respond. Phase I to include NCDOT posts and poles and wayfinding signs in downtown area for kayak and canoe launches and information will be available at the May 7th meeting. Staff will install temporary signage for parking while waiting on permanent signage to be put in place. Mr. Smallwood and Mr. Watkins are working on an interactive Google map for launching pads and this can be shared with Floyd and Blackies Coffee Shop to share on their  NCDOT.  Glenn to help facilitate him with any additional steps.  Townd of Cramerton April1 16, 2020- Pages 5  13    Facebook page. Mr. Smallwood stated this map will include addresses and instructions on where to park. This type of map with this much detail will take some time to prepare. Commissioner Neeley asked ift there had been any update on the brownfields grant. The Town Manager stated no updates have not been received. Withers Ravenal asked if the  town would be interested in looking at some other grants.  4. Manager's Report  a. COVID-19 (Coronavirus) - The Town Manager stated he is working with the county and sharing their information. An online meeting was held with all counties with the governor's office asking about different situations about COVID and the state and when the blanket order is over in April for each county on an individual  basis.  5. General Staff Reports (as needed) included in the minutes book.  Update from Two Rivers Utilities, Mr. Mike Bynum. A copy of the report will be Police Department: Chief Adams stated the police department staff is healthy and I Finance Department: Mr. Lineberger stated each Board member may be asked by the new auditing firm if they suspect any fraud. He stated he is working on the upcoming budget and closing out the fiscal. year. Mayor Pro Tempore Koutsoupias asked if funding has been received from the state for the River Link Greenway. The Town Manager stâted he needs the help of the Mayor and Board members to contact elected Parks and Recreation Department: Mr Smallwood stated a new e-recreation series has begin and will be held three timés a week to encourage people to get outside. The River Link Gréenway has been surveyed. Signage stating to "please stay on trails" are being placed to assist with marking for the property lines for the Lakewood neighborhood. Quotes are being received for a temporary connection from the current terminus to South Fork: Village. Staff is working with the City of Belmont and Gaston County schools to connect the River Link Greenway to Belmont with an eight (8) foot wide enhanced trail. The Parks and Recreation master plan that was approved for the last budget is completed. This information will be presented to the Parks and Recreation Advisory Board in May. Commissioner Neeley asked about the status of the natural trail on Cramer Mountain Road. The Planning Director stated the trail will Fire Department: Chief Foulk stated the fire department was busy after the storm on Planning Department: The Planning and Zoning Board meeting will not occur next week as the meeting needs to be through the Board of Adjustment and cannot be held via  operating under COVID 19 precautions.  officials at al higher level. Attorney Wolter offered her help.  be put into place once the developer begins that phase oft the project.  Sunday storm.  Town of Cramerton- Aprii 16, 2020-Page6  14    Zoom as it is a quasi-judicial meeting. Mr. Watkins stated he has been working on the  town's new website. Town Clerk: Nothing to report. Attorney: Nothing to report.  6. Topics of Discussion for Each Commissioners:  Commissioner Abernathy said it was good to hear everyone's voices and wished Commissioner Atkinson said he has noted on Facebook that the City of Belmont and the City of Mount Holly are promoting their local restaurants for takeout. He said he would like for Cramerton to do this also via social media to stay safe and eat local. Mayor Pro Tempore Koutsoupias thanked everyone for the local support of small Commissioner Neeley stated she attended a virtual town hall today held by the Gaston County mayors and physicians and it was enlightèning. She stated she continues to telework from home. She thanked staff for all they do. She stated she contacted Representative Torbett's office about the Armstrong Road speed limit signs that are 35 to 45 to back to 35, She said she was told they. are. going to pass this information on and Commissioner Riçe stated we are sO blessed to have such a low number of COVID cases associated with our zip. çode. He stated he was thankful for the recent beautiful weather and all of the: community beautification projects such as the sidewalk chalk messages Mayor. Cauthen stated he provided a letter to the Town Manager regarding "quick wins" that could. be achieved during this time of transition. Safe lights across the pedestrian bridge and spring cleaning to include removal of derelict cars. He thanked everyone for  everyone continued good health.  businesses and he appreciates that.  hopefully get something done.  around town.  their diligence during this time. 7. Public Comment  Note: The public comment section for the Cramerton BOC April 16, 2020 meeting will be received via email and read during this section of the meeting. No emails received for  public comment by 6:30 p.m. for this meeting.  Adjournment. A motion was made by Commissioner Neeley to adjourn the meeting at 8:18 p.m. Commissioner Rice seconded the motion. Commissioner Abernathy, Commissioner Atkinson, and Mayor Pro Tempore Koutsoupias voted yes via Zoom. The motion passed by a  voteof5to0.  Town of Cramerton- -April16,2 2020-Page7  15    Mayor William Cauthen  ATTEST:  Wilene Cunningham, Town Clerk  Town of Cramerton- April 16, 2020-Page8  16    Town of Cramerton  Memo  To: CC: From: Date: Re:  Board of Commissioners David Pugh, Town Manager Joel Lineberger, Finance Director  5/5/2020  Consent Agenda Item for 5/7/20 meeting  Attached for Board consideration is Budget Amendment #11 to reflect the authorization for expenditures within the Town Hall Building Repair Capital Project as explained in the following Proposed Amendment: #11. This proposed amendment serves to provide finali funding for costs associated with the Town Hall repair project. Specifically, a determination was made that on demand electric water heaters were needed in the Police Department kitchen and upstairs interview area restroom. Installation of these two separate units were determined to be more .cost effectivet than plumbing themf from reconfiguredwater lines previously installedi int thel locker This amendment serves as well as an amendment tot the Capital Project Ordinance established for this project. This revision does not require adoption a formal amended ordinance. This project will be closed upon one final payment to the contractor and architect both anticipated  paragraph.  room area oft the Police Department.  prior tor month end.  Conclusion and Recommendation:  This Proposed. Amendment is necessary to provide adequate funding within the capital project sufficient to complete the building repair noted and project. Approval of this amendment is  recommended.  1  17    Town of Cramerton Budget Ordinance Amendments Fiscal Year Ending June: 30, 2020  BE ITI HEREBY ORDAINED by thel Board of Commissioners that thel Budget Ordinance of June 6, 2019 is hereby Section 1. The following amounts are hereby appropriated for operations oft the Town of Cramerton andi its activities  amended as follows:  for the fiscal year beginning. July 1,2019 and ending June 30, 2020 as shown below:  Account 50-4600-190 50-4600-192 50-3600-001 10-4120-997 10-3991-991  Debit $900.00 $5,100.00 $6,000.00  Credit  #11 Engineering, Design and Permits Construction Repair Costs Transfer From General Fund Transfer to Town Hall Repair Project Fund Balance To amend' Town Halll Repair Project Ordinance for costs of two electric on demand water heaters in Police Department restroom and kitchen $4,150 and cover final construction $869 and administrative $775 costs rounded including authorization for funding from General Fund  $6,000.00 $6,000.00  Section 2. Copies of this amendment shall be provided to the Town Finance Officer and' Town Clerk to be kept on file by them for the direction and disbursement ofTown funds.  ADOPTED and effective this the 7th day of May 2020.  William Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  18    CRA  Memo  To: From: CC: Date: Re:  Cramerton Mayor and Commissioners Eric Smallwood, Parks and Recreation Director Town Manager, David Pugh April 130,2020 Goat Island Park Dog Park  Attached is a quote to repair the Goat Island Dog Park following the February 2020 flood. The total for The Parks and Recreation Advisory Board gave a unanimous consensus recommendation to not repair the dog park via email since they did not hold an April meeting due to the Covid-19 pandemic. The dog park was repaired following the. June 20191 flood for 5,000.00 and habitual drainage issues were This amenity was installed as part of al PARTF application and requirement. Ifiti is removed, we must replace ity with an additional amenity to remain compliant to PARTF standards. Ihave contacted. Judith Due to the Covid-19 pandemic, she is unable to obtain our contract due to working remotely but has  repair is 9,275.00.  improved as part of that repair.  Francis, our PARTF representative to get al list on comparable replacements. stated she will be in contact with me as soon as shei is able.  19    OFCRAN  TOWN OF CRAMERTON  EST.  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners FROM: David Pugh, Town Manager DATE: Thursday, May 7,2020 Information/ Background  RE: Update Regarding Playground Turf (and other options) on Goat Island Park  The following information below from Parks and Recreation Director, Eric Smallwood regarding follow up information (and attached documents) for the continued discussion regarding Goat  Island playground turf and other options.  [email from 5/4/2020]  Ihave attached two documents. The frst is statistical flood data pulled from the USGS and NOAA. I have summarized the three most recent, large floods - 2013, 2019, 2020 and Ihave includedthe gauge data. The. summaries include the crest (maximum river height) ofeach event, time at crest for each, and time above 12foreach (the height at which we estimate flood waters reach the Also in that. same document is a summary ofriver characteristics since 1940. Ihave included 12f, 13f, and 14f river height information. 12f because that is a height which we estimate the water reaches the playgrounds, 14f because ironically enough those are the 101 worst in the history of the river, and 13f well... because that' 's what comes between 12 and. 14 honestly. With each level Ihave presented the total number ofevents, average time inj years between each event, average time in years between each event. 2013 and prior (before GIopening), average time inj years between each event 20131 thru present (after GI opening), number ofevents and their, percentage of the total. since 2000 (last 20 years), number ofevents and their percentage ofthe total. since 2013 (GIopening). The. second document is a summary ofcosts) for each option of surfacing. Ihave included the three different options of freplacing the turf completely, the singular option ofusing Richard's guy, and the option of going back with mulch which wouldi require a bit ofadditional work and vendor logistics as Ihave provided all this in an effort for the board to make as an informed decision as possible on Thursday night taking into consideration all the factors oft the river and the options ofsurfacing.  playgrounds).  clarified in the document.  Thanks,  Eric Smallwood, CPRP Parks and Recreation Director  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  20    Option 1- Gol back with turf- -Prices vary, details below:  Barrs Recreation (Pittsboro) - 87,622.30  Install completely newi turf with Barrs Recreation product, using as much materials as possible thati is already on site. Recreation Department to remove Install new turf, using as much materials as possible that is already on site. Any additional Brock Padi is $50.00 per sheet. Recreation Department to remove old Install new turf, using as much materials as possible that is already on site. Any additional Brock Padi is $50.00 per sheet. Churchich Recreation to remove old  old turf.  Churchich Recreation (Bluffton, SC) - 48,793.07  turf.  Churchich Recreation (Bluffton, SC) - 60,393.07  turf.  Options 2-Partially go back witht turf-$2,475.00 impact ratings unless it was cleaned ini its entirety.  *Note -I have had at third-party playground vendor state the turf ini its current state would not pass  Absolute Turf Management (Belmont)- -$2,475.00  Price for 45 man hours something they would do.  Pricei to attempt the re-lay turf at thes small swing, piece together brock pad, regrade base, stretch out turft to asses condition and determine if larger jobis  Option 3 -Install Mulch - 23,698.00 (price includes us removing the turfand brock pad)  Absolute Turf Management (Belmont) -7,475.00  Removal of sand and stone out of play areas so as safe depth ofr mulch can be installed. Approximately 80 yards of material to ber removed. Robert Mason and Sone Grading and Paving (Charlotte): -6,875.00 Installing! 5501 feet of six-inch addition to existing concrete border for safe mulch depth. Rebar will be installed to existing border every 16i inches for  reinforcement. Mulch Life Inc. (Charlotte) -9 9,348.00 all areas.  220 yards ofl IPEMA Certified Mulch Installed - equivalent to 12 inches thicki in  21    Summary of Flood Data  Below is as summary of the statistics documented on thet following pages. All Information and histoical data was gathered fromi the US Geologial Survey' Website and National Oceanic and Atmospheric  Administration Website.  The first chart belowi is a summary of river height data from thet three most recent floods - July 2013, June 2019, June 2020. These are the only three major floods that have occurred since Goat Island's grand opening (2013). These are also alli in the ten worst floods from a river heighth standpoint in recorded histroy of the South Fork River - #2-J July 2013,#5-Febraury, 2020, #10 - June 2019. The datal below shows the crest height - the point at which the river was the highest during a specific event; time at crest - the amount oft time the river was at the highest point during the flood; time at 12 foot and above - 12 foot is the height at which we estimeate the water reaches the playgrouns  equipment.  Flood Date July2013 June 2019 February2019  Crest 17.5feet 14.1feet 16.2feet  Time at Crest 1-2 hours 1-2 hours 25 hours  Time above 12ft. 34 hours 34 hours 59 hours  The chart below is flood statitics for the South Fork River: since 1940. Included below are 12f foot floods For each level, listed is the total number ofe events; average years between each event; average years between each event 2013 and prior (Goat Island's opening); average years between each event 20131 to present; amount of events since 2000 (last 20 years); amount ofe events since 2013 (Goat Island  and above, 131 foot floods and above, and 141 foot floods and above.  opening). Flood Levels 12+ Feet 13+ feet 14+ feet (10 worst recorded)  Total Avg. Time 2013 and 2013to Amount since Amount since  Between prior 2.7yrs 6.2 yrs 8.9y yrs  present 2000  2013 4/12% 3/21% 3/30%  32 14 10  2.5yrs 2.5yrs 6.6y yrs 5.7yrs 10.4yrs 5.7yrs  8/25% 4/28% 4/40%  22    JULY20131 FLOOD  Gage height, feet  Most recent instantaneous value: 3.58 04-28-2020 08:15 EDT  USGS 02145000 SOUTH FORK CATAHBA RIVER AT LOHELL, NC  18 16 E 14 12 10 8 6 2  Jul 27 2013 Gage height Period of approved data  Jul 28 2013  Jul 29 2013  Jul 30 2013  Jul 31 2013  A Hedian daily statistic (19 years) M Heasured gage height  National Heather Service Floodstage Operational linit (nininun)  Ther river broke 12ft. at approximately 12pm on. July 28th and fell back below 12ft. at approximatley 10pm on. July 29 resulting in approximately 341 hours over the 12ft. level. The river crested at 17.5ft. at approximately 1-2am on. July 29th and almost immediately began  tor receded resultingi in roughly 1-2 hours maximum at crest  23    JUNE: 2019FLOOD  Gage height, feet  Most recent instantaneous value: 3.83 04-27-2020 13:15 EDT  USGS 02145800 SOUTH FORK CATAHBA RIVER AT LOHELL, NC  14 12 E 10  A Jun 89 2019  4 Jun 10 2019  Jun 88 2019 Gage height Period of approved data  Jun 11 2019  Jun 12 2019  Median daily statistic (19 years)  Measured gage height Create presentation-qually, / stand-alone graph. Subscribe to  WaterAlert 10am. June 11th resulting in approximately 34 hours over the 12ft. level. recede, resulting in roughly 1-2hours maximum at crest.  National Heather Service Floodstage  The river broke 12ft. at approximately 12am. June 10th andi fell back below 12ft. at approximately The river crested at 14.1ft. at approximately 2pm on. June 10th and almost immediately began to  24    FEBRUARY 2020 FLOOD  Gage height, feet  Most recent instantaneous value: 3.83 04-27-2020 13:15 EDT  USGS 02145000 SOUTH FORK CATAHBA RIVER AT LOHELL, NC  16 14 12 18  A Feb 06 2020  Feb 05 2028 Gage height Period of approved data  Feb 87 2820  Feb 88 2020  Feb 89 2020  Median daily statistic (21 years) M Measured gage height  National Heather Service Floodstage  The river broke 12ft. at approximately 1pm on February 6th andi fell back below 12 ft. at approximately 12am on February gth resultingi in approximately 591 hours over the 12ft. level. The river crested at 16.22ft. at approximately 12am February 7th and began to recede at approximately 2am on February 8 resulting in approximately 25 hours at crest.  25    12FOOT AND HIGHER  Years Between Floods 3 2 1 0 3 4 0 2 3 1 2 3 0 1 0 6 3 11 3 2 2 5 2 6 0 2 5 3 2 4 1  Year 1940 1943 1945 1946 1946 1949 1952 1952 1954 1957 1958 1960 1963 1963 1964 1964 1970 1973 1984 1987 1989 1990 1995 1997 2003 2003 2005 2010 2013 2015 2019 2020  1. 2. 3. 4. 5. 6. 7. 8. 9.  21.33 ft on 08/15/1940 17.50f ft on 07/29/2013 17.38 ft on 08/11/1970 16.98 ft on 09/19/1945 16.221 ft on 02/07/2020 15.881 ft on 03/21/2003 15.72ft on 03/02/1987 15.301 ft on 03/04/1952 14.201 ft on 10/17/1964 10. 14.101 ft on 06/10/2019 11. 13.361 ft on 11/20/1957 12. 13.32 ft on 01/23/1954 13. 13.12 ft on 02/17/1995 14. 13.05 ft on 04/29/1958 15. 12.97ft on 04/29/1997 16. 12.96ft on 10/09/2005 17. 12.95 ft on 02/11/1946 18. 12.88 ft on 07/10/1943 19. 12.701 ft on 01/26/2010 20. 12.671 ft on 04/11/2003 21. 12.67t ft on 10/07/1949 22. 12.67 ft on 10/02/1989 23. 12.60f ft on 03/06/1963 24. 12.591 ft on 04/08/1964 25. 12.50f ft on 02/02/1973 26. 12.45f ft on 03/24/1952 27. 12.39f ft on 12/31/2015 28. 12.39ft on 02/06/1960 29. 12.11f ft on 03/13/1963 30. 12.10f ft on 05/29/1984 31. 12.06ft on 10/14/1990 32. 12.041 ft on 01/08/1946  Total 12ft.+ floods int the recorded history oft the river- 32 Average time between 12ft.+ floods (1940- -p present) -2.64 years Amount of 12ft.+ floods since 2000 (thel last 20 years) =8 8or25% Amount of 12ft.+ floods since 2013 (G.I. Opening) -40 or12%  Priort to 2013-2.7 years 2013 and after-2.5years  26    13 FOOT. AND HIGHER  Years Between Floods 5 7 2 3 1 6 6 17 8 8 10 6 1  Year 1940 1945 1952 1954 1957 1958 1964 1970 1987 1995 2003 2013 2019 2020  1. 2. 3. 4. 5. 6. 7. 8. 9.  21.33 ft on 08/15/1940 17.50ft on 07/29/2013 17.381 ft on 08/11/1970 16.98 ft on 09/19/1945 16.221 ft on 02/07/2020 15.88 ft on 03/21/2003 15.721 ft on 03/02/1987 15.30f ft on 03/04/1952 14.201 ft on 10/17/1964 10. 14.10f ft on 06/10/2019 11. 13.36f ft on 11/20/1957 12. 13.32ft on 01/23/1954 13. 13.12 ft on 02/17/1995 14. 13.05ft on 04/29/1958  Total 13ft. plus floods ini the recorded history oft the river-14 Average time between 13ft.+ floods (1940-P present)-6.15years Amount of 13ft.+ floods since 2000 (last 20 years) -4 40 or2 28% Amount of 13ft.+1 floods since 2013 (G.I. Opening)-3or21%  Prior to 2013 -6 6.6y years 2013 and after- -5.7y years  27    14 FOOT ANDI HIGHER (TEN WORST! FLOODS IN HISTORY)  Years Between Floods 5 7 12 6 17 16 10 6 1  Year 1940 1945 1952 1964 1970 1987 2003 2013 2019 2020  1. 2. 3. 4. 5. 6. 7. 8. 9.  21.331 ft on 08/15/1940 17.50ft on 07/29/2013 17.381 ft on 08/11/1970 16.98 ft on 09/19/1945 16.22 ft on 02/07/2020 15.88 ft on 03/21/2003 15.72 ft on 03/02/1987 15.301 ft on 03/04/1952 14.20ft on 10/17/1964 10. 14.101 ft on 06/10/2019  Total1 14ft. plus floods int the recorded history of the river- 10 Average time between 14ft.+ floods (1940 - present)-8.9 years Amount of 14ft.+ floods since 2000 (last 20 years) - 4 or 40% Amount of 14ft.+ floods since 2013 (G.I. Opening) -3 or 30%  Priori to 2013 - 10.4 years 2013 and after- -5.7 years  28    CRARE  TOWN OF CRAMERTON Planning & Zoning Department  EST.  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director RE: Update on Stormwater Master Plan/CIP  DATE: May 4, 2020  Last summer, the Town put out an RFQ for Stormwater Engineering services to assist the Town with multiple types of stormwater services, including maintaining our compliance with the State DEQ, development ofa Stormwater Master Plan and Capital improvement Project plan, and designing individual projects to correct In the fall, staff brought forward 4 companies tot the Board of Commissioners; once approved by the Board, staff continued negotiations with these firms to get them under contract. Finally, 31 firms were able to be contracted byt the Town for stormwater services; HDR, LaBella, and Withers and Ravenel. Following the selection of firms for stormwater services, the Town chose LaBella Associates to complete the Stormwater Comprehensive Master Plan and assist with the development of the capital improvement plan for the Town of Cramerton. As part oft this plan, LaBella will analyze 400 stormwater structures and 30,000 linear feet of stormwater conveyances (pipes, ditches, etc.) of our existing stormwater system. This analysis will include al hydrologic model for the Town, which will be useful in analyzing future developments and their impact on the Town's stormwater system. Once the analysis is complete, the consultant will create ar ranked list of needed stormwater improvements. Each potential project will come with a suggested design solution Once the Town has these ranked projects and estimated costs, we can begin to put together ral multi-year capital improvement project (CIP). This CIP will use funds generated from the Stormwater Fee charged to each propertyi in Town to begin addressingi issues in the Town's stormwater network. LaBella has identified the feet for this proposal as $97,940.00. Having worked with other Stormwater Master Plan/CIPS previously, staff feels that this is a more than fair price considering the level of detail in the proposal as well as the amount of area/linear foot of conveyance/number of structures that will be analyzed. The reason LaBella is able to offert this at ai fairly low costi is because oft their existing familiarity with the system and data on hand; another firm starting from: scratch would charge substantially more fort these Staff is requesting that the Board evaluate the proposed Task Order for the Stormwater Master Plan/CIP  stormwater issues.  as well as an estimated cost.  services based ont the size of the project area and detail required. project, and discuss any questions, comments, or concerns.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  29