TOWN OF CRAMERTON BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER SUSAN NEELEY- COMMISSIONER DONALD RICE COMMISSIONER DIXIE AEERNATHY/-COMMSSONER RICHARD ATKINSON  BOARD OF COMMISSIONERS MEETING THURSDAY, May 21, 2020 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER prior to the meeting by calling 704-824-4337.  Citizens with disabilities requiring special needs should contact Cramerton Town Hall three (3) days *Note 1: Due to the COVID-19 (Coronavirus) State of Emergency and ordered restrictions in Carolina during the month of May 2020, this Cramerton BOC meeting will be held via teleconference. North **Note 2: Information for the public to "listen-only" to this BOC meeting will be posted via the Cramerton "sunshine"email; the Cramerton Facebook Page, and on the door of Cramerton Town  Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation & Pledge of Allegiance. 3. Adoption of Agenda for this meeting.  4. Proclamations  a. Aj proclamation recognizing Memorial Day in the Town of Cramerton to honor those who have given their lives in services of their Country. (page 4) b. A proclamation recognizing National Public Works Week and the excellence of the Cramerton Public Works department in the hard work and dedicated  public service provided to Cramerton. (page 5)  5. Work Session  a. Pre-Development Meeting: Presentation and discussion with potential developers (Ken Orndorff of Green Street Land Company) for VCM Phases Fand H (Parcel ID# 221178 and a portion of Parcel ID# 227546). Note: No official action is expected to be taken on this item during this meeting. b.F FY2020-2021 Budget: Follow-up discussion. (Distributed separately) 6. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed  (pages 6 to 10)  appropriately on the agenda. a. Minutes  . April 29, 2020 meeting minutes. (pages 11 to 15) ii. May 7, 2020 meeting minutes. (pages 16 to 21)  1    b. Budget Amendments for fiscal year (FY) 2019-2020  B Budget Amendment #2020-12. (pages 22 to 23)  7. Agenda Items NOT Requiring a Public Hearing  a. Planning & Zoning  C Old Town (Riverside) Development at Stand Pipe Hill (Wilcox 1. Action Item: Review staff memo regarding administrative zoning changes, discuss and provide feedback to staff (can be  Development) (pages 24 to 26)  BOC consensus).  ii. Carolina Thread Trail (CTT)  1. CTT Signage Pilot Project update. (pages 27 to32)  b. Board of Commissioners  . COVID-19: North Carolina "Phases 2 &3"  1. Action Item: Update from legal counsel, BOC discussion, and feedback regarding logistics of holding future BOC meetings. 1. Action Item: Discussion and possible direction to staff regarding next possible meeting to hold the MTI Land Public Hearing. Note: The developer has asked this question of staff in regards to the next possible in person! physical location meeting to  ii. MTL Land Public Hearing  hold the public hearing.  8. BIG BOARD (pages 33 to 36) 9. Manager's Report  a. COVID-19 (Coronavirus) - Verbal Updates Update from Two Rivers Utilities, Mr. Mike Bynum Additional updatel reports from Department Heads (if needed) 11. Topics of Discussion for Each Commissioners  10. General Staff Reports (as needed)  12. Public Comment  Note: The public comment section for the Cramerton BOC May 21, 2020 meeting will be received via email and read during this section of the meeting. Please see the end oft this  agenda for electronic public comment" rules.  3.Adyournment - Thursday, June 11th @ 6pm Thursday, June 25th @ 6pm  Upcoming BOC Meetings  Rules for "electronic public comments" for the May 21,2020 BOC Meeting  The Board will hear public comment at the end oft the meeting by email only. Please email comments to oCamod.mNet on or before Thursday, May 21, 2020 at 6:30pm. your  2  2    Please include your name and address and your comment will be read into the record at the  appropriate time.  C Comments submitted anonymously will not be read into the record. Comments are limited toi three minutes per comment.  - The Board will allocate no more than (20 minutes) per meeting toi the reading of submitted Public  Comment.  C Comments are to be directed tot the entire board as a whole and not individuals. ( Comments are expected to be civil and within reasonable standards of courtesy.  Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes oft the meeting.  read into the record.  3  3    MAYORAL PROCLAMATION IN RECOGNITION OF MEMORIALDAY MAY25, 2020  WHEREAS, since our nation's inception, brave men and women have given their lives to protect our freedoms in service to our great nation, and we honor their sacrifice through historic burial grounds and battlefields, memorials and other tributes that recognize the fallen; and WHEREAS, in 1967, Federal law declared that the last Monday in May be designated Memorial WHEREAS, Memorial Day is a day of remembrance and celebration in honor of the heroism and valor ofi members oft the United States Army, Navy, Marine Corps, Coast Guard, Air Force WHEREAS, the State ofNorth Carolina pays tribute to the fallen, our veterans and the men and WHEREAS, on this day, in communities across. North Carolina, citizens will gather to remember loved ones who have given the ultimate sacrifice as part of Operation Iraqi and Enduring Freedom in recent years, as well as those who fell during previous wars and conflicts; WHEREAS, on this day, and throughout the year, the State ofNorth Carolina joins citizens in NOW, THEREFORE, I, William Cauthen, Mayor oft the Town of Cramerton, do hereby proclaim May 25,2020, as MEMORIAL DAY" in] North Carolina, and commend its  Day in the United States, beginning in 1971; and  and National Guard; and  women who continue to serve; and  and  their sorrow and pride for the fallen and in giving thanks to all who serve;  observance to all citizens.  Adopted this the 21st day ofMay 2020.  William Cauthen, Mayor  SEAL  ATTEST:  Wilene L. Cunningham, Town Clerk  4    MAYORAL PROCLAMATION INE RECOGNITION OF PUBLIC WORKS WEEK MAYI7"7023-,2020  WHEREAS, public works officials focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public heath, high quality of WHEREAS, these infrastructure, facilities and services could not bej provided without the dedicated efforts of public work staff which includes Rodney Baker, Public Works Director, WHEREAS, it isi in the public interest for the residents, civic leaders, and children in the Town ofCramerton to gain knowledge of and to maintain aj progressive interest and understanding of the importance of public works and public works programs in our community; and WHEREAS, the America Public Works Association has celebrated the annual National Public NOW,THEREFORE,I, William Cauthen, Mayor oft the Town of Cramerton, do hereby proclaim May 17th through May 23rd, 2020, as "National Public Works Week" in North Carolina,  life and well-being ofthe residents of Cramerton; and  Kalob Dorn, Brian Huber, and. Joshua Robinson; and  Works Week since 1960; and  and commend its observance to all citizens. Adopted this the 215t day ofl May 2020.  William Cauthen, Mayor  SEAL  ATTEST:  Wilene L. Cunningham, Town Clerk  5    CRAA  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director  DATE: May 14, 2020  RE: Predevelopement Workshop for Green Street Land Company  Ken Orndorff with Green Street Land Company has approached: staffr regarding a potential residential development off Hamrick Road adjacent to the current phases oft the Villages at Cramerton Mills community. The property! location for the new proposed development at the end of Hamrick Road, Parcel ID#s 221178 and a portion of Parcel 227546. Thet total project area is approximately: 82 acres, and consists of Phase Fof The propertyi is currently split zoned; the Phase F portion of the property is zoned TND-CUD under the Mr. Orndorff hasi included a conceptual site plan fory your review to show how this site would be laid out. The site plan includes 27 townhomes, 204: single family and 3j pods of Future Mixed-Use where the applicant would liket to plan future commercial with an option for apartment units on the second floor. One thing to notei ist that the current Phase Fa as zonedi int the existing TND-CUD: zoning designation would allow for upt to 106 single family homes and 61 townhomes. IfPhase Fisi includedi ina a Conditional Rezoning as part oft this process, it would reduce these numbers down to 87: single family homes and 131 townhomes,a Also, aTraffic Impact Analysis will be required as part of this process should the applicant choose to move Staffi is requesting that the Board evaluate Mr. Orndorff's request and provide feedback tot the applicant. Mr. Orndorff will be presenting to the Board via Zoom at thel May 21st Board of Commissioners meeting.  the VCM development as well as a newly proposed Phase H. original VCM zoning, and the Phase Hp portion is currently zoned R-1.  reduction of 19 single family homes and 48 townhomes.  forward.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  6    Aerial View of Site  0 - a  -  6 40  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  7    Future Land Use Map Inset of Site  unteinae  Railroad Townd ofCramerton ETJ Parcels Central Business District Community Commercial Neighborhood Commercial Planned MixedU Use Commercial/Mixed Use Community Facilities Conservation Garden Parkway! Interchange Hight Density Residential Institutional Business ParkLightl Industrial Lightl Industia/Communily: Facilities Medium Density Residential Traditional Neighborhood Development Transitional Residential Overlay  6  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  8    0E64-071212) YOA MIN 0241 auns 137415 HILS. IS2MO4 SAINIAVAT TVIVO wo4 WEOWOHIONAOINAD MASTCNMONTONN    9    OE64-OH212) AN' HOA MIN 0241 ISHILS ISMOY SAINISVAT VIVDR WOWOHLCNPOBNn HGNV. ATmOMowcre  D  ia  10    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON April 29, 2020  The Board of Commissioners for the Town of Cramerton met on Wednesday April 29, 2020 at Board Members present: Mayor Cauthen, Mayor Pro Tempore Koutsoupias, Commissioners Susan Neeley, Donald Rice, and Richard Atkinson were present via Zoom. Commissioner Dixie Abernathy, joined the meeting at 8:40 a.m. All attendees confirmed their attendance via Zoom. Staff. Present: David Pugh, Town Manager; Attorney Karen Wolter; Brad Adams, Police Chief; Josh Watkins, Planning Director; Joel Lineberger, Finance Director; and Wilene Cunningham, Call to Order and Determination of Quorum: Mayor Cauthen called the meeting to order at Adoption of Agenda: Amotion was made to adopt thej proposed agenda by Commissioner Neeley and seconded by Commissioner Rice. Mayor Cauthen asked each panelist to state their response to the motion. Commissioner Atkinson and Mayor, Pro Tempore Koutsoupias stated their approval. CommisionerAbematly was unable to vote: at this time. The motion passed witha a 4 *Note 1: Due to the COVID-19 (Coronavirus) State of Emergency and ordered restrictions in North Carolina. during the month of April 2020, this Cramerton BOC meeting will be held **Note 2: Information for the public to "listen-only" to this BOC meeting will be posted via the Cramerton "sunshine" email; the Cramerton Facebook Page, and on the door of Town  8:30a.m., as a virtual meeting via Zoom.  Town Clerk.  8:30 a.m. and determined there was a quorum.  toOvote.  via teleconference.  Hall (155 North Main Street).  Fiscal Year 2020-2021 Budget Work Session Schedule:  FY20-21 Revenues and General Government expenditures: The Town Manager discussed the dynamics ofhow this meeting is different from other Board meetings. Hei recommended the Board consider moving the budget meeting scheduled for June 4th to June 11th. The budget is being presented as balanced today with continued discussion at later meetings. This budget does not dip into fund balance and is only several thousands of dollars more than last year's budget. The amount of $105,901.00 is available for "one-time capital projects" as is best budgeting practice. The amount of $215,500.00 NCDOT Grant Funding reimbursement has not been received for the River Link Greenway. The Town Hall project has been completed. Staff suggests placing $115,000.00 for the downtown parking lot into a capital project budget ordinance. Additional funding will be required for this project depending onapproved design. Commisioner/bematly  joined the meeting at 8:40 a.m.  Town of Cramerton- April 29, 2020- Page 1  11    Mayor Cauthen asked about funding for Central Park. The Town Manager stated Central Park has its own capital project fund. Capital fund projects are not included in the fund balance as they have their own funds. Fleet fund monies are restricted and Powell Bill Fund is noti included in the fund balance. Discussion was held regarding the amortization schedule and possible future borrowing for potential major capital projects as construction season is coming up. The Board discussed future repaving projects. A new loan would need to be processed and the current loan paid in full. The COVID-19 virus may possibly affect revenue due to economic downturns and with the loss of revenue from sales tax. The Finance Director stated sales tax collection is based Discussion was held regarding the possible collection of tag and tax fees. The Finance Director stated the town currently maintains the same property tax rate of 47.5 cents with no collection of any tag and tax fees. Only two municipalities currently do not collect the tag and tax fees and that ist the City ofLowell and the TownofCramerton. Mayor Cauthen asked that thel Board bej provided a one-page memo with the schedule of what other municipalities are collecting. The Finance Director discussed reduction of fees to be collected for events that were scheduled prior to the COVID-19 outbreak. Approximately $39,000.00 for sports registration fees were returned. Planning and zoning permits continue to be issued due to the ongoing active developments. The Town Manager stated thej public hearing regarding the MTLand Development Governing Board: The Governing Board's salary has not changed in thirteen (13)years. There isn no scheduled election this year. Discussion was held regarding an increase for the Community Committee line item from $2,500.00 to $5,000.00. Discussion was held regarding the Cramerton Historical Society and information being provided regarding their operating expenses and any fundraising monies. Attorney Wolter stated monies from the town to the Cramerton Historical Society could be an annual grant and the town could request an annual audit of their financial statement and àn annual budget presentation with an operational plan prior to submission of funding. The Finance Director stated the cost for an audited financial statement would be greater than the $5,000.00 the town would provide as a grant. The Board recommended that the Community Committee and the Cramerton Historical Society to attend a Board meeting to provide financial information showing fisçal oversight and responsibility. Commissioner Atkinson stated the Cramerton Historical Society's fundraising has been delayed due to the COVID-19 virus outbreak. Commissioner Abernathy stated her support for the Cramerton Historical Society in the amount of$5,000.00 but not as a matching grant; Commissioner Atkinson stated his support for the Cramerton Historical Society in the amount of $5,000.00 and any improvements will be hard assets and will be owned by the town; Mayor Pro Tempore Koutsoupias stated he would like to see additional information with performance metrics; Commissioner Neeley stated she would like to see additional information with performance metrics; Commissioner Rate stated he would like to see additional information with performance metrics. The Town Manager stated he would arrange foraj phone conference with Chris Leazer, JeffRamsey, and Commissioner Atkinson after  on ad valorem.  remains on hold at this time.  meeting today.  Mayor Cauthen called a five-minute recess.  Towno of Cramerton- April 29, 2020-Page2  12    General Government: The Town Manager stated there is a mandatory increase by the state for the employer contribution to the retirement system for all departments. The Board asked about the transfer of $100,000.00 for the fleet acquisition fund. The Town Manager stated additional discussion for this line item will be discussed later in the meeting asi iti is not currently included. Police Department: Discussion was held regarding retention ofofficers by offering a competitive salary package to encourage longevity and retention. Commissioner Abernathy asked for specific data such as planning for remaining competitive. Chief Adams stated the City of Belmont's starting pay is $39,000.00; Bessemer City is $40,000.00; Cherryville $39,600.00; Mount Holly is $36,000.00 to $67,000.00; and the City ofLowell is $35,500. Commissioner Abernathy asked for a data chart with salaries with al list ofwhat salary increases have been given ini the last few years. Commissioner Rice stated there have been fewer BLET classes. He advised that Cramerton has a great reputation for career opportunities, training, command structure, and career growth. The police department will continue to usel Moonray fori its website page. Chief Adams said the officers like thel New World System and Leeds Software.. Verizon is offering a cellphone camera that can be used as al body camera and has cloud-based evidence storage capability. There is no equipment cost and can be updated in ten (10) months or drop the contract after ten (10) months but continue to maintain the cloud-based evidence in storage. Mayor Cauthen asked about the life of service for the helmets. Chief Adams said the helmets will in the patrol cars and will be used during high Fire Department: ChiefFoulk: requested an additional twenty-eight (28)hours for part time staff. He stated that nineteen (19) of the thirty-one (31) firefighters at the fire department are career firefighters. Gaston County is proposing a countywide part time rate of $12.00 per hour and he stated the current rate of pay by the town is $11.56 hour. Chief Foulk stated he would like to match the countywide rate. He advised that the thermal camera on the ladder truck no longer works and needs to be replaced. ChiefFoulk stated he should receive a response regarding a fire grant on May 15th. Radios were replaced two weeks ago with the AFG grant that was received by Gaston County. Due to the COVID-19, virus, the contractors have been delayed in setting up the Public Works: Rodney Baker stated having access to inmate labor has been quite helpful. Anew employee has been hired and will driving the trash truck once he receives his CDL certification. Commissioner Abernâthy asked ift the 2.5 percent salary increase was an automatic increase. The Town Manager said it is a merit increase. There was an increase by Waste Management of5 523 trash carts and 501 recycling carts due to an audit of their routes and the number of carts being serviced. Lighting of the railroad trestle from the C.C. Dawson Bridge is being investigated. Lighting around town hall is also being investigated. Mayor Cauthen and the Board thanked Mr. Planning and Zoning: Mr. Watkins stated there has been an increase of pass through engineering fees. The town's Land Use Plan needs to be overhauled as the General Assembly has made changes to state law 160D as an omnibus statute change to update planning and zoning ordinances for North Carolina requiring every town and county have a comprehensive Land Use Plan. The  risk situations. The life span ofthe helmets should be ten (10)years.  towers for the'radio system.  Baker for all the work he and his staff do.  Town of Cramerton- - April2 29, 2020-Page3  13    state law becomes effective January 1, 2021 with the comprehensive Land Use Plan to be completed by July 1,2022. Mr. Watkins stated thel last time the town'sLand Use Plan was updated was in 2011 and the cost was between $20,000.00 to $30,000.00. Due to the growth in the town including the Wilkinson Boulevard Market Street Small Area Plan and future light rail for this area, an updated Land Use Plan is needed. The Town Manager said additional information will be provided on this item at a later meeting. Auto insurance and fuel is included in this year's  budget for the code enforcement vehicle. An hour recess was called for lunch.  Parks and Recreation Department: Eric Smallwood provided information regarding setting up a budget line for a cumulative "rolling" flood fund in increments of $5,000.00 until it reaches $25,000.00 to be used for self-insurance for any damages as part of flood recovery. Items discussed included the cost offlood cleanup for. June 2019 and February 2020; significant increase in athletic registration numbers for volleyball and soccer over the last four (4) years; scrape blade attachment for Bobcat to be used for flood cleanup and snow; maintenance of parks including tree cutting and putting up fences and bollards. Mayor Cauthen asked about the possible effect oft the COVID-19 virus on revenues for the Parks and Recreation Department. Mr. Smallwood stated they hoped tol be able tol have fall sports such as basketball in the winter. The swimming pool may be opened on Memorial Day. The Parks and Recreation Department continue to have weekly disinfecting and sanitizing oft the building by Enviro-Masters: along with multiple daily cleanings of playground areas, gym area, and rocking chairs on piers and in the gazebo by staff. Mr. Smallwood stated a new pickup truck is needed to pull the skidster. Currently Parks and Recreation borrows a truck from Public Works when needed. This purchase will be taken out of BOC Feedback and Additional Budget Direction: The Town Manager provided an overview of capital outlay projects which includes paving of the downtown parking lot; purchase of three (3) Ford Explorer Police AWD vehicles; purchase ofleaf vacuum; wayfinding signage; purchase of an F250 pickup; Greenwood parking lot fence; and Recreation Center security camera system. Discussion of a poll ranking point system was consented to by the Board. The NCDOT monies are in a separate project and are not included in the proposed budget. Once the NCDOT monies are received they will bej placed in the general fund. The Finance Director stated he is waiting for the check to be cashed by AMT in order to attach to the final correspondence to NCDOT. Commissioner Abernathy asked if the playground turf repair on Goat Island was included. The Town Manager stated additional information regarding this repair will be discussed at the upcoming Board meeting and would possibly be a budget amendment to be included in this year's fiscal budget. Commissioner Rice asked if Parks and Recreation was asking for two (2) F250 pickup trucks. The Town Manager said yes. Bidding of Phase I ofthe wayfinding signs is being done currently. Phase II of the wayfinding signs will include the larger monument sizes. Commissioner Atkinson asked about the lighting project to include the railroad trestle. The Finance Director stated this amount could be absorbed in this year's fiscal budget. The Town Manager stated he would provide information regarding the Governor's orders for COVID-19 after today' 's call at 3:00 p.m. with the local town managers.  the general fund and not the fleet fund.  Town of Cramerton- April 29, 2020-Page4  14    Adjournment. Amotion was made by Commissioner Neeley to adjourn the meeting at 2:14 p.m. Commissioner Abernathy seconded the motion. Commissioner Atkinson, Mayor Pro Tempore Koutsoupias, and Commissioner Rice voted yes via Zoom. The motion passed by a vote of5to0  toa adjourn.  Mayor William Cauthen  ATTEST:  Wilene Cunningham, Town Clerk  Town of Cramerton- April 29, 2020-Page 5  15    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON May 7, 2020  The Board of Commissioners for the Town of Cramerton met on Thursday, May 7, 2020 at 6:00 Board Members present: Mayor Cauthen, Mayor Pro Tempore Koutsoupias, Commissioners Susan Neeley, Donald Rice, and Richard Atkinson were present via Zoom. All attendees confirmed their attendance via Zoom. Commissioner Dixie Abernathy was absent. Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Brad Adams, Police Chief; Josh Watkins, Planning Director; and Wilene Cunningham, Town Clerk confirmed their Call to Order and Determination of Quorum: Mayor Cauthen called the meeting to order at  p.m., as a virtual meeting via Zoom. The meeting began at 6:00 p.m.  attendance.  6:00 p.m. and determined there was a quorum. Invocation: Commissioner Neeley offered the invocation.  Agenda: The Town Manager requested thej proposed agenda be amended to add discussion ofthe wayfinding signage bids. A motion was made to adopt. the proposed amended agenda by Commissioner Neeley and seconded by Commissioner Rice. Mayor Cauthen asked each panelist to state their response to the motion. Commissioner Atkinson and Mayor Pro Tempore Koutsoupias stated their approval. time. The motion passed by unanimous vote with a vote of4 Note: There will be no. Public Comments Section for this May 7th BOC: meeting. The Public Comments Section for the month ofMay will be held at the May 21st BOC: meeting.  to0.  Proclamations  a. Police Officers Memorial Week: A proclamation to recognize May 10th through 16th as "National Police Week" in honor of the service and dedication of all law enforcement b. Municipal Clerk Week 2020: A proclamation to recognize May 3rd through May gth as Municipal Clerk Week in the Town of Cramerton. Copies of the proclamations will be  officers.  placed in the minutes book.  Work Session  a. Pre-Development Meeting: Presentation and discussion with potential developers (New Style Communities). in the South New Hope Road corridor (3825 S. New Hope Road, Parcel ID# 188811). Note: No official action is expected to be taken on this item during this meeting. The Planning Director stated a request was received from NewStyle Communities off of South New Hope Road for a potential residential development. The  Town of Cramerton- May7,2 2020- -Page 1  16    property location for this proposed development is 3825 South New Hope Road, Parcel ID #188811. This parcel is approximately 13.75 acres and adjoins the Cramer Mountain development adjacent to the end of the Harstone Court cul-de-sac. Brock Fankhauser, developer, is currently developing the Courtyards at Cramerton off of Armstrong Ford Road. He is proposing to file foraConditional Zoning district to allow for thirty-seven (37) single-family age-restricted homes. The property is currently zoned B-1 Neighborhood Business District. According to the Land Use Plan, the future use of the property should be consistent with Business Park/Light Industrial uses. The average sale price for the homes will be $384,599.00. The main egress to this property will be South New Hope Road. Mayor Pro Tempore Koutsoupias asked ifthis property was located in the town'sETJ. The Planning Director stated yes. Mr. Fankhauser stated he would consider voluntary annexation. The timeline of the project is scheduled to begin late 2020 with a finish time oft two years later. The Board's consensus was they would like to hear more information b. Discussion of signage and wayfinding project: Commissioner Neeley stated she would like to disclose that Meredith Gaddy who works for SouthWood is her cousin's daughter. Attorney Wolter stated this would not be a conflict. The Town Manager stated four bids were received. Discussion was held regarding contacting the bidders and a combination bid package. Mr. Buzz Bizzell stated he would contact the bidders to see if this would be acceptable. Mr. Bizzell stated signs should be the same quality as all vendors will be following the proposed specifications. Mayor Pro Tempore Koutsoupias made ai motion for ablended approach for the wayfinding sign bids using Signs Etc. for $59,638.00: for fourteen signs NCDOT "square signs"and Sign, Connection for $10,635.00 for parking, kayak, and river access signage with the option of choosing one vendor if a blended option is not available. The motion was seconded by Commissioner Atkinson. Mayor Cauthen asked each panelist to state, their vote. Commissioner Neeley confirmed her vote. Commissioner Rice confirmed his vote., The motion passed unanimously with a vote of4to0.  regarding this development.  Consent Agenda (Action Item): Consider approval oft the consent agenda.  Note: Ifany item requiresfurther discussion, its should be removedfrom consent and placed  appropriately on the agenda. a. Minutes  i. April 16, 2020 meeting minutes. b. Budget Amendments for fiscal year (FY)2019-2020 ii. Budget Amendment #2020-11.  Amotion was made to approve the consent agenda by Commissioner Rice. The motion was seconded by Commissioner Neeley. Commissioner Atkinson voted yes. Mayor Cauthen asked each panelist to state their response to the motion. Mayor Pro Tempore Koutsoupias voted yes. The motion passed unanimously with a vote of4to0.  iii. Agenda Items NOT Requiring a Public Hearing  a. Parks and Recreation . Goat Island Park  Towno of Cramerton- May7,2 2020- Page2  17    1. Action Item: Consider direction for Goat Island Park dog park amenity (damaged in the February 2020 flooding event). Mr. Smallwood stated since Goat Island Park was damaged severely during the last flood and the entire front of the dog park was pushed over. The dog park was repaired following the June 2019 flood for $5,000.00 and the habitual drainage issues were improved as part of that repair. A current quote of $9,275.00 has been received. The Parks and Recreation Advisory Board per consensus via email has recommended the dog park being taken down and not repair it. It was recommended that the dog park be relocated where it would be more sustainable. This amenity was installed as part ofa PARTF application and requirement. Ifremoved it must be replaced with an additional amenity to remain compliant tol PARTF standards. Judith Francis has been contacted to get a list of comparable replacements. Commissioner Neeley mentioned possible placement of the dog park in Central Park. Mr. Smallwood stated there is limited parking in that area and it is a neighborhood area. A motion was made by Mayor Pro Tempore Koutsoupias for demolition ofthe dog park located on Goat Island andj placement amenity using PARTF ??? with location of amenity somewhere else. The motion was seconded by Commissioner Rice. Commissioner Atkinson voted yes and Commissioner Neeley voted yes. The motion passed unanimously with a vote of4 to 0 in favor. a. Action Item: Consider the replacement of Goat Island playground turf. Mr. Smallwood stated: the Parks and Recreation Board members with a vote of 3 to 1 recommended the replacement of the artificial playground turf by Churchich. Mr. Smallwood stated the product warranty would reup for a new install. He stated that the turf is not. covered under insurance. Commissioner Atkinson voiced his concerns about future flooding and damage to the turf along with any cleanup needed. Mr. Smallwood stated that it was discussed at the recent budget meeting for a line item for flood recovery to begin a fund for self- insurance. Options for the artificial turfincluded option one which would be placement of new turf; option two partially go back with turf; and option three to install mulch with Parks and Recreation removing the turf and brock pads. Option two for $2,475.00 would be for partial return to turfa and the turfin its current state would not pass impact ratings unlessi it was cleaned in its entirety. Option three to install mulch was $23,698.00 to include Parks and Recreation removing the turf and brock pad. A motion was made by Commissioner Rice for replacement oft the artificial turf by Churchich at a cost of $48,793.07 using as much material as possible that is already on site and the Parks and Recreation Department removing the old turf. Commissioner Neeley seconded the motion. Mayor Cauthen asked each oft the panelist to state their vote. Mayor Pro Tempore Koutsoupias voted in favor. Commissioner Atkinson voted nay. The motion passed with a vote of3 to 1 with Commissioner Atkinson  2. Playground Turf  voting nay. b. - Planning & Zoning  Town of Cramerton- May7 7,2 2020-Page3  18    Stormwater  1. Action Item: Review the stormwater master plan memo and consider giving direction to staffwith the recommended action ofmoving forward with thei master plan proposal. Mr. Watkins stated that last summer the town put out an RFQ for Stormwater Engineering services to assist the town with multiple types of stormwater services, including maintaining our compliance with the State DEQ development of a Stormwater Master Plan and Capital Improvement Project plan and designing individual projects to correct stormwater issues. Labella Engineering was chosen to do the master plan for a cost of $97,940.00. LaBella is familiar with this area which helps with the cost. A master plan would help to determine any problem areas and help with prioritization. The town collects fees to maintain public stormwater system. Once the town has ranked projects with estimated costs than a multi-year capital improvement project can begin. LaBella will provide an inventory. with a drawing of the system with an online GIS map. An updated stormwater plan is needed to be in compliance with the Cleanwater Act by the EPA. A motion was made by Mayor Pro Tempore Koutsoupias to approve LaBella's proposal for $97,940.00 for a stormwater master plan. Commissioner Atkinson seconded the motion. Mayor Cauthen asked each panelist to state their vote. Commissioner Neeley voted yes. Commissioner Rice voted yes. The motion passed 4 to 0 in favor of proceeding with the  stormwater master plan. Board of Commissioners  i. Fiscal Year (FY),2020-2021 Budget Meeting  1. Action Item: Consider moving the current FY 2020-2021 budget hearing meeting from Thursday, June 4, 2020 to Thursday, June 11, 2020 (6:00 p.m. start time). Note: The purpose ofmoving this meeting back a week is to coincide with the normal budget timeline already being pushed back due to the COVID-19 State of Emergency. Mayor Pro Tempore Koutsoupias made the motion to move the budget hearing meeting from Thursday, June 4, 2020 to Thursday, June 11, 2020. The motion was seconded by Commissioner Neeley. Attorney Wolter advised the Board that a new law passed on Monday by Governor Cooper that any public hearings held electronically that the Board's vote will need to occur twenty- four (24) hours later in order to allow time for public comment. The Board will not be allowed to vote on the proposed budget on the same day the public hearing is held. Mayor Cauthen asked each panelist to state their vote. Commissioner Atkinson voted yes. Commissioner Rice voted yes. The motion passed 4  Town of Cramerton- - May7, 2020-Page 4  19    to Oin favorofcancelling the. June 4th meeting and rescheduling  to. June 11th.  Manager's Report  COVID-19 (Coronavirus) Verbal Updates - The governor's orders for phase one starts tomorrow. The town facilities will be closed through next week. Town Hall remains closed to the public through next week. Visual meetings will continue through the month ofMay. The Parks and Recreation Department facility will remain closed through next week. Outdoor playgrounds and basketball courts remain closed. Outdoor shelters will open with social distancing and no groups greater than ten (10). Bathroom facilities will be opened with staff cleaning the facilities several times daily. Trails will be open with social distancing. Mr. Smallwood stated signs have been placed on picnic tables stating four (4) people per table. Tape has been placed on the ground in front of the restrooms regarding social distancing. Bathrooms are being sanitized three (3). times per day. Information will be placed on the town's Facebook page and a Connect CTY message will be sent out. The Town Manager stated that Randi Gates, Principal Transportation Planner/MPO Administrator has advised that the widening ofInterstate 85 has been delayed at this time. Update from Two Rivers Utilities, Mr. Mike Bynum: A copy of this report will be placed in minutes. Mr. Bynum stated that Hubert Hampton retired last week. Police Department: Chief Adams had nothing to report. Finance Department: The Finance Director was not in attendance. Fire Department: ChiefFoulk had nothing to report. Parks and Recreation Department: Mr. Smallwood had nothing to report. Planning and Zoning Department: Mr. Watkins had nothing toi report.  General Staff Reports (as needed),  Town Clerk: Nothing to report. Town Attorney: Nothing to réport. Topics ofDiscussion for Each Commissioner:  Commissioner Atkinson asked that thej proclamations be placed on the town's social media to Mayor Pro Tempore. Koutsoupias stated he would also like to see the police department and town clerk recognized along with nurse's appreciation day and teacher's appreciation week. Commissioner Neeley thanked Mayor Pro Tempore Koutsoupias for recognition of nurse's week. She stated her thanks to Public Works for assisting her with picking up some items for Commissioner Rice stated his appreciation of the recognition for the police department, town clerk, nurses, and teacher appreciation. The Gastonia Police Foundation is holding fundraising. Ray Nathans restaurant will be preparing Boston butts for sale for this fundraiser  recognize our Police Department and the Town Clerk.  He asked ifs someone could check on the pothole in front ofBurger King.  her.  Town of Cramerton- May7 7, 2020- Page5  20    later in May. Commissioner Rice said to let him know ifa anyone is interested in purchasing  al Boston butt. May 22nd is the date for pickup for the Boston butts.  Closed Session:  [N.C.G.S 143-318.11(5)) To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition ofi real property by purchase, option, exchange, or lease. A motion was made by Commissioner Neeley to enter into closed session. The motion was seconded by Commissioner Rice. Mayor Cauthen asked each panelist to state their vote. Mayor Pro Tempore Koutsoupias voted yes. Commissioner Atkinson Upon return to open session, ai motion was made by Commissioner Neeley to approve the proposed agreement with the City of Gastonia for the Public Works Facility. The motion was seconded by Commissioner Rice. Mayor Cauthen asked each panelist to state their vote. Mayor Pro Tempore Koutsoupias voted yes. Commissioner Atkinson voted yes. The motion passed 4 to Oin favor of approval of the proposed agreement with the City of Gastonia for the Public Works Facility Adjournment: A motion was made by Commissioner Atkinson to adjourn the meeting at 9:44 p.m. Commissioner Rice seconded the motion. Mayor Cauthen asked each panelist to state their vote. Commissioner Neeley voted yes. Mayor Pro Tempore Koutsoupias voted yes. The motion  voted yes. The motion passed 4 to 0 in favor of entering into closed session.  through. June of2024.  passed with a vote of4.to0in favor of adjourning the meeting.  Mayor William Cauthen  ATTEST:  Wilene Cunningham, Town Clerk  Town of Cramerton- May7,2 2020-Page 6  21    Town of Cramerton  Memo  To: CC: From: Date: Re:  Board of Commissioners David Pugh, Town Manager Joel Lineberger, Finance Director  5/19/2020  Consent Agenda Item for 5/21/20 meeting  Attached for Board consideration is Budget Amendment #12 to reflect the authorization for expenditures within thel Parks & Recreation Department as explainedi int thet following paragraph. Proposed Amendment #12. This proposed amendment serves to provide funding for costs associated with the repair of Goat Island playgrounds resulting fromi recent flooding and reflects  Board action from the May 7, 2020. Conclusion and Recommendation:  This amendment formalizes prior board discussions and action. Approval of this amendment is  recommended.  1  22    Town of Cramerton Budget Ordinance Amendments Fiscal Year Ending June 30, 2020  BE ITI HEREBY ORDAINED by the Board of Commissioners that the Budget Ordinance ofJ June 6,2 2019 is hereby Section 1.1 The following amounts are hereby appropriated for operations oft the Town of Cramerton and its activities  amended as follows:  for thei fiscal year beginning July 1,2019 and ending. June 30, 2020 as shown below:  Account 10-6120-350 10-3991-991  Debit $50,000.00  Credit $50,000.00  #12 Recreation-Parks & Trails Maintenance  Fund Balance  Toj provide funding for restoration of Goat Island playground surfaces resulting from flood damage as approved by Board action on May 7, 2020. $48,793 rounded toj provide for potential  cost of missing brock pads.  Section 2. Copies of this amendment shall be provided to the Town Finance Officer and' Town Clerk to be kept on file by them for the direction and disbursement ofTown funds.  ADOPTED and effective this the 21st day of May 2020.  William Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  23    CRAR  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners FROM: David Pugh, Town Manager DATE: Thursday, May 21, 2020 Information/ Background  RE: Wilcox Residential Development in Old Town (Riverside)  Wilcox Construction has been developing 10 residential homes int the Old Town Neighborhood (Riverside) along Stand Pipe Hill and Riverside Drive (blue outline). As has been previously discussed, this project is an "infill development" and quite unusual due to the location ofthis parcel being both redeveloped and completely surrounded by other houses in a 100 year-old neighborhood. Cramerton's "normal" residential development pattern has been "greenfield development" (i.e. TRU Homes on Peach Orchard or New Style's off Armstrong Ford Road), which is undeveloped land that has little to minimal retrofitting needing to the surrounding properties. Thus the layout of structures, roads, sidewalk, and utilities is usually a far easier and  standard process.  As is the case with infill or redevelopment land projects, changes are more likely to be needed in the field once actual digging and construction occurs. One example that already occurred with the Riverside is after several predevelopment meetings with Two Rivers Utilities, a utility line  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  24    location within the right of way was not in the exact spot reviewed on the existing maps during Another item that has recently occurred and staffr needs BOC: feedback is regarding the proposed sidewalk construction between the planned homes and Stand Pipe Hill. Below is an interpretation and perspective from Cramerton Attorney Kevin Bringewatt. Mr. Bringewatt has included exact language from Cramerton's Zoning Ordinance that is applicable to this situation. A. Facts. The Riverside Infill project is conditionally zoned, and the approved site plan [attached] includes a sidewalk. Developer is now in the construction document stage and has determined that the proposed sidewalk does not appear practically feasible (and Josh agrees it is likely not feasible). Accordingly, the developer is requesting to change the CZ plan and apparently will propose either (i) a payment ofai fee to the Town to be used for pedestrian related improvements in Town or (b) an alternative "street profile" and drainage profiles, perhaps with ribbon curbing. This will be determined as construction design work proceeds (and before a B. Applicable Town Ordinance Provision. Section 19.10 of the Town of Cramerton's Land Following the approval ofa Conditional zoning request, the administrator may approve minor modifications to the approved site plan to allow for flexibility during development. Any request for an administrative amendment shall bej pursuant to a written letter, signed by the property owner, to the planning staff detailing the requested change. Upon request, the Applicant must provide any additional information requested. Accompanying the letter shall be the applicable fee fora administrative review. The Administrator shall have the delegated authority to approve an administrative amendment change to an approved Conditional District Zoning Plan. The standard for approving or denying such a requested change shall be that the change does not significantly alter the Zoning Plan or its conditions and that the change does not havea significant impact on abutting properties. Significant changes to an approved Zoning Plan that cannot be considered through an administrative amendment include the following:  predevelopment.  Perspective and Interpretation from Attorney Kevin Bringewatt  building permit is issued).  Development Code provides as follows [emphasis mine]:  a) Increasing the number of buildings. the total approved, whichever is less. c). Adding driveways to thoroughfares. fR Reducing required open space.  b) Increasing the number of dwelling units more than five (5) units or ten (10) percent of  d) Reducing parking spaces below the minimum standards.  e) Reducing the area or intensity ofl landscaped or screening buffers or yards. g) Changing owner occupied units to rental ifnoted on the Zoning Plan.  h) Increasing the size and/or footprint of buildings. i)I Increasing the total number of subdivided lots.  The administrator shall always have the discretion to decline to exercise the delegated administrative amendment authority either because the administrator is uncertain about approval ofthe change pursuant to the standard, or because a rezoning petition for a public hearing and Board of Commissioner consideration is deemed appropriate under the circumstances. Ifthe Planning Director or designee declines to exercise this authority, then the applicant can only file  ar rezoning petition for a public hearing and Board decision.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  25    Question. Is this proposed change the sort of change a "minor change" that can be approved administratively by staff or is it a "major change" that requires the formal CZ amendment Answer. The answer to this question is not clear. In this context, my. judgment is that this isa minor change and accordingly can appropriately be approved by staff. However, that is admittedly a close call and accordingly it seems wise to confirm with thel BOC that at least a majority agree with this interpretation. IfBOC is not comfortable with this interpretation, then we should simply have the applicant proceed with the more formal CZ zoning process [2-3  process, including public hearing and final decision by the BOC?  month process).  155 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  26    CARR  TOWN OF CRAMERTON Planning & Zoning Department  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director RE: Carolina Thread Trail Signage Pilot Project  DATE: May 14, 2020  Staff has been contacted by Bret Baronak with the Carolina Thread Trail (CTT) regarding a trail signage pilot program. The CTTis seeking to develop as sign program that would cover all primary thread trail routes across the 15 county region and would tie those trailr networks together witha a unified theme. Before rolling the program out across ther region, the CTTH has asked the Town of Cramerton to host a signage pilot project. As part of this project, the CTT would be allowed to install signs along thet thread trail routes throughout Cramerton andi intol McAdenville. These signs would be placed temporarily and would be removed at the end oft the trial period. Thei intent of the pilot program is to have towns, counties, and organizations from across the region come to our area and assess the sign designs, placement, and accessibility to users. Ati the end of the pilot program, thei input will be used to develop a final sign program that can be implemented across the Staffi is excited to work with the CTT on this project, as iti is yet another opportunity tot team up witha tremendous funding partner as well as provide a platform to showcase the Town of Cramerton to other Attached you willf findt the draft sign drawings provided by the CTTshowing their proposed signage  region.  jurisdictions, organizations, and business leaders across the region.  prototypes.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  27    D8 08 O= 08 Js  ZI  9€  .8  28    08 08 O3 08 Os 0s  <  29    Da 08 D= 08 Os 03  ZI  29 .9  30    08 O8 D: 08 Da 03  <  31    08 0s Oa 08 Os 03  .09  32    a M  33    a a B  a  N  34    @ 00 a  M3  O  35    @ b0 a  5  36