June 30, 2022 (RECESSED MEETING)  Minutes of the recessed meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cicely McCulloch, Robert Ball, and Will Gwyn. (Absent: Commissioners Jeff Eidson and Tommy Wheeler.) Also present: Town Manager Brent Cornelison, Town Clerk Cathie Tilley, Finance Director Dina Reavis and ED/Planning Director Leslie Schlender. (Absent: Town Attorney Raymond Parker and Assistant Town Manager/Recreation Director Adam Mayor Bishop welcomed everyone and reconvened the meeting from June 13,  Town of Elkin, June 30, 2022, 9:00 a.m. at Town Hall.  McComb.) 2022.  REGULAR AGENDA  1. Approve Budget Amendments for the 2021-22 Fiscal Year (Dina Reavis)  Presented the following for consideration:  BA# 2022-25 Appropriate Fund Balance and other revenues for Year End overages for Fund 10 (General Fund) Total revenues (amended): $1,702,158 Total expenditures (amended): $13,249 Year End Overages for Fund 30 (Water Fund) Total revenues (amended): $1,303,700 Total expenditures (amended): $10,622 Year End overages for Fund 15 (Explore Elkin) Total revenues (amended): $700 Total expenditures (amended): $700 Purchase Order Rollover FY 2021-2022 to FY 2022-23 These are purchase orders that were budgeted and encumbered in this fiscal year but have not been completed or the equipment has not been received yet and need to roll over into next year's funding: Total $203,358.90  BA# 2022-26 Appropriate Fund Balance and other revenues for  BA# 2022-27 Appropriate Fund Balance and other revenues for  Commissioner McCulloch made a motion to approve these budget amendments and purchase order rollovers as presented. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved (copies included as Exhibits A, B, Cand D  respectively).  MANAGER UPDATES  Waste Management Second Amendment to Agreement:  Although funding for this item was approved during our budget approval process, the Agreement was not included on our last  agenda.    This Agreement needs Board approval.  Commissioner Ball made a motion to approve the Second Amendment to Agreement Between the Town of Elkin, North Carolina and Waste Management of Carolinas, Inc. beginning July 1, 2022 through June 30, 2027. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved (copy included as Exhibit E). During trail days, wi-fi was not strong enough.  Wi-FIDowntown  Met with Surry Telephone.  Annual lease for additional equipment will cost one thousand, four hundred dollars ($1,400.00); payment will be worked out between the Town of Elkin, Explore Elkin and the TDA. Monthly cost will remain the same (paid from MSD funds). Chamber of Commerce pays for wi-fi at the park. Leasing the equipment gives us the option to replace the This has been mentioned to Police Chief Monroe Wagoner. Closing streets for a march requires additional law enforcement Asked the Board if we want to charge for additional on-duty Discussed authorizing the town manager and police chief to Following discussion, there was consensus to look at this at our  equipment. Roevl Wade March:  presence.  officers during marches.  decide how to charge for these events.  July meeting.  Water Problem at the High School: Sweepstakes Businesses: down. Funding from the State:  We discovered a water valve had been turned off. Once the valve was turned back on, the water pressure is okay. All sweepstakes businesses in Surry County have been shut Requested special appropriation funds from the State for our Sent a letter to NC Representative Sarah Stevens re- emphasizing the importance of these items. Have not heard back from her.  water tank and fire station.  There was discussion regarding ambulance services in the town.  Mayor Bishop said the Board needed to go into closed session. Commissioner McCulloch made a motion to go into closed session in accordance with NCGS 143-318.11(a)(4), economic development. Upon a second by Commissioner Gwyn, the motion was unanimously approved and the Board went into closed The Board returned to the regular meeting at 9:45 a.m. Mayor Bishop reconvened  session at 9:35 a.m. the meeting.  Page 2of3    There being no further business, Commissioner McCulloch made a motion to adjourn. Upon a second by Commissioner Gwyn, the motion was unanimously  approved. The meeting adjourned at 9:45 a.m.  Sam  Attest:  dE  la C. Tilley, Town Clerk  Cae  Page 3of3