September 12, 2022 (REGULAR MEETING)  Minutes of the regular meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cicely McCulloch, Robert Ball and Also present: Town Manager Brent Cornelison, Assistant Town Manager and Recreation Director Adam McComb, Town Attorney Raymond Parker and Town Mayor Bishop welcomed everyone and called the meeting to order. He asked Police Chief Monroe Wagoner to lead our Pledge of Allegiance. Mayor Bishop asked for a moment of silence in remembrance of Commissioner Tommy Wheeler. Afterwards, Mayor Bishop expressed appreciation for the many ways Tommy served our community. Mayor Bishop also spoke about how dedicated to Elkin Tommy was and the lasting effect he would have on Elkin and Mayor Bishop stated Commissioner Eidson would be available by phone as long as he had service, but asked for a motion to excuse him in case he was not able to connect to the meeting. Amotion by Commissioner Gwyn to excuse Commissioner Eidson from tonight's meeting was seconded by Commissioner  Town of Elkin, September 12, 2022, 6:00 p.m. at Town Hall. Will Gwyn. (Excused: Commissioner Jeff Eidson.)  Clerk Cathie Tilley.  surrounding communities.  Ball, and was unanimously approved.  CONSENT AGENDA  The following items were presented for the consent agenda: There were no questions regarding the Consent Agenda. Amotion by Commissioner McCulloch to approve the Consent Agenda was seconded by  Minutes of August 8, 2022 (Regular Meeting)  Commissioner Ball, and was unanimously approved.  SPECIAL RECOGNITION  Mayor Bishop read and presented:  AProclamation Recognizing September 17 through September AP Proclamation Recognizing September 15 through October 15, 2022 as Hispanic Heritage Month (will be presented at a later Town Manager Cornelison presented Certificates of Service to the  23, 2022 as Constitution Week  date) following:  Laura Gaylord - 10 years of service Walker Trexler - 10 years of service Levi Shore - 15 years of service Keith Church - 20 years of service    Police Chief Monroe Wagoner displayed a framed General Advanced Law Enforcement Certificate that had been awarded to Corporal Walker Trexler by the North Carolina Department of Justice. The certificate read, ".. Be it known that in recognition of the attainment of training and educational objectives commensurate with the role of a professional criminal justice officer and of personal devotion and service to the people of North Carolina, the Attorney General and the Commission, through the authority vested in them by the laws of the State, do hereby award to Lamech Walker Trexler General Advanced Law Enforcement  Certificate... *  Chief Wagoner:  Explained to the Board that Corporal Trexler devoted a tremendous amount of his personal time, dedication and sacrifice in order to achieve this honor. Stated this is the highest certificate you can receive as a police officer from the State of North Carolina.  PUBLIC COMMENTS  Mayor Bishop opened the Public Comments period and asked for There being no comments, Mayor Bishop closed the Public  anyone wanting to speak to come forward.  Comments period.  MAYOR AND BOARD COMMENTS FOR STAFF  There were no comments for staff.  PUBLIC HEARING  1. Conduct a Public Hearing and Consider Approving Proposed. Amendments to  the Primary Fire District (Sarah Harris)  Staff proposed amending the boundary of the Primary Fire District oft the Town of Elkin as defined in Chapter 1, Section 22 of the Town Charter. Fire Chief Kevin Wilson requested staff look at this matter. Current boundary includes properties that do not qualify to be This amendment will allow more flexibility in building materials such as frame or wooden building structure(s) to be erected. Noted that residential buildings that are in our current Primary Fire Public Hearing was advertised in The Elkin Tribune on August 25 and Planning Board reviewed the proposed ordinance on August 29, 2022, and found the proposed amendment is consistent with all the objectives and policies for growth and development contained in the Town of Elkin  inside our primary fire district.  District have been taken out. September 1, 2022.  Land Use Plan.  Mailed letters to property owners August 24, 2022. Mayor Bishop opened the Public Hearing.  Ms. Harris stated this is a legislative hearing, and anyone may speak. Asked speakers to state names and addresses for the  record.  Page 2 of7    Mayor Bishop asked if anyone was in attendance to speak to this There being no speakers, Mayor Bishop closed the Public Referenced the map of the proposed boundaries ofi the Primary Fire District and read the description of the proposed boundaries:  matter. Hearing.  Beginning at Depot Alley and running in a northernly direction to Market Street; then with the south side of Market Street to Church Street; thence south along the east side of Church Street to Main Street; thence along the south side of Main Street to 231 West Main Street; thence the south side of 231 West Main Street to West Depot Alley; thence following West Depot Alley to the eastern property line of 222 East Main Street, formerly South Gwyn Avenue; thence heading in a northernly direction to Gwyn  Avenue.  Reminded the Board that this request comes as a unanimous recommendation for approval from the Planning Board. Asked if there were questions from the Commissioners. Mayor Bishop asked for consideration oft the Town Council Action Required sheet. Commissioner McCulloch made a motion to approve the statement that this application is consistent with all of the objectives and policies for growth and development contained in the Town of Elkin Land Use Plan. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. Commissioner Ball made a motion to approve the statement that the application is both reasonable and in the public interest. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved. Thus, the Town Council Action Required sheet Commissioner Gwyn made a motion to approve an Ordinance Establishing and Defining the Primary Fire District of the Town of Elkin, North Carolina. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved. (Copy of Ordinance may be found in Ordinance Book 5, Pages 2022-09-  There were none.  was approved (copy included as Exhibit A).  0116 through 2022-09-0118.)  This concluded the public hearing. REGULAR MEETING  1. Receive a Request from Piedmont Lands Conservancy to Take Ownership of A 150-Acre Parcel of Property Beside the Lassiter Property Once Purchased. by  the PLC (Palmer Mcintire)  Town Manager Cornelison introduced Kevin Redding who presented in  the absence of Palmer Mcintire.  Referenced a 2022 Elkin Creek Headwaters Preserve Expansion (Bryan Tract) - Elkin Creek River/Blue Ridge Escarpment  Improvements Map from the Piedmont Land Conservancy. Explained the Conservancy is actively working on purchasing land next to the Lassiter property in Wilkes County.  Page 3 of7    This is the property the Town of Elkin accepted from the  Conservancy December 13, 2021. We will bring state and private funding to this project. We are looking at grant funding, and this property is one of the  This is very ecological property. highest scoring properties. Feel confident it will be funded. Plan to close on this in January 2023. Will transfer the property to Elkin shortly thereafter. This property will make really great trails.  Current owners are in agreement on selling to the Conservancy Following Mr. Redding's presentation, Commissioner Gwyn made a motion to accept this property from the Piedmont Land Conservancy after they acquire ownership. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. (Copy of  group.  map included as Exhibit B.) Parks Schedule of Fees (Adam McComb)  2. Consider an Increase in Park Bench Pricing and Update the Recreation and  This request is coming before the Board due to a price increase this Our benches come from the NC Department of Corrections. The current cost for purchasing and installing a bench and plaque is eight hundred, forty-eight dollars and eighty-four cents ($848.84). The Recreation and Parks Advisory Board recommends increasing the cost of donating a park bench to one thousand dollars ($1,000.00).  past June.  This allows:  Fifty dollars ($50) for annual maintenance One hundred dollars ($100) for future cost increases Will decrease the number of future requests for donation price increases coming to the Board of  Commissioners  Also requesting permission to update the Recreation and Parks Following a brief discussion, Commissioner Gwyn made a motion to increase the donation cost for park benches to one thousand dollars ($1,000.00) per bench and to update the Recreation and Parks Schedule of Fees to reflect this increase. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously This request comes from the Friends of the Pickleball Courts and is to place a stone column and plaque for Mickey Carter at the pickleball  Schedule of Fees to reflect this increase.  approved.  3. Consideration of Column and Plaque at Pickleball Courts (Adam McComb)  courts.  Showed renderings of the column and plaque.  Column will be made of stacked rock with an angled top for the plaque that will show the pickleball courts are dedicated to  Mickey Carter.  Page 4 of7    The Friends of the Pickleball Courts have fully funded this column and Recreation and Parks Advisory Board recommends approval ofi this Commissioner McCulloch made a motion to approve this recommendation. There were no questions. Upon a second by Commissioner Gwyn, the motion was unanimously approved.  plaque. request.  4. Consider. Approving a Contract with Alliance Code Enforcement LLC (ACE) for  Code Enforcement Services (Sarah Harris)  This request is to help us out with some code violation issues we have Presented a proposed contract with Alliance Code Enforcement LLC to  going on.  oversee code enforcement for the Town of Elkin. Will assist us twenty (20) hours per week. Have experience in many areas of code enforcement. Based out of Winston-Salem. May have some office hours here. Will begin this month. through June 30, 2023).  We will not be paying for their driving time to and from Elkin; will be paid for actual hours worked.  Contract will be set through our fiscal year (contract will be  Will renew automatically unless contract is modified or both parties decide not to renew the contract. They are contracted to provide code enforcement with seventeen (17) municipalities throughout North Carolina. Attorney Parker has reviewed the contract. o Did not recommend any changes.  During discussion, the Commissioners directed staff to instruct ACE to have identification on their vehicle that lets residents know they are Following discussion, Commissioner McCulloch made a motion to approve the contract and appointed Town Manager Cornelison to sign the contract as the authorized designee for the town. There were no questions. Upon a second by Commissioner Gwyn, the motion was unanimously approved. (Copy of contract included as Exhibit C.) 5. Consider, a Special Event Application Request to Close a Portion of West Main Street in Front of the Reeve's Theater fora Wedding on Monday, October 10th The Reeves Theater has been rented for a wedding on Monday, The bride-to-be has requested a street closing for the portion of West Our Main Street Advisory Board has recommended that this Board not Staff does not recommend closing Main Street for private events.  working for the Town of Elkin.  from 12 Noon until 7:00 p.m. (Brent Comelison)  October 10th.  Main Street in front of the theater. close any streets during the work week. Mayor Bishop asked for a motion. There was no motion.  Page 5 of7    COMMISSIONS AND BOARDS  Recreation and Parks Advisory Board (Adam McComb) We have an application from Susan Baker.  There is a vacancy on our Recreation and Parks Advisory Board. She is currently the president of our Elkin Wet Lightning Has been involved with the swim team for over fourteen Members of the Elkin Recreation and Parks Advisory Board recommend approval of Susan Baker to serve on the Advisory Commissioner Ball made a motion to approve the recommendation to appoint Susan Baker to fill the vacancy on our Recreation and Parks Advisory (term is for three years). There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved. Main Street Advisory Board - June 21, 2022 Recreation and Parks Advisory Board - June 9, 2022  swim team. (14) years.  Board.  Minutes included in agenda packet:  MANAGER UPDATES  Updates given on the following:  The Commissioners need to appoint someone to fill the vacancy Will Gwyn made a motion to appoint Robert Ball to fill the vacancy on the Yadkin Valley Sewer Authority (term ends June 2025). There being no questions, Commissioner McCulloch seconded the motion. The motion was The Water Committee will meet September 23rd at 9:00 a.m. There has been discussion regarding scenarios about how to Rather than making a quick decision, staff thinks we shouid take more time to evaluate this matter.  on the Yadkin Valley Sewer Authority (YVSA).  unanimously approved. Will discuss use of ARPAI funds. address ambulance service in Elkin.  Mayor Bishop said the Board needed to go into closed session pursuant to 65143-318.1108)4) and (6) to discuss economic development and to consider the qualifications of a prospective public officer. There may be action taken regarding economic development in open session following the closed session. Upon a motion by Commissioner McCulloch to go into closed session and a second by Commissioner Gwyn, the motion was approved. The Board left open session at The Board returned to open session at 7:10 p.m. Mayor Bishop asked for consideration of a Purchase and Sale Agreement between the Town of Elkin and 42, LLC, whereby the Town of Elkin agrees to sell approximately 3.68 acres of land along PGWDrive to 42, LLC as stated in the Agreement. Commissioner Ball made a motion to approve a Purchase and Sale Agreement between The Town of  6:40 p.m.  Page 6of7    Elkin and 42, LLC, a Texas limited liability company d/bla 42 Real Estate, LLC agreeing to purchase 3.68 acres along PWG Drive, Elkin, NC (a portion of Surry County Parcel ID 4952-16-92-3898), and to authorize Town Manager Brent Cornelison to sign said Purchase and Sale Agreement. There were no questions. Upon a second by Commissioner Gwyn, the motion was unanimously approved. (Copy of Purchase and Sale Agreement included with these minutes as Exhibit D.) There being no further business, Commissioner McCulloch made a motion to adjourn. Upon a second by Commissioner Ball, the motion was unanimously  approved. The meeting adjourned at 7:15 p.m.  Sam  Attest:  d  Catherine Tilley,  Clerk  Gadies  Page 7of7