August 8, 2022 (REGULAR MEETING) Minutes of the regular meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cicely McCulloch, Robert Ball, Will Gwyn and Tommy Wheeler (attended through Zoom). (Excused: Commissioner Also present: Town Manager Brent Cornelison, Assistant Town Manager and Recreation Director Adam McComb, Town Attorney Raymond Parker and Town Following a reception to honor Commissioner Wheeler, Mayor Bishop welcomed everyone and called the meeting to order. He asked Police Chief Monroe Mayor Bishop asked for a motion to excuse Commissioner Eidson. An motion by Commissioner McCulloch to excuse Commissioner Eidson from tonight's meeting was seconded by Commissioner Ball, and was unanimously approved. The following items were presented for the consent agenda: Town of Elkin, August 8, 2022, 6:00 p.m. at Town Hall. Jeff Eidson.) Clerk Cathie Tilley. Wagoner to lead our Pledge of Allegiance. CONSENT AGENDA Minutes of July 11, 2022 (Regular Meeting) Tax releases and discoveries (included as Exhibit A) Approve BA#2023-1 to appropriate Purchase Order rollover from Fund Balance to current Fiscal Years (included as Exhibit B) Approve BA#2023-2 to appropriate Fund Balance to Purchase new HVAC system for the Elkin Public Library in the amount of $19,230 Approve BA#2023-3 to appropriate Fire Department donations in the amount of $1,050 to purchase car seats (included as Exhibit D) Approve BA#2023-4 to appropriate grant monies for Rural Economic Development Health Care Grant for Building Reuse Program in the Approve Writing off inactive water accounts (included as ExhibitF F) (included as Exhibit C) amount of $157,500 (included as Exhibit E) There were no questions regarding the Consent Agenda. Amotion by Commissioner McCulloch to approve the Consent Agenda was seconded by Commissioner Ball, and was unanimously approved. SPECIAL REƇOGNITION Mayor Bishop: > Spoke about Commissioner Wheeler's dedication to Elkin: Forty-one years' service with the fire department Twenty-one of those years were as Fire Chief Member of Yadkin Valley Sewer Authority Magistrate Held numerous positions in both the Masonic Lodge and Tommy was a very respected Elkin citizen who willingly Presented a picture of the fire station planned for the north Elkin Informed everyone that the Board of Commissioners had previously approved naming it in honor of Commissioner Shrine Club gave of himself to his community. area. Wheeler. Gave everyone in attendance an opportunity to speak. Following the speakers, Mayor Bishop instructed the Town Manager and Fire Chief to start moving ahead with finding a location for the new fire station and to keep this project moving Mayor Bishop called for a short recess at 6:00 p.m. to allow visitors an Mayor Bishop called the meeting back to order at 6:03 p.m. Comments were heard from the public earlier in the meeting. forward. opportunity to leave. PUBLIC COMMENTS MAYOR AND BOARD COMMENTS FOR STAFF All Commissioners and Mayor Bishop: honor Commissioner Wheeler. Expressed appreciation to staff for putting this event together to Informed everyone that Elkin's Yadkin Valley Wine Festival won fifth place as the best wine festival in the United States by USA Mayor Bishop: Today readers. Attended Reevestock for the first time. Was one of the best organized events he's attended. Expressed appreciation for Commissioner Eidson and his family providing a location for this event. Attended the Change of the Guard at the National Guard Armory. Itwas an honor to attend this event. PUBLIC HEARING 1. Conduct a Public Hearing and Review Rezoning Application for Parcel ID Number 4951-09-05-1954 on NC Hwy 268 (Sarah Harris) This matter came before the Board last month. yard setback requirement of 30 feet. Residential Conditional District. Mayor Bishop opened the Public Hearing: project. (There were no speakers.) At the last minute, the developer ran into problems with the front Town staff recommended sending this request back to the Planning Board to consider rezoning to MDR-CD Medium Density o Asked if there was anyone who wished to speak in favor of this Page 2 of5 Asked if there was anyone who wished to speak against this project. (There were no speakers.) o Mayor Bishop closed the Public Hearing. Sarah Harris: The Planning Board reviewed the revised request on July 25th to rezone a portion of the parcel to MDR-CD Medium Density Res.genta-Conditonal District. The Planning Board approved recommending approval of the application on the condition of a legal description being To keep the project moving forward, the developer decided not to He sent in a revision of the site plan showing no Developer was advised by legal counsel they would not be able to produce a legal description before the Town Board The application is consistent with all the objectives and policies for growth and development contained in the Town of Elkin Land Mayor Bishop asked for consideration of the Town Council Action Required sheet. Commissioner McCulloch made a motion to approve the statement that this application is consistent with all of the objectives and policies for growth and development contained in the Town of Elkin Land Use Plan. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. Commissioner Gwyn made a motion to approve the statement that the application is both reasonable and in the public interest. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved. Thus, the Town Council Action Required sheet Commissioner McCulloch made a motion to approve an Ordinance Amending the Zoning Ordinance of the Town of Elkin, North Carolina and the Official Zoning Map, Elkin, North Carolina. There were no questions. Upon a second by Commissioner Gwyn, the motion was unanimously approved. (Copy of Ordinance may be found in Ordinance submitted prior to this meeting tonight. subdivide the property at this time. subdivision. meeting. Use Plan. was approved (copy included as Exhibit G). Book 5, Pages 2022-08-0114 and 2022-08-0115.) This concluded the public hearing. REGULAR MEETING 1. Consider approving a Change Order for the newi ladder truck (ChiefV Wilson) Staff traveled to' Wisconsin the first week in June for a pre-construction Following this meeting (and to save in this year's capital requests and future years' capital requests), staff recommends a change order to meeting with engineers from Pierce Manufacturing. better equip the ladder truck. The engineers found things that were lacking from our order that should have been included, and they also recommended: Some changes in our graphics. Page 3 of5 Quite a few changes to the lights on the truck. Several changes that addressed safety issues. These changes will increase our price an additional $33,203. Following a brief discussion, Commissioner McCulloch made a motion toa approve a Change Order from Atlantic Emergency Solutions for our new ladder truck for job number 38740 as presented. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. (Copy of Change Order included with these Provided a project update on the application for an Accessibility for Parks Grant through the NC Parks and Recreation Trust Fund. The Board approved a grant preparation budget in the spring of 2022. This year, each one dollar of town funds is matched by five dollars from Deadline for this grant application is November 1, 2022. Contracts for the grants will be issued in the spring of 2023. Have been working with Troy Luttman of Luttman Architecture on some minutes as Exhibit H.) 2. Receive an update on the Crater Park grant process (Adam McComb) NCPARTF Grant. improvements at Crater Park including: Small picnic area with shade structures Small picnic shelter Small restrooms building Splash/Spray pad Renovated playground Backyard games area Improved parking Accessible sidewalks to all areas Parking for food trucks and buses Landscaping and beautification Presented a sketch showing: Food truck/bus parking Shade structures and game tables Picnic shelter Playground Splash pad Restroom building Existing pickleball courts Pickleball court expansion area Central walkway emergency access Future press box/restroom building Existing baseball field Baseball field expansion Boat/trailer parking Boat launch Currently working on parking, sidewalks, landscaping and beautification. New parking will be added on Monroe Street. Discussed sidewalks and access road. Page 4 of5 Everything in the park will be accessible to everyone; no matter who you are, you will be able to use everything in the park. Have started holding public meetings: Mark Garner VFW Post 7794 on July 26th Yadkin Valley Rotary Club on August 2nd Other meetings are scheduled as follows: August 12th-F Food Truck Friday from 12-2 p.m. and 5-7 p.m. August 25th- Drop-in Public Meeting at Heritage Center from 5-7 September gth - Food Truck Friday from 12-2 p.m. and 5-7 p.m. September 15th- Recreation & Parks Advisory Board Final October 10th- Elkin Town Board Final Application Approvals Once the application is submitted, the grant authority will make a p.m. Review Application is due November 1st. decision on grants in the spring of2 2023. Other Crater Park Information: Pickleball Courts: Dedication planned for September 10th at 10:00 a.m. Everyone is invited. MANAGER UPDATES Updates given on the following: Asset Inventory Assessment Grant (water infrastructure) Boutique Hotel - grand opening/open house August 30th at 5:30 Water Plant tour- - Thursday 9:30 a.m. p.m. COMMISSIONS AND BOARDS Minutes included: Yadkin Valley ABC Board - May 2022 and June 2022 There being no further business, Commissioner McCulloch made a motion to adjourn. Upon a second by Commissioner Gwyn, the motion was unanimously approved. The meeting adjourned at 6:40 p.m. Sam Bishop, Mayor Attest: apiui Catherine C. Tilley, Town P Page 5of5